EDS District & School User Role Matrix (assigned by the DDSM)
Please note: e‐Certification (certificate renewal or application), NBPTS Scholarship and Events Manager applications do not require any user roles to perform basic functions in these applications. User Role Assignment Description Level EDS Application(s) you have access to… ALE Annual Report User N/A N/A ARMS District Assessment Coordinator (DAC) ARMS District Assessment Coordinator Designee ARMS District Superintendent N/A N/A District ARMS School Assessment Coordinator (SAC) School ARMS School Assessment Coordinator Designee School Art Show ESD Admin ESD Art Show User School AttendanceAndWeapons District Administrator AttendanceAndWeapons Weapons User AYP Preview User N/A June 2017 Application has been updated. Please assign the SAFS District ALE Submitter or User role. Application has been updated. Please assign the District Assessment Coordinator role. Application has been updated. Please assign the District Assessment Coordinator Designee role. For Superintendents only; this allows superintendents to sign forms. N/A N/A Assessment Reporting Management System (ARMS) User has the ability to digitally sign forms for the school. Assessment Reporting This can also be given to someone that is not an official SAC, Management System but needs to be able to sign forms and submit them to OSPI. (ARMS) Given to users at the school level and are not allowed to sign Assessment Reporting documentation as a SAC or on behalf of a SAC. Examples: Management System Administrators, Principals. (ARMS) Allows user to manage ESD Regional Art show dates, Art Show winners, and edit student entries for their ESD. Allows user to access Art Show to create student entries of Art Show art from their school for regional ESD art shows. Application has been updated. N/A Please assign the Behavior and Weapons User role. Application has been updated. N/A Please assign the Behavior and Weapons User role. District role for the AYP/AMO Preview. This website is a copy AYP/AMO Preview of Report Card that is used prior to the yearly public release of accountability results to allow districts the opportunity to review their results. N/A District EDS User Role Matrix 1 User Role Assignment Description Level EDS Application(s) you have access to… Behavior and Weapons District Administrator Behavior and Weapons User District Behavior and Weapons School Bus Driver N/A BusDriverCert User CAA Options User District N/A CAA/CIA User CEDARS District Administrator District or School District CEDARS District User District CEDARS Report Viewer District or School June 2017 User can view, run reports, and unlock/ lock all school and district data in the Behavior and Weapons application. User can view and certify school data in the Behavior and Weapons application. This role should not be assigned through EDS ‐‐ it is assigned and managed within the Bus Driver Certification system. District role for the Bus Driver Certification system. Application has been updated. Please assign the Graduation Alternatives User role. User can access the CAA/CIA Database. Behavior and Weapons N/A Bus Driver Certification N/A CAA/CIA Database and CEDARS blog CEDARS, CEDARS Non‐
Allows user access to Submissions, SSID, Reports, Students, Standard, Adjusted Courses, Staff, Location, Student Records Exchange, and Cohort (P210), Annual Search Students tabs. CTE Enrollment (P210 Provides maximum district access to CEDARS, Student Voc), Behavior and Record Data Exchange, and other CEDARS populated applications. Establishes user as the primary point of contact Weapons, LEP, Special Ed Federal Nov. Child for CEDARS‐related communications from OSPI. May be Count assigned to more than one person at each district. Allows user access to Submissions, SSID, Students, Courses, CEDARS Staff, Location, and Search Students tabs. User can assign and match SSIDs, search for students, and manage the logical delete threshold in CEDARS for the assigned district. CEDARS District Users: Allows user access to Submissions, SSID, and Reports tabs. User can run reports in CEDARS for the district or schools within the district, download SSIDs, view Submission exceptions, and manage the logical delete threshold. School Users: Allows access to the SSID and Reports tabs. User can run reports in CEDARS and download SSIDs for the school(s) only. EDS User Role Matrix 2 User Role Assignment Description Level EDS Application(s) you have access to… CEDARS School Administrator School CEDARS CEDARS Search User District or School CEDARS SSID User School Choice Transfer Coordinator District or School School Contrasting Groups Study (PLD) User CTE Director Directory Manager District or Skills Center District District Assessment Coordinator District District Assessment Coordinator Designee District June 2017 Allows user access to the Reports, Students, Courses, Staff, Location, and Search Students tabs for the assigned school(s) only. Allows user access to the Search Students tab. User can search for students in CEDARS and view only the most basic enrollment information. Allows user access to the Home and SSID tab in CEDARS. User can use Screen Entry, SSID File Upload, and SSID Submission Exception for the school assigned. User cannot access Student Match, Student Validation, and Download SSIDs or run SSID reports (multiple, merged, and shared SSIDs). Allows user in resident school district to submit, accept, or deny a student transfer request. Allows a teacher to make predictions about student performance for the Contrasting Groups Study. User can access and submit applications for CTE course approvals. User can access EDS Administration application to modify directory information for all schools in the district. ARMS: User has the ability to digitally sign forms for the district. This can also be given to someone that is not an official DAC, but needs to be able to sign forms and submit them to OSPI. Graduation Alternatives: User can submit and approve forms at the DAC level. ARMS: Given to users that aren’t DACs, but need to be able to create or view forms at the district level. No ability to sign forms. Graduation Alternatives: User can submit and approve forms at the DAC level. EDS User Role Matrix CEDARS CEDARS Standard Choice Transfer Contrasting Groups Study (PLD) Career and Technical Education EDS Administration Assessment Reporting Management System (ARMS), Graduation Alternatives (formerly CAA Options) Assessment Reporting Management System (ARMS), Graduation Alternatives (formerly CAA Options) 3 User Role Assignment Description Level EDS Application(s) you have access to… Driver Trainer N/A N/A e‐Certification Roles District eCOEDistrictAdmin District Bus driver authorization database that school districts use to process prospective school bus drivers ‐‐ Assignment of this role should be authorized through the OSPI Student Transportation Office. e‐Certification user roles for the NEW e‐Certification application. User can work on behalf of any school in the district to create and manage classes and their rosters, control access to the Online COE site and view student eligibility for COE. This role is used in conjunction with the eCOEDistrictAssessmentCoordinator role. User can view the collection submission status for all students in their district. Role is no longer active. User can create and modify groups of students to work on a Collection, can search for students and add or remove them from those groups, can assign tasks, and review and approve collections for principal signature. User can create and modify groups of students to work on a Collection, can search for students and add or remove them from those groups, can assign tasks and review and approve collections for principal signature. User can create and modify groups of students to work on a Collection, can search for students and add or remove them from those groups, can assign tasks and review and approve collections for principal signature. User can create and modify groups of students to work on a Collection, can search for students and add or remove them from those groups, can assign tasks and review and approve collections for principal signature. eCOEDistrictAssessmentCoordinator District eCOESchoolAdmin eCOESchoolAdvisorMath School School eCOESchoolAdvisorReading School eCOESchoolAdvisorScience School eCOESchoolAdvisorWriting School June 2017 EDS User Role Matrix e‐Certification eCOE eCOE eCOE eCOE eCOE eCOE eCOE 4 User Role Assignment Description Level EDS Application(s) you have access to… eCOESchoolPrincipal School eCOE EDS ESD Manager District EDS School Manager School eVALDistrictAdmin District eValDistrictAssignmentManager District eVALDistrictEvaluator District eValDistrictTeacherEvaluator District eValDistrictViewer District June 2017 User can search through students and view their portfolios, review and approve collections for submission to COE, and set the application open or closed for their school. The principal provides the final approval of collections to send them to the state for scoring. User can access EDS Administration application to modify directory information for the district and all public schools in the district or ESD. User can access EDS Administration application to modify directory information for the assigned school. User is responsible for administration of the application throughout all the schools in the district. Sets up calibration sessions, adds district specific resources, assigns linkage between building admin and teacher and submits final report. Users given this role have access to the district admin assignments screen functionality only. User assigns evaluators, principals to teachers, and district evaluators to principals. Can also configure criteria focus for evaluations. User sets up pre‐conferences, writes pre‐conference questions, writes post‐conference reflections, identifies focus areas, takes notes, conducts observations, scores rubrics, reviews data and reports, submits ratings of principals to district administrator. User sets up pre‐conferences, writes pre‐conference questions, writes post‐conference reflections, identifies focus areas, takes notes, conducts observations, scores rubrics, reviews data and reports, submits ratings of teacher evaluations to school administrator. Users have view access to selected principals as configured by the eVal District Assignment Manager. EDS User Role Matrix EDS Administration EDS Administration eVal eVal eVal eVal eVal 5 User Role Assignment Description Level EDS Application(s) you have access to… eValHeadPrincipal School eVal eVALSchoolAdmin School eVALSchoolPrincipal School eVALSchoolTeacher School Events Manager Registrar Fingerprint Resubmit Communication Fingerprint User Free Lunch User N/A District June 2017 User sets up pre‐conferences, writes pre‐conference questions, writes post‐conference reflections, identifies focus areas, takes notes, conducts observations, scores rubrics, reviews data and reports, submits ratings of vice‐
principals to district administrator.*Must also have eValSchoolPrincipale role assigned. User has administrative privileges for the application within the school. Sets up calibration sessions, add school specific resources, assigns linkage between building administrator and teacher and submits final report to district administrator. User can perform evaluations, or be evaluated. As one who is being evaluated, the principal can do/see everything the teacher does. As an evaluator, the principal sets up pre‐
