TEACHER’S MANUAL
OF
ADMINISTRATIVE PRACTICES AND POLICIES
CAPITAL HIGH SCHOOL
1500 GREENBRIER STREET
CHARLESTON, WV 25311
(304) 348-6500
(304) 348-6509 fax
This document is to be used by teachers and staff as a guide and
reference manual for policies and procedures to be followed at Capital
High School. Additions will be made periodically as policies and
procedures are modified for updating of the manual. Also, all teachers
are to review the Student Handbook with all classes. Teachers are to
adhere to guidelines in the Teacher’s Manual and Student Handbook.
It is suggested that various special bulletins and the monthly calendars
issued during the year be kept in a special file. Each teacher is
responsible for the maintenance of this document and being aware of all
enclosed information.
Clinton H. Giles, Principal
Angela S. Cruikshank, Assistant Principal
Daniel D. Ramezan, Assistant Principal
Matthew J. Shock, Assistant Principal
Abby J. Stevens, Assistant Principal
1
TABLE OF CONTENTS
TEACHER’S MANUAL OF ADMINISTRATIVE PRACTICES AND POLICIES
KANAWHA COUNTY SCHOOLS MISSION STATEMENT
CAPITAL HIGH SCHOOL MISSION AND GOALS
OVERVIEW AND AUTHORITY STATEMENT
SECTION I: FIRST DAY PROCEDURES
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
Carver and Ben Franklin Vocational Students
Class Assembly Schedule
Fire Alarm Directions
First Day of School Procedures
Homeroom Teacher Duties/Responsibilities
New Enrollments
Student Handbook Orientation Schedule
Student Handbook Signature Page
Student Lockers
Updated Student Information
Page
10
13
14-18
8-9
11
10-11
13
12
10
10
SECTION II: TEACHER POLICIES AND PROCEDURES
A. ACES Schedule
B. Bell Schedules
C. Class Coverage
D. Club/Activity Dates
E. Communications
1. Assemblies
2. Intercom
3. Telephones
4. Teacher Mailboxes
5. Email
F. Counseling Assignments
G. Departmental Meeting Day Dates
H. Duty Assignment/Extra-Curricular
1. Athletic Director
2. Athletic Coaches/Sponsors
3. Daily Teacher Duties
4. Field Trips
5. Homeroom Teacher Duties/Responsibilities
I. Inclement Weather Procedures
J. Kanawha County Schools Calendar Highlights
K. Leave-Professional
L. Miscellaneous
1. Accident & Pupil Safety
2. Changing Classrooms
3. Financial Procedures
4. Negligence
5. No Smoking Policy
6. Preparation Periods
7. Visitors
M. Pre-Assignment
N. Procedures-Substitute Teachers & Staff
O. Required Meetings
P. SSR Schedule-Dates
Q. Staff Parking Assignments
R. Standard Operating Procedures
S. Student Assistance Team (SAT)
T. Substitute Folder
53
42-48
21
52
29-30
29
29-30
30
30
30
39
51
26-28
26
26
26
27-28
26-27
49
54
20
30-34
31
30
31
30-31
34
31
31-34
21-23
20
25-26
50
40
24-25
35-38
41
SECTION III: CLASSROOM MANAGEMENT
A. Strategies for a Successful School
B. Prepare Classroom for Teaching and Learning
C. Establish Rules and Procedures
D. Determine Consequences
E. Teach Rules and Procedures
F. Monitor Student Behavior
G. Stop Inappropriate Behavior
56
56-57
57-58
58
58-59
59
59-60
2
H.
I.
J.
Plan for Instruction
Keep Students Accountable
Accountability Checklist
60-61
61-62
63-66
SECTION IV: FACULTY SENATE
A. Constitution of the Capital High School Faculty Senate
68-70
SECTION V: FACILITIES
A. Bulletin Boards
B. Care of Buildings and Grounds
C. Classroom Maintenance
D. Pest Management
E. School Property
F. Use and Maintenance of Gymnasium
72
72
72-73
74
73
73
SECTION VI: ACADEMICS
A. After School Tutoring
B. Consistent and Pervasive Practices
C. Credit Recovery
D. Grades and Report Cards
E. Kanawha County Schools Homework Policy
F. Lesson Plans
G. Lesson Plan Checklist
H. Long-Term Assignments
I. Make-Up Work
J. Observation “Look Fors”
K. Semester Exams
L. Student Grading Policy
M. Unit Plans
85
85-86
86
82-83
82
76-79
80
84
84
81
85
84
76
SECTION VII: DISCIPLINE
A. Student Code of Conduct
B. Student Discipline
C. Behavior Intervention
88-89
89-91
91-92
SECTION VIII: ATTENDANCE
A. Capital High School Attendance Policy
B. Capital High School Attendance Policy Addendum
C. Classroom Attendance
D. Daily Attendance
E. Hall Permits for Dismissal of Student from Class
F. Kanawha County Schools Attendance Policy
G. Permits for Sending Students to the Clinic
H. Physical Education Excuses
I. Skipping
J. Tardiness
93
95
96-97
95-96
99-100
94
100
100
98-99
97-98
SECTION IX: PURCHASING PROCEDURES
A. Depositing School Funds
B. Purchasing Procedures
C. Reimbursements
D. To Request a Purchase Order
103
102
103
102-103
SECTION X: TEACHER EVALUATION
3
KANAWHA COUNTY SCHOOLS
MISSION STATEMENT
The mission of Kanawha County Schools is to use all available resources
to become a world-class educational system within a safe and nurturing
environment. Our schools will be places where teachers can teach and
students can learn academic skills, acquire appropriate social behaviors,
achieve individual potential and develop positive character in order to
become productive citizens and life-long learners.
CAPITAL HIGH SCHOOL
MISSION AND GOALS
It is the mission of Capital High School to develop and nurture a
community of learners who can live as productive, thoughtful citizens in
the 21st century.
 (Modeling High Expectations)
To encourage intelligent behavior by upholding and modeling high
expectations for achievement.
 (Providing Learners Individualized Assistance)
To provide each learner a personalized education in an
environment which systematically takes into account individual
student characteristics and effective instructional practices?
 (Helping Students Become Information, Communication,
and Technology Literate)
To foster the spirit of inquiry, students will access, process,
evaluate, interpret, and disseminate information – while
developing technological competence – as they become critical
thinkers and life-long learners.
 (Helping Students Become Critical Thinkers)
To provide an atmosphere where students feel free to explore and
develop their individual strengths, talents and values, while
understanding and accepting the values and talents of others as
they seek to come to terms with their environment.
 (Preparing Students to Work Cooperatively, Responsibly)
To prepare students as global citizens who work cooperatively,
responsibly and productively within family, business and
community.
4
OVERVIEW AND AUTHORITY STATEMENT
Cooperative efforts are essential if the students of our school
community are to be served in the most efficient manner. In order to
facilitate cooperation, this document is designed to communicate those
policies and procedures, which will serve as our operational base.
Effective organization and consistency enhance the learning
atmosphere.
The Teacher’s Manual is the property of the school and is provided to
each teacher for the duration of the school year and will be collected for
updates. It is the responsibility of the faculty and staff to
become familiar with this document; each person will be held
legally accountable for the contents. Likewise, teachers are
responsible for all policy memos which are distributed during the school
term. Policy memos are to be placed in a folder and kept in a secure
place.
GENERAL SCHOOL ADMINISTRATION – DUTIES AND
RESPONSIBLITIES OF TEACHERS (Board of Education PolicyCode V-A-3) (State Code 18-A-5-1)
The teacher shall stand in the place of the parent or guardian in
exercising authority over the school, and shall have control of all pupils
enrolled in the school from the time they reach the school until they
have returned in their respective homes, except that where
transportation of pupils is provided, the driver in charge of the school
bus or other mode of transportation shall exercise such authority and
control over the children while they are in transit to and from the
school. Subject to the rules of the State Board of Education the teacher
shall have authority to suspend any pupil guilty of disorderly, refractory,
indecent, or immoral conduct, and the district board of education may
expel or exclude any such pupil if, on investigation, the conduct of such
pupil is found to be detrimental to the progress and the general conduct
of the school.
The Board of Education, under powers assigned to it, has directed that
suspensions from school are to be made by principals after complete
evaluation of the case in question.
The Board of Education requires that all principal and teachers assume
the supervisory duties necessary to the discharge of their
responsibilities as teachers as stated in the School Laws of West Virginia
and quoted in the first paragraph above. The Board of Education
expects teachers to accept responsibility for the supervision of students
at all times during the school day: during instruction in classrooms,
during the noon periods, at changes of classes, when pupils arrive prior
to the opening of school, and when pupils await bus transportation at
5
the end of the school day. It is the principal’s responsibility to assign
teachers to special areas for student supervision during all these times
and to also assign teachers to the supervision of students engaged in
activities beyond the normal school day.
The amount of supervision necessary before school, at noon, after
school, during periods of the school day and during school activities may
vary with local conditions. The number of teachers assigned should
always be sufficient to insure order and provide for the safety of the
students.
Teachers in charge of groups or activities, where special safety devices
are involved, are required to maintain close supervision at all times and
to remain with the students engaged in the activity until they are
dismissed. For example, physical education teachers are required to
supervise all activities related to physical education, including dressing,
showering, and safekeeping of valuables. Teachers responsible for such
groups shall not leave classes unless class is under the supervision of
another teacher, with prior approval from the principal.
Sponsors of any activity involving trips away from the school shall be
responsible for the conduct and safety of the members of their groups.
Teachers sponsoring such groups shall accompany the groups. Board of
Education policy (as stated in West Virginia Code 18A-5-1) shall apply
when pertinent, to public transportation as well as to transportation on
the school bus.
6
SECTION I:
FIRST DAY PROCEDURES
7
FIRST DAY OF SCHOOL PROCEDURES
Monday, August 11, 2014
Schedule for today:
7:10
7:25 – 9:00
9:05 – 9:45
9:50 – 10:30
10:35 – 11:15
11:20 – 12:00
12:05 - 12:45
12:50 – 1:30
1:35 – 2:15
2:20 – 3:05
Report to Homeroom
Homeroom
1st Period
2nd Period
3rd Period
4th Period
5th Period
6th Period
7th Period
8th Period
For Homeroom Teachers:
1. Please use the Form Check-Off Sheet to track submission of
documents. Upon completion of the Form Check-Off Sheet,
please return to Ms. Bumpus, on Friday, August 15th.
2. Attached is a copy of the Weapon’s Policy. Please read it aloud and
entertain any questions and/or concerns the students may have.
Alphabetize the signed verification forms and retain in a secure
location in your room.
3. Distribute Student Handbook Acknowledgement. Form must be
signed by parent/guardian and returned by Friday, August 15th.
Once all forms are returned, alphabetize and retain in a secure
location in your room.
4. Complete the First Day of School Enrollment Form for homeroom and
return to the main office by 9:00 a.m. today.
5. Review fire drill procedures. Emphasize the seriousness of fire drills,
the need for safety, and the need for complete silence upon exiting.
We never ignore a fire alarm!
6. Distribute Address Correction Sheets. If any information needs to be
changed on the correction sheet, please change in red ink. Keep
information sheet until all emergency cards have been returned.
Please see number 7 for more directions.
7. Distribute Emergency Cards. Encourage students to have them filled
out by parent/guardian and returned to homeroom by Friday,
August 15th. Keep emergency cards in your homeroom until all
cards have been returned. Compare emergency card information
against the address correction sheets. Discuss discrepancies with
student. Return Alphabetized Emergency Cards to Ms. Hanna
8
and Address Correction Sheets to the appropriate counselor
(see page 39) by the end of the day on Friday, August 15th.
8. Distribute to each student the Free and Reduced Lunch Form.
Please encourage all students to fill out these forms and return them
to you ASAP. Send all forms to Ms. Bumpus in the main office
on Friday, August 15th.
9. Distribute Emergency Health Information Sheet. Collect, and bundle
with your name, and return it by Friday, August 15th to Ms.
Nottingham, school nurse.
10.
Distribute Student Email Account Information along with the
Acceptable Use Policy. Both forms must be signed by a
parent/guardian and returned by Friday, August 15th. Once all
are returned, alphabetize each, bundle with your name and give to
Mr. Mynes.
11. Distribute Student Residency Form and Amber View Enrollment Form
if provided. Forms must be signed by parent and returned by Friday,
August 15th. Once all are returned, submit to Ms. Hanna.
12. Distribute the Accident Insurance Form. Tell students to follow the
guidelines outlined in the pamphlet and return to company not
school.
13. Distribute “Star Player Form”. Those riding the bus must complete
the form and return the form to the bus driver.
14. Distribute lockers. Seniors are the only students who will receive an
individual locker. If you have any locker issues, please see Mr.
Ramezan (see additional information on page 10).
15. Explain how to read schedule – especially for the freshmen and
sophomores. Spend as much time as necessary so that they will
understand. Emphasize that the students must follow their
schedules. If students have questions, inform them that they must
see their counselor. Schedule changes will be made sparingly as the
counselors spent hours counseling students during the scheduling
process.
16. If you have overloaded classes, do not panic. Write down the course
title, number, section, and period and provide that information to Mr.
Shock
17. Inform students that information regarding vehicle operation
privileges may be obtained from the main office.
9
UPDATED STUDENT INFORMATION
Please do the following pertaining to the student information on the
sheets provided:
1. Pass out the sheets to the students.
2. Have the students check the address/zip code, phone numbers,
and parent/guardian status.
3. If everything on the sheet is correct please place “OK” on the
sheet.
4. If there needs to be a change, please make the necessary
changes on the sheet and collect.
5. Once all students in your homeroom have checked the
information and made the necessary changes, if any, and returned
them to you, the homeroom teacher, send the sheets to the
appropriate counselor.
Do not turn in the sheets until All students have checked and
made necessary changes.
STUDENT LOCKERS
All students will be assigned hall lockers by their homeroom teacher.
Teachers may pair students in lockers or allow students in their home
rooms to select a locker partner/mate. The assignments and
combinations will be distributed by the homeroom teacher on the first
day of school. Caution: Students are not to divulge combinations
to friends or to change lockers without permission from the
assistant principal of pupil services who oversees locker
assignments.
CARVER AND BEN FRANKLIN VOCATIONAL STUDENTS
Vocational students are to be excused for lunch and travel at the end of
their regularly scheduled class. They will go to Carver or Ben Franklin
on the first day of school.
NEW ENROLLMENTS
Students arriving after the first day of school are required to report to
the main office. After an initial interview with an administrator, they will
be directed to their appropriate counselor. After scheduling is
completed, the student will be introduced to the homeroom teacher to
be added to their roster and to receive a locker assignment.
Never accept a student without an appropriate schedule. If a
student does not have a schedule, send them to a counselor.
10
HOMEROOM TEACHER DUTIES/RESPONSIBLITIES
All homeroom teachers are expected to serve in an advisor/advisee
fashion to their homeroom students. Since homeroom teachers will
keep the same students from 10th through 12th grade, it is important to
build meaningful and caring relationships with them. In addition to
maintaining a quiet and orderly homeroom environment to ensure the
dissemination of information and appropriate communication is received
by ALL, homeroom teachers are responsible for:
1. Reviewing the Student Handbook according to the established
schedule.
2. Checking student contact information in WVEIS Web on the last
day of the nine weeks and forwarding any changes to the
appropriate counselor.
3. Watching “C-TV” when on air.
4. Listening attentively to any announcements.
5. Conferencing with students regarding grades and absences when
mid-terms or report cards have been distributed.
6. Junior homeroom teachers will be expected to plan and supervise
the Prom.*
7. Senior homeroom teachers will be expected to assist with the
National Honor Society Ceremony and Baccalaureate Ceremony. *
