Meeting:
Eau Claire Fastpitch Monthly Board Meeting
Date:
11/13/2016
In Attendance:
Lane Gibbons, Jeremy Berg, Kris Chapman, Erin Dayton, Terri Goettl, Karen
Everson, Nate Scherf, Tanya Scherf
Kris Chapman called the meeting to order at 4:03 pm at the home of Nate and Tanya Scherf.
MOTION made to approve the minutes from the September 25, 2016 board meeting; seconded and
unanimously passed.
Tanya Scherf provided the Treasurer’s report. Currently the league has a balance in checking and
savings of $18,877.29; however, the league still has amounts outstanding (to be received and to be paid)
related to the tournament. MOTION made to accept the Treasurer’s report; seconded and unanimously
passed.
The group discussed possible donation options to Jeffers Park. It was suggested that the league consider
purchasing wireless remote controls for the scoreboards at a cost of $3000 and steel stands for the
scoreboards at a cost of $1600. MOTION made to approve a $4600 donation to Jeffers Park for
scoreboard remotes and scoreboard stands contingent on final payments being received related to the
tournament; seconded and unanimously passed.
Lane Gibbons and Jeremy Berg discussed the potential to lease space at the former bus barn for an
indoor practice facility. The lease would be in partnership with Lowes Creek Little League; total lease
would be $700 per month with the monthly lease cost evenly split between the two organizations. Lane
noted that the trailer could also be stored at the space. MOTION made to pursue renting space at the
former bus barn in partnership with Lowes Creek Little League; seconded and unanimously passed.
The group discussed player participation fees and volunteer hours. Two checks will be required for
player participation fees – one check for volunteer hours (concessions) during the league season and a
second check for volunteer hours at the Eau Claire Fastpitch Classic (which is a fundraiser for the
league). Tanya Scherf will look at identifying total volunteer hours needed so volunteer hours by player
can be set. The group agreed to leave registration fees the same as prior year, which is $125 for the first
child and $100 for the second child. Tanya suggested that the group try to put together a handout to
increase transparency of where the fees go. Karen Everson agreed to work on the visual if Tanya could
summarize the amounts.
The league is being asked to provide representatives for a Jeffers Road Park committee. Steve Nick,
Kris Chapman, and Lane Gibbons will be the league’s representatives.
Kris Chapman noted that she and Brad had submitted field requests for the 2017 season. She is
uncertain, however, about the availability of University #2 as the Eau Claire Blugolds are moving their
home field from Carson Park to University Fields.
Kris Chapman indicated that space has been reserved at Eau Claire Sport Warehouse for league and
Fury tryouts. League tryouts will be Sunday, March 5, 2017; Fury tryouts will be Sunday, March 12,
2017.
There was a general discussion on how to improve the league’s visibility in the community and better
market itself. Erin Dayton volunteered to contact the university to see if they could provide assistance
with marketing and website design. Karen Everson volunteered to create a Facebook page for the
league.
The group discussed coaching. Tanya Scherf suggested hiring coaches for some of the older age groups.
Kris Chapman indicated that has been tried in the past but found very difficult. Lane Gibbons said he
attended a coaching clinic in the past, which he found very beneficial. Kris Chapman indicated she
would look at the league having a coaching clinic in 2017.
The next meeting will be at 4:00 pm on Sunday, December 10 at the home of Nate and Tanya Scherf.
Meeting adjourned at 5:30 pm.
Minutes submitted by Secretary, Karen Everson
2