SMARTTRACK SIMULATION 4
SMARTTRACK LICENSE CONTROL FOR SAP
ADVANCED SAP ANALYTICS
THAT CHANGE THE GAME
――—Measuring complex usage, understanding license costs, and negotiating
in audits are difficult tasks facing every SAM team. SmartTrack License Control
for SAP answers all of these challenges.
The heart of License Control is the industry’s most flexible and detailed rule
definitions. The platform optimizes your company’s licenses for users and
engines, making sure the least expensive type is assigned. Its advanced
simulations always ensure you are always compliant, and give you an optimized version of SAP’s LAW measurements to defend your usage.
TOP 4 STRATEGIC BENEFITS
1
2
3
4
Optimization is flexible There isn’t a single, standardized way of finding the best-suited licenses. License Control
calculates your licenses with an iron-clad process that is customized to your requirements and requests.
Simulations dig deeper Secure your company’s financial future with one-click advanced simulations. License
Control analyzes new lower-priced license types which you hadn’t considered before.
Transparency is terrific Before you can optimize, you need eyes wide open. Get a complete, centralized view of the
SAP landscape across the entire company, which helps you to negotiate in new contracts and mandatory audits.
The ROI is huge With License Control, save 10% or higher of your total SAP license costs. You will see the results in
under 90 days, after the next LAW reporting cycle.
How it works: Pay only for the SAP you use and need
――—The not-so-secret trick to SAP licensing is optimizing the number of SAP users and their license classification. The
not-so-easy secret is how to accomplish this optimization, since SAP does not properly define “usage” and only generically
defines their license types. That’s why License Control does the hard work for you, with important features that include:
Analyzes standard & special licenses.
Counts every user correctly.
Measures your SAP usage across all license metrics,
such as named user, indirect access, engines, and
individually negotiated.
Identifies the accounts that are duplicate, redundant, or
unneeded to deliver 99% correct mapping of all users.
Uncomplicates the engines.
SAP requires one license per employee, so we ensure
that only one is assigned and it’s the least expensive type.
Keeps up-to-date with potential changes each quarter.
Our “million dollar” feature saves you from high
penalties and wasted time.
Simulates the LAW results.
One click tells you the audit results of the next License
Administration Workbench report.
Calculates the lowest-cost option.
Stores your history indefinitely.
Keeps your SAP usage details, metrics, and contract
terms for as long as you need, which greatly helps with
audit defense.
THE PRICE LIST SHUFFLE
93%
of SAP
customers
buy their annual
licenses at different
YET ONLY
times in separate
purchases
38%
of SAP
customers
save their list of prices
and conditions after
BUT WAIT!
they purchase
3
Every
months, SAP
can change the price
list and isn’t required IN FACT
to inform you
88%
of SAP
customers
aren’t actively
informed by SAP
SO NOW about price and
condition changes
81%
of SAP
customers
don’t know of
unfavorable changes
when they purchase
more licenses
Hot SAP topics—we control the burn
――—Once an SAP system is part of your business and SAM processes,
the costs and risks involved in removing it are huge, especially at an
enterprise level. SAP is here to stay so it’s crucial to protect your rights
as a customer. License Control for SAP keeps your company on top of
the most fiery issues and fans the flames.
SAP changes prices and conditions.
SAP updates their Prices & Conditions list each quarter, making contractual
changes to products, prices and metrics. Your costs and usage rights may
be different by your next SAP purchase, and SAP isn’t obligated to inform
you.
License Control keeps you aware of these changes, making certain
you don’t assign more licenses or more expensive license types than your
contract terms are entitled to.
SAP penalizes for indirect use.
Also called “indirect access,” this topic is a big issue. An SAP NetWeaver
Foundation for Third Party Applications license is required if you access
SAP applications through third-party or in-house software. Additional user
licenses may also be required. The term “use” as well as the rules are still
poorly defined.
License Control calculates the maximum financial risk that you might
face if SAP starts fining you, giving you a full view of your indirect usage
and the ability to intelligently negotiate with SAP.
BUT...
SmartTrack License
Control for SAP tracks your
SAP prices
100%
of the time
Source: 2015 SAP Analysis Online Survey by
SecurIntegration GmbH
SAP’s LAW is the law.
SAP can audit your company once a year—it’s in their contract. You
have the option to self-audit by running SAP’s License Administration
Workbench tool on your own. However, SAP is allowed to reject those
results and run their own audit.
License Control analyzes your license usage from the LAW perspective, so you can confidently predict SAP’s audit results and prepare to
defend and negotiate against SAP’s findings.
Our tech: Seamless with SmartTrack
Our team: Unmatched SAP expertise
Want a strategic way of managing your software licenses
across all vendors? That’s the Aspera SmartTrack platform.
SmartTrack calculates exactly how many licenses your
company needs for every vendor, saving up to 30% in
licensing costs in under 12 months, and ensuring your
usage is compliant.
A smart company wants to know the smartest way to
work with SAP. What is possible in the relationship and
what definitely isn’t?
SAP is, however, a notoriously difficult vendor. So SmartTrack License Control for SAP takes you far beyond
compliance, with an advanced optimization of your SAP
licenses. Together, the two technologies keep your entire
License Management seamless.
Aspera has over 15 years of experience in SAP license
implementation and account management. Our SAP
experts know what’s worked for other companies in
audit negotiations and can share those best practices.
We give you a full overview of SmartTrack License Control
to ensure the best optimization, compliance and cost
savings. The Aspera team doesn’t sit in the negotiation
room—but we do sit behind the curtain.
Aspera GmbH, Technologiezentrum am Europaplatz, Dennewartstraße 25–27, 52068 Aachen
Tel.: +49 241 963-1220, Email: [email protected], www.aspera.com