Youth Opportunity Fund
2017 – 2018
Table of Contents
1. How to apply ............................................................................................................................................................................. 2
2. Deadlines for applications ................................................................................................................................................... 2
3. Funding Factories ................................................................................................................................................................... 3
4. Guidance notes and Rules .................................................................................................................................................... 3
4.1 YOF Rules ................................................................................................................................................................................ 3
4.2. Finance Rules ........................................................................................................................................................................ 4
4.2. What can YOF fund? ........................................................................................................................................................... 4
4.3. What can’t YOF fund?......................................................................................................................................................... 5
5. YOF Objectives ......................................................................................................................................................................... 5
6. What are the YOF panel looking for? ............................................................................................................................... 6
7. What should I expect on presentation night? .............................................................................................................. 6
Q1. How has the project idea come from young people? ............................................................................................. 9
Q2. Tell us about your project… ............................................................................................................................................. 9
Q3. Project Plan ............................................................................................................................................................................ 9
Q4. What is it about your project that is new or innovative? .................................................................................. 10
Q5. Why do you think your project is value for money? ........................................................................................... 10
Q6. How will you make sure your project continues to benefit young people after the YOF money has
been spent? ................................................................................................................................................................................. 10
Q7. How will your project help an under represented or disadvantaged group or address unmet needs
in Wandsworth? ........................................................................................................................................................................ 10
Q8. Who will benefit? .............................................................................................................................................................. 11
Q9. Budget ................................................................................................................................................................................... 11
Q10. Evaluation ......................................................................................................................................................................... 12
Q11. Signatures ......................................................................................................................................................................... 12
If your application is successful .......................................................................................................................................... 13
Q12. Feedback ............................................................................................................................................................................ 13
Q13. Check list............................................................................................................................................................................ 14
Q14. Equal opportunities information ............................................................................................................................. 14
Youth Opportunity Fund Application form 2017 – 2018
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1. How to apply
The Youth Opportunity Fund is a pot of £50,000 of Council funding, available to young people for
their project ideas. Once you have come up with an idea:
1. Talk it through with your friends and adult sponsor who are going to support you.
2. Read through the following guidelines to help you.
3. Attend a Funding Factory to chat through your idea with the YOF panel.
4. Fill in this application form or fill it in online.
Be as specific as you can. We like bullet points!
If you have any questions, please speak to:
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Tiffany, Youth Participation Officer
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Email: [email protected]
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Call: 020 8871 8530 or 07734 387361
2. Deadlines for applications
There are 4 YOF funding rounds.
Please ensure you keep the presentation panel evening time and date free.
All presentation evenings will be held at: Training and Resource Centre, Alma Road, SW18 1AQ.
Please note, these dates are all Mondays.
YOF Funding
Factory
Deadline for YOF
application
submission
YOF Shortlisting
panel
YOF Presentation
panel
Decisions
announced
Round 1
20th February,
5.30pm -7.30pm
Round 2
8th May, 5.30pm –
7.30pm
Round 3
11th September,
5.30pm – 7.30pm
Training &
Resource
Centre, SW18
1AQ
Roehampton
Base, SW15 4DQ
Caius House,
SW11 3RL
6th March , 5pm
15th May, 5pm
18th September,
5pm
Training &
Resource
Centre, SW18
1AQ
6th November,
5pm
13th March
22nd May
25th September
13th November
20th March
5.30pm – 8pm
10th April
12th June, 5.30pm
– 8pm
26th June
9th October,
5.30pm – 8pm
23rd October
27th November
Youth Opportunity Fund Application form 2017 – 2018
Round 4
30th October,
5.30pm –
7.30pm
11th December
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3. Funding Factories
The YOF panel wants to help you access the grant.
We are running 4 Funding Factories to support you.
We STRONGLY encourage you to attend a Funding Factory.
We have found that young people who attend a Funding Factory are more likely to have their YOF
application succeed. Last year there was a 90% success rate from those who attended Funding
Factories.
4. Guidance notes and Rules
The YOF panel wants to grant (give) money to benefit as many groups of young people as possible.
We want to make the application process as easy as possible.
4.1 YOF Rules
Tick the boxes to make sure you have read and understood the YOF rules:
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You are 11-19 years old. Or if you have a learning difficulty or disability you can apply up
to your 25th birthday.
Your project will be completed by 28 February 2018.
ALL money will be spent by 28 February 2018
ALL YOF invoices and receipts will be submitted before 28 February 2018
You are applying for between £500 to £4000.
You need to be part of a group to apply e.g. more than 1 young person
BOTH young people named on the bid need to attend the Presentation Panel evening to
be eligible to receive the funding
BOTH young people named on the bid need to be present at the project delivery days
Your project MUST benefit more than 10 young people.
You MUST supply us with all the attendance registers for your project delivery dates, if
applicable (If this is applicable, it shall be stated on the Terms and Conditions of your
Grant Offer Letter).