*Since homeroom grade levels rotate each year, all teachers will
experience organizing, planning, and participating in each activity. 9th
grade homeroom teachers and mixed homeroom teachers will assist
with at least one activity. All teachers are encouraged and welcome to
participate in each activity.
11
Date: _____/_____/_____
Homeroom # __________
Please circle: 9, 10, 11, 12
Dear Parent/Guardian:
Your student will be provided a copy of the Capital High School Student
Handbook for the 2014-2015 school year.
This handbook contains invaluable information about laws, policies,
procedures and rules that must be followed and adhered to in order for
the school to function smoothly and for student success to be ensured.
We invite you to sit down with your student so that together you both
may familiarize yourselves with its contents. An easy to follow subject
index is included in the book to assist you in finding topics.
We respectfully request that you and your student sign this letter
acknowledging you have received the handbook, read and understood
its contents.
Please note the authorization (quoted from state law) statement on
page 2.
Should you have any questions, please feel free to contact us at (304)
348-6500. Any comments that you might have that would assist us in
improving the handbook would be greatly appreciated as well.
Sincerely,
Clinton H. Giles, Principal
Angela S. Cruikshank, Assistant Principal
Daniel D. Ramezan, Assistant Principal
Matthew J. Shock, Assistant Principal
Abby J. Stevens, Assistant Principal
_________________________
Signature of Student
_________________________
Signature of Parent/Guardian
_______________________
Student Number
12
STUDENT HANDBOOK ORIENTATION SCHEDULE
Homeroom teachers are to review the following topics with the students
on the specific dates indicated.
DATE
TOPIC
08/11/14
*Authorization Statement, Dress Code (Inside cover and pgs.
14-16), Honor Code (pg. 26)
08/12/14
08/13/14
08/14/14
08/15/14
08/18/14
*Continue Dress Code (pgs. 14-16) & Off-Limits Areas (pg.14)
*Tardy Policy (pgs. 11- 12)
*Suspension and Detention (pgs. 16-18)
Attendance & Admits to Class (pgs. 9-10)
Hall Passes and Permits & Sign-out, Sign-in, & Return to Class
(pgs. 10-11)
08/19/14
08/20/14
08/21/14
08/22/14
08/25/14
Academic Makeup Sessions & Semester Exams
& Makeup Work and Evaluations (pgs. 23-24)
General School Guidelines and Procedures (pg. 18)
Tobacco Policy & Contraband Items (pgs. 12-13)
Automobiles Regulations/Driving Privileges (pg. 19)
School Bus Guidelines & Media Center/Computer Lab (pg. 20)
08/26/14
08/27/14
08/28/14
08/29/14
Prescription, Non-prescription Medications & Clinic(pgs. 20-21)
Telephone Messages and Deliveries (pg. 21)
Commons/Cafeteria Procedures and Rules (pgs. 20-21)
Emergency Procedures-Fire Alarms & False Alarms (pg. 22)
09/02/14
09/03/14
09/04/14
Textbooks & Electronic Message Board (pg. 22)
Pre-assignment (pg. 25)
Visitors (pgs. 22-23)
CLASS ASSEMBLY SCHEDULE
Class assemblies for the 1st nine weeks will be conducted by an All
School Assembly on Tuesday, August 12, 2014. We will follow the
Club/Activity Schedule.
Students and Teachers will be dismissed by intercom.
Please sit with your students until the completion of the assembly.
13
FIRE ALARM DIRECTIONS
Safety and its practice is an essential responsibility of the school.
Fire and other emergencies are realities that must be recognized and
practiced to insure safety as required by prudence and state law.
Teachers should appoint two students in each class to be
responsible for closing all windows and inside doors of the
classroom, be the last students to leave, and to turn out the
lights upon leaving the room. The teacher should watch the
students to be sure they are safe and following instructions, get
the class record book with the correct roll recorded with the
absences for the day, and follow the students from the room,
closing the door upon leaving. Do not lock the door; if the
emergency is real, it will save time and money to have easy
access to all rooms.
Teachers must accompany their students completely away from
the school. Neither teachers nor students may remain at the doors. We
must react and respond as though a legitimate emergency situation
exists each time a fire alarm sounds. Report any non-cooperative
student to one of the assistant principals.
When the alarm sounds, classes will move out of their rooms in
the following manner:
ROOM NUMBERS
DIRECTIONS TO EXIT
101, 102, 103, 104,
105, 106, 107, 108,
109, 110, 111, 112,
113
Exit out the main front
entrance and go out to
main parking lot.
114, 115
Exit the side door into the
Courtyard, turn right and
into parking lot.
118 (LGI), 119
Exit the stairwell entrance by
the LGI, then out into the
parking lot.
120, 121, 122, 123,
124, 125, 126, 127,
129, 130
Exit by the door beyond
rooms 129 & 130 onto the
courtyard, turn right and go
into the parking lot.
132, 133, 134, 135,
137
Exit by stairwell next to room
133, turn left and go into
14
parking lot.
138, 139, 140, 141,
142, 143, 144
Exit the stairwell between
rooms 141 and 142, turn
right and go to the South
end of the building into the
circle.
145, 146, 147, 148
Exit through the hall door by
rooms 146 & 147 into the
courtyard and turn left into
the parking lot.
Library Rooms- 149,
150, 151
Exit through the two outside
doors into the courtyard and
go straight to the main
parking lot.
152, 153, 154, 155
Exit the rooms by the
emergency doors, then turn
right and go to the end of
the building to the circle.
156, 157, 158, 159,
160
Exit by main doors, turn left
and go into the grass beyond
the paved parking area
toward the South (Go-Mart)
202, 203, 204, 205
206, 208-B, C, & D
220 D
Exit by stairwell across from
room 202, go down the stairs
then exit under the breezeway, turn right and go into the
parking lot.
207, 210, 211, 212
Exit by stairwell next to Room
207, go down the stairs, out the
doors and straight into the
parking lot.
208-A, 215, 216, 218,
219, 220-A, B, C, 222
Exit by stairwell next to room
218, go down the stairs, exit
the stairwell east, turn left on
the grass and go to the parking
lot.
223, 224, 225, 226, 227,
228, 230-A, B, & C
Exit by stairwell between rooms
226 & 227, go down the stairs,
exit the stairs and proceed on
the grass straight to the area
behind the paved parking lot
South. (Go-Mart)
15
229, 230-D, E, F, & G
Exit by stairwell beyond room
231, go down the stairs and
exit the stairs into the courtyard then to the parking lot.
301-A, B, C, & D
- 309 (Gyms)
Exit by the West end fire doors
from the main floor around the
building onto the tennis courts.
310, 311, 312, 313
(Cafeteria - Commons)
Exit by main entrances, then
into the parking lot.
314, 326, 327, 328
(Theatre)
Those in upper seating areas
will exit by the main entrance
into the courtyard, then go to
parking lot. Those in lower
seating areas will exit by the
marked front exits on either
side of the stage, then around
the building to the parking lot.
Those in the back stage area
and practice rooms will exit by
the back doors to the parking
lot as well.
315, 316, 317, 318, 319,
320, 321, 322, 323, 324,
325
Exit by rear doors beside band
room, turn right to the grassy
area behind the gym.
333, 334
Exit from the room turn right
and exit rear hallway door, turn
left and go to area beyond the
trailer South (Go-Mart).
336, 337, 339, 341
Exit through main entrance,
turn left, go into circle.
340 (Day Care Center)
Exit into the play area, then out
the gate into the circle.
16
343
Exit into the main corridor from
344, turn left and go out the exit
to the circle.
400-C & D
Exit through the rear of 400-C,
turn left and go to the area
beyond the trailer.
401, 401-B
Exit through their doors at the
rear of 401 across the pavement to the grassy area.
403-B & C
Exit through 403-A into the
main hallway. Turn left and exit
rear hallway to area behind
trailer.
404, 406
Exit through the rear of the
classroom, turn left and go to
area beyond trailer.
408-C
Exit through 408-A. Exit then
turn right immediately outside
the exit at the end of the
hallway. Turn left and go to
the area beyond the trailer.
409–C
Exit through 409-B. Exit and
turn right straight down the
main hallway through the exits
and across to the area behind
the trailer.
410-A, B, & D
Exit through 410-C and then
exit left immediately through
the rear of the main hallway.
Turn left and go to the area
beyond the trailer.
411-A
Exit through 411-B turn left in
the hallway and exit through
the rear hallway door. Turn
left and go to the area beyond
the trailer.
17
If a fire drill occurs during the noon break or during class change, everyone
must exit the building through the nearest exit, Do not turn around! Move in a
straight line to the nearest exit as quickly as possible. The only exception is if
you are on a stairway – in that case, turn around immediately and proceed
Down the stairs and out the nearest exit. Care must be taken not to block
entrances for emergency vehicles.
All teachers and students should move well away from the
building!
18
SECTION II:
TEACHER POLICIES AND PROCEDURES
19
LEAVE – PROFESSIONAL
Teachers planning to attend professional meetings must submit
requests at least one month in advance of the day of departure.
These requests must be completed on the appropriate form on Kanawha
County Schools Intranet and submitted to the principal for approval.
They are to be sent to the Central Office for final approval and
submission to the Board of Education. For any professional leave that is
paid from another account, the teacher requesting the leave must (1)
get all account numbers, (2) inform the payroll clerk of the account
number, and (3) call a substitute and/or arrange for class coverage.
See out of county travel schedule. Travel requests must be submitted
to the Board of Education by proper date.
PROCEDURES CONCERNING SUBSTITUTE TEACHERS/STAFF
Current procedures for obtaining a substitute teacher are as follows. Be
sure to familiarize yourself with the new procedure. If a substitute is
required, contact the sub system the evening prior to the date of the
absence or between 5:30 – 6:00 a.m. on the day of the absence. You
may access the Sub System several ways.
1. Call the Sub System (304)348-6568. The help desk phone
number is (304)348-7713.
Or
2. Submit absence through the website. To access:
a. Go to http://kcs.kana.k12.wv.us
b. Click Intranet (top of screen)
c. Log in using your email Username and Password
d. Click Attendance/Jobs under Quick Links on left
e. Log in – Username = 939 number, Password = Pin
number*
*Pin number is listed on Intranet under Employee
Information
Under the special instructions, give your parking space number, the
location of your lesson plans, and any other special directions. It is
imperative that you call the sub system prior to or on the day of
an absence. Payroll will be taken from the sub system. If you
do not call in, you will not get paid.
Notify the school by 1:30 p.m. concerning your attendance for the next
day. Failure to call may result in the substitute and the teacher showing
up for work on the day you return to school.
20
CLASS COVERAGE
Upon occasion it will be necessary for a teacher to miss a class due to
extra-curricular activities or emergency situations. When a situation
arises, it is the teacher’s responsibility to obtain prior approval
from the principal to miss an assigned class. Likewise, if
permission is granted for the teacher to miss classes, it is the
teacher’s responsibility to get another teacher to cover the class
and inform the principal in writing, as to the arrangements
made.
PRE-ASSIGNMENT GUIDELINES
Teachers, in order to ensure that abuse of this system is
minimized, you may only use this process once per nine weeks,
with prior approval from the principal (whether it is for one class
period, or all day). Any additional coverage beyond this option
must be approved by the principal, and the teacher will be
required to solicit classroom coverage from a colleague who has
prep or lunch and would be willing to cover your class.
Otherwise, you will be required to utilize a ‘leave’ day to secure
a substitute. Once the principal has approved the preassignment, the teacher must see the Assistant Principal for
Curriculum to complete appropriate documentation.
3 Pre-Assignment Groups Plus Special Needs, C.S.U., and Physical
Education
Exclude Special Education classes (assign within themselves), JROTC,
PE, Library/Media Center, Daycare, and Capital Success University
(C.S.U.) (Assign within themselves).
Do not assign a student to a teacher on that teacher’s prep period or
their lunch.
Please try to assign only one student per teacher. (We know we may
have problems achieving this goal with some large classes and during
4th, 5th and 6th periods.)
Physical Education classes may assign to all groups but no one
may assign to Physical Education.
Pre-assignment sheets must be posted in your window, or outside your
door, to remind students where to go in the event you are absent.
Each student is to make at least 2 copies of their pre-assignment
schedule to keep in his or her agenda book/notebook to show to
the pre-assigned teacher.
21
Please provide copies (e-mail) of your pre-assignment sheet to the
Principal, Department Chair and the Assistant Principal for Curriculum
and Instruction by September 05, 2014.
Do not allow students in your room from a pre-assignment without proof
they are legitimately assigned to you (the possession of the student
copy of the pre-assignment form.) Teachers who pre-assign must check
to make sure their students attended their appropriate pre-assignment
location upon returning.
PRE-ASSIGNMENT PROCEDURE 2014-15
The idea is to assign the name of each student on a particular class roll
to another teacher for each of the periods you have a class.
The groups of teacher listings will include your name. Assign your
students to the teachers on the group listing where your name appears.
For example, if there were a total of 20 teachers in your group, you
have a class of 24 students, the first five teachers on the list would get
two of your students that period - one each of the first five students on
your class roll and one each from the last five students on your class
roll, equaling two students each, from periods one through five. All
other periods would have received one student each.
In order to ensure the fair distribution of all your students in each class
period to all of the teachers on the group list, the first student that you
would assign from the next period that you had class (ex.=second
period), would be assigned to the Sixth teacher on the list of
teachers.
This process/procedure would be continued or repeated until you
assigned all of your students from all of your classes to other teachers
included in your pre-assignment for all periods of the day.
Therefore if you were fortunate enough to have six classes of students
totaling the number of names on the teacher list minus one, all of the
teachers listed would get one of your students six times on any given
day - one each period, providing you both had the same prep and lunch
periods.
Again, no student is to be assigned to a teacher on that teacher’s
regular prep or lunch period. Move on to the next teacher on the
list. This ensures a fair and equitable distribution of students
throughout the pre-assignment list for the duration of the school day.
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Pre-Assignment Excel Helpful Tips:
1. To add more than one name to a cell: Type the student’s last
name. Hold the Alt Key and Click Enter. Type the second student’s
last name and click Enter.
2. To increase row height: Position the mouse between the row
numbers. Your cursor will change to a two-headed arrow. Click and
drag to the desired row height. Release the mouse button.
3. To increase column width: Position the mouse between the
column letters. Your cursor will change to a two-headed arrow. Click
and drag to the desired column width. Release the mouse button.
4. To Center the Title(s) of your Pre-assignment across the
page: Type the title in the far left cell of the desired row. Click and
highlight (select) cells (i.e.-Cells A1 thru K1) you wish to merge. On
the home toolbar, find the white button with the letter “a” on it. This
is the merge and center button. Click the merge and center button.
* If you have more than one title (subtitles) you will need to follow
the steps above on each row.
5. To Print on one page: Click the File tab. Click Print. Click No
Scaling (bottom of list). Click Fit Sheet on one page. You should see
the image on the right of your screen showing 1 of 1 page printing.
23
Standard Operating Procedures
Absence; Personal Leave; Appointments; Leaving Campus; Class Pre-Assignment
During recent staff development sessions and by way of e-mail
messages and intercom announcements the desire to see our school
operate in a more formal and business-like fashion in all appropriate
areas has been communicated to everyone.
Consistent with that desire, all teachers and service personnel
please know that I will no longer sign leave forms that fail to comply
with the following criteria and/or conditions.

