SILVER CAPS
GUIDANCE NOTES
These Guidance Notes are provided to assist you with understanding what
is required for your CAPS assessment. Templates are available at
www.englandnetball.co.uk/make-the-game/caps and this guide will support you
with completing each area. If however you are still unsure, please speak with
your Netball Development Officer for further assistance.
Club Contact Form
Please note:
Templates are
available where
you see this
T
symbol
Please complete this form with your club contact details, ensuring that the declaration
Is signed and dated. It is also important that a club bank account is provided (not an individual).
Site Visit Form
Your Netball Development Officer will arrange a time to come along to a training session to do a site visit to see
the club in action. The sit visit should be completed before your documentation is submitted for assessment.
1. The Playing Programme
This is section 1 of your CAPS documentation. Please ensure you download the appropriate section assessment
form. You can then work through this to provide the required information and check all evidence is in place.
1.1 The coaching programme
Coaching hours during a season
Coaching hours should take place throughout the season and should be spread out evenly - for example one
hour per week for 30 weeks not five hours per week for six weeks. Please complete the table provided to reflect
your coaching hours.
1.2 The club provides competitive opportunities for juniors and adults (The club has both junior (U19)
and adult (19+) playing members).
Competitive structures
Developing a competition programme is vital for young people as it is one reason why many join a sports club in
the first place. Ensuring that competition is appropriate means that your club must be aware of, for example,
recommended age banding, performance standards for competition and what appropriate competition involves.
Competition opportunities need not necessarily be inter-club based. A club with a suitable level of membership
among young people may be able to cater for a significant proportion of this internally. Indicate in the table
competitive opportunities offered for all age groups. At least one competitive opportunity per group.
If your club has U11 members then High 5 Netball is the only game that England Netball recommends.
1.3 The ratio of coach to young people is 1:10, for adults 1:12. In addition there should be a maximum of
30 players per court in a coaching session
Player ratios
The table should reflect that you have a maximum ratio of 1 coach to 10 young people (U19) and a maximum of
30 players per court.
1.4 The club has knowledge of player pathways, talent ID and selection process and knowledge of
coaching talented players.
Netball Performance Pathway
SILVER CAPS
GUIDANCE NOTES
It is important that all clubs are aware of the Netball Performance Pathway so that they can nominate any
talented athletes for the selection process. Clubs do not have to have talented athletes in order to achieve this
criteria but need to be aware of how athletes are nominated and where academies are run.
If a club does have talented athletes e.g. they attend an academy, then a club coach must attend relevant
Performance Pathway training. Details can be found at: www.englandnetball.co.uk
1.5.1
Club Facility Requirements
Categories of Facilities Explained
Community (Level 1) – this category relates to school use, club training and recreational programmes.
Club (Levels 2 & 3) – this category relates to competition between schools and Clubs, up to County Premier
League.
Premier (Level 4) – this category relates to Regional and National League competition.
International (Level 5) – this category relates to International and Super League fixtures.
For further information and guidance on facilities, please visit https://www.englandnetball.co.uk/facilities-%26courts-info/
Please note this will be verified at the site visit.
Advice for future development
Clubs that are unable to access courts with correct dimensions or have issues with sub-standard facilities are
advised to let their netball development officer know so that the issues can be recorded and included in future
needs assessments for the County. Many facility development projects are long term and Clubs should seek to
engage with opportunities to improve their facilities as and when they arise.
1.5.2
Accessible for all
Please tick the box to confirm that the venue you use provides an inclusive environment.
To view our top tips, you can read our EN Inclusive Guide at www.englandnetball.co.uk.
1.5.3
The club provides a minimum of one netball per four players at each session
The club confirms that a minimum ratio of 1:4 is provided by ticking the box on the assessment sheet.
1.5.4
The club confirms that U11 players play High 5 Netball
If your club has U11 members then High 5 Netball is the only game that England Netball recommends.
Find out more here: https://www.englandnetball.co.uk/high5/
Please note this will be verified at the site visit.
1.5.5
Size 4 netballs are provided for High 5 netball sessions
The club confirms that the appropriate size balls are being used by ticking the box on the assessment sheet.
Please note this will be verified at the site visit.
1.6 The playing programme is regularly reviewed to ensure it continues to meet the needs of members
and delivery is of a high quality
1.6.1 – Please explain how you engage with your members to review their satisfaction. For example, through
questionnaires, emails, discussion with coaches. Please confirm the frequency of these communications.
SILVER CAPS
GUIDANCE NOTES
1.6.2 – Please give an example where you have taken appropriate action to ensure member satisfaction with your
club playing programme.