conferences, writes questions, writes post conference reflections, identifies focus areas, takes notes, conducts observations, scores rubrics, reviews data and reports, makes decisions about final summary ratings, participates in calibration activities when invited, and submits ratings of teachers to school administrator. A user for whom an evaluation is written. He or she engages in the pre‐conference process, answers pre and post conference questions, writes reflections, takes notes, identifies focus areas, conducts self‐assessment, uploads artifacts and evidence, participates in post conference, summary review, and participates in calibration activities when invited. This Application has been retired and is no longer available. Please see e‐Certification user roles. District District Please see e‐Certification user roles. District role to access the Direct Certification Free Lunch application. EDS User Role Matrix eVal eVal eVal Events Manager e‐Certification e‐Certification Direct Certification and Direct Verification 6 User Role Assignment Description Level EDS Application(s) you have access to… Grants District User Graduation Alternatives Special Education Director Graduation Alternatives Principal User Graduation Alternatives User District District Grants Claim System Graduation Alternatives (formerly CAA Options) Graduation Alternatives (formerly CAA Options) Graduation Alternatives (formerly CAA Options) Home‐Based Report Homeless Children & Youth Collection Form Honors Award Nomination Home‐Based Report User Homeless Children and Youth User School District or School District District HonorsAward User District or School HYS Building Level Access District or School HYS District Summary Access District ICOS District User District iGrants District Administrator District iGrants Read Only Guest Any June 2017 Allows user to access the Grants Claim System. User can submit and approve forms for Special Education students at the Special Education Director level. User can submit and approve forms at the Principal level. User can create forms for submission. *Role use to be called “CAA Options User” District role to access the Home‐Based Report application. District role to access the Homeless Children and Youth application. A school or school district official who has access to an individual school or multiple school pages and can edit and enter student information. User can access school level data from the Healthy Youth Survey. Users assigned this role at the district level will have building level access to all schools within that district, as well as District summary results. User can access District level data only for Healthy Youth Survey. Users with the HYS District Summary access role at the district level should not also be assigned the HYS Building Level Access role. If both school and district level results are desired for a district user, only the HYS Building Level Access role is required. User can access a web‐based system containing school facility information including building and site inventory, condition assessments, School Construction Assistance Program (SCAP) projects, and specialized program reporting. iGrants: District Administrator can manage Grants. Capstone: District Administrator can manage, review, and submit forms for OSPI approval. Guest can view the grants for the organization they are assigned. EDS User Role Matrix Ask HYS (Healthy Youth Survey) Ask HYS ICOS (Inventory and Condition of Schools System) iGrants Capstone iGrants 7 User Role Assignment Description Level EDS Application(s) you have access to… iGrants User Any Immigrant Students Special Collection User District iGrants Capstone Immigrant Students Special Collection K‐4 Literacy User District or School LAP User District or School LEP User District P210 User Refugee District Administrator SAFS District ALE Submitter District or School District or School District or School District or School District School or District District District SAFS District ALE User District SAFS District Budget Submitter (F‐195 and F‐200) District P210Voc User P210Voc User Read‐Only PI_Preview Basic User Program Monitor_Client Query User June 2017 iGrants: Grant writers access. Capstone: User can create forms. User can access a one‐time reporting application from the 10‐11 SY. Application no longer used – do not assign users this role. District: Users can refine a comprehensive list of continuously enrolled K‐4 students to just those students who are not reading at grade level. School: Starting in 2016‐17, only shows historical data from previous school years. Allows user to view student level data for Learning Assistance Program data. K‐4 Literacy User has access to Limited English Proficiency (LEP) application for the assigned district. User can review and certify data for the Adjusted Cohort Grad (P210) application. User can review and certify data for the Annual CTE Enrollment (P210 Voc) application. User can review data only for the Annual CTE Enrollment (P210 Voc) application. Preview data and analytic reports prior to them being publicly shared on the Public K‐12 website. User can access Consolidated Program Reviews. User can analyze data and create reports for assessments. Learning Assistance Program Student Data (LAP Student Data) Limited English Proficiency (LEP) Adjusted Cohort Grad (P210) Annual CTE Enrollment (P210 Voc) Annual CTE Enrollment (P210 Voc) Performance Indicator Preview Program Monitor Washington Query District role for accessing the Refugee Evaluation application. User can access and submit the monthly and end‐of‐year Alternative Learning Experiences reports. User can access and report the monthly and end‐of‐year Alternative Learning Experiences reports. District Role for entering and submitting budget records for SAFS. Refugee Evaluation School Apportionment & Financial Services School Apportionment & Financial Services School Apportionment & Financial Services EDS User Role Matrix 8 User Role Assignment Description Level EDS Application(s) you have access to… SAFS District Budget User (F‐195 and F‐200) SAFS District Cash Submitter (F‐197) SAFS District Cash User (F‐197) SAFS District Enrollment Submitter (P‐223) District District Role for entering budget records for SAFS. District District Role for entering and submitting cash records for SAFS. District