You must call the principal and speak with him directly as
soon as possible either at work or at home when you know you
will not be in school as a result of a sudden illness, injury, or
emergency per KCS Policy G72A – Terms of Employment.
School = (304)348-6500
Principal’s school cell phone = (304)415-4361
Principal’s home = (304)345-2315

You should consult with the principal, well in advance, when you
must be out for medical/legal/business appointments.

You should request well in advance, directly from the principal,
permission to take personal leave. Do not send an e-mail or leave
a phone message. Do not leave a form in any administrator’s mail
box constituting your request. Do not take the day off and simply
leave the form upon returning.

Do not leave the building without first asking the principal for
permission, even during your duty-free lunch and/or teacher
preparation period, especially 8th period.

Do not pass your class(es) or student responsibilities on to
another teacher or aide for coverage without first obtaining
administrative approval.

Do not Pre-Assign your class(es) without first obtaining
permission from the principal - or the principal directly – well
in advance. After permission has been granted, see the assistant
principal for curriculum and instruction.
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
Administrative contacts are designated as follow:
1.
2.
3.
4.
Mrs. Cruikshank- 1st Floor
Mr. Ramezan – Science Wing
Ms. Stevens- CSU and Vocational Wing
Mrs. Shock- 2nd Floor
All professional and service personnel are expected to follow and
adhere to these guidelines. Please see the principal if you are
unable to locate your administrative contact!
REQUIRED MEETINGS
1. Staff Meetings
Staff meetings will be held on Instructional Support days and
occasionally during school. Regular attendance of all staff is a
requirement. Teachers are responsible for the material that is
distributed in faculty, department, and Professional Learning
Community (PLC) meetings. If teachers are ill on the day of
the staff meeting, they are responsible for acquiring the
information from another teacher, department chair, or PLC
facilitator. Do not schedule meetings, practices, rehearsals, or
appointments on these days. While emergency staff meetings will
occasionally be necessary, most faculty meetings will be held on
the day of Faculty Senate or following the monthly schoolmasters
meeting.
2. Department Meetings
Departments will meet bimonthly according to the Departmental
Meeting Day schedule. Departmental status reports are to be
submitted to the principal after the meeting to review the
progress of each department. The purpose of this meeting is to
provide collaborative opportunities to faculty, plan strategies and
to share information concerning important dates and activities. At
this meeting, department chairs must submit all event dates for
the next month in the status report. Any events that are not
submitted will be omitted from the school calendar and will not be
approved. If you are unable to attend meetings, it is your
responsibility to obtain a copy of the departmental status report to
acquire any information discussed from your department chair.
Department Chairperson Duties and Responsibilities can be found
in the Kanawha County Schools Employee Job Descriptions.
The curriculum team includes all department chairpersons and
other representatives chosen by the principal from throughout the
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school. Curriculum team meetings will be scheduled at a later
date.
DUTY ASSIGNMENT/EXTRA-CURRICULAR
1. Athletic Director
The athletic director is responsible for submitting all important
dates and activities, or any changes to schedules already in place,
to the principal, and appropriate change should be made on the
master calendar.
2. Athletic Coaching/Sponsors Responsibilities
All athletic coaches and sponsors are responsible for those
students who are members of their respective teams and
organizations. The teacher serving as coach or sponsor is
responsible for teaching students the skills of the game, the rules
of sportsmanship, and the rules and regulations of the
organization. The teacher is also responsible for CLOSE
SUPERVISION so that student health and safety are guaranteed.
Students may never be left unsupervised. Sponsors/coaches
must be present at all practices or meetings.
Sponsors/coaches are responsible for establishing collaborative
working relationships with the parents of the organization/team
members and arranging for transportation of the team/group
members to and from various events. Teachers may not be asked
to provide transportation unless that person has a preparation
period during the time that transportation is to be provided.
Arrangements should be completed at least a week in advance of
the scheduled event and reported to the principal for final
approval.
3. Daily Teacher Duties
Teachers will be expected to perform duty supervision before
school, during class changes, lunch, and after school. A schedule
including every teacher will be developed and distributed prior to
the start of the school year. It is the responsibility of the teacher
to perform their supervisory duty on a daily and timely basis.
4. Homeroom Teacher Duties/Responsibilities
All homeroom teachers are expected to serve in an
advisor/advisee fashion to their homeroom students. Since
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homeroom teachers will keep the same students from 10th
through 12th grade, it is important to build meaningful and caring
relationships with them. In addition to maintaining a quiet and
orderly homeroom environment to ensure the dissemination of
information and appropriate communication is received by ALL,
homeroom teachers are responsible for:
a. Reviewing the Student Handbook according to the
established schedule.
b. Checking student contact information in WVEIS Web on
the last day of the nine weeks and forwarding any changes
to the appropriate counselor.
c. Watching “C-TV” when on air.
d. Listening attentively to any announcements.
e. Conferencing with students regarding grades and absences
when mid-terms or report cards have been distributed.
f. Junior homeroom teachers will be expected to plan and
supervise the Prom.*
g. Senior homeroom teachers will be expected to assist with
the National Honor Society Ceremony and Baccalaureate
Ceremony. *
*Since homeroom grade levels rotate each year, all teachers will
experience organizing, planning, and participating in each activity.
9th grade homeroom teachers and mixed homeroom teachers will
assist with at least one activity. All teachers are encouraged and
welcome to participate in each activity.
5. Field Trip Procedures
Field trips are a valuable part of the educational experience. The
trip must have an educational goal, be well planned, and with
permission obtained from the principal. Any teacher planning a
field trip must use the following guidelines:
a. Approval one month prior to the trip must be requested.
(Use field trip request form)
b. Application for bus (if needed) must be filed one month
prior to the trip. This must be submitted to Kanawha
County Schools Transportation Department. All trip
arrangements are the responsibility of the teacher.
27
c. Permission slips must be completed by each student. No
student may participate without a completed permission
slip signed by the parent.
d. The cost of the trip must be absorbed equally by the
students participating on the trip. Please consult with the
principal, immediately, if extenuating/mitigating
circumstances arise involving a participating student.
e. Collect trip money in advance. Submit these funds daily
to the secretary for deposit. (Use the deposit form
located in file cabinets under the teacher’s mailboxes.)
f. All out of county trips must be approved by the Assistant
Superintendent of Secondary Schools one month in
advance of the trip. All out of state trips must be
approved by the Board of Education one month in advance
of the trip.
g. Use the Parent or Custodial Guardian Consent Form for
permission slips. They may be obtained from the school
clerk, Ms. Bumpus.
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COMMUNICATIONS
1. Assemblies
Assemblies are an integral part of the educational experience. An
attempt will be made to offer a variety of assembly programs.
Each assembly is unique and has its own time requirement.
Schedule variations will be announced by intercom or on a daily
announcement sheet on the day of the assembly. Shortened
periods will be used where possible, rather than the elimination of
class periods. All teachers will be required to attend. Assemblies
and special events must be scheduled through the principal prior
to scheduling the day and time. Assemblies should be scheduled
for Fridays. Written outlines of the assembly should be presented
to the administration for consideration at least three days prior to
the assembly. The outline should include A-V materials, props,
and electrical equipment needed. The sponsor of the assembly is
responsible for all arrangements following approval by the
principal. Students will be seated by classes in the gymnasium.
In all cases, students will be excused by intercom.
Assembly programs will be on a scheduled/demand basis. The
theater is not large enough to seat the total student body. We will
have two assemblies when they are held in the theater. On
occasion, we will have assemblies in the gym where we can
accommodate the entire student body at once. Teachers are
expected to sit with their group in the assembly so that
proper order and supervision may be maintained. Seating
will be assigned at a later date. Teachers are to (1) accompany
your class to the assembly, (2) sit with your class according to the
seating chart, (3) assist with maintaining order and supervision
during the assembly. Departments will be assigned
responsibilities for monthly assemblies.
Students are expected to attend assemblies. If for any
reason the student has a need to leave school on a day of
an assembly or special event, a parent or guardian must
appear at the school, physically, to sign the student out (No
exceptions will be made).
2. Intercom/Morning Announcements
The intercom is a system of communication designed to simplify
the task of presenting announcements. It is easy to abuse its use
by too-frequent interruption of the learning process; therefore,
only administrative announcements will be made during
morning announcements or a few minutes before school is
dismissed in the afternoon. Announcements not originating from
the administration will be made by the use of the TV station. The
29
only exception to this rule is in cases of immediate emergency or
a canceled event. In the event of a cancellation, please do not
email the announcement to an administrator. The announcement
should be placed in a folder at the front desk. The intercom is not
to be used by teachers or students without the permission of the
principal. Announcements must be kept to a minimum and will
not be made during a class or a class change.
3. Telephones
No student will be allowed to use the office phones unless
it is an emergency. Exceptions may be made on a case-by-case
basis. Students may not use phones for any other reason.
Telephones have been provided for students in the hallway. Their
calls are limited to 5 minutes.
4. Teacher Mailboxes
Each teacher has been assigned a mailbox in the teacher
workroom. On a daily basis, mail, phone messages, and other
materials are to be picked up from the boxes each morning and
evening. Written instructions and announcements often become
outdated and are of no value if allowed to remain in the boxes
beyond one day. It is imperative that teachers empty
mailboxes daily.
5. E-Mail
Each teacher has been assigned a Kanawha County Schools e-mail
address. It is imperative that teachers check their e-mail
numerous times throughout the school day for important
information regarding policies, bell schedule changes, preassignments, grades, and communication from parents.
MISCELLANEOUS
1. Changing Classrooms
Do not move a class from its assigned room without notifying Mr.
Shock, the Assistant Principal for Curriculum and Instruction. It is
embarrassing to attempt to locate either a student or a teacher
and find that the class is not in its assigned place and the
administration has no knowledge of its location. A sign should be
placed on the door so that students will be notified as to where
their class is meeting. Any room change (even to go to the
library) must be noted on the door.
2. Negligence
Any time students are left alone and an accident occurs,
negligence is almost certain to be proven. No staff member
should leave a group of students unsupervised. This includes
30
classroom students, band students, club members, and athletic
groups.
3. Accident and Pupil Safety
Any employee of the Board of Education witnessing any accident
occurring in connection with any school activity or affecting the
rights or interests of the Board of Education should complete a
written report and submit it to the principal. Accident reports will
be completed in all instances even when no student or employee
is injured. Accident prevention should be a priority with everyone
at Capital High School. Student and Employee Accident Report
Forms are available in the office from the school clerk, Ms.
Bumpus. The accident form is to be completed and returned to
the office at the time of injury.
4. Financial Procedures (Refer to Financial Procedures
Section)
5. Preparation Periods
This non-teaching time is allotted for school business, which
cannot be accomplished during class time. This is an ideal time
for lesson planning, departmental planning, telephone conferences
with parents, student conferences (set up at your request by the
assistant principals or counselors), grading papers, answering
emails, etc. Teachers should remain in the building during their
preparation periods. If, however, a teacher needs to leave the
building, the principal or assistant principal assigned to your area
must be consulted in advance.
It is the desire of the principal that each teacher up-date
their Engrade account as soon as possible or no later than
each Friday. This should be done during your respective
prep period.
Only students who are making up assignments are allowed in your
classroom during your preparation period. Do not entertain
students for social visits during your prep. Adhering closely
to this policy assures that teacher liability can be maintained at a
minimum.
6. Visitors in the Building
Visitation of Schools – Policy C39
39.01 General. It is the policy of the Board to promote safety
and order within the schools to achieve a learning environment.
It is also the policy of the Board to afford its employees
reasonable opportunities to communicate with each other and to
31
be communicated with. In balancing these interests, the
regulation of visitors to schools is a legitimate exercise of the
Board's policy-making authority.
39.02 Visitation Procedure. The following procedure shall be
observed:
Any person visiting the public schools shall be routed to the
principal's office. For the purpose of this policy, the term "visitor"
shall include all persons other than students and employees
assigned to the school visited;
The principal in each school shall maintain a visitor log. The
principal shall cause the name, arrival time, and departure time
of each visitor, other than visitors whose presence is limited to
the principal's office, to be recorded in said log.
If a visitor desires to meet with an employee or employees of the
school, the principal shall arrange the requested meeting or
meetings under the following conditions:
Employees of the school shall be made available for meetings
only during duty-free periods when not instructing students,
supervising students, conducting class preparation, training, or
performing other duties (this paragraph shall not be construed to
limit or prohibit meetings between teachers and parents during
planning periods);
The duration of such meetings shall not extend beyond such
duty-free periods; and
The principal shall assign the location for approved meetings and
note the location in the visitor log.
A principal may deny any requested meeting if the safety,
welfare, and orderly instruction of students would be jeopardized.
For example, if a visitor appears to be under the influence of
alcohol or drugs or manifests abnormal behavior, denial of access
to the school would be appropriate. Any person may be
prohibited from school property by the Superintendent or the
principal of the school if such person’s conduct is disruptive or
detrimental to the education process. The Superintendent may
also prohibit any person from access to school property if it is
deemed to be in the best interests of the school system. Visiting
school employees who are not assigned to the school should
display identification tags when entering the school and sign the
visitor log.
39.03 Commercial Agents. Insurance, magazine, and
newsagents are prohibited from canvassing students, teachers, or
principals in the school building. Representatives of book
companies, school supplies and other school related commercial
agents are prohibited from canvassing schools without special
permission from the Superintendent and from canvassing
teachers without permission from the principal. However,
