Saturday, August 27, 2016
Volunteer Application
PLEASE PRINT
CONTACT INFORMATION
NAME
MR. MRS. MS.
FIRST
MI
AGE IF UNDER 18
LAST
PREFERRED MAILING ADDRESS
E-MAIL ADDRESS
CITY
STATE
TELEPHONE NUMBERS
ZIP
HOME
WORK
CELL
VOLUNTEER AREAS
The volunteer schedule starts at 8:00 a.m. and ends at 10:00 p.m. You will note that each area has its own schedule within this
timeframe. Volunteers are asked to commit to at least a 2-hour shift. Please indicate if you are willing to work more than one
shift and write in your 2-hour time preferences below: (ex. 8am-10am-Check-in Area; 4pm-6pm–Clean-up.)
_____ Check-in (6:30am-12:30pm)
_____ Set-Up (6:30am-12:30am)
_____ Parade (7:30am – 12:30pm)
_____ Security (10am-9:30pm)
_____ Kids Zone (11am-7:30pm)
_____ Vendors (10am-6:30pm)
_____ Teen Activities (12-8pm)
_____ Adult Activities (2-5pm)
_____ Clean-Up (4pm-10pm)
_____ First Aid/Emergency Area
(11am-8pm)
_____ Stage/Entertainment Area
(11am-8pm)
_____ On-Call (8am-10pm)
All volunteers should check in at the Front Desk inside the Glover Sudduth Center at least 15 minutes
before the start of your first shift. Minimum age requirement is 16 years.
Volunteers will be issued a Family Day T-shirt upon check-in.
SHIRT SIZE (Circle one)
S
M
L
XL
XXL
XXXL
Your shirt size must be marked in order for your application to be processed
PLEASE RETURN OR FAX THIS COMPLETED FORM BY AUGUST 14TH TO:
MUL Family Day Committee • 2100 Plymouth Ave No, Minneapolis MN 55411
FAX/612-521-1444 • Email/[email protected]
Volunteer Duties and Responsibilities
Set-Up
Be on site pre-event (no later than 7 a.m.) to assist vendors w/set-up of tables and chairs.
Distribute the Vendor Area map and direct vendors to assigned booth location.
Facilities
Be accessible to Facilities Coordinator pre-event (8am) to help with equipment set-ups, i.e.,
fencing, barriers, generators, etc. Help ensure all equipment is accounted for and secured
post-event (8-10pm).
Clean-Up
Be accessible throughout the day (including post-event) to help w/clean up. Set up trash
receptacles. Empty receptacles as needed throughout the day.
Volunteer/Vendor
Check-in
Assist with the check-in and duty assignment of volunteers, according to sign-up chart.
Assist with the check-in and booth assignment of vendors according to vendor map.
Monitor the vendor pass process and determine the earned points for each completed pass.
Parade
Assist with parade line-up, including placement/marking of unit spaces. Follow the parade
route to ensure all units are moving in proper sequence. Communicate with staging area to
update scheduled time of arrival to the mainstage. Assist with unit exit and maintain crowd
control at mainstage area.
Food Vendor Area
Be accessible to food area, including MUL Guild and YP Concession Stands. Help deliver
supplies to vendors. Monitor check-in/checkout status of vendors throughout the day.
Take inventory of vendor tables/chairs at check-in and check-out.
Merchandise/Info
Vendor Area
Be accessible to the vendor booth area, including the Health & Wellness Gateway and
UROC Educational Activities area. Help deliver supplies to vendors. Help distribute and
monitor vendor passes and stars. Monitor check-in/check-out status of vendors throughout
the day. Take inventory of vendor tables/chairs at check-in and check-out.
Stage/Entertainment
Area
Be accessible to stage area. Help w/performance line-up. Deliver supplies to stage. Help
direct performers to and from dressing room. Be accessible to staging area (back patio).
Security
Monitor access to GSC Building (performer access pass, vendor wrist band, MUL staff ID).
Be accessible to stage area, vendor booths. Secure event perimeter and grounds. Operate golf
carts to carry passengers, supplies, etc. Provide security pre-event (8 a.m. ) and post event
(8-10 p.m.).
First
Aid/Emergency
Area
Help set up booth for first aid/emergency services. Dispense water to staff and patrons. Be
accessible to First Aid area. Communicate with Main Stage for missing-child alerts or other
emergency messages.
Kids Zone
Be accessible to children’s area. Help vendor w/Pony rides. Maintain orderly lines.
Distribute and collect tickets for Pony rides and inflatables. Help with the check-in and
crowd control for any contests or exhibitions.
Adult Activities
Be accessible to adult activities area. Help organize adult games, i.e., bingo, bidwhist,
dominoes. Circulate through the crowd to generate players/teams. Distribute and/or collect
tickets for games/raffles.
Teen Activities
Be accessible to the designated teen activity area. Assist with recruiting teens for activities
(i.e., basketball) and help register teams if applicable. Help with crowd control for any
contests or exhibitions.
On-Call
No specific assignment. Be available to fill in at all areas for at least four (4) hours
throughout the day. Be accessible by cell phone to take on-call assignments.
Communicate with the Check-in area for on-call assignments.