1.7 The club has completed the Club Workforce Matrix
T
This document is a table detailing the entire clubs workforce including names, role, affiliation numbers and details
of qualifications. The clubs committee, coaches, umpires, team managers etc. should all be included on this table.
Tick/Yes to indicate a
role description for
the position has been
included
Codes of conduct are
the EN codes already
provided in the folder
If you are unsure
of any affiliation
numbers, please
contact the
regional office
1.8 Coaches resources
Need to state:
Current,
Pending or N/A
If current,
provide the
expiry date
Safeguarding
and first aid
must be within
3 years. Need
date achieved
e.g. any CPD workshop
(Sharp Shooting, On the
Move, Getting Physical
etc.) Include date achieved
T
A template is provided to assist you with what should be included in a session plan. Four session plans need to be
provided which need to be from the current season.
They need to be dated within the current season and cover the following:
Warm up
Skill development practices
Modified game
Cool down
1.9-10 The coaches responsible for overseeing the programme hold a qualification approved by England
Netball.
Please ensure all coaches are listed on the workforce matrix and that copies of their certification are ready to
submit.
What qualifications are approved by England Netball?
We can only accept UKCC coaching certification.
To achieve Silver CAPS you will need:


Two Level 1 qualified coaches
Two Level 2 qualified coaches
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GUIDANCE NOTES
1.11 The umpire responsible for officiating for the club holds a qualification approved by England Netball
and is actively involved in umpiring
Please ensure all umpires are listed on the workforce matrix and that copies of their certification are ready to
submit.
What umpiring qualifications are approved by England Netball?
To achieve Bronze CAPS you need a qualified Beginner or Into Officiating Umpire.
To achieve Silver CAPS you need an additional umpire who is a qualified C Award.
What constitutes an active umpire?
An active umpire is someone who is regularly involved in umpiring for their club or in leagues or competitions.
Tell us what your club umpire has been involved in over the current season e.g. regularly umpires at training
sessions or in County League fixtures or Regional U16 League.
1.12 The club has assigned clear roles and responsibilities for all volunteers involved with managing the
club and the playing programme
Roles and responsibilities
T
Club personal, whether lead coaches, assistants, officials or volunteers all should be aware of the club’s
expectations of them. These may include where their role starts and finishes, their responsibilities to the club,
participants, visitors and volunteers. Defining roles and responsibilities in a role outline will help to clarify this.
A Role and Responsibility document should be provided to all club volunteers listed on the club committee,
coaches and officials, and a copy of each role and responsibility document needs to be provided in your CAPS
file. The Club Safeguarding Officer’s role description must be the England Netball version.
A template is provided to assist you with what should be included in the different role descriptions. The following
roles must be included:
-
Chairperson
Secretary
Junior Representative
Treasurer
Club Safeguarding Officer (must be EN role description)
Club Volunteer Coorindtaor
For all other positions listed on your workforce matrix
Coaches
Umpires
Please ensure that all workforce are listed on the workforce matrix.
1.13 The club provides evidence of regular training opportunities (this must include the full workforce)
Please include evidence that the club provides regular/ongoining training and development for coaches,
volunteers, instructors and club activators (including formal and informal training).
For example emails offering CPD/mentoring/signing up for courses. A minimum of two pieces of evidence are
required.
1.14 Evidence of clubs holding sessions for new members to actively welcome and encourage
All sessions should be appropriately tailored to show progressions for new members at the appropriate level. This
should be evidenced within your session plans.
Evidence can also include promotion via social media/flyers to encourage new members. A minimum of two
pieces of evidence are required.
SILVER CAPS
GUIDANCE NOTES
1.15 Volunteers
The club has a Volunteer Coordinator (please contact your Regional office for the appropriate application form)
Evidence of the club volunteer policy is required, this must be signed and dated by 2 committee members.
1.16 Leadership and Officiating opportunities for young people
A minimum of 2 pieces of evidence must be provided to show where opportunities have been provided to young
people within the club. This could be via email, newsletter etc.
2. Duty of Care and Safeguarding and Protecting Children and Young People
This is section 2 of your CAPS documentation. Please ensure you download the appropriate section assessment
form. You can then work through this to provide the required information and check all evidence is in place.
2.1 The club has adopted codes of conduct for all coaches, officials and volunteers working with children
and young people (U18)
Where do I find the England Netball Codes of Conduct?
T
The Codes of Conduct are available to download from the website www.englandnetball.co.uk/make-thegame/CAPS
How do you ensure that your members know about the club codes of conduct?
This could be achieved by publishing them on the club notice board, in the club handbook, on the clubs website
or they could be issued to members when they join the club.