teachers may never be canvassed while classes are in session.
32
Demonstrations of products such as ovenware, cooking utensils,
et cetera, in the schools shall not be permitted.
39.04 Signature Collection. No person shall solicit signatures
of pupils or employees within the schools or offices of the Board.
This provision shall not be construed to restrict or prohibit any
legitimate school activity or elections or other similar activities of
school employee organizations.
The safety and welfare of all students are a concern and a
responsibility of the school. All visitors to the campus are
expected to assist in maintaining a safe and orderly environment
at Capital High School. All visitors to the school are required to
register by showing proper ID in the main office, and may be
asked to present their visitors pass as they move throughout the
building. Permission to be at school is limited to visitors with
legitimate school business.
1. Parents are always welcome at Capital High School. We ask
that an appointment be made to visit a teacher or
classroom.
2. The school policy shall be to accept only those visitors who
have legitimate business at the school.
3. All visitors must report to the main office first to receive a
visitor’s pass, show proper ID and to sign the visitor’s
register.
4. Small children, including infants, shall not be brought to
school.
5. Visitors will not be issued a pass if their identity cannot be
verified by an administrator or staff member.
6. Students are prohibited from visiting other school
campuses while school is in session except with prior
administrative approval.
7. Students who wish to bring other students to class may do
so under the following circumstances: a. Prior approval
must be obtained from the principal b. Prior permission
must be obtained from the teachers whose classes the
visitor will be visiting and c. Prior approval must be
obtained by the principal of the students who is visiting.
8. Student visitor passes shall not be issued during test
periods or at any time that the administration deems
inappropriate. The administration may refuse to issue a
visitor’s pass any time if is considered to be in the best
interest of Capital High School, its students, or staff.
9. Any person found on school premises without prior
authorization shall be considered trespassing and subject to
arrest by police authorities. Kanawha County Schools
policy shall be followed in dealing with trespassers.
33
7. No Smoking Policy
No person shall distribute or use any tobacco product in any area
defined in Section 44.01 of this policy at any time. Students under
the age of 21 may not possess any tobacco product at any time as
outlined in W. Va. Code §16-9A-1 to 16-9A-4. Individuals who
supervise students off school grounds are prohibited from
distributing or using tobacco products while in the presence of
students or any time while engaged in activities directly involving
students.
No Kanawha County School Board property or publication may be
used to advertise tobacco products.
34
THE STUDENT ASSISTANCE TEAM (SAT)
Mrs. McNabb is the SAT coordinator. Referrals should be made to the
SAT Team through her.
The Student Assistance Team for Capital High School has been
established to insure that each student is provided the opportunity to
receive the best instruction available to meet his/her needs.
Teachers should make an SAT referral after a teacher finds this student
to be a constant disruption in class, is not being successful (coming
close to realizing their fullest potential either, physically, mentally,
socially, emotionally, or spiritually).
The SAT has the following functions:
a. To plan appropriate actions and/or programs for students.
b. To provide coordination for the delivery of services for individual
students who require program modification and supplemental
assistance.
c. To determine placement in appropriate school based
instructional programs.
d. To provide the greatest number of services to students with the
least amount of duplication.
e. To increase appropriate communication among school staff
members concerning students with handicaps or difficulties.
f. To provide screening vehicles for referral to the Office of
Exceptional Children.
Teachers are responsible for referring students and for supplying
behavioral data and other pertinent information during the conference
for students being referred. Cases are usually presented by the referral
agent with additional input obtained from other teachers involved in the
student’s program. After full discussion of available information, the
team cooperatively plans the initial step in assisting the student.
35
STUDENT ASSISTANCE TEAM
(SAT)
Capital High School’s Student Assistance Team (SAT) meets every
Tuesday during 3rd period in the office conference room.
The team members are:
Lori McNabb, Coordinator
Teresa Erby, School Psychologist
Lynsi Wilcox, Counselor
Taneisha Poore, Counselor
Special Education Specialist
Clinton H. Giles, Principal
Angela S. Cruikshank, Assistant Principal
Daniel D. Ramezan, Assistant Principal
Matthew J. Shock, Assistant Principal
Abby J. Stevens, Assistant Principal
Graduation Coach
Referring Teacher of the Student
Parents of Student are invited to attend
The Student Assistance Team is also planning many ways to help our
students at risk.
SAT- A TEACHER’S VIEW
Each school has a school based Student Assistance Team (SAT). This
team provides an intervention process after you, as the teacher or
grade level team, have observed a change in behavior that is negatively
affecting the student’s academic achievement or personal development,
and after you have developed and implemented interventions to address
the situation. If the behavior persists, then referral to the Student
Assistance Team is appropriate, and formalized steps are taken to
further address the student’s needs.
8 Indicators for Referral
1.
2.
3.
4.
5.
6.
7.
8.
Problems with grades
Problems with attendance
Disruptive behavior in class
Involvement with the disciplinary system of the school
Legal Problems
Problems with extracurricular activities
Problems at home
Alcohol or drug-specific behavior or indications
36
37
38
Counseling Assignments
A-Ham
Mrs. McNabb
Ext. 105
Han - Pa
Mrs. Wilcox
Ext. 106
Pe-Z
Mrs. Poore
Ext. 104
9th Grade Counselor
Mrs. Flynt
Ext. 166
School Psychologist
Ms. Erby
Ext. 161
Special Education Specialist
Ext. 162
Prevention Resource Officer
CPL Robbie Brown
Ext. 124
Career Center (Clerk)
Ext. 117
39
MEMORANDUM
TO:
ALL FACULTY AND STAFF
FROM:
Administrative Team
DATE:
July 2, 2014
RE:
STAFF PARKING ASSIGNMENTS
In order that we may be able to provide parking to faculty and staff
members as close to their work stations as possible, the following
conditions/situations must be observed.
1. All staff members should display their decals at all times. Decal
numbers may not coincide with space numbers. Please place your
permit on the inside back glass (driver’s side).
2. No parking shall be permitted in any unmarked space.
3. No parking is permitted along any of the yellow painted curbing;
special emphasis is placed upon the prohibition of parking in either
of the turning circles on both ends of the facility.
4. Only visitors shall be permitted to park in the spaces designated
for visitors.
5. No parking is permitted along the entire length of the drainage
ditch behind the facility from the beginning of the Vocational Wing
to the end of the Gymnasium.
6. All students regardless of the program in which they are enrolled,
shall park in the areas designated for students on the Parking
Control Map.
7. No member of the faculty or staff has the authority to grant a
student permission to park their vehicle in any space other than
the designated student parking area.
8. All vehicles will be parked with the front wheels against/toward
the concrete barriers (Do not back into your space.)
40
SUBSTITUTE FOLDERS
In order to facilitate the substitute’s job, a substitute folder must be
developed by all teachers and a copy will be due to your department
head by Monday, August 25, 2014. The original folder will be placed in
the classroom that can be found easily by the substitute. This folder
must include:
1. The teacher’s schedule listing class period, class name, and
room number.
2. All Bell Schedules
3. Student Roster for all classes. (It must include student
numbers.)
4. Seating Charts
5. Substitute Absence Sheet (Include a reminder for subs to fill in
student number on sheet)
6. Tardy Policy and Forms
7. Discipline Forms
8. Class and School Rules
9. Dismissal from Class Procedure
 Restroom
 Nurse
 Counselor
10. Safety Procedures
 Fire
 Shelter in Place
 Lock Down
11. Lesson Plans
 Include an assignment that can be completed in the
event of an unexpected illness.
 Include telephone numbers in case the substitute needs
to contact you
41
BELL SCHEDULES
Capital High School
Regular Bell Schedule
2014-2015
Movement Bell
1
2
ST
ND
7:10
Period
7:25 – 8:20
Period
8:26 – 9:12
Homeroom
EXTENDED WALK TIME
3
4
5
6
RD
TH
TH
TH
8
TH
TH
10 MINUTES
Period
9:48 – 10:34
Period
10:40 – 11:26
Period
11:32 -12:18
Period
12:24 – 1:10
EXTENDED WALK TIME
7
9:18 - 9:38
10 MINUTES
Period
1:20 – 2:06
Period
2:12 – 3:05
42
Capital High School
2014-2015
Club/Activity Schedule
Movement Bell
7:10
Homeroom
7:25 – 7:40
1st Period
7:46 – 8:27
2nd Period
8:33– 9:14
Activity
9:20- 10:20
3rd Period
10:26- 11:07
4th Period
11:13- 11:54
5th Period
12:00 –12:41
6th Period
12:47 – 1:28
7th Period
1:34 – 2:15
8th Period
2:21 – 3:05
43
Capital High School
2014-2015
Early Dismissal
Movement Bell
7:10
1st Period
7:25 – 8:04
2nd Period
8:10 – 8:44
Homeroom
8:50 – 9:02
3rd Period
9:08 – 9:42
7th Period
9:48 –10:22
8th Period
10:28 – 11:02
4th Period
11:08 – 11:42
5th Period
11:48 – 12:22
6th Period
12:28 – 1:05
44
Capital High School
2014-2015
Performing Arts Schedule
(90 minute performance)
Movement Bell
7:10
Homeroom
7:25 – 7:42
1st Period
7:48 – 8:37 * (8:05)
2nd Period
8:43 – 9:32 – 90 minutes
3rd Period
9:38 – 10:27 * (9:35)
4th Period
10:33 – 11:22
5th Period
11:28 – 12:17
6th Period
12:23 – 1:12
7th Period
1:18 – 2:07
8th Period
2:13 – 3:05
45
Capital High School
2014-2015
One Hour Delay
Departmental Meeting Schedule
Academic Enrichment Schedule
Movement Bell
8:10
1st Period
8:25 – 9:11
2nd Period
9:17 – 9:58
Homeroom
10:04 – 10:20
3rd Period
10:26 – 11:07
4th Period
11:13 – 11:54
5th Period
12:00 – 12:41
6th Period
12:47 – 1:28
7th Period
1:34 – 2:15
8th Period
2:21 – 3:05
46
Capital High School
2014-2015
Two Hour Delay Schedule
Movement Bell
9:10
1st Period
9:25 – 10:04
2nd Period
10:10 – 10:44
Homeroom
10:50 – 11:02
3rd Period
11:08 – 11:42
4th Period
11:48 – 12:22
5th Period
12:28 – 1:02
6th Period
1:08 – 1:42
7th Period
1:48 – 2:22
8th Period
2:28 – 3:05
47
Capital High School
2014-2015
Pep Assembly Schedules
(40 Minutes)
(1 Hour)
Movement Bell
7:10
7:10
1st Period
7:25 – 8:14
7:25 – 8:11
2nd Period
8:20 – 9:04
8:17 – 8:58
Homeroom
9:10 – 9:22
9:04 – 9:20
3rd Period
9:28 – 10:12
9:26 –10:07
4th Period
10:18 – 11:02
10:13 -10:54
5th Period
11:08 – 11:52
11:00 -11:41
6th Period
11:58 – 12:42
11:47 -12:28
7th Period
12:48 – 1:32
12:34 – 1:15
8th Period
1:38 – 2:22
1:21 - 2:02
Pep Assembly
2:22 – 3:05
2:02 – 3:05
48
GUIDELINES FOR EMPLOYEES DURING INCLEMENT WEATHER
CONDITIONS
Winter Weather
Schools Closed: Code A:
All employees………………..Regular time when possible
If they run into a problem (i.e., hazardous roads, etc.) they
should call their immediate supervisor/principal and advise
them of their particular situation. Administrators should use
good judgment in considering conditions that may cause
employees to be late for the assignments.
Code B:
All Custodians/Maintenance
All 261 day employees
All other staff
-
Regular time
2 hour delay
Do not report
All employees
-
Report at regular time
Schools on a 2 Hour Delay:
Code C:
Schools Closed Early: Work Hours
Staff released after all students are out of building
Custodians/Maintenance ~ Regular Time
Central Office - Regular Time
Activities Canceled:
Afternoon Vocational, Evening Extra-Curricular Activities, Evening
Vocational Education, Community Education, Kanawha Academy
Summer Weather
On days when the temperature is expected to exceed 90 degrees, schools will be notified by
10:00 a.m. if they are to dismiss school one hour early. Schools should do the following on
those days:
• Restrict out-of-school activities
• Keep classroom interruptions to a minimum
• Adjust schedules to ensure quality time for all required subjects
• Provide a cool work area for staff so that they can use the time for
departmental or individual planning
• Practice extra curricular activities later in the day
49
CAPITAL HIGH SCHOOL
SSR SCHEDULE 2014-2015
DATE
9/3
9/10
9/17
9/24
10/1
10/8
10/15
10/22
10/29
11/5
11/12
11/19
12/3
12/10
1/7
1/14
1/21
1/28
2/4
2/11
2/18
2/25
3/4
3/11
3/18
3/25
4/1
4/8
4/15
CLASS PERIOD
1ST
2ND
3RD
4TH
5TH
6TH
7TH
8TH
1ST
2ND
3RD
4TH
5TH
6TH
7TH
8TH
1ST
2ND
3RD
4TH
5TH
6TH
7TH
8TH
1ST
2ND
3RD
4TH
5TH
50
Departmental Meeting Days 2014-2015
(Tentative)
09-04-14 -CCC
09-11-14 – DM
09-18-14 – DM
09-25-14 - CCC
10-09-14 – DM
10-23-14 - CCC
11-13-14 - CCC
12-04-14 – CCC
01-08-15 - CCC
01-22-15- DM
02-05-15 - CCC
02-19-15 - DM
03-05-15 - CCC
CCC = Collegial Collaborative Consultations
DM = Department Meeting
51
Club/Activity Days 2014-2015
(Tentative)
10-02-14
10-16-14
10-30-14
11-06-14
11-20-14
12-11-14
01-15-15
01-29-15
02-12-15
02-26-15
03-12-15
03-26-15
04-02-15
04-09-15
52
Capital High School
ACES
2014-2015
10-03-14
11-07-14
12-05-14
01-09-15
02-06-15
03-06-15
04-04-15
53
KCS Calendar 2014-2015
AUGUST ‘14
6
6-7
8
11
First Day for Teachers/
200 Day Employees
CE Days
Faculty Senate/Prep
Day
First Day for Pupils
S
M
T
W
SEPTEMBER ‘14
Th
F
S
1
2
S
M
T
W
Th
F
S
1
2
3
4
5
6
3
4
5
6
7
8
9
7
8
9
10
11
12
13
10
11
12
13
14
15
16
14
15
16
17
18
19
20
17
18
19
20
21
22
23
21
22
23
24
25
26
27
24
25
26
27
28
29
30
28
29
30
S
M
T
W
Th
F
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
1
11
Labor Day
Mid Term Progress
Reports
4
11
13
General Election
Veterans Day Holiday
Mid Term Progress
Reports
Out of Calendar Days
(Schools closed)
Thanksgiving Holiday
OS Day (Schools &
Offices Closed)
31
NOVEMBER ‘14
OCTOBER ‘14
9
10
13
19
22
23-24
25
26-31
End of 1st Nine Weeks
(44 Days)
2nd Nine Weeks Begins
Parent/Teacher
Conferences/FS Day
(No Students)
End of 1st Semester
(85 Days)
OS/FS Day (Schools &
Offices Closed/FS may
meet)
Out of Calendar Days
Days (Schools closed)
Christmas Day Holiday
Out of Calendar Days
Days (Schools closed)
S
5
M
T
W
Th
F
S
1
2
3
4
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1
M
1
T
W
Th
F
Mid-terms
CE/FS Day (No Students)
S
2
3
4
5
6
M
16
17
Out of Calendar Days
(Spring Break)
Mid-terms
OS Day (Schools &
Offices Closed/FS may
meet/Possible Make Up
Day)
W
Th
F
S
1
2
3
7
8
9
10
11
12
13
4
5
6
7
8
9
10
15
16
17
18
19
20
11
12
13
14
15
16
17
21
22
23
24
25
26
27
18
19
20
21
22
23
24
28
29
30
31
25
26
27
28
29
30
31
S
M
T
W
Th
F
S
S
M
T
W
Th
F
S
1
2
3
4
5
6
7
1
2
3
4
5
6
7
8
9
10
11
12
13
14
8
9
10
11
12
13
14
15
16
17
18
19
20
21
15
16
17
18
19
20
21
22
23
24
25
26
27
28
22
23
24
25
26
27
28
29
30
31
S
M
M
T
W
Th
1
2
5
19
New Year’s Holiday
Out of Calendar Day
(Schools closed)
2nd Semester Begins
M.L. King Jr. Holiday
MARCH ‘15
10
11
30-31
End of 3rd Nine Weeks
4th Nine Weeks Begins
Out of Calendar Days
(Spring Break- Days
during Spring Break may be
used as make up days.)
MAY ‘15
APRIL ‘15
1-3
T
14
S
27
28
JANUARY ‘15
S
FEBRUARY ‘15
4
16
24-26
30
DECEMBER ‘14
S
S
F
S
1
2
3
4
T
W
Th
F
S
1
2
5
6
7
8
9
10
11
3
4
5
6
7
8
9
12
13
14
15
16
17
18
10
11
12
13
14
15
16
19
20
21
22
23
24
25
17
18
19
20
21
22
23
26
27
28
29
30
24
25
26
27
28
29
30
25
27
28-29
Memorial Day
Last Day for Pupils
(unless make up days
are required)
OS Days (make-up days
if needed)
31
1
2
3-30
19
OS Day (make-up day
if needed)
Prep for Closing School
Out of Calendar Days –
(All days through June
30 can now be used for
make up days if
needed)
WV Day - Out of
Calendar
JULY ‘15
JUNE ‘15
S
S
M
W
Th
F
S
1
2
3
4
7
8
9
10
11
13
14
15
16
17
18
20
21
22
23
24
25
27
28
29
30
31
M
T
W
Th
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
5
6
14
15
16
17
18
19
20
12
19
26
21
22
23
28
29
30
24
25
26
27
T
3
Independence Day
54
Section III
Classroom Management
55
STRATEGIES FOR A SUCCESSFUL SCHOOL
•
•
•
•
•
•
•
•
•
Prepare classroom for teaching and learning
Establish rules and procedures
Teach rules and procedures
Determine consequences
Monitor student behavior
Stop inappropriate behavior
Plan for instruction
Keep students accountable
Accountability checklist
PREPARE CLASSROOM FOR TEACHING AND LEARNING
1. Have your room ready.
 Bulletin boards with student work
 Inviting learning environment
 Have enough chairs
 Rules and procedures posted
 Maps, bell schedules, locker times, emergency info, menus,
calendar, etc.
 Display your diplomas, teaching certificate, awards, etc.
2. Have teaching materials ready.
 Seating chart
 Overhead projector, markers, stapler, paper clips, etc.
 Letter for parents concerning new school year (syllabus)
 Teaching resources for subjects taught
 Sponge activities (for “dead time” too)
– Student information sheets
– Word searches
– Crossword puzzles
– Bell activities
– Pre-tests
– Qualities of your best and worst teacher
– Why do we need rules and procedures
3. Have information on the board
 Sponge activity
 Learning Target (s)
 Word of the Day
 Class Word of the Day
 Materials required for class
 Assignments

