LIU-PM-MIN-0323
EDMS 1801164
LIU project team meeting
Notes from the meeting held on 4 May 2017
Present: J. Coupard, A. Funken, B. Goddard, K. Hanke, A. Lombardi, M. Meddahi,
B. Mikulec, G. Rumolo, R. Scrivens
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Arising matters (M. Meddahi)
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No news, we can discuss directly the present LIU budget status with Sylvie’s
presentation.
LIU spending and EVM status (S. Prodon)
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Slides are available here.
The status was extracted on 1 May. As some EVM progress reports might have
been done since then, in a few days the status will be updated as needed.
The whole LIU project exhibits a negative cost variance of 400 kCHF and negative
schedule variance of 2.6 months (9 MCHF). What is worrying in addition to this
large delay appearing only 2 months after the February rebaseling, is the fact that
the AC and EV curves have flattened out in April (end of EYETS), while they
appeared to proceed with the right slope until March.
As of this time of year, the values for the costs should be 19% charged and 57%
committed. The fact that for the whole project this is about right is mainly due to
the 2.6 MCHF committed on the general management budget. In this sense, we
can say that the joker has been already played, but for the rest of the year the
WUs will need to commit more and spend more.
A first breakdown by the LIU sub-project reveals that the largest schedule variance
comes from the PSB (although this is the only project that in 2017 is spending and
committing as expected).
A breakdown by group is also shown. Some considerations:
o BE/BI have planned value equal to actual cost, but low earned value – this
causes large cost and schedule variances. It needs to be clarified whether this
a reporting problem or the spending is made on something different than what
expected for the project – Action: Sylvie to meet Lars/Rhodri
o BE/RF have a large schedule variance, plus they need to commit and spend 7
additional MCHF until the end of the year. A meeting has to be organized
between Eric, Brennan and Sylvie. Action: Brennan
o SMB has a big schedule variance due to PSB, because the item on the B245 is
at the moment undefined (the building is finished with money leftover, but since
the work still to be done on the building following the POPS accident is not yet
defined, the money is kept and translates into a schedule variance). Action:
Klaus to clarify the new spening profile and conclude on the specification of the
building.
o For TE/ABT the schedule variance is real and there is a small commitment
budget. Brennan is investigating with his SLs and will come back to the project..
o TE/MSC has recently doubled the schedule variance mainly due to the PSB.
LIU project will meet TE/MSC next week.
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o TE/VSC has a problem with the definition of the jobs with MME. Julie to followup on the document specifying the responsibilities for the Bill Of Materials
drawings.
In general, the excess money (from items that turned out to be cheaper than
predicted) should be immediately moved to the management budgets towards
2019-2020, otherwise it remains in the WUs and appears as very large schedule
variances,
LIU-ions for PS injectors has a general problem of low commitment, which
obviously anticipates a problem of future low spending. Action: Richard to come
back in two weeks time with results from internal analysis of the project status.
Simulations show that the 2017 target spent money should be reached, but the
commitment is lagging dangerously behind (unrealistically below spent money).
LIU-PS exhibits large variances, e.g. from BE/BI probably due to EVM reporting
and from TE/ABT. Some groups appear to have not only low spending in 2017,
but also very low commitment (e.g. RF, ABT, EPC), which means that the money
will not be spent in 2017. Simulations show that the 2017 target spent money
should be reached, but the slope of the commitment is also too low.
LIU-PS: Several groups are contributing to the large schedule variance, i.e. BI,
RF, CV, ABT, EPC, VSC. However, the 2017 spending seems quite healthy. The
simulations show that by the end of the year the spending could be larger than
anticipated, but also here the slope of the commitment needs to pick up again.
LIU-SPS: Several groups are contributing to the global schedule variance, in
particular BI, RF, STI, ABT, VSC. The main problem for the 2017 spending is with
the RF group, which has 2 MCHF committed but 7 MCHF to spend until the end of
2017. Here the simulations indicate that LIU-SPS will spend only half of the
anticipated money in 2017.
