Healthier Food Options
Report Webinar
Learn how to complete the
Healthier Food Options tracking forms
for food pantries and meal programs
October 10, 2014
Questions  Please send us your
questions as we
move through the
webinar.
We will answer them
as best we can or
follow up with you
individually as
needed.
Tracking Healthy Food
Potential benefits:
 Importance of healthier food options for
clients, especially those with special dietary
needs.
 Sharing the story of how much healthier
food options are being distributed by
emergency food system.
 Potential future funding sources to support
increased options of healthier food.
Governor’s Goal #4
 Governor Inslee’s Results Washington Report
 Goal #4 –Healthy and Safe Communities ~ Fostering
the health of Washingtonians from a healthy start to a
safe and supported future.
 Our specific indicator reads: Increase the percentage
of healthier food options being offered to low-income
children and families through food pantries, farmers
markets and meal programs by 5% from 20142017.
 WSDA worked with the Food Assistance Programs
(FAP) Advisory Committee to focus on the definition of
healthier food, create an implementation plan,
develop subcontractor report forms and rollout
timeframes. Three pilots were conducted in May and
June.
Data Reporting
Flow Chart
Basic Facts about the report

All EFAP food pantry and TEFAP meal program subcontractors will
complete.

Quarterly reports due: November 2014, February, May, August
and November in 2015 through 2017.

Reports are due to your EFAP or TEFAP contractor at their required
due date. They will compile and send to the State by the 20th of
the following month.

Programs will report on all foods including: donated, TEFAP,
purchased, or other.

If an agency is both an EFAP and TEFAP subcontractor they
will need to do both reports and send to respective leads.

Data collected will not be used to allocate funds or to negatively
impact any subcontractor.

Programs should use the same methodology to complete their
report each quarter.
How to complete the report:
Food Pantries:
 Food pantries have a couple of options for completing
the report. One option is to pick a day, any day in the
targeted reporting month (Nov, Feb, May and August)
and look at the food distributed in a single distribution –
average bag per family. The second option is to track,
over the course of a month, what foods you distributed
in each category.
 There are two different options of report forms, one
is a hard copy where percentages can be entered or an
Excel version where if pounds of food are entered it will
assist you in calculating the percentage of each food
category.
 In the upper right hand corner of the report form you
can check if you are tracking for a Single day or for the
Month.
Meal Programs
 Meal programs will track the components of the meals
they serve and determine the percentage of healthy and
less healthy food for each category that makes up the
meal.
 There are two options to choose from –use the tabs at
the bottom of the page to locate the report you chose to
use – a single day or monthly report. A program can
determine which day they would like to track the options
that make up their meal(s) distribution. If helpful, a
program may use the pounds column as a tool to help
calculate the percentage.
 There is also a Calculator Tool if you serve more than
one meal in a day.
Food Pantry Form –
Hard Copy Form-Single Day
If using this report:
1.
Pick a day in the targeted month to report on.
2.
Complete top part of report.
3.
Check Single Day and what Quarter you are
reporting.
4.
Review descriptions of food categories.
5.
Report all sources of food provided.
6.
Look at the contents of an average distribution to
a household or individual and estimate the % of
food distributed in each food category, Healthy
and Less Healthy, for that day.
7.
If helpful, use the pounds column to assist you in
calculating the percentage by weighing all the
foods in that category. Write down the pounds
and then total at the bottom. Then divide the
pounds in each category by the total weight to get
the %.
8.
Write the % for each category in Percentage
column. Percentages should total 100% at
bottom of form.
9.
Use Comments box to share any feedback or
information on how you were able to provide or
not provide healthier food options or any
information that you think might help us better
understand your report.
10.
Sign, title and date.
Food Pantry form – Electronic
Monthly or Single Day
If using this report:
1.
Complete top part of report.
2.
Check Single Day and Monthly
3.
Check which Quarter you are reporting on.
4.
Review descriptions of food categories.
5.
Report all sources of food provided.
6.
If Single day, look at the contents of an
average distribution to a household or
individual and estimate the % of food
distributed in each food category, Healthy
and Less Healthy, for that day.
7.
If helpful, use the pounds column to assist
you in calculating the percentage by
weighing all the foods in that category. Enter
the pounds in the pounds column and the
form will calculate the % for each category.
Percentages should total 100% at bottom of
form.
8.
If Monthly, enter the pounds of food
distributed for the month in each category –
the percentage will calculate for you
automatically.
9.
Use Comments box to tell your story –
where your food came from, did you
purchase any food, comments on the report,
etc.
10.
Sign, title and date.
Meal Programs
Hard Copy Form- Single Day
1.
2.
3.
4.
5.
Pick a day that a meal(s) is served
within the reporting month (November,
February, May or August).
Weigh or estimate the pounds of food
you served for each category identified
on the report.
If you are reporting more then one meal
on the Single Day report then you may
use the Calculator tool (see tab at
bottom of report).
The form allows you to use the pounds
column as an optional tool to help
calculate the percentage. Weigh foods in
that category. Write down the pounds
and then total at the bottom. Then
divide the pounds in each category by
the total weight to get the %.
Or just enter the percentage directly
Write the % for each category in
Percentage column. Percentages should
total 100% at bottom of form.
Meal Programs--Electronic Form
1.
2.
3.
4.
5.
6.
7.
8.
On this report you have a choice to report
for a single day or for the month. Mark in
upper right hand corner of this report.
Pick a day that a meal(s) are served or use
one of the reporting months (November,
Feb., May or August).
Weigh or estimate the pounds of food you
served for each category for that day or
month.
If you are reporting more then one meal on
the Single Day then you may use the
Calculator tool (see tab at bottom of report).
The form allows you to use the pounds
column as an optional tool to help calculate
the percentage – weigh all the food in each
category. Enter the pounds and it will total
at the bottom. Or just enter the percentage
directly.
Both columns will automatically total.
Use Comments box to tell your story –
where your food came from, did you
purchase any food, comments on the report,
etc.
Sign, title and date.
Meal Program Calculator
How-to-Videos available on WFC
Website – Resources/Videos
For More Information Contact:
WSDA Staff:

Kim Eads,[email protected],360-725-5651 or your regional
representative:
 Kyle Merslich, [email protected],360-725-5657
 Susan Eichrodt, [email protected],360-725-2853
 James Scovel, [email protected], 360-725-5641

Trish Twomey, Washington Food Coalition
[email protected] 206-669-1740
Rosemary Rankins, Food Lifeline, [email protected],
206-545-6600
Kim Jones, OPERATION: Sack Lunch, [email protected]
206.922.2078