Teacher name, class, period
56

Sample of correct heading of paper to be turned in
4. Have the required forms for the office
 Free/reduced lunch forms
 Student agenda forms/Student ID
 Attendance Policy
 Weapons Policy
 Student info Sheet
 Emergency Card
 Tardy Forms
 Discipline Forms
ESTABLISH RULES AND PROCEDURES
***Be sure rules and procedures are consistent with School Board
and local school policy. The principal and assistant principals can
assist by approving suggested rules and procedures.***
1. Differentiate Rules and Procedures
Rules are established agreements about behavior in the
classroom. They should be positive statements of what
the students are to do rather than definitions of what
not to do.
 When rules are carefully chosen and communicated,
students have a clear idea of the teacher’s expectations.
 Rules may govern talking, movement within the classroom,
treatment of other students, etc.
Procedures include routines established by the teacher to
insure smooth functioning of the class. A procedure is a
guideline for doing something that occurs on a regular basis.
 In classes with simple, clearly defined procedures, there is
less confusion and transitions are shorter.
 May include pencil sharpening, distribution of books,
entering the classroom, asking a question, turning in work,
etc.
2. Identify the behaviors that are acceptable or unacceptable;
and develop rules that define those behaviors.
 Make sure to choose rules that you can clearly observe
3. Develop necessary procedures that will ensure a smooth
running class.
 Don’t leave anything to chance. Have a PROCEDURE for it!
4. Develop signals for rules and procedures
 Attention getter
57


Warnings for rule violations
Signals for initiating procedures
5. Determine consequences
 Rewards
 Penalties
DETERMINE CONSEQUENCES



Decide on consequences of appropriate and inappropriate
behavior that are consistent with School Board and local
school policies.
Communicate the consequences to the students.
Follow through CONSISTENTLY when a student behaves
appropriately or inappropriately.
1. Positive Consequences (Rewards)
 Given when students have complied with established rules.
 Can be in the form of verbal praise, privileges, certificates,
permission for activities, or objects.
 To be effective, a positive consequence should be:
a. Desirable to the student
b. Easily obtained by the teacher
c. Simple to provide
2. Negative Consequences
 Used when students do not comply with established rules.
 Serve to terminate inappropriate behavior and to deter
future violations.
 Negative consequences should be:
a. Undesirable to students
b. Easily administered
c. Consistent with local school and Board policies
d. Best established on an individual basis
TEACH RULES AND PROCEDURES


Teach rules and procedures that will be needed first, FIRST.
Teach rules and procedures systematically.
1. Use explanation- define, demonstrate, discuss rationale.
2. Use rehearsal, role play, or practice.
3. Use feedback- give specific and accurate information, review,
and re-teach if necessary
4. Have students write rules and procedures in his or her student
handbook
58
5. Provide each student with a copy of the rules and procedures
to be signed and returned by a parent/guardian.
6. Post copies of rules and procedures in classroom.
7. Test the rules and procedures.
8. Review rules and procedures frequently.
9. Always re-teach and re-test rules and procedures after
Christmas holidays in January. You may want to re-teach after
each 9 week term.
MONITOR STUDENT BEHAVIOR





1.
2.
3.
4.
5.
6.
7.
Be ACTIVELY aware of student behavior at all times.
Stop inappropriate behavior quickly.
Be consistent.
Be sure students are on task by maintaining high levels of
accountability for student work.
While monitoring, notice:
On-task behavior
Materials on students’ desk
Student success or failure
Compliance with instructions
Signs of confusion or frustration
Completion of work
Adherence to class rules
Monitoring Tips
1. Stand where you can see the entire class.
2. Move around the room during student practice.
3. Scan the room often. Don’t become so engrossed with one
student or group that you lose contact with the rest of the class.
4. Don’t let students stand around your desk.
5. Check assignments and record grades regularly.
6. Look for opportunities to praise students for appropriate behavior.
STOP INAPPROPRIATE BEHAVIOR


Stop inappropriate, disruptive behavior as quickly as you can.
Ways to handle inappropriate behavior:
1. Make eye contact with the offender.
2. Use “evil eye” with a signal to terminate the behavior.
3. Proximity- Move closer to the offender.
4. Proximity with note.
5. If a student is not following a procedure correctly, remind the
student of the correct procedure. Have the student correct the
procedure.
59
6. Ask the student to state the appropriate rule or procedure, and
then follow it.
7. Direct approach. Tell the student to stop the rule violation.
Monitor the student until you observe the appropriate behavior.
 Inappropriate behavior can be ignored or handled with delayed
feedback only when:
1. The problem is momentary and not likely to escalate.
2. It is a minor deviation.
3. Handling it would disrupt the flow of the lesson.
4. Other students are not involved.
PLAN FOR INSTRUCTION

Plans should be:
– Appropriate
– Provide for student involvement
– Maintain whole-class focus
– Do not relay on seatwork

Planning is an essential factor for effective teaching.

Seven lesson elements have been identified to have a direct effect
on student learning.
1. Anticipatory Set- helps students establish attention and
mental readiness for the instruction to follow. Can also provide
brief practice of previous material.
2. Objective- Teacher should communicate what the students
should be able to do, the importance, usefulness and relevance
of the lesson. (Learning Target)
3. Instructional Input- The teacher communicates necessary
information. (lecture, demonstration, use of pictures, diagrams,
or audio-visuals)
4. Modeling- Students are shown an example of a finished
product or process.
5. Checking for Understanding- The teacher observes student
performance to see that they have mastered skills needed to
achieve the objective.
6. Guided Practice- Students perform tasks using newly
mastered skills under close teacher supervision.
60
7. Independent Practice- When students can perform the skill
accurately, they are ready to practice the new skill or process
independently.
HOLD STUDENTS ACCOUNTABLE
1. Give Clear Instructions:
 Give precise directions.
 Describe the QUALITY of work.
 Have students paraphrase the instructions.
 POSTIVELY accept students’ questions about directions.
 Place directions where they can be seen and referred to by
students.
 Have students write out instructions before beginning an
activity.
 Give directions immediately before the activity.
 Model the correct behavior.
2. At








the beginning of a lesson:
Select and teach a cue for getting attention.
Do not begin until everyone is paying attention.
Begin lesson by removing distractions.
Clearly describe goals, activities, and evaluation procedures
associated with the lesson.
Relate the lesson to the students’ lives.
Start with a highly motivational activity in order to make the
students’ initial contact with the subject matter as positive as
possible.
Give handouts, concept maps, and Venn diagrams to help
students collect their thoughts.
Challenge students to minimize their transition time.
3. Maintain Attention:
 Arrange the classroom to facilitate the instructional activity you
have selected.
 Use random selection when calling on students.
 Ask the question before calling on a student.
 Wait at least 5 seconds before answering or calling on another
student
 Ask students to respond to their classmates’ answer.
 Model listening skills.
 Be animated.
 Vary Instructional Media AND Methods.
 Create anticipation.
 Ask questions that relate to students’ own lives.
 Provide work of appropriate difficulty.
61
4. Pacing:
 Use a timer to help you pace your class.
 Be aware of your teaching tempo.
 Watch for nonverbal cues indicating that students are becoming
confused, bored, or restless.
 Break activities up into short segments.
 Vary the style of instruction.
 DO NOT bury students in paperwork
5. Use Seatwork Effectively:
 Make seatwork diagnostic and prescriptive.
 Develop a SPECFIC procedure for obtaining assistance.
 Establish clear procedures about what to do when finished.
 Add INTEREST to seatwork.
 Work through the first several problems together.
 Monitor students’ seatwork and make adjustments
 Spend considerable time in presentation and discussion before
assigning seatwork.
 Have students work together during seatwork
6. Summarizing:
 At the end of the lesson, ask students to write or state in a
journal one thing they have learned.
 Have students create a skit to act out what they have learned.
 Ask students to create displays.
 Encourage students to present their learning to others.
 Display students’ work.
 Provide frequent review sessions.
 Use tests as tools for summarizing learning.
7. Making Smooth Transitions:
 Arrange the classroom for efficient movement.
 Discuss the schedule each morning (clubs, two hour early
dismissal, etc.)
 Have material ready for next lesson.
 Do not do tasks that can be done by the students.
 Move around the room to attend to individual needs.
 Provide students with step-by-step directions.
 Remind students of key procedures associated with the
upcoming lesson.
 Use group competition to stimulate more orderly transitions.
 Develop transition activities.
62
Accountability Checklist
SITUATION
WHAT IS YOUR
PROCEDURE/EXPECTATIONS?
Students entering/leaving class
 Entering before/after tardy
bell
 Leaving before end of class
The day’s date – location
Room set-up – How will you work
the room?
Bell activities –
What/Where/Graded/Timed
Checking attendance
Students who are tardy
Student receiving permission to
speak/comment/ask
questions/leave desk/ etc
Student needing materials- pencil
or pen/paper/textbook/etc
Students coming to attentionsignal/expectations
Student needing to go to
restroom- signal/expectations
Student needing to throw away
paper
Student needing to sharpen pencil
Student needing tissue
Student work:
 Heading of papers
 Passing in papers
 Use of pen or pencil
 Writing on back of paper
 Neatness
63