Youth Opportunity Fund Application form 2017 – 2018
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Your project must benefit young people who are 11-19 who live, work, study or attend a
youth group in Wandsworth.
You MUST submit an evaluation form.
Your project may be inspected by our YOF panel.
Applicants need an adult sponsor or supporting organisation.
Adult sponsors or supporting organisations MUST already be delivering a service in
Wandsworth.
The location of the main activity MUST be in Wandsworth, unless the money is funding a
trip or residential
Groups can apply for more than 1 grant per round, and more than 1 grant per year and
can receive more than 1 grant per year.
4.2. Finance Rules
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You will get 50% of your money at the start of the project and 50% at the end.
The first 50% will be released once the full, completed and signed, Grant Offer Letter has
been returned
We must receive proof that you have spent the first 50% of money before we can release
the other 50% of funding. You must submit a short mod-project monitoring report outlining
what you have done and what you have spent the money on together with proof of what
you have spent e.g. receipts, invoices.
You MUST submit evidence for 100% spend of your YOF project together with a short
report of what you have done and what you spent the money on. Not submitting evidence
of expenditure may stop future YOF applications being successful.
Grants will only be paid straight into an adult sponsor or organisation sponsor’s bank
account.
Failure to submit proof of expenditure, the mid-project monitoring form and the evaluation
form, may hinder future applications being successful.
4.2. What can YOF fund?
1. Equipment and resources including IT and camping equipment.
2. Activities and projects or events including residentials and transport.
Youth Opportunity Fund Application form 2017 – 2018
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3. Refurbishment and small building works.
4. Start up costs.
4.3. What can’t YOF fund?
1. Young people to start up a business.
2. Any activities that aim to make a profit unless it is to put back into youth activities.
3. Projects that only benefit those who are applying.
4. Trips abroad.
5. Staff costs over £15/hour, unless these are for specialist staff/ tutors.
6. Management costs.
7. YOF are not able to fund projects or works in schools that could reasonably be expected
to be funded by the school themselves.
5. YOF Objectives
The Wandsworth Youth Opportunity Fund Panel want the Youth Opportunity Fund to be successful.
They see a successful YOF year as being
1. Youth Led!
2. Fun to take part in!
3. Accessible for everyone!
4. Fair and Accountable!
They also want young people applying for the YOF to develop/learn new skills, including:
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Project Management
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Budgeting
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Team work
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Innovation
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Influence decision making in services for young people
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Increased awareness of the needs of others
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Business Skills
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Create positive change
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See their ideas come to life
Youth Opportunity Fund Application form 2017 – 2018
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6. What are the YOF panel looking for?
YOF applications will be marked against the following criteria:
1. Has the idea come from young people?
2. Will the project work?
3. Is the project value for money? What is the cost per person? Is it sustainable?
4. Is the idea new and innovative?
5. Will the project help an under represented or disadvantaged group?
6. Does the project address an area of need in Wandsworth?
7. Have the panel got all the information they need to make a decision?
8. Does it meet the YOF objectives?
7. What should I expect on presentation night?
The YOF panel has a standard set of questions they will ask you. These questions are:
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How were young people involved in the creating the idea?
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How will young people be involved in running and evaluating the project?
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Talk us through the budget and your reasoning for what you are asking for?
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What are your plans for the future of this project?
The panel may also have some additional questions for you, based on your application.
Youth Opportunity Fund Application form 2017 – 2018
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Wandsworth YOF
Application Form
2017- 2018
*Please note that all parts of this application need
completed in order for the application to be eligible
to be
Name of your project:
Name of your group:
Supporting organisation / adult sponsor name:
Contact details
Young Person 1
Name:
Date of Birth:
Age:
Which school/ college/ youth group do you attend?
Home address:
Postcode:
Home phone:
Mobile:
Email:
Young Person 2
Name:
Date of Birth:
Youth Opportunity Fund Application form 2017 – 2018
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Age:
Which school/ college/ youth group do you attend?
Home address:
Postcode:
Home phone:
Mobile:
Email:
Adult Sponsor
Name:
Organisation:
Core aims and values of organisation:
Office address:
Postcode:
Work phone:
Mobile:
Email:
Bank building society name:
Branch and sort code:
Account number:
Will you be responsible for supervising spend of the grant? If no, please put the name and contact
details of the person responsible below:
Have you applied to any other fund or organisation for this money? If yes, to whom and when?
Please list ALL grants, which your organisation has received in the past 12 months or are due to
receive in the next 12 months. Please also declare all previous YOF funding.
Youth Opportunity Fund Application form 2017 – 2018
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1.
2.
3.
4.
Q1. How has the project idea come from young people?
Please tell us how the project comes from young people and how they were involved in creating the
project idea
Q2. Tell us about your project…
Explain your project idea and what you want to do (no more than 100 words).
Q3. Project Plan
Tell us how you will manage your project – what will be done, by when and by whom. Please also
include the dates you will be delivering your project!