Round table on progress on the various activities
Linac4 – A. Lombardi
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Most of the ongoing work is about planning. The tunnel will be closed by end May.
Alessandra is working on making a more detailed planning with precise dates for
the RR. End-of-year shutdown needs to be defined yet with Julie. Malika and
Alessandra will agree on one of the next LIU-PT meetings in which Alessandra will
present the planning.
The HST was successfully dismantled and the final celebration took place
(Bettina).
PSB + PS – K. Hanke
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PSB:
o Last meeting was about the BLM installation status, while the budget follow up is
foreseen for the next meeting.
o Concerning the document on interlock system, a discussion is ongoing on the
situation of beam impact on valves and needs to be finalised.
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PS:
o The question on 80 MHz tuner was discussed at last meeting and it appeared
clearly that there is no time now to hire somebody on the simulations, as they
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need to be carried out in time to allow for the installation of the tuner during one
of the 2017 TSs.
o On the 11 May there will be a meeting with EN/STI on internal dump. The aim is
to make sure that the design is being made with the right specs and to then
organize a second review in September to finalise. A discussion on PSB scraper
will be kept separated
 IPAC paper on LIU protons under BE approval.
SPS – B. Goddard
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Conclusions from the aC coating and impedance reduction, many small Nonconformities and problems were found and solved. The technical shielding solution
is being reviewed at the end of this month, to allow the launch of the production for
the YETS and LS2.
Clarified with RF and CO about the uTCA platform, which has been selected to
replace VME. CO will support the new platform, prototypes have been ordered for
tests of the new LL on the cavities in the lab.
RF 200 MHz power upgrade "on track" (although underspending in 2017 needs to
be clarified and will be followed up, see action above). An important result is that
the SPS started up and is now operating with the new driver amplifiers on the old
Philips power plant, which was a crucial step. Progressing well on all other
technical items.
Ions PS Injectors – R. Scrivens
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No news.
Planning and Installation – J. Coupard
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Linac4 work: one issue is the debuncher installation (it cannot be connected with
the waveguide for lack of space in tunnel) – this will be reviewed next Tuesday to
check what work is needed for a definitive solution. This will not impact the RR, as
the debuncher will only be powered later. Spending linked to this item will be on
operational budget. Realignment of the 3 MeV part will be assessed this week.
A point on Linac4 connection will be made at the next LIU-PSB meeting. Three
ECRs will be sent out by end of the month.
There was an integration meeting yesterday and the notes have been sent
around. S. Deleval presented the CV work of PS, for which the ECR will be sent
as soon as the integration is validated. The organization of the integration
meetings for LIU-SPS is still being finalized.
List of non-approved PLAN activities still has to be sent to the group leaders (as
was decided at the last LIU-PT meeting).
Safety – A. Funken
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New mechanical safety rule GSI-M6 for machinery: the evaluation of the new wire
scanners was made with HSE and BE-BI last week. Mostly the risk analysis needs
to be finalized and existing procedure for intervention to be attached.
LIU-SPS Ring and TF lines descriptive part: Anne will integrate the last
contributions Brennan received for launching the EDMS review (by contributors)
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tomorrow or beginning of next week. Still missing (minor) information that will be
collected during the EDMS process.
Official homologation of Linac4 safety file (general safety an RP parts) received on
26th of April. To be noted that requests are to be considered for other safety files to
be presented to ASN/OFSP. Action: Anne to send the document to the LIU-PT.
Alessandra added that within one year, the estimate of the radioactive waste
produced during Linac4 operation has to be prepared and sent to ASN/OFSP.
Action: Alessandra/Anne to discuss further this topic for defining how to proceed.
AOB
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The next LIU-PT meeting is scheduled on Thursday 11th May 2017.
Minutes by G. Rumolo
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