2.2 The club has receipt of the latest England Netball’s Safeguarding and Protecting Young People in
Netball policy and is compliant with the requirements.
Where can I get a copy of the England Netballs ‘Safeguarding and Protecting Young People in Netball’
policy?
A link to the policy is available at www.englandnetball.co.uk/make-the-game/CAPS or from your regional office.
If we want to use our club’s policy what should be included in it?
If you have your own club policy you will also need to be compliant with the England Netball Policy.
Why does the policy need to be signed and dated?
The policy needs to be signed and dated to show that the club has read the policy and understands the
implications and purpose of it.
How do you ensure that your members know about the safeguarding policy?
This could be achieved by publishing them on the club notice board, in the club handbook, on the clubs website
or they could be issued to members when they join the club.
2.3 The club has access to First Aid equipment and a telephone at all coaching sessions and
competitions
Please complete the table with details of First Aid equipment and telephone availability for both training sessions
and competitions.
2.4 The club has emergency procedures for dealing with serious injuries/accidents including ensuring
contact through telephone/radio to emergency services and a qualified first aider
SILVER CAPS
GUIDANCE NOTES
Emergency procedures
T
There is a template available to assist you with what should be included within your emergency procedures.
Tell us how the club’s emergency procedures are communicated to members
This could be by publishing them on the club notice board, in the club handbook, on the club website or they
could be issued to members when they join the club.
2.5 The club has information on any medical or disability conditions of young people at the club and
informs club personnel where appropriate and whether there are any required needs from the young
person.
Medical details of young people
T
There is a template to assist you with what should be included in this form.
Please note that you are required to store all personal and private data securely to meet data protection
regulations. We therefore advise that you use My Net to securely upload data ensuring that each individual
record is correct.
2.6 Your club has robust responding and reporting processes
Please see guidance for reporting processes here: https://www.englandnetball.co.uk/governance/safeguarding/
2.8 How do I complete the checklist?
T
The check list is available as a template and guidelines on how to complete it are provided.
2.9-10
One member of the club who coaches young people (U19) has attended the Time to Listen course
within the last three years.
Where can I find out about safeguarding courses?
Your County Sports Partnership or regional office will be able to tell you when safeguarding courses are running.
You can also visit the sports coach UK website for details of the Safeguarding and Protecting Children in Sport
workshop at www.sportscoachuk.org.
What safeguarding courses are accepted for CAPS?
Child Protection Awareness training delivered by your Local Safeguarding Children Board (formerly called Area
Child Protection Committees) is accepted for CAPS.
We also accept sports coach UK’s Safeguarding and Protecting Children in Sport workshop which is a sportsspecific basic awareness module available all over the country. Please contact your Netball Development Officer,
England Netball Regional Office or County Sports Partnership for more details.
The course must be attended by a coach who works with young people and the Club Safeguarding Officer.
From 1st April 2015 all Club Safeguarding Officer’s within CAPS clubs must have attended a Safeguarding and
Protecting Children and Time to Listen courses. Further information will be available on our website.
2.11-12 The club has a copy of the venue risk assessment for their training venue (s) for current season and
uses a checklist to check for potential risks prior to each coaching session
Club Venue(s)
T
It is important that the club ensures that both the venue and equipment it uses are fit for purpose and appropriate
for the age groups and ability levels of the performers using them.
SILVER CAPS
GUIDANCE NOTES
A copy of the venue’s risk assessment for the current season should be obtained from any venues used. A
checklist should be completed by the lead coach (must be Level 2 or above) before the commencement of each
session to ensure that any potential risks have been identified for that session.
A template is available to show you what should be in the checklist.
2.13 The club uses an appropriate accident reporting form
T
There is a template available to assist you with what should be in your accident reporting form.
2.14 What first aid courses are accepted?
In order to achieve this criteria an affiliated member of the club must have attended an emergency first aid
course. All new Level 2 coaches require a first aid certificate, CAPS follows the criteria set by the Coach
Education team.
2.15 The club has the contact details of parents/carers and emergency/alternative contacts
Contact details and emergency contact details for parents/carers
T
There is a template available to assist you with what should be in your player registration form.
Tell us how this information is collected and who has access to it.
3. Knowing Your Club and its Community
This is section 3 of your CAPS documentation. Please ensure you download the appropriate section assessment
form. You can then work through this to provide the required information and check all evidence is in place.
3.1 The club has adopted a sports equity policy
Sports Equity Policy
T
There is a template to assist you with what should be included in this policy.
This must be signed and dated by 2 committee members.
How should you communicate your club’s sports equity policy to members?
This could be achieved by publishing the policy on the club notice board, in the club handbook, on the club
website or it could be issued to members when they join the club.