Role for entering cash records for SAFS. School Apportionment & Financial Services School Apportionment & Financial Services School Apportionment & Financial Services School Apportionment & Financial Services K‐3 Class Size District District SAFS: District Role for entering and submitting enrollment records. K‐3 Class Size: District Role for entering data and viewing reports. SAFS: District Role for entering enrollment records for SAFS. K‐3 Class Size: District Role for entering data and viewing reports. District Role for entering and submitting estimate records for SAFS. District Role for entering estimate records for SAFS. SAFS District Enrollment User (P‐223) District SAFS District Estimate Submitter (F‐203) SAFS District Estimate User (F‐203) SAFS District Personnel Submitter (S‐275) SAFS District Personnel User (S‐275) District District District Role for entering and submitting personnel records for SAFS. District Role for entering personnel records for SAFS. SAFS District YearEnd Submitter (F‐196) SAFS District YearEnd User (F‐196) School Employee Evaluation Survey User SDFSC Activity Reporting Author District District Role for entering and submitting year‐end results. District District Role for entering year‐end results records for SAFS. District Allows access to the School Employee Evaluation Survey. District SDFSC Plan Viewer District Allows user to activity reporting access in the Safe and Drug Free Schools and Communities application. Allows user to view plans in the Safe and Drug Free Schools and Communities application. June 2017 District District EDS User Role Matrix School Apportionment & Financial Services K‐3 Class Size School Apportionment & Financial Services School Apportionment & Financial Services School Apportionment & Financial Services School Apportionment & Financial Services, and Staff Hiring Projections School Apportionment & Financial Services School Apportionment & Financial Services School Employee Evaluation Survey Safe and Drug Free Schools & Communities Safe and Drug Free Schools & Communities 9 User Role Assignment Description Level EDS Application(s) you have access to… SDFSC Planner District SDFSC Reviewer District SIMON Newsletter User Safe and Drug Free Schools & Communities Safe and Drug Free Schools & Communities Special Ed Report User District or School STARS District User District STARS Walk User District STARS Walk Admin District Student Learning Plan (SLP) N/A Allows user to create plans in the Safe and Drug Free Schools and Communities application. Allows user to review plans in the Safe and Drug Free Schools and Communities application. Role is no longer active. If you would like to receive the SIMON Newsletter, please subscribe here. Organization role to access Special Ed reports in CEDARS. Allows user to access Student Transportation Allocation Report System (STARS). Also has access to the STARS Walk Route functionality. Do not assign this role with STARS Walk User, they are not compatible. Allows access only to Safe Walk Routes for schools within district. Cannot view other STARS functionality. Do not assign this role with STARS District User, they are not compatible. Allows access to all Safe Walk Routes for all districts/schools. Cannot view other STARS functionality. For WSDOT Employees only. Application no longer exists. For additional information: Student Learning Plan on the Public K‐12 Website Allows user to search for students and request records through the Student Record Data Exchange. Does not show free or reduced meal status. Users with this role will receive record requests for students if they have this role at the student's school. If nobody has the role at the school, then requests will go to those that have the role at the district. If nobody has the role at the district or the school, then the requests will go to the district's CEDARS District Administrator(s). Student Record Data Exchange User District or School June 2017 EDS User Role Matrix Behavior and Weapons, CEDARS, and Special Ed Federal Nov. Child Count STARS STARS STARS N/A CEDARS and Student Record Data Exchange 10 User Role Assignment Description Level Student Record Data Exchange User District or (With Meal Status) School Teacher Quality Data Collection User Allows user to search for students and request records through the Student Record Data Exchange. Shows free or reduced meal status. Users with this role will receive record requests for students if they have this role at the student's school. If nobody has the role at the school, then requests will go to those that have the role at the district. If nobody has the role at the district or the school, then the requests will go to the district's CEDARS District Administrator (s). Allows user to access and submit data through the Highly Qualified Teacher Data Collection Tool application. Also allows access to the historical Teacher Quality Data Collection application. Allows user to fill out the annual Technology Survey. Allows user to view, report, unlock and lock all school and district data in the Unexcused Student Absence application. Allows user to view and report school data in the Unexcused Student Absence application. District role to access the WAMS application. WAMS is a district level access only application. Users must have access at the district organization to have any access in WAMS. Allows user to view student level data and input information in the Youth Reengagement application. District TechSurvey User District Unexcused Student Absence District District Administrator Unexcused Student Absence User School Washington Assessment Management User District Youth Reengagement Basic User District EDS Application(s) you have access to… CEDARS and Student Record Data Exchange Educator Equity Data Collection Technology Survey Unexcused Student Absences Unexcused Student Absences Washington Assessment Management System (WAMS) Youth Reengagement June 2017 EDS User Role Matrix 11