Incomplete work/late work
Due dates
Makeup work for absent
students
Notebook
expectations/grading
Homework- when/how
much/grading/turning in
End of class dismissal
Teacher pacing of instructional
time
Class Movement
 Going to Library/Computer
Lab
 Lunch
 Assembly
 Class changes/hallway
expectations
 Transitions in class
Student expectations for intercom
announcements/calling of
students to office
Student expectations- emergency
 Fire/evacuation
 Bad weather
 Lockdown, etc.
Student expectations for
 Visitor in room
 Principal in room
 KCS or WVDE representative
Student needing to go to
 Office
 Sick/nurse
 Counselor
Collection and Distribution of
student work
Ask-Pause-Call (Wait time)
Volunteers to answer
Choral Response
Signal Response
64
White Board Response
Going to board- Expectations
Substitute expectationsteacher/students
Random questioning of class
Think-Pair-Share
Group work expectations
Food/drink/candy/gum in
classroom
How will student assignments be
posted?
Breaking of rules
 Signal
 Consequences/discipline
ladder
 Writing referrals
 How will you keep up with
Students exchanging/grading
papers
Students keeping progress report
Positive Incentives for students
 Student of the Week
(criteria/announcing/etc)
 Other incentives/rewards
Communication with parents
 Back to school letter
 Materials students will need
for your class
 Positive contacts
 Parent contact log
 Planner/agenda
Grade book maintenance
 Determining report card
grades
 Recording grades
 Extra credit
Posting of student work
65
Students working on other
assignments
Student writing/passing notes
Rules and Procedures Test for
your class
66
SECTION IV:
FACULTY SENATE
67
CONSTITUTION OF THE CAPITAL HIGH SCHOOL FACULTY
SENATE
ARTICLE I. Name, Purpose, and Governance
Section 1. Name
The name of this organization shall be the Faculty Senate of Capital
High School.
Section 2. Purpose
a. To control funds allocated to the school from legislative
appropriations for academic materials, supplies or equipment
b. To interview, by committee, new prospective professional and
paraprofessional employees and submit recommendations.
c. To nominate teachers for recognition.
d. To recommend to the principal the assignment of secretaries,
clerks, aides, and paraprofessionals.
e. To recommend to the principal changes in the master curriculum.
f. To review and comment on sabbatical leave request.
g. To elect three representatives to the local school improvement
council.
h. To nominate a member for election to the county staff
development council.
i. To recommend faculty members to serve as mentors.
j. To discuss and recommend for action any items as deemed
necessary provided they are not inconsistent with state law or
school board policy. However, this does not prohibit the Senate
from attempting to change said law or policy.
Section 3. Governance
The Faculty Senate shall be governed by the Constitution and by such
actions as may be taken by its membership consistent therewith.
ARTICLE II. Membership
All professional employees of Capital High School are members of the
Faculty Senate.
ARTICLE III. Authority
Section 1. General Membership
Final authority on all matters of the Faculty Senate shall rest in the
general membership.
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Section 2. Meetings
a. There shall be regular meetings of the general membership each
school year. Meeting dates shall be scheduled by the Kanawha
County Board of Education.
b. Special meetings of the general membership may be called by the
Chair, or by a majority of the general membership.
c. A quorum shall constitute a majority of the professional staff.
Section 3. Rules of Order
Robert’s Rules of Order (newly revised) shall be the authority on all
questions of procedure not specifically stated in this Constitution and
by-laws.
ARTICLE IV. Officers and Steering Committee
Section 1. Officers
The officers of the Senate shall consist of a chair, vice-chair, and
secretary.
Section 2. Steering Committee
The steering committee shall consist of the three above named officers,
and representatives from each departments, the administration of
Capital High School, a Librarian and one counselor. The Steering
Committee shall be responsible for setting the agenda for the Senate
meetings and act for the Senate between meetings of the general
membership.
Section 3. Meetings
The Steering Committee shall meet at least monthly during the school
year. A majority of the Steering committee shall constitute a quorum.
Section 4. Election of Officers and Steering Committee
a. The principal or senate chair shall call a meeting of the Senate
prior to the beginning of the instructional term, but within the
employment term to elect the chair, vice-chair, and secretary. On
the same day each department chair shall be designated to serve
on the steering committee.
69
b. Officers and Steering Committee members shall be elected to a
term of one year.
ARTICLE V. Duties of Officers
Section 1. Chair
a. Preside over all Senate meetings.
b. Represent the Senate at appropriate meetings.
c. Serve as ex-officio member of all Senate Committees.
Section 2. Vice Chair
Preside over the Senate in the absence of the chair.
Section 3. Secretary
a. Keep accurate minutes of all official meetings of the Senate and
Steering Committee.
b. Maintain official files of the Senate.
ARTICLE VI. Amendments
The members may adopt amendments to this constitution by a twothirds majority of those voting at a regular Senate meeting provided
that amendments have been introduced at the preceding regular
meeting.
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SECTION V:
FACILITIES
71
CARE OF BUILDINGS AND GROUNDS
A school is not a school until it is occupied by students. When a building
becomes a school, it takes on a character and meaning, and expresses
itself to the student body and visitors in relation to the respect that it
is given by the students in its appearance and daily care.
We feel that it is a matter of personal and school pride that each and
every student makes a commitment to do everything possible so that
the appearance of our school and grounds expresses a positive
message to everyone.
This commitment includes using the common-sense approach. Trash
belongs in trash cans, food is to be eaten only in the Commons, gum
and graffiti have no place on the floor or walls, and the furniture and
equipment in the school are for your use, not abuse.
BULLETIN BOARDS
Teachers should take pride in their rooms. Bulletin boards should be
used as a display for student work, motivational devices for student
learning, etc. These boards should be changed regularly, preferably, at
a minimum of twice per school year.
CLASSROOM MAINTENANCE
Teachers are expected to take pride in their classrooms and insure that
students will do the same. Please follow the suggestions given below:
1. Teachers are responsible for insuring that walls, bulletin boards,
and furniture are maintained in a good state. Departmental heads
are to assign teachers to maintain department bulletin boards
throughout the building.
2. A pleasant classroom is conducive to the learning experience.
Bright bulletin boards, live plants, decorative items help to
enhance the classroom. Enlist student participation to help make
it “their room.”
3. The teacher should be aware of the environment in terms of light,
heat, and air. Adjust these conditions as needed. To reduce
damage to school property, the teacher should personally regulate
lights, shades, etc. Let the office know if the room is not heated
or cooled properly. Please submit in writing any operations
requests with your name and room number to the reception
clerk in the main office. Operation requests require the
Principal’s approval.
72
4. Keep your room neat and clean. If a room is disorderly the
teacher will likely be asked to clean it up. If additional
bookshelves, cabinets, trashcans, etc. are needed, the teacher
should turn in a request for such items.
5. Please do not take classroom furniture from its assigned location
without administrative approval. Any relocation of a class should
be confirmed in the office with Mrs. Young in advance. It is both
embarrassing and annoying to be unable to find students,
teachers, or property when the administrative staff has no
knowledge of their location.
6. Do not leave your classroom except in cases of emergency.
Unsupervised students who have accidents increase your risk of
being held liable. No group of students, curricular or extracurricular, should be left unsupervised. In the event of an
emergency, ask a teacher who is situated nearby to assist you
with notifying the office.
7. Do not permit students to sit in windowsills or lean out of the
windows.
8. Please be conscious of and do all you can to conserve energy.
Turn off lights, computers, and other electronic equipment when
they are not in use.
SCHOOL PROPERTY
No school property or equipment is to be removed from the school
without the permission of the principal. Any property that is borrowed
must be returned to the same location from which it was taken. The
office and the band room are not to be used as storage areas.
USE AND MAINENANCE OF THE GYMNASIUM
The gymnasium is not a storage area. Departments that sponsor
assemblies or other events are to return all equipment to the proper
location at the conclusion of the program. If Physical Education
equipment is moved during the use of gym, it must be returned
immediately at the end of the event. No activity is allowed in the gym
that results in any damage; (dents on doors, broken windows,
scoreboard breakage or marring of the floor.)
73
KANAWHA COUNTY SCHOOLS
ROUTINE NOTIFICATION OF PEST MANAGEMENT SERVICES
TO:
All Employees
FROM:
SUBJECT: Pest Management Services
The Kanawha County School System is committed to maintaining a safe
and healthy learning environment for all children in our schools. A state
law requires all Kanawha County Schools to implement an Integrated
Pest Management (IPM) Program. The IPM Program is designated to be
an environmentally sound and safe pest control program.
Kanawha County Schools, in keeping with our commitment to provide a
safe school environment and to comply with state law, is hereby
providing notice of the implementation of the IPM Program.
NOTICE
The pest management company is scheduled to conduct its monthly
inspection/service. General pesticides may be applied. In all cases, the
least hazardous material will be used.
74
SECTION VI:
ACADEMICS
75
Teachers are expected to develop, post on Engrade, and share with
students course syllabi for each course they teach. Syllabi should
include a brief overview of the course to include timelines, examples of
course work, examples of assessments, and grading rubrics to include a
breakdown of grading percentages (sponges, bell ringers, homework,
pop quizzes, tests, unit exams, cumulative final exams (25%), etc.).
UNIT PLANS
During the 2014-2015 school year, a major emphasis will be placed on
assessment. In order to assess students in a variety of ways, unit plans
need to be designed. Unit plans should be developed which clarify learning
goals and assessments before the activities are created.
LESSON PLANS
Lesson plans will be designed from the unit plan and need to be uniform
throughout Capital High School. Several formats will be provided to
teachers to develop lesson plans. By implementing a uniform lesson plan,
Capital High School is continuing to focus on consistent and pervasive
practices.
Lesson plans will be reviewed each nine week period. The Lesson Plan
Checklist will be placed at the front of the lesson plan book. The Checklist
will be used as a tool to evaluate lesson plans and should also be used as
a guide for lesson planning.
Lesson plans will not be turned in to the main office. All reviews will be
completed during a class period. Please make sure that you have your
lesson plan book available with the Lesson Plan Checklist at all times so
that you will not have to stop the lesson.
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Lesson Plan Templates
Date
Class Name
(Periods )
Class Name
(Periods )
Class Name
(Period 8)
Monday
08/29/11
SPONGE/WOD/Quote
SPONGE/WOD/Quote
SPONGE/WOD/Quote
Tuesday
08/30/11
SPONGE/WOD/Quote
SPONGE/WOD/Quote
SPONGE/WOD/Quote
Wednesday
08/31/11
SPONGE/WOD/Quote
SPONGE/WOD/Quote
SPONGE/WOD/Quote
Thursday
09/1/10
SPONGE/WOD/Quote
SPONGE/WOD/Quote
SPONGE/WOD/Quote
Friday
09/2/10
SPONGE/WOD/Quote
SPONGE/WOD/Quote
SPONGE/WOD/Quote
CSOs,
Learning
Targets, and
SMART
Goals
Students will have exposure to and practice of the following WVCSOS in this week:
Learning Targets for the week:
.
SMART Goals:
English
Formative Assessments:
Notes:
77
Accelerated
Reader
(AR):
Wednesday!
Summative Assessments:
Parent Questions (PQs)-Things to ask your students this week:
Thursday is
GO Green
for C2G
Day!
Thursday is
Open House
for students
and parents!
Friday is
Blue and
Gray Day!
78
Objectives/Learning Targets:
I can
Materials:










Literature Textbook
Language Textbook
Overhead Projector (Transparencies needed will be listed in Activities)
Computer/Computer Lab
Data Projector
CD Player (CD’s needed will be listed in Activities)
TV
DVD/VCR Player (DVD’s or tapes needed will be listed in Activities)
Handouts/Worksheets (Titles will be listed in Activities)
Art Supplies (Markers, Colored Pencils, Glue Sticks, Scissors, etc. in closet)
Bellringer:
Word of the Day
Words:
Proofreading Warm-up DOL’s
Activities:
Students will
Assessment:
1.
79
Capital High School
Lesson Plan Checklist
Teacher: _____________________________________
1st Nine Weeks
Administrator: ____________________
Date: _________________
___ Objectives are clearly stated
___ Lessons are related to objectives
___ Next Gen CSOs are reflected in the plans
___ LPs are legible
___ Writing: Persuasive, Expository, Give Meaning
___ A variety of teaching strategies is evident
Comments:
2nd Nine Weeks
Administrator: ____________________
Date: _________________
___ Objectives are clearly stated
___ Lessons are related to objectives
___ Next Gen CSOs are reflected in the plans
___ LPs are legible
___ Writing: Persuasive, Expository, Give Meaning
___ A variety of teaching strategies is evident
Comments:
3rd Nine Weeks
Administrator: ____________________
___ Materials needed are listed
___ Resources other than texts used
___ Technology is used
___ Project Based Learning is used
___ Curriculum maps are followed
___ Assessments are used
___ Real World Scenarios are used
Date: _________________
___ Objectives are clearly stated
___ Lessons are related to objectives
___ Next Gen CSOs are reflected in the plans
___ LPs are legible
___ Writing: Persuasive, Expository, Give Meaning
___ A variety of teaching strategies is evident
Comments:
4th Nine Weeks
Administrator: ____________________
___ Materials needed are listed
___ Resources other than texts used
___ Technology is used
___ Project Based Learning is used
___ Curriculum maps are followed
___ Assessments are used
___ Real World Scenarios are used
___ Materials needed are listed
___ Resources other than texts used
___ Technology is used
___ Project Based Learning is used
___ Curriculum maps are followed
___ Assessments are used
___ Real World Scenarios are used
Date: _________________
___ Objectives are clearly stated
___ Lessons are related to objectives
___ Next Gen CSOs are reflected in the plans
___ LPs are legible
___ Writing: Persuasive, Expository, Give Meaning
___ A variety of teaching strategies is evident
Comments:
___ Materials needed are listed
___ Resources other than texts used
___ Technology is used
___ Project Based Learning is used
___ Curriculum maps are followed
___ Assessments are used
___ Real World Scenarios are used
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CAPITAL HIGH SCHOOL
OBSERVATION “LOOK FORS”
Teacher: ______________________ Date:___________ Class:_____________________
LESSON PLANS
Teachers plan and implement
lessons using the instructional
frameworks (Next Gen CSOs).
Lessons are well paced and make
wise use of instructional time.
All parts of the lesson are planned,
intentional, and directly related to
the objectives.
Lesson plans are accessible and
found on Engrade.
CLASSROOM
ENVIRONMENT/PROCEDURES
The classroom is safe.
The classroom is nurturing and
orderly through established
classroom practices.
School Word of the Day and Class
Word of the Day is posted.
Learning Targets are posted and
used throughout the lesson.
A sponge activity engages the
students at the beginning of the
class period.
Students are …
ASSESSMENT
Teachers assess students based on
criteria that are communicated
clearly early in the learning process.
Student performance is assessed
through multiple assessment
strategies.
Teachers make adjustments in
instruction based on ongoing,
periodic, and appropriate
assessments.
INSTRUCTIONAL PRACTICES
The students know what to do.
Teachers clearly and effectively
communicate during the lesson.
Teachers use a variety of hands-on
instructional strategies.
Teachers ask open-ended questions
that require high order thinking, and
provide opportunities for students to
synthesize and apply knowledge.
Use of wait time when using
questions
Feedback is corrective, timely, and
specific.
Teachers use a variety of organizers.
Teachers explicitly teach vocabulary.
Summarizing strategies are used.
A variety of note taking strategies is
used.
Teachers use a variety of
nonlinguistic representations.
(Models, graphic organizers, etc.)
Similarities and differences are
examined by comparing, classifying,
metaphors, and analogies.
Importance of effort is taught.
Student recognition is personalized
by teacher.
COMMENTS:
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KANAWHA COUNTY SCHOOLS HOMEWORK POLICY
Homework is a necessary and integral part of the total educational
process. The habit of homework is to be initiated early in the school
experience. Homework should be assigned daily and be an extension of
classroom instruction. Homework assignments are expected in the
following suggested time allotments:
Kindergarten
1st – 3rd
4th – 6th
7th – 9th
10th – 12th
=
=
=
=
=
15 minutes daily
30 minutes daily
1 hour daily
1.5 hours daily
2 hours daily
Expectations for homework should be communicated to students and
parents. A written homework policy can answer questions students and
parents may have and should detail expectations. Feedback on
homework is required. Timely and specific feedback has been proven
to help increase achievement.
Purpose of Homework
1.
To give students opportunities to practice a skill
2.
To prepare students for a new topic
3.
To elaborate on introduced material
Homework assignments should not:
1. Be busy work, useless repetition, or copying from books.
2. Monopolize the time of the pupil to the point that no time is left to
enjoy hobbies, music, and the arts or to participate in family or
community activities.
3. Be used as punishment.
GRADES AND REPORT CARDS
The Teacher’s Class Record Book is the official document for the
recording of attendance. The Teacher’s Engrade Gradebook is the
official document for daily achievement, nine-weeks and semester
grades. Teachers are not to use spiral notebooks or loose leaf sheets of
paper.
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A grade book should contain a current record of the progress and
attendance of each student. A reliable grading system should be used.
Teachers should follow the instructions below:
1. Be sure to put your name in the appropriate place when you
receive your grade book.
2. Do not leave the grade book where it can be stolen.
3. Each grade is to be labeled as to the assignment and value of the
assignment. The point system is to be used by all.
4. * A key to the grades must be placed near the final 9 weeks
grades, so that the administration can understand and interpret
the grading system used.
5. Grade books must be legible with grades and points recorded in
ink.
6. Do not allow students, under any condition, to enter grades into
the computer or record book. Lock your computer when you are
away from your desk.
The Class Record Book is the final authority for proof of class
membership and credits earned. All students admitted or
dropped in each specific class must also be recorded in the Class
Record Book. Please put the date the student entered or
dropped in the Class Record Book. Teachers must keep an
accurate record of the number of times a student has missed
class in each nine-week period. In each grading period, teachers
are required to compute a grade and the total class absences for
each student in their class. Teachers are responsible for grading
and recording all assignments completed by students assigned
to ISS. These grades are to be recorded by the teacher no later
than two days after the student returns to class. All entries
must be made in ink.
A mid-term progress report is distributed each nine weeks. The
progress report is brought home by all students to inform students and
parents of their present grades. Teachers are required to report total
points earned, total points possible, the percentage, and the current
grade.
Final grades are determined each nine week period. Grades are
to be recorded in the West Virginia Education Information
System (WVEIS) by way of Engrade.
83
STUDENT GRADING POLICY
Board of Education Policy VI-H-11 governs secondary student
evaluation. Achievement marks for permanent records and the
purpose of reporting to parents are assigned as follows:
MARK
GRADE AVERAGE PERCENT
A
Mastery of Subject
93 -100
B
Above average work
85 – 92
C
Average work
75 - 84
D
Below average work
65 – 74
F
Poor work, lack of comprehension
below 65
I
Incomplete
No credit
LONG-TERM ASSIGNMENTS
All long-term assignments and projects are due on the assigned
date. Students who are absent from school on these dates
should make arrangements in advance with their parents to
have those items submitted to the teacher at the school on the
due date.
MAKE–UP WORK
Immediately after returning to school from an absence, students will
check with their teachers to obtain all make–up work. In accordance
with Kanawha County Schools Policy students will have one day for each
day absence to complete make–up work. (Example: A student is absent
on Monday and Tuesday and returns to school on Wednesday. The
student should check with the teachers on Wednesday and will have two
days (Thursday and Friday) to complete the work. The work will be due
on Monday.) If a student is absent on the day that make–up work is
due, it is the student’s responsibility to see that the work arrives to
school on the date due.
Students who have long-term assignments due and are absent on the
date the assignment becomes due will have the responsibility of
ensuring the assignment is received by the teacher on the due date.
84
Students participating in extra-curricular activities must turn in all work
upon return from the activity unless prior approval is granted by the
classroom teacher to turn in the work at a later date.
Students participating in school sponsored extra-curricular activities
must be in attendance the day of the activity and the day following the
activity unless approval for absence is given by the principal. Those
who are in non-compliance with this rule will be suspended from
participation in that day’s scheduled activity and will be suspended from
participation in the next scheduled activity for that particular
organization.
After School Tutoring
Tutoring will be provided in the four core areas on the days designated.
Teachers and students may arrange for the completion of assignments
(Academic Makeup Session) during one or more of the tutoring sessions.
Monday
Tuesday
Wednesday
Thursday
Math
Science
English
Social Studies/Spanish
SEMESTER EXAMS
All students must take a comprehensive semester exam. Semester
exams shall constitute twenty-five percent (25%) of the grade.
CONSISTENT AND PERVASIVE PRACTICES
A Capital High School goal is to maintain consistent and pervasive
practices in every classroom throughout the entire school. Practices
included are as follows:
1. Class attendance is taken and electronically sent to the office
during the first 5 minutes of class.
2. Completion of admits (1st class of the day) for previous day’s
absence, all other class periods request admits and sign
appropriately.
3. A graded sponge activity begins each class period.
4. Learning Target(s) is/are posted and emphasized.
85
5. School Word of the Day and Class Word of the Day is discussed
and applied. (Marzano Six Step Vocabulary Development
Strategy)
6. Engrade is updated as soon as possible or no later than the last
day of the week during your preparation period.
7. SSR is implemented according to schedule.
8. Semester Exams are consistent and are developed, administered,
and graded within the Capital High School guidelines.
9. Use of a variety of instructional strategies proven to increase
student achievement.
10. Use of a variety of formative and summative assessment tools.
11. Lessons are created which make connections between the
classroom skill to be learned and the student’s life. (Relevancy)
12. Expectations for student behavior and the rewards or
consequences related to that behavior both inside and outside the
classroom are consistent throughout Capital High School
CREDIT RECOVERY
Aventa Learning is the technology program that will be the foundation
for credit recovery at Capital High School beginning the 2013 – 2014
school year. Aventa Learning is self-paced, prescriptive, and is
designed to align with West Virginia Content Standards. According to
Policy 2510, §5-6-8d., “County boards of education shall adopt
policies and programs that allow students to recover credit for
failed high school courses. Researched-based successful credit
recovery programs require students to successfully demonstrate
mastery of content rather than repeat an entire course.” Aventa
Learning will enable the teacher to make assignments based upon the
Content Standards and Objectives the student failed to master. Unit
and lesson plans which provide Content Standards and Objectives will
be the teacher’s foundational guide and basis for deciding which Aventa
Learning assignments will be required.
86
SECTION VII:
DISCIPLINE
87
Student Code of Conduct
West Virginia Board of Education (Policy 4373, Chapter 2)
Rights and responsibilities go hand in hand. Students in West Virginia have
basic rights and responsibilities similar to those enjoyed by other citizens.
These include the right to the equal protection of the laws and the right to the
privileges and immunities of United States citizenship. Enjoyment of these
rights is governed by due process of law.
School officials have control over student safety, welfare, and behavior from
the time a student boards the school bus or arrives at school until the student
returns home or to their designated bus stop. To meet this responsibility
school officials have the right and responsibility to adopt rules and regulations
for the purpose of maintaining order and discipline and creating a positive
learning environment. It is a student’s responsibility to follow school rules and
regulations and to cooperate with school authorities who enforce these rules
and regulations.
Student Behavior and Expectations
Students are expected to practice good citizenship.
Certain behaviors that disrupt the learning environment
and/or jeopardize the health, safety and well-being of
others are deemed disciplinary infractions and are subject
to state, county, and school policies.
1.
2.
3.
4.
5.
6.
7.
8.
You as a student are responsible and expected to do the
following:
Attend school faithfully, complete assignments on time, and
work to your full potential.
Behave in a manner that does not disrupt classroom learning or
the operation of the school.
Obey teachers, principals, and others in authority.
Refrain from aggressive or threatening behavior toward fellow
students, teachers or other school staff.
Refrain from the possession or use of any weapons, illegal drugs,
alcohol, or tobacco products.
Be present and on time for school and classes each and every
day. Treat all school personnel and fellow student with dignity
and respect.
Demonstrate respect for school facilities, property and
equipment, and the property of others.
Be prepared to participate fully in all aspects of the school
program.
88
9. Comply fully
procedures.
with
all
school
and
classroom
policies
and
STUDENT DISCIPLINE
Capital High School Discipline Philosophy
We believe that Capital High School discipline policies and
procedures
are
the
product
of
common
educational
understandings and community expectations of our school. If
our democratic society is to flourish, and our ways of living and
believing are to endure, we need young people to cherish,
understand, and practice these ideals above personal
gratification.
Our school wide Discipline Program should protect and nurture
the physical, mental, social, emotional and spiritual growth of all
students. Regulations and policies are developed to protect
persons and property and to protect the right to participate in
every facet of the educational program offered here at Capital
High School.
Our school’s discipline policies reflect an
understanding of adolescent human maturation. These policies
specifically limit the opportunity of any individual to interrupt
another student’s educational growth.
These policies also
protect the student who might choose to interfere with his/her
own educational growth.
We believe that the discipline program, policies, and procedures
exist to make possible the very best educational program and to
protect the welfare of those who participate in the program. As
a student proceeds through the high school years, greater levels
of self-control are expected. By teaching our students that they
are responsible for the decisions that they make with regard to
behavior and by serving as examples of appropriate behavior,
we hope to develop self-discipline and self-direction in our
students. Capital High School students should have a sense of
pride and respect in their ability to discipline themselves during
the learning process. When measures are deemed necessary to
correct inappropriate behavior, the Administration, Faculty, and
Staff shall work together with students and parents to affect the
needed corrections.
Capital High School Discipline:
Goals and Objectives
1. Discipline policies and procedures recognize the inherent dignity
and rights of each student.
2. Discipline policies and procedures focus upon devotion to
humanitarian principles and ideals and loyalty to the principles of
freedom justice and equality.
89
3. Discipline policies and procedures serve to direct behavior and
yet encourage personal effort extended toward self-direction and
the expression of individual differences.
4. Discipline policies and procedures strive for student recognition
and understanding of the fact that one often has to subjugate
one’s personal inclinations, whims, comforts, and even some
liberties to achieve greater goals than singularly subjective
personal goals.
5. Discipline policies and procedures should reinforce and assist in
the acquisition and development of basic values and attitudes
learned in the home. The development of character, high moral
and ethical standards, and the continued development of
personal integrity shall always be a pivotal importance.
Major Disciplinary Infractions
The following behavior requires immediate referral to the
assistant principals for pupil services:
1. Hazing, intimidation, harassment of another person, extortion or
“shaking down” other persons
2. Possession or use of tobacco products
3. Fighting
4. Assault or battery (verbal or physical) against professional
personnel and
staff members, directing profanity at professional personnel and
staff members
5. Vandalism-destroying or defacing school property
6. Possession of weapons of any kind
7. Possession of fireworks or explosives
8. Use, possession, sale, or being under the influence of drugs
alcohol or controlled substance
9. Cheating
10. Stealing—theft
11. Class disruptions of a repeated or serious nature
12. Rude, disrespectful and/or insubordinate behavior directed
toward professional personnel or staff members
13. Tampering with fire alarms or equipment
14. Gambling—no gambling or gaming devices of any kind (playing
cards, dice, etc.) are permitted on school property at any time
15. REFUSING TO SUBMIT TO A ROUTINE SEARCH OF ONE’S
PERSON, PROPERTY ETC.
*Any student who willfully flees from an authority figure
or during an investigation refuses to identify themselves
may be suspended up to 10 days.
Minor Disciplinary Infractions Include (But are not limited
to)
1. Running in the hallways
2. Being in an “off-limits” area
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3. Littering—throwing objects
4. Horseplay—pushing and shoving
5. Inordinate displays of affection
6. Dress code violations
7. Chewing gum
8. Excessive talking—talking back
9. Being unprepared for class
10. Verbal arguments between students
11. Swearing in class-profanity
12. Eating in classrooms or hallways/possession
13. Sitting in hallways and stairwells/loitering
14. Passing notes in class
15. Completing your personal hygiene in class
Behavior Intervention
Major disciplinary infractions require immediate referral
to the assistant principals for pupil services; minor
disciplinary infractions will be handled in the following
manner.
The very first action by the teacher should be a DIRECT VERBAL
WARNING to the student immediately following the display of
inappropriate behavior. All warnings and disciplinary measures
taken by the teacher and administrator should be documented
on Educator Handbook.
Complete and thorough written
documentation of all steps must be provided to administration.
Step 1. After class, discussion with the student initiated by the
teacher should be held to inform the student why the behavior is
intolerable. Parent notification by telephone from the teacher is
suggested.
Step 2. If improvement/elimination of the inappropriate
behavior is not observed, the student tends toward academic
difficulty
or
displays
a
generally
rude,
disrespectful,
insubordinate or ambivalent attitude, a second conference with
the student should be scheduled in the teacher’s divisional suite
(during the teacher’s prep time, before school or after school).
