ANZAC AND RSL QUEENSLAND CENTENARY
COMMEMORATION
APPLICATION FOR FUNDING
By
_______________________________District
Centenary Event Plan
EVENT NAME
Event Coordinator/Contact:
NAME
Telephone:
Email:
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Table of Contents
Introduction
Event History
Event Objectives
Event Detail
Contacts List
Run Sheet
Risk Register and analysis
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Introduction
This Event Plan is to serve the purpose of supporting the application for funding from the Qld RSL
ANZAC Centenary Fund. The information contained within covers all aspects of this event or events,
including structure of management, Detailed Budget, Detailed Sequence of events, all the licensing
and insurance information, your Risk Assessment of the event, draft of copyright/intellectual
intelligence giving those rights to RSL (Qld Branch), and if applicable, a forecast of potential income
to the League as a result of the event/events.
This event plan is for the event _______________________________________________________:
Event Name
Being held on (or during the period):
Date
1/. Location
The event is to be held at location/s:
Event History Insert
Event Objectives – The event must relate to the centenary of Gallipoli/WWI
Event Detail to include:
Insert here how this event/events will contribute to or enhance RSL membership recruitment
Insert Outline how the event complies with or embraces RSL Objectives;
Insert How the event enhances or promotes RSL membership/recruitment;
Insert Events must also be direct or indirectly community orientated;
Insert Any creation of intellectual or other copyright must be in the name of RSL(Qld Branch) and the
draft of such copyright included in the plan;
Insert Any potential source of income arising from the event to be encapsulated within the plan;
Insert All required venue requirements, tour schedules and bookings to be shown in the plan along
with all itemised costs for such;
All submissions must include a completed Risk Assessment (which may show Nil Risks) for the
complete event/plan. (Risk register and analysis tools enclosed)
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Event Costs
Insert The total event budget must be outlined for all aspects;
(Detailed budget to include staffing/consultant costs, permits, insurance, equipment, venue hire,
travel etc)
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Contacts List
Internal Contact List
Name
Position
Mobile
External Event Contacts List
Name
Company
Mobile
Email
Supplying
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Sequence of Events - Running Order
Time
Action
Responsibility
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Risk assessment process tools – Risk priority rating
Likelihood
Level Description
A
Almost
Certain
B
Likely
C
Possible
D
Unlikely
E
Rare
Examples of description
The event is expected to occur in most circumstances. Common or
repetitive occurrence. Constant exposure to hazard. Very high
probability of damage.
The event will probably occur in most circumstances. Known history
of occurrence. Frequent exposure to hazard. High probability of
damage.
The event could occur at some time. History of single occurrence.
Regular or occasional exposure to hazard. Moderate probability of
damage.
The event is not likely to occur. Infrequent exposure to hazard. Low
probability of damage.
The event may occur in in exceptional circumstances. No reported
occurrence. Rare exposure to hazard. Very low probability of
damage. Requires multiple system failures.
Consequence
Level Description
1
Severe
2
Major
3
Medium
4
Minor
5
Negligible
Examples of description
Death of one or more people. Major environmental impact.
Financial loss greater than $250,000.
Extensive or multiple injuries. Hospitalisation required. Permanent
severe health effects. Minimal environmental impact. Financial loss
up to $250,000.
Medical treatment required. Nil environmental impact. Financial
loss up to $100,000.
First aid required. Nil environmental impact. Financial loss of up to
$50,000.
No injuries. Minor delays. Little financial loss.
Financial loss includes direct costs (e.g. workers compensation and property damage) and indirect costs (e.g.
accident investigation time)
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Risk assessment process tools – Risk rating matrix
Likelihood
Almost
certain
(A)
Likely
(B)
Possible
(C)
Unlikely
(D)
Rare
(E)
Consequences
Severe
(1)
E
Major
(2)
H
Medium
(3)
H
Minor
(4)
M
Negligible
(5)
M
H
H
M
M
L
H
M
M
L
L
M
M
L
L
T
M
L
L
T
T
Key to the risk rating
E= Extreme risk
Immediate action required, this level of risk needs detailed research and planning by senior
management. Steps must be taken to firstly eliminate the risk and if this is not possible to
introduce measures to control the risk by reducing the level of risk to the lowest level
achievable.
H= High risk
Action plan required as soon as practicable by senior management. Special permission may
be given for staff to undertake some high risk activities provided that system of work is
clearly documented, specific training has been given in the required procedure and an
adequate review of the task and risk controls has been undertaken. A detailed Standard
Operating Procedure is required and its implementation must be monitored to check the
risk level.
M= Moderate risk
Action plan required by are/department manager. A Standard Operating Procedure or Safe
Work Method statement is required.
L= Low risk
Managed by routine procedures and employees under supervision.
T= Trivial risk
Unlikely to need specific application of resources
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Risk Register and Analysis
Date(s) of event:
Name of event:
What is the event purpose:
Event Organiser:
Contact no:
Assessment
completed by:
Contact no:
Location where event is being conducted:
.
Event Conditions
Infrastructure and
Environment:
resources:
Estimated attendance:
Contractors/ suppliers:
Phases of the event:
Bump in – commencement date and time:
Event Phase – commencement date and time:
Bump out – commencement date and time:
Risk register and analysis
Event
Step
Risk/Hazard
Risk priority rating
Control measures
What can happen?
What will be the
result
Likelihood/
Consequence
List all current controls that are
already in place or that will be used
to undertake the task based on
hierarchy of control
Rating
Planning
activities/tools
required
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