PROJECT CHANGES IN EMS
Implementation Seminar
Content
 Overview
 Procedure
Latvia-Lithuania Cross Border Cooperation Programme 2014-2020
www.latlit.eu
OVERVIEW
MINOR CHANGES have a significant impact on the project implementation, project outputs and/or
results.
MAJOR CHANGES require prior approval by the MA/JS or the MC before they are implemented by
the project.
MA/JS takes decision on the project changes related to modification of project activities, budget,
partnership and duration.
MC takes decision on changes which affect achievement of the Programme output and result
indicators or would be an exceptional case on the Programme manual rules.
!!! LP must inform the JS about major changes as soon as possible
but not later than one month before the project end.
Latvia-Lithuania Cross Border Cooperation Programme 2014-2020
www.latlit.eu
PROCEDURE
The LP is responsible for preparing the modification request for major
changes on behalf of all of the project partners and its submission via
the eMS to the JS.
1) Press button “Request Modification” on the left side menu under
section “Application and Contract”.
Latvia-Lithuania Cross Border Cooperation Programme 2014-2020
www.latlit.eu
PROCEDURE
2) In the form “Change
request” specify
categories of changes,
provide description of
changes and attach
documents in section
“Attachment”, if
necessary. Press
button “Send”
Latvia-Lithuania Cross Border Cooperation Programme 2014-2020
www.latlit.eu
PROCEDURE
3) JS assesses the modification request. Clarifications can be asked from the
LP and corrections of the modification request can be requested.
4) When the modification request is approved, the LP receives message to the
eMS Mailbox with attached MA/MC decision and the application form is
opened for modification.
5) The LP shall update application form according to changes approved in the
MA decision.
Latvia-Lithuania Cross Border Cooperation Programme 2014-2020
www.latlit.eu
PROCEDURE
!!! When implementing changes in the project budget, please update
partner contribution in section “Partner budget/Define contribution”
of the application form.
Latvia-Lithuania Cross Border Cooperation Programme 2014-2020
www.latlit.eu
PROCEDURE
6) When all necessary updates are made,
the LP shall check modification by
pressing button “Check modification”
under section “Application and Contract”
Latvia-Lithuania Cross Border Cooperation Programme 2014-2020
www.latlit.eu
PROCEDURE
7) If check is successful, then notification
“Prepared to submit” is displayed. Press
button “Submit modification” and updated
application form will be submitted to the JS.
8) LP gets message to the eMS Mailbox that
modification request was submitted to the
JS. Project state changes to “Cr_done”.
Latvia-Lithuania Cross Border Cooperation Programme 2014-2020
www.latlit.eu
PROCEDURE
9) The JS checks the updated application form. If the modifications are correct, application form
is approved. If it needs to be corrected, JS hands the modification back to the LP.
10) When
the
updated
application
form
is
approved, a new version of
the application form will be
the valid one and the old
version of the application
form will be archived in
section “Project history”.
Latvia-Lithuania Cross Border Cooperation Programme 2014-2020
www.latlit.eu
PROCEDURE
After the updated application form is approved the project state will be
“Contracted”.
If project changes relate to content of Subsidy contract, amendments for the
Subsidy contract will be prepared by the MA/JS and sent to LP for signing.
One copy of the Subsidy contract (with MA internal signatures) need to be
returned back.
Latvia-Lithuania Cross Border Cooperation Programme 2014-2020
www.latlit.eu
Thank you for your attention!!!
Any questions?
Latvia-Lithuania Cross Border Cooperation Programme 2014-2020
www.latlit.eu