Parent notification by telephone from the teacher is suggested.
Step 3. If the inappropriate behavior continues, parent
notification by telephone is required along with a meeting with
the student’s respective counselor. Written communication is
also recommended.
Step 4. If the inappropriate behavior continues, following
teacher consultation with the counselor, an additional conference
may be held with the student to implement alter the Behavior
Improvement Contract or to implement other actions. Parents
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will be contacted and strongly encouraged to attend this
conference. A Classroom Behavior Management Form is to be
completed.
Step 5. If the problem persists, complete an electronic referral
on Educators Handbook and send the student to the appropriate
Assistant Principal for Pupil Services.
At this point the
inappropriate behavior is considered a major disciplinary
infraction. It is hoped that, at this point, the assistant principal,
student, counselor, parent, teacher and other resource persons
or agencies can work cooperatively to resolve the difficulty.
Note: A student may be sent to the office of the assistant
principal for pupil services any time that his/her conduct
becomes so disruptive or offensive that it is impossible to
conduct class in an orderly fashion. The same is true of
situations which jeopardize the health, safety and wellbeing of the student, fellow students or school employees.
Disciplinary Interventions-Strategies
Administrators, faculty, and staff members will utilize the
following strategies and techniques during intervention
procedures:
1. Motivational pep talk
2. Warning—verbal or written (to student & parent)
3. Student conference with the Curriculum Supervisor
4. In school suspension (A.L.C.)
5. Community Service within the school
6. Detention (lunch or after school)
7. Withholding or denial of privileges to include driving on campus,
attendance at school time activities, participation in co-curricular
and extra-curricular activities.
8. Restitution/restoration of property and articles which have been
lost, damaged, destroyed, stolen, etc.
9. Work assignment (In-school community service)
10.
Referral to counseling, Psychological Services, Office of
Exceptional Children
11.
Other
approved
actions
as
determined
by
the
Administration. (Administrative Discretion)
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SECTION VIII:
ATTENDANCE
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There is a direct correlation between student attendance and
achievement in school. Regular attendance is essential for success as
a student. A day lost in the classroom can never be completely
regained; experience indicates that students with high absenteeism do
not perform as well as those who attend regularly. Regular daily
attendance is the responsibility of both the parent and student.
KANAWHA COUNTY ATTENDANCE POLICY
Kanawha County Board Policy states: 1.01 Philosophy- The fundamental
purpose of the policy is to increase attendance. A positive safe climate
conducive to learning, support of the development of responsibility, selfdiscipline and good work habits are necessary to facilitate acceptable
attendance levels. Parental awareness and support are essential
ingredients in a successful attendance policy.
CAPTIAL HIGH SCHOOL’S ATTENDANCE POLICY
Students must attend school on a daily basis and be on time to all
classes in order to derive maximum benefit from instruction and
participate in classroom activities. Regular school attendance and
punctuality assist in the development of self-discipline, motivation, and
responsibility. Attendance policies, in conjunction with other course
requirements, help to prepare students for occupations, recreation, and
enhance citizenship. Parents/Guardians and students must make
attendance a high priority. When absence is unavoidable a
parent or legal guardian must contact the school Attendance
Office by phone (348-6512) before 9:00 a.m. on the day the
student is absent and a written note signed by a parent or legal
guardian must be brought to school by the student when he/she
returns. Students are requested to follow established
procedures for signing out, signing in, and obtaining an Admit to
Class for following an absence.
When a student returns from an absence of even one period a written
excuse is required. This excuse must be signed by a parent or guardian
giving (a) the date of the absence; (b) the reason for the absence; (c) a
phone number where the parent/guardian can be reached during the
school day. The student MUST take the excuse to their 1st period
teacher. This procedure will be used when a student has been absent
from any class for 2 days or less. If a student has been absent for 3
days or more, he/she must sign in with the attendance clerk. In either
case an admit will be issued to the student who will use it for
admittance into class. Students returning to class without an admit,
shall be directed to a Pupil Services Assistant Principal.
(Students will not be allowed into class without following proper
procedure.)
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CAPITAL HIGH SCHOOL ATTENDANCE POLICY ADDENDUM
This Capital High School attendance policy addendum states that any
student who has more than 10 unexcused absences in any class in a
semester will not be permitted to attend the Prom or any semi-formal or
formal dance regardless of their class.
Students may also be caused to forfeit the opportunity/privilege to
participate in extra-curricular and co-curricular activities as well.
Students who are members of the senior class will not be permitted to
participate in Baccalaureate or Commencement or participate in Project
Graduation activities. Please note that parents are permitted to write
excuses for up to 5 total days of absence per year due to illness, family
emergency, etc.
All excuses must be submitted to and filed in the attendance office
within 5 school days of the absence in order to be considered valid.
Note: Tardiness of 15 minutes or more from any class period is
considered an absence.
DAILY ATTENDANCE
1. Check the roll carefully at the beginning of each class period,
preferably during the sponge activity. Attendance and tardies
must be accurate in order to enforce policies.
2. A daily absence report will be prepared by the Attendance Clerk as
early as possible. This report will be delivered by e-mail along
with names of students in ISS and OSS. Teachers should receive
this report by the end of 3rd period.
3. If a student misses school, the attendance clerk will attempt to
verify the absence. If chronic truancy occurs, the social worker
will be contacted.
The Attendance Clerk will issue all Early Dismissal Permits for
students. A student must bring a legitimate note from home one
day in advance of the sign-out date. Additionally, the parent is
to call the attendance office to verify the request a day in
advance. The student will be dismissed with an excused
absence. The note should list the time the student is to leave the
building, the reason for the dismissal in detail, a telephone
number where the parent can be reached, and transportation
arrangements. ***Any day we are operating on a student
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event calendar, a parent must be present to sign out their
child. A parent will only be permitted to sign out their own
child. ***
Upon returning to school, the student must have written
documentation to verify they attended the appointment. This
note/permit must be returned to the School Attendance Clerk and
will be placed in the student’s attendance folder.
***All absence and early dismissal notes from parents will be
placed in the attendance folder. Students must report to the
office to “sign out.”***
4. The counselors will maintain these attendance activities as
follows:
a. Withdrawal of students
b. Dropouts
c. Transfers in and out
d. New enrollees
The procedure for withdrawal or transferring is as follows:
1. Secure authorization withdrawal or transfer note from your parent
or guardian.
2. See the counselor for withdrawal/transfer forms.
3. Take completed forms to the counselors for final clearance.
4. The counselors will retain the school copy.
5. Counselors will make all changes on the Student Database.
CLASSROOM ATTENDANCE
1. Teachers are expected to take and record attendance on their
classroom computer every period (Grade Quick).
2. Call parents and inform the social worker when a student
has missed 5 days in your class. You are required to notify a
pupil services assistant principal, also. Keep record on your
parent contact log that the contact was made. Additionally, check
with the counselor concerning any unusual attendance situations.
3. Attendance and tardiness will be counted each semester to
determine student eligibility for student driving permits, other
privileges, and special awards. It is imperative that teachers keep
accurate records of all aspects of student attendance. From time
to time, teachers may be asked to furnish exact dates that a
student has missed your class. Accurate records help to provide
needed documentation when a student is formally charged with an
attendance policy or law violation.
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TARDINESS
All class tardiness is to be dealt with by the classroom teacher according
to established procedures. A teacher may not detain a student after
class except with prior approval from the student’s supervising teacher.
Expectations for Administrators; Teachers; Students; Parents
Create a random access file by grade level
Student last name, first name date and time of tardy
Consequences listed
Parent notification letters created
Discipline referral forms
Tardy/Late to School
1. Students arriving tardy to school are to report directly to the
attendance office to sign in.
2. Upon signing in, students will be required to report directly to
class.
3. The attendance clerk and/or an administrator will attempt to
contact a parent(s) by phone to advise them of the late arrival.
The parent(s) will be advised that the student will only be
permitted to sign in late or be tardy to class three (3) times per
nine weeks without consequence.
4. Students arriving late to school by way of the K.R.T. bus will
be expected to report to the attendance clerk to sign in.
Tardy to Class
1. Following the tardy bell for each class period and while taking
attendance, teachers will record tardy violations for students
arriving late to class. As part of consistent and pervasive
practices, attendance will be reported electronically to the
attendance clerk as soon as possible. Students will only be
permitted to be tardy to class three (3) times per nine weeks
without consequence.
2. On the fourth tardy violation recorded for a student(s), the
teacher will contact the parent with dates of the infraction. On
the fifth, sixth, and seventh tardy the respective teacher will
contact the parent and assign after school detention (Must give
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parent 24 hour notice). On the eighth and any subsequent
tardy violation will be reported to the respective Pupil Services
Assistant Principal with the student name(s) and dates of
infractions which will result in the student being suspended
pending parent conference.
Consequences for Violations
4th tardy – Parent contacted by respective teacher
5th-7th tardy – Parent contacted by respective teacher and
assigned after school detention for each tardy
8th tardy – Parent contacted by administrator and student will be
suspended pending parent conference with administrator,
counselor, and teacher.
9th tardy – Parent contacted by administrator and will result in a
three day suspension. (Insubordination)
1. Any time the student is late to school (or to an individual class or
classes) after exceeding the limit for tardiness, that student will be
required to attend After-School Make-Up Session or After School
Detention Hall.
2. Students suspended for excessive tardiness to school or individual
class would automatically forfeit their privilege to hold office in a
club or organization, vehicle operation privileges, privilege to attend
extra-curricular activities either at school or away. Students will be
suspended from participating in extra-curricular activities and
athletic events for a specified period of time.
3. Coaches, sponsors, and directors, extracurricular contracts, other
policies and rules, and organizational constitutions and by-laws will
be consulted to facilitate the appropriate application of
consequences in all instances that rise to the level exceeding the
two tardy limit.
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How to Avoid Tardiness
(Locker Routine & Time Management Suggestions)
When to Go to Your Locker
7:10 To Locker – Obtain all books and materials for 1st and 2nd period
classes. Take all of these books and materials to Home Room with you.
After Home Room/during Extended Walk Time – Deposit books and
materials from previous periods. Obtain all books and materials needed
for all classes prior to your respective lunch period.
When going to your respective lunch – Deposit books and materials
from previous periods. Obtain all books and materials needed for classes
before 6th period - Take these books and materials to lunch with
you!(Students who have 6th period lunch may need to carry
materials for 3 class periods prior to then.)
After 6th period/during Extended Walk Time – Deposit books and
materials from previous periods. Obtain all books for 7th and 8th period
classes.
Penalties for Skipping Class
If a student misses any class period, he/she must obtain a written
permit from their 1st period teacher the next day in order to attend
classes. To obtain a permit the student must have a note from home
explaining why they missed class, or a doctor excuse. If a student
cannot provide documentation, he/she will be considered skipping
class and/or grossly insubordinate. The student will be referred to an
assistant principal for pupil services. It is the 1st period teacher/s
responsibility to give a permit to a student.
In addition to any disciplinary intervention or consequences applied,
all skipped classes will be made up in after school detention hall.
1st offense- Parent contact and after school detention (Teacher)
2nd offense-Suspension pending a parent conference (Administration)
3rd offense- Out of school suspension (Administration)
Any subsequent offenses will be interpreted as habitual violations of
school rules and policies and Gross Insubordination. Student(s) may
be referred to the county SAT committee with a recommendation for
alternative placement.
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HALL PERMITS FOR DISMISSAL OF STUDENTS FROM CLASSES
Students observed in the hallway or on the campus during class time
should have appropriate written documentation from their supervising
teacher. If a student is excused to leave class, it should be for an
emergency or other justifiable reason meeting administrative
approval.
Students demonstrating obvious illness symptoms should not be
permitted to leave the classroom unattended. Call for the nurse or an
administrator to come to the classroom.
Otherwise do not honor any student request to leave your room while
classes are in session.
Further, multiple students should not be excused/permitted to leave a
classroom at the same time.
Students are to use the rest room and get drinks before school, after
school, break, lunch, and at other unscheduled times. Students may go
to the library before school, after school, lunch, and during special time
periods when the classroom teacher has made prior arrangements with
the librarian.
Remember too, that the only persons who can request that a student be
dismissed from a class is one of the administrators or their designee. If
a student is involved in a test or important class discussion and is not
available, please indicate the time that the student can be excused.
A student wishing to see the secretary, counselor, school nurse or
administrator must ask the classroom teacher to make a note of this
request. Otherwise, the student must make arrangements before
school or after school. A student may not report to the office and
sit without an admit in hand unless there has been a problem
which needs to be addressed immediately.
PERMITS FOR SENDING STUDENTS TO THE CLINIC
Each student must have a permit before reporting to the clinic.
Students are not permitted to stop at the office or clinic between class
periods. They are to go directly to their next class and secure a pass
from that teacher. The teacher is to determine the nature and
seriousness of the illness. If the teacher believes the student is ill
enough to be sent to the clinic, a permit shall be written and the student
shall report to and check in with the Attendance Clerk, prior to
reporting to the clinic. Students will only be allowed to stay in the clinic
for one class period.
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PHYSICAL EDUCATION EXCUSES
Any student who has reason to be excused from daily physical education
classes must bring a note from his/her parent. The physical education
teacher will make the decision concerning student participation and will
plan for alternative assignments.
Any student who is to be excused from physical education activities for
a period of time must bring a written medical excuse from the attending
physician. These excuses should be brought directly to the school
nurse. The nurse will provide documentation to the teachers.
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SECTION IX:
PURCHASING PROCEDURES
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PURCHASING PROCEDURES
Capital High School follows the purchasing procedures and guidelines for
individual schools listed in the Manual of Financial Records of
Kanawha County Schools. It is imperative these procedures are
followed at all times so that we remain in compliance with proper
accounting procedures.
Every purchase which indebts the school must have the proper
purchase order before the purchase is made. (If this procedure is
not followed, then you have indebted yourself personally, not the
school.) Since there are different types of purchase orders, it is
important when making a request for a purchase order to identify the
correct funds from which purchase is to be made.
Types of Accounts:
ISF (Instructional Supply Fund) – Kanawha County Schools
IEF (Instructional Equipment Fund) - Kanawha County Schools
General Account- School Accounts
Faculty Senate Funds
Athletic Funds
Clubs and Organizations
Replacement Textbooks
Individual Classes (Sport Med, Science, Foreign Lang.)
Newspaper
AP Testing
Yearbook
Purchase orders will not be issued if there are not sufficient
funds in the account from which the request is made.
TO REQUEST A PURCHASE ORDER
In order to purchase supplies/equipment a Purchase Order Request
Form (bright pink) must be placed in the school secretary’s
mailbox with the following information:
1. Name and address of a KCS approved vendor
2. Account number or name of funds from which purchase is to be
made
3. List of items to be purchased- how many, price of each item, stock
no. or catalog number, color, etc.
4. Include the total cost of your purchase(s)
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5. Include shipping costs – if you do not know the shipping costs –
estimate the cost. Shipping costs are usually estimated at 8-10%
of total cost of purchase.
Once the pink slip is reviewed and approved by the principal a
completed purchase order will be processed and returned to you as
quickly as possible, if need be, so that you can make your purchase.
Purchase order requests are to be submitted Monday, Tuesday,
or Wednesday only of each week.
Purchasing deadlines- While purchases can be made throughout
the school year, don’t wait until the last week before the May
(not including May 1) deadline to make purchases.
To Purchase from Warehouse
To order items from the warehouse – fill out Warehouse Requisition
Form identifying what funds are to be used and give to Ms. Gray to
process.
REIMBURSEMENTS
Reimbursements to individuals may be made with prior approval from
the principal to those with the proper receipts. The school auditor has
informed us, if it appears that we are trying to circumvent the
purchasing procedures, we will be forbidden to continue making
reimbursements.
Example: Purchasing items at a place of business that accepts school
purchase orders, without a purchase order, then asking the school for a
reimbursement. Although it may be inconvenient for you to get a
purchase order each time you want to make a purchase, it is required.
DEPOSITING SCHOOL FUNDS
Any money received by teachers, sponsors, coaches, etc., must be
counted and turned into the secretary on the same day the money is
collected or received. No money may be kept in the school over
night. This is an extremely important policy and must be followed
without exception. In addition, all money collected in the name of
Capital High School must be deposited into the school’s general account.
A Deposit Form (bright green) is used to list all checks and cash when
making your deposit.
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SECTION X:
TEACHER EVALUATION
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