Implementation considerations
 Scope and Approach
 Implementation of the project
– Project organisation and management
– Roles and responsibilities
– Financial Management
 Strong ownership & commitment / Institutionalisation
– Lasting – sustained change/improvement
– Increased Administrative Capacity
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Ongoing projects: Co-ordination and Co-operation
Exit Strategy – What next…
Identification of risks and management of these
Suggested use of requested resources - Budget
Procurement and Contracting
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Project Description
- Scope and Approach  How will the identified problem be solved and the planned
changes occur?
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Legal/Regulatory changes
System changes (ICT, Organisational, Standards, Guidelines, etc.)
Improve administrative capacity
Investments
Pilot projects – ROLL OUT…
 Driver of change / implementation process
– Champion of change – who and on what basis?
– Process versus investment driven approach
– Participatory versus “top down” approach
 Main inputs / tools
– National and/or International expertise
– Investments
– The way the project is operating
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Project Description
- Institutionalisation and ownership  How to develop “ownership”, “buy-in” and
commitment
– Involvement / consultations with stakeholders including
Government and non-governmental organisations
– Participatory processes
– How to strengthen national oversight – use of steering
committees
– How to link the project to Government and nongovernmental stakeholders?
– Contributions
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Project Description
- Institutionalisation and ownership  How will the “purpose” and “activities” of the
project be institutionalised / sustained?
– Responsibility and obligation of recipients
– Follow up after the completion of the project
– Build sustainable partnerships
 Local content and involvement of local partners
– Use of national expertise versus international expertise
(how to ensure effective transfer of expertise?)
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Project Description
- Capacity Building  Transfer of expertise and experience
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Use of International TA…
Learning by doing?
Training?
Other methodologies…
 Strengthening national and local capacity
– Identify and use of lesson learned, best practices and
other relevant experiences
 Roll out and replication
– Pilot projects
– Critical factors
– Limited available financial resources
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Project Description
- Co-ordination & Co-operation 
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Create conducive environment
Role of sector ministry and MIER
Internationally and locally funded projects
List relevant projects
– define how to collaborate
– Identify and exploit possible synergies
– share information and lessons learned
 Co-ordination and harmonisation to improve aid
effectiveness and reduce transaction costs
– Joint up initiatives
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Risk Analysis
- Identify and Manage  Identify potential risks and evaluate these:
– Assumptions using Logical Framework Approach (LFA)
– Conditions the project environment need to be fulfilled
(Legal, ownership, financial, human resources,
institutional, etc.)
– Management and institutional capacity
– Factors that can hinder or substantially delay the
implementation
– Environmental impact
 Measures to minimise the risks?
– Internal and external project partners
– Manage the risks…
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Project Description
- Implementation of the project  Project Organisation and Management
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project organisation or current line organisation?
oversight and steering bodies
management setup
project manager – quality and experience
 Roles and responsibilities of involved partners
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responsibilities and roles of partners involved
Who reports to whom and when
Who implement, decide, review, advice, etc.
If relevant, provide a short analysis of potential conflict
of interests or double roles of different stakeholders
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Project Description
- Implementation of the project  Financial Management
– Procedure of Payment – who approves payments, who
disburses the funds
– How will the funds flow from NMFA to the final recipients
(banks, currency accounts, exchange rates, etc.)
– Audit procedures
 Competence and Capacity to implement project
 Reduce risks – implementation phase
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Project Description
- Exit Strategy  Exit Strategy – present and review plan for
phasing out of foreign assistance
 Analyse the financial sustainability
– reviewing recurrent costs following
implementation e.g. maintenance, training,
software licenses, human resources, etc.
 How long will the assistance be required
 How will foreign assistance be replaced?
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Budget
 Build on Logical Framework
 Presentation of proposal in financial terms
 Best estimate of needed resources
– It is a plan…
 Detailed budget break down:
 According to Purpose, Output and Activities
 According to budget/expenditure items
 Level of details
– Clear justification
– Enable review of the relevance and level of the
planned expenditures
 Unit costs - MUST
– Market price but not market leading
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Budget
 Template developed, but
– budget to reflect both the scope and the complexity of the project,
– alternative structures - necessary information provided.
 Separate between direct costs and indirect cost:
– Direct Costs: directly related to the project implementation - labour,
materials, some utilities, equipment, allowances, offices, etc.
– Indirect Costs: costs that are incurred elsewhere in the organisation
including, administration, senior management time - partly used for
the project and partly for other projects/regular work.
 Contribution by the recipient/local organisation
– Indirect costs
– Staff, utilities, premises, etc.
– Investment projects
 The amount requested from NMFA
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Budget
Transfer details…
 Account number
– separate account for NMFA funds (return of interest)
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Name and address of account holder
Authorised user and function (Signatory)
Name and Address of bank
SWIFT code of bank
Intermediate banks if necessary
 Sale Tax/VAT and customs exceptions including
a short description of procedures
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Procurement and Contracting
- Good and Services 
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Competitive prices / process
Background and guidelines for selecting and
applying different procurement methods:
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Quotations versus Tendering,
who will award contracts, etc.
Present procedures and rules that will be
applied for different types of procurement
Possible tax exemptions (more under finance)
Method of payment
Compliance with domestic regulations
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Procurement and Contracting
- Human Resources 
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Method of recruitment
Background and guideline for selecting
and applying different employment
contracts: national, international, short
term, services contract
Tax, pension and social contributions
Compliance with domestic regulations
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Project proposal
 Develop proposals that:
– demonstrate that the problem, its causes and effects are
well understood and that the most cost effective solution
has been selected
– clearly present the impact of the project – value added
– demonstrate an approach which ensures commitment,
sustainability and involvement of key stakeholders
 General comments and suggestions
– ensure proposal clearly addressed reader and key
stakeholders (understand their priorities)
– keep it short!
– if it cannot be short, add details in an appendix
– ensure it is focused and concise
– ensure structure is logical and easy to follow
– be specific (e.g. data)
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