3.2 The club engages with and demonstrates an awareness and appreciation of who your members and
workforce are
How do you measure overall member satisfaction and act on the feedback?
You could capture this information by email, questionnaires, conversation or via another method. Please detail in
this section how you act on member feedback.
How does you recognise the contribution of your workforce and volunteers?
To ensure that your workforce continue to contribute in your club it is important that they are happy, feeling valued.
Please detail how you thank the work of your workforce and volunteers.
3.3
Your club has an appointed person for new member enquiries and has an agreed approach to
raising participation
Please detail your club contact for new members. We suggest that you allocate a volunteer role of ‘Meet &
Greeter’ or similar and that this person potentially wears a specific t-shirt to make them stand out. New members
should be told to make themselves known to these people when they arrive for their first session.
SILVER CAPS
GUIDANCE NOTES
Meet & Greeter – Role, is to:
- welcome potential/new members,
- introduce them club members, coaches,
- show them around the venue
- be the point of contact for the first couple of weeks
- follow up with new/potential members, check in outside of club sessions.
Waiting List
Please details what actions are taken if the club is operating at full capacity. What processes are in place for a
waiting list? How is this managed and communicated?
Approach to Raising participation
What approach does the club take to raising participation? Please details how you encourage new members and
further participation in the game. This should also be included in your action plan.
3.5 Copies of communications with parents/carers e.g emails/letters/newsletters/ handbook
Evidence to show regular communication with parents and carers. Can be through website, email, Facebook
newsletter, flyers….Minimum of 2 pieces of evidence required.
3.6 The club has contact with at least one local school
Your Netball Development Officer will assist you with creating a link with a local school and provide you with the
school club link form which needs to be signed by a representative from the club and school.
3.7 Copies of communications with non-active/lapsed members to re-engage
Evidence to show regular communication with parents and carers. Can be through website, email, Facebook
newsletter, flyers….Minimum of 2 pieces of evidence required.
3.8 Examples of club retention activities
Evidence to show examples of club retention activities. Can be through website, email, Facebook newsletter,
flyers….Minimum of 2 pieces of evidence required.
3.9 Evidence of club documentation specifically for new members as part of their induction
Please provide evidence to show an example of the documentation provided to new members. This can be via
email or appropriate methods.
3.10 A copy of England Netball’s Disability Quiz to show that the club is aiming to provide an inclusive
environment T
Please complete the England Netball disability quiz to review your confidence levels at providing an inclusive
environment. Please note, there are no right/wrong answers in this quiz! If you are not confident please be honest
and your Netball Development Officer can then help to provide the appropriate support.
3.11 Copies of communications to show the club creates opportunities to actively engage with audiences
in coaching, volunteering, committee and activator roles
Evidence to show examples of club communications. Can be through website, email, Facebook newsletter,
flyers….Minimum of 2 pieces of evidence required.
4. Club Management
SILVER CAPS
GUIDANCE NOTES
This is section 4 of your CAPS documentation. Please ensure you download the appropriate section assessment
form. You can then work through this to provide the required information and check all evidence is in place.
4.1 The club is affiliated to England Netball
To find information on becoming a member of England Netball please visit
www.englandnetball.co.uk/membership.
Public Liability Insurance
Your public liability insurance certificate is available to the club each year when you affiliate. It can be
downloaded from the members section on My Net.
4.2
The club is aware of your local sport development support network
Contact details for your England Netball Development Officer, Regional Performance Pathway Coach and
regional office can be found on www.englandnetball.co.uk/Regions.
Your regional office will also be able to assist you with finding contact details for your County Sports Partnership.
Copies of your club constitution
T
A copy of the clubs constitution should be signed and dated by two committee members. There are templates
and guidance available for you to utilise.
Two signatures are also required on the clubs bank account
You need to provide either a copy of your clubs constitution which includes a finance section, a letter can be
obtained from your bank with this information or you can provide a copy of a cheque which has two signature
areas.
4.4 The club has a specific membership category and pricing policy for children and young people
This might be stated in your club’s constitution, on player registration forms, handbook or AGM meeting notes.
Please provide a copy of one of these which should indicate that junior fees are less than adult fees.
4.5 Clubmark Club Improvement tool
You can access Clubmark’s Club Improvement Tool here: http://www.sportenglandclubmatters.com/clubimprovement-tool/
4.6
The club is committed to further development and outreach work
T
The club must provide a two-year development plan for the current season covering the playing programme, duty
of care, club management, volunteers and recruiting and retaining members.
The action plan must show a minimum of two actions per section, as well as review dates for each section and
costs.
There is a template provided to assist you with how you can develop your club in each of these sections.