St. Mary’s College Parents’ Association
Meeting 11th September 2012
SMC Library at 7.30pm
Agenda
Apologies:Solange Saboya
Susie Yates
Anya Wright
Attending:Steven Hulbert
Helen Roberts
Jacky Long
Katy Dillard
Craig Lickley
Dee Owen
Tim McCarthy
Fern Gallagher
Father Michael
Tony Smith
Dr K.
Josephine McCarthy
Anne Marie Lee-Cann
Steve Jennings
Patrick McPhillips
Jed Brazier
Marietta Candal-Couto
The Agenda:
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2
3
4
5
6
7
Previous Minutes
Actions from previous minutes
Projects to be discussed
Celebration Ball in October
Preparation for AGM
Fireworks
Financial reports – SMC and CH
Uniform shop
Any Correspondence
Any other business
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SMCPA Minutes | July Meeting
A
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1
Previous Minutes
Previous minutes – agreed
2
Actions from Previous Minutes
Actions from previous minutes – reviewed
3
Projects
Reunion Ball in October
A fantastic article appeared in the Daily Echo last weekend.
Anyone thinking of booking a ticket is advised to do so as soon as possible...
particularly if you are booking as part of a group!
School will be open for visitors from 11.00 until 1.00 on Saturday 6th October to
enable people to look around and from 10.00 until 12.00 on Sunday 7th. Mass will
follow at noon.
Steven will send information to Mr Lickley to put on the blog.
Mrs Holliss is collecting any tombola prizes donated from parents for both nights.
Fern has some bottles of wine to donate and Dr Hatton's pictures could be used.
A.G.M.
The A.G.M. Will take place on Tuesday 16th October at 7p.m. All parents are
invited to attend. The monthly SMCPA meeting will take place straight after.
Wine and cheese will be provided.
Mr Brazier will supervise and entertain the children with a DVD during the
meetings.
Offices to be re-elected are Vice-Chair and Treasurer.
Firework Night
Firework Night will take place on Saturday 24th November and will be co-ordinated
by Fern.
1
JOB
HELPER
Manning gate
Mrs Owen, Mr Lickley, Dr K
Health and Safety
Tim McCarthy and Team
First Aid
Community Officer (via Zena)
Running Stalls and Games
Y11
Bar
Helen Roberts
Lighting and P.A.
Dr K
SMCPA Minutes | July Meeting
Compere
Stephen Hulbert
Help with clear up
Firework operators
There are several pyromen to be
approached in the coming weeks
Security
Steven and Tony
Leaflets to promote
Marietta
Steven to notify police, fire brigade and Southampton airport.
Wrist bands handed out at gate by security.
Times of Events
5.30-6pm Open for food and games
7.30 Fireworks begin
9.00 Carriages
Ticket Sales
This year use cash/ cheques but consider other ideas for the future. Send out a flyer
with an option to pay by Bacs to Parents Association account.
Ticket prices to be confirmed.
Food
James has been booked and will have help from colleague and Gill.
The following items have been suggested:Soup
Curry / Chilly
Veg lasagne
Hot Dogs
Cone of chips
Fern will negotiate a budget with James when she has some numbers.
Quiet Area
Will be provided in the library.
Fern will be provided with a fund to buy things as she needs them.
If the weather is wet, we will still have the stalls and the fireworks will take place at
a later date.
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SMCPA Minutes | July Meeting
Stalls
Glow stick / toy stall
Fern
Jams / Preserves
Sweets
June (already booked)
Art work from children
Mrs Hollis
Doughnuts / Brownies
Anja Wright
Plants / holly wreaths
Fern
Advertise 200 club
Jackie
Hamper Raffle x2 baskets
Fern
Candle Holders
Shaun Falvey
Games
Apple Bobbing
Spooky lucky dip!
Feely Boxes....
Estimate how many sweets in the jar
Tudor stocks
Eat the doughnut without hands
Spooky walk – Mr Keenan
Face Painting
Spooky stories - Colleen Smith
4
Financial Report
SMC
Deposit Account £455.11
Current Account £3182.46
Charlton
Deposit Account £337.08
Current Account £4314.76
5
Uniform Account
There is £12,753 in the uniform account with £8000 outstanding for computers.
1
6
Any Correspondence
No correspondence this month.
SMCPA Minutes | July Meeting
A.O.B
Coach Trip
Fr.M. is willing to organise a coach to London provided he can get a minimum of 35 people.
We leave C.H. 09.30 and return 20.30. Cost per seat (regardless of age) only £15. Please
reply by Friday 21st. September.
Tim is looking for helpers to paint the gym (all prep. Work is done, so it is just the easy stuff
now!!!) 8 – 10 people are needed. Please check the blog for dates.
Recycling cartridges will be discussed in October.
200 club
August
1 Mrs Windebank
2 Fr Michael
3 Dr K.
September
1 Mrs Long
2 Mrs Stringfellow
3 Tony Smith
Meeting closed 21.45
Next Meeting will take place in the College Library on Tuesday 16th October at 19.00.
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SMCPA Minutes | July Meeting