Invigilator training presentation editable template
Delete this text box when the information contained here is understood
This template is provided as an example only. This is an editable template which could be
customised to support the delivery of your invigilator training.
An Invigilator trainer notes template is also provided to support the delivery of the current
content of this presentation. These notes should be read before proceeding any further.
Invigilator Training
Presented by [insert name here]
October 2016
www.theexamsoffice.org
Welcome
 Insert any relevant information or delete this slide
www.keenpac.co.uk
www.factor4uk.com
Aim of the training
To ensure that new invigilators
 understand their role and what is expected of them
 understand how instructions for conducting exams
should be applied before, during and after exams
To ensure that experienced invigilators
 are reminded of their role and what is expected of
them
 are reminded how instructions for conducting exams
should be applied before, during and after exams
 are updated on any changes to instructions (relevant
to an invigilator) for 2016/17
Agenda
 Introduction to exams
 Instructions for conducting exams




Preparing for the exam
At the beginning of the exam
During the exam
At the end of the exam
 Centre specific information and instructions
 Questions and evaluation
www.keenpac.co.uk
www.factor4uk.com
Introduction to exams
 JCQ

ICE
 Exam periods (series)
 Centre number XXXXX
www.keenpac.co.uk
www.factor4uk.com
Introduction to exams
What is an invigilator?
“The invigilator is the person in the examination room responsible for conducting a particular
examination session in the presence of the candidates. Invigilators have a key role in
upholding the integrity of the external examination/assessment process.
The role of the invigilator is to ensure that the examination is conducted according to these
instructions in order to:
• ensure all candidates have an equal opportunity to demonstrate their abilities;
• ensure the security of the examination before, during and after the examination;
• prevent possible candidate malpractice;
• prevent possible administrative failures.”
[JCQ ICE 6]
www.keenpac.co.uk
www.factor4uk.com
Instructions for conducting exams
Preparing for the exam
www.keenpac.co.uk
www.factor4uk.com
Preparing for the exam
 Keeping question papers and other exam
materials secure
 Timetabling of exams




“If candidates are taking two or more
examinations in a session, you may decide the
order in which to hold them. You may also give
candidates a short supervised break between
papers within a session. During the short
supervised break candidates must remain under
formal examination conditions within the
examination room whilst their scripts are being
collected.“
ICE 2.9
Starting times
Supervision of candidates
Timetable variations
Overnight supervision arrangements
[JCQ ICE 1, 2]
www.keenpac.co.uk
www.factor4uk.com
Preparing for the exam
 Using calculators
 Resources for exams
 Candidate resources
“A reliable clock (analogue or digital) must be
visible to each candidate in the examination room.
The clock must be big enough for all candidates to
read clearly.
Countdown clocks are not permissible.“
ICE 5.7
 The exam room
 JCQ Checklist for invigilators (for written examinations)
 What is provided to invigilators (exam room checklist)
 The Equality Act 2010
 Getting candidates into the exam room
[JCQ ICE 3, 4, 5]
www.keenpac.co.uk
www.factor4uk.com
Preparing for the exam
 Invigilation arrangements
 Role
 Invigilators must…
 Invigilators must not…
 Ratios
 Summoning assistance
“...at least one invigilator must be present for each
group of 20 candidates or fewer sitting timed Art
examinations or timetabled GCE AS/A2 Chemistry
and Physics practical examinations; “
ICE 6.3
 Invigilation arrangements for candidates with access
arrangements and other arrangements
[JCQ ICE 6, 7, 8]
www.keenpac.co.uk
www.factor4uk.com
Instructions for conducting exams
At the beginning of the exam
www.keenpac.co.uk
www.factor4uk.com
At the beginning of the exam
“In cases where it is impossible to identify a candidate due to
the wearing of religious clothing, such as a veil, the candidate
should be approached by a member of staff of the same gender
and taken to a private room where they should be politely
asked to remove the religious clothing for identification
purposes.”
ICE 9.3
 Identifying candidates
 Centre procedure
 The people present
 JCQ inspection
 Question papers, stationery,
materials and other
equipment
 Food and drink
 Distributing papers
“Potential technological/web enabled sources of
information
such as:
o iPods;
o mobile phones;
o MP3/4 players;
o Smartwatches; and
o wrist watches which have a data storage device;
are not permitted.”
“Advice: You may wish to ask candidates to place their
watches on their desk in sight of the invigilator prior to the
examination commencing. “
ICE 11.1
“In order to avoid potential breaches of security care must be taken to ensure the correct question
paper packets are opened. An additional member of centre staff, who can be an invigilator, must
check the time, date and any other paper details before a packet is opened.”
ICE 11.1
[JCQ ICE 9, 10, 11]
www.keenpac.co.uk
www.factor4uk.com
At the beginning of the exam
 Starting the exam




Exam conditions
Invigilator announcement
Erratum notices
Dealing with candidate questions
“Invigilators must not ...
• re-phrase a question for a candidate;
• explain any subject-specific or technical terms to a
candidate;
....
• give any indication of the time elapsed or remaining where
a question paper consists of distinct sections.”
ICE 12.3
“Invigilators must also give candidates the following
information before the examination.
You must: ...
• write your name, surname, (except for CCEA
examinations), centre number, candidate number
and unit or component code or paper details on your
answer booklet(s) and on any additional answer
sheet(s) used;”
ICE 12.3
[JCQ ICE 12]
Starting the examination
www.keenpac.co.uk
www.factor4uk.com
Instructions for conducting exams
During the exam
www.keenpac.co.uk
www.factor4uk.com
During the exam
 Supervising the candidates
“13.1 Invigilators must supervise the candidates throughout the whole time the examination
is in progress and give complete attention to this duty at all times.“
 Irregularities
 Exam room incident log
 Candidates who arrive late
 Centre policy
 Completing the attendance register
 Recording candidate absence
[JCQ ICE 13, 14, 15]
www.keenpac.co.uk
www.factor4uk.com
During the exam
“Upon completion of an on-demand BTEC examination,
question papers must not be released to centre personnel
and/or to candidates at any time. (This applies to both
written and on-screen examinations.) .“
ICE 16.3
 Leaving the exam room
 Candidates who leave the room temporarily
 Malpractice
 Dealing with suspected malpractice
 Emergencies
 Emergency evacuation procedure
[JCQ ICE 16, 17, 18]
Dealing with malpractice
Dealing with emergencies
www.keenpac.co.uk
www.factor4uk.com
Instructions for conducting exams
At the end of the exam
www.keenpac.co.uk
www.factor4uk.com
At the end of the exam
 Finishing the exam
 Candidate details
 Rough work
 Supplementary sheets
“At the end of the examination invigilators must:
• tell candidates to...make sure they have put any loose
additional answer sheets in the order they answered the
questions and inserted them inside the answer booklet.
Paper clips or staples must not be used. Treasury tags
should only be used if permitted by the awarding body
marking the papers.“
ICE 19
“Invigilators must:...
...check that the names on the scripts match the details on the
attendance register (except CCEA);”
 Collecting scripts
“When checking that the names on the scripts match the details
 Order of collection on the attendance register, if a mismatch of names is identified a
note must be made on the attendance register.”
ICE 20
 Checking names
 Secure return of scripts, exam papers and materials
 Unused stationery
[JCQ ICE 19, 20, 23]
Ending the examination
Collecting the examination scripts
www.keenpac.co.uk
www.factor4uk.com
Centre-specific information and instructions
 Insert information or delete this slide
www.keenpac.co.uk
www.factor4uk.com
Questions and evaluation
 Any questions
 Evaluation form
www.keenpac.co.uk
www.factor4uk.com