Tasks
Youth Opportunity Fund Application form 2017 – 2018
Deadline
Who?
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Q4. What is it about your project that is new or innovative?
Q5. Why do you think your project is value for money?
Q6. How will you make sure your project continues to benefit young
people after the YOF money has been spent?
Q7. How will your project help an under represented or
disadvantaged group or address unmet needs in Wandsworth?
Youth Opportunity Fund Application form 2017 – 2018
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Q8. Who will benefit?
Approximately, how many young people will benefit from your project?
What will they get out of your project?
Q9. Budget
Please provide us with DETAILED costs for the project
Please list the things you need to spend money on using the table below. Please check prices with
shops and services and on-line.
Where you need to spend money on things on a per hour or per day basis e.g. tutors/ venue hire,
please tell us the cost per hour or per day and the total cost for the amount of time.
If you already have money to deliver your project (match funding), please tell us which parts of the
project they will pay for.
PLEASE ask us if you need help or guidance when completing your project budget.
Here is an example budget:
Activity/ item
Cost (£)
Amount
requested
from YOF (£)
Amount of
match
funding (£)
Tents x5
Tutor costs x5 tutors @ £15/ hour x 10
hours
Museum entry x 10 young people
110
750
60
750
50
55
25
30
Activity / item
Youth Opportunity Fund Application form 2017 – 2018
Cost (£)
Amount
requested from
YOF (£)
Amount of
match
funding (£)
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Total cost of project:
£
£
£
Q10. Evaluation
The YOF Panel runs inspections of projects that are successful in securing YOF Funding. Please
could you list three possible dates the YOF Panel could come in and see the project in action, if you
are successful in securing funding.
1.
2.
3.
Q11. Signatures
Please check that you have completed all sections of the form and sign below:
We agree that the information on the form is correct and we approve this application being made on
behalf of this organisation/ adult sponsor.
NB: If you are submitting this application online, and your application is successful, we will ask you
to sign your YOF form at the presentation meeting.
Young person:
Signature:
Date:
Adult sponsor:
Signature:
Youth Opportunity Fund Application form 2017 – 2018
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Date:
Please provide the details of at least 2 people that we can contact as independent referees.
They should be from organisations that know your work but are independent from you.
Name
Organisation
Contact details
1.
2.
If your application is successful
If your application is successful, we will notify you of the amount you have been awarded.
This award is on condition that you meet any additional conditions laid out by the panel and return
to us the following documents:
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A signed acceptance of the conditions of the grant (Grant Offer Letter)
A confirmed budget for the project
We will release 50% of the grant up front upon receipt of these documents.
The further 50% will be released once we have received evidence of at least 50% of your project
expenditure. This is important to think about when planning your project.
You will also need to complete two monitoring forms, which will all be sent with the Grant Offer
Letter.
The YOF Panel may also ask to come in and inspect the project - so please ensure that you have
completed Q10. Evaluation.
Q12. Feedback
We want to always improve the YOF experience for both the panel members and the young people
and organisations applying to YOF. Please help us by answering the following questions:
How did you hear about YOF?
How easy was it to fill in the form? 1 is very difficult, 10 is very easy.
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Youth Opportunity Fund Application form 2017 – 2018
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Q13. Check list
To help the YOF panel make an informed decision, please make sure you have filled out all of this
form.
Before you submit your application, please ensure you have:
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Completed ALL sections of this application.
Kept the YOF presentation evening free.
Made sure your project will be completed by February 2018.
Spoken to your adult sponsor and got their agreement to host the money for your project.
Re-read YOF Guidelines to make sure your project fits the YOF criteria.
If you have ticked all of the boxes, please send in your application form!
If some of the boxes are left blank please contact Emily for advice.
Submit your YOF application by:
Post: Youth Opportunity Fund, Training and Resource Centre, Alma Road, London. SW18 1AQ.
(Please note: it can take 7 working days for applications to come through internal post)
Email: [email protected]
Online: YOF Online Form - Google Form
Q14. Equal opportunities information
The following part of the application is not essential to complete.
However, the YOF panel wants to gather information to make sure that YOF is reaching as many
young people as possible.
The information you provide will be kept anonymously in accordance with the Data Protection Act
1998. It will be used for the purpose of monitoring the fund only.
How many young men and women took part in putting this application together?
Age
Male
Female
11
12
13
14
15
16
17
18+
Total
Total
Youth Opportunity Fund Application form 2017 – 2018
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How many young people of each ethnic group were involved in putting the application together?
Ethnicity
Asian
Bangladeshi
Chinese
Indian
Pakistani
Vietnamese
Other Asian background (please specify)
Black
Caribbean
African
Somali
Other black background (please specify)
Other
Any other ethnic background
Youth Opportunity Fund Application form 2017 – 2018
Mixed Dual heritage
White & Asian
White and Black Caribbean
Other mixed background (please specify)
White
English
Irish
Scottish
Welsh
Other white background (please specify)
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