PEEL HALTON SOCCER ASSOCIATION
By-Laws and Rules and Regulations
Amended on November 24th, 2012
PEEL HALTON SOCCER ASSOCIATION
BYLAW
ARTICLE 1 – NAME
The name of this organization shall be “THE PEEL HALTON SOCCER ASSOCIATION”,
hereinafter referred to as “The District Association”. The head office of The District
Association shall be within the Regional Municipalities of Peel or Halton.
ARTICLE 2 – OBJECTIVES
The objectives of The District Association shall be:
To promote, develop and govern the game of soccer, both indoor and
outdoors, in the Regional Municipalities of Peel and Halton.
To represent and act on behalf of the Ontario Soccer Association (OSA) in
the administration of OSA programs within the District.
To represent and act on behalf of its Member organizations and assist
them to develop and effectively administer soccer programs.
ARTICLE 3 – AFFILIATION
The District Association shall be a member of The Ontario Soccer Association and shall
abide by the Published Rules and Policies of the OSA. The District Association is
subject to the Published Rules in declining order of authority of the following governing
organizations:



The Canadian Soccer Association
The Ontario Soccer Association
The District Soccer Association
ARTICLE 4 – MEMBERSHIP
The District Association shall be composed of the following categories of Members:
a) Active Membership shall be open to all properly constituted soccer clubs which have
their head office in The District. There shall be sub-categories of Active Membership
as laid out in the Rules and Regulations. Membership shall be granted after approval
by the Board of Directors.
All clubs shall have a Constitution which meets the minimum requirements for a Club
Constitution in accordance with OSA’s Published Rules.
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A Club which meets the OSA definition of:
1. professional club which operates professional team(s) only
2. club which operates both professional and amateur teams
3. social club
4. service club
5. club operated by a municipality
6. club operated by a facility
7. club running a senior recreational league
8. for-profit club
may apply, in writing, for an exemption from any minimum requirement for a Club
Constitution, subject to the approval of the Board of Directors of both The District
Association and The OSA.
b) Associate Membership shall be open to - provincial leagues, regional leagues, multijurisdictional district leagues, district leagues, multijurisdictional club leagues,
educational institutions and other organizations which operate soccer programs –
which support the objectives of, and operate within, The District. Associate
Membership shall also be open to coaching associations and referee associations
operating within The District. Associate Membership shall be granted after approval
by the Board of Directors.
In order to be eligible for Associate Membership, a league must have a By-Law or
Constitution which is in full compliance with the minimum requirements for a League
By-Law in accordance with OSA’s Published Rules.
c) Honorary Membership may be conferred by the Board of Directors upon a person for
a period of time. Honorary Members are afforded all the rights of membership and
shall have a voice but no vote at general meetings of The District Association.
d) Life Membership may be conferred by the Board of Directors upon a person. Life
Members are afforded all the rights of membership and shall have a voice but no vote
at general meetings of The District Association.
ARTICLE 5 – MEMBERSHIP FEES
Annual Membership Fees for Active and Associate Members shall consist of flat fees
established by a majority of delegates present and entitled to vote at the AGM. Active
Members shall be required to pay player registration fees which shall be set by the
Board of Directors and ratified by the Membership at a general meeting of The District
Association.
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ARTICLE 6 – APPROVAL OF NEW MEMBERS
A Club shall be accepted into Active Membership, and an organization shall be
accepted into Associate Membership, upon:
1. Submitting an application form along with other required documents and
membership fees.
2. Agreeing to and adhering to the membership application and review process laid
out in the Rules and Regulations.
3. Obtaining the approval of The District Association Board of Directors.
ARTICLE 7 – MEMBERSHIP RENEWALS
a) Active and Associate Members wishing to renew their status for the coming year
must submit their application along with required documents and the appropriate fee
prior to new business at the current AGM, as set out in the Rules and Regulations.
b) Members wishing to change their sub-category of Active Membership shall file an
Application for a Membership Change during the prescribed period and submit the
necessary documentation and fees in accordance with the Rules and Regulations.
ARTICLE 8 – RIGHTS OF MEMBERS
Active Members shall be accorded the following rights:
1. To be governed in accordance with The CSA, The OSA and The District
Association’s Published Rules.
2. To register players, administrators, team officials and referees with The OSA and
The District Association.
3. To be a member of, and register teams with, OSA sanctioned leagues and to operate
club leagues in accordance with OSA Published Rules.
4. To enter teams in OSA sanctioned competitions.
5. To participate in OSA sanctioned programs, and District Association sanctioned
programs, such as player, coach and referee development and to operate their own
player, coach and referee development programs.
6. To attend and vote at all general meetings called by The District Association.
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7. To participate in the OSA insurance plan.
Associate Members shall be accorded the following rights:
1. To be governed, where applicable, in accordance with OSA and District Association
Published Rules.
2. To register, where applicable, administrators and teams with The OSA and The
District Association.
3. To enter teams, where applicable, in OSA sanctioned competitions.
4. To participate in OSA and District Association sanctioned programs.
5. To attend and vote at all general meetings called by The District Association.
ARTICLE 9 – DISCIPLINE OF A MEMBER
A Member may be fined, suspended or expelled from membership for cause and only
after charges have been laid in accordance with The District Association’s Published
Rules and a hearing held in accordance with The District Association’s and the OSA’s
published rules. A Member whose membership has been suspended loses all rights of
membership until the suspension has been removed.
ARTICLE 10 – TERMINATION OF MEMBERSHIP
Membership in The District Association shall be deemed to have been terminated:
1. If the Member submits a signed letter of withdrawal to the District Association, or
2. If the Member is expelled by The District Association, or
3. If the Member fails to renew membership in accordance with the By-Law and
Published Rules.
ARTICLE 11 – ANNUAL GENERAL MEETING
a) The Annual General Meeting of The District Association shall be held on the last
Saturday in the month of November. Failure to attend shall result in a fine, the
amount to be published annually in the PHSA Schedule of Fees, Fines, Bonds and
Penalties.
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b) All members shall receive fourteen (14) days’ clear notice of the time and location of
the Annual General Meeting.
c) Order of Business at Annual General Meetings:
i) Roll Call and Report of Credentials Committee
ii) National Anthem
iii) Period of Remembrance
iv) Tributes and Introduction of Guests
v) Minutes of the Previous Annual General Meeting
vi) President’s Address
vii) Officers’ and Directors’ Reports
viii) Executive Director’s Report
ix) Treasurer’s Report and Financial Statements
x) Auditor’s Report
xi) Other Reports
xii) Unfinished Business
xiii) Amendments to the By-Law and Rules and Regulations
xiv) Roll Call and Report of the Credentials Committee
xv) Election of Officers and Directors
xvi) Any Other Business
xvii) Adjournment
d) The Presiding Officer may, at his/her discretion, introduce any special business for
discussion after the approval of the minutes.
ARTICLE 12 – SPECIAL GENERAL MEETINGS
a) A Special General Meeting may be called by the Board of Directors by its own
motion.
b) A Special General Meeting shall be called within thirty (30) days following the receipt
of a written request signed by not less than one-third (1/3) of the total number of
current Active and Associate Members or by sufficient Members to represent not less
than one-third (1/3) of the voting membership as defined at the most recent AGM or
SGM.
c) All members shall receive fourteen (14) days’ clear notice of the date, time, location
and purpose of any Special General Meeting.
d) Only the business for which a Special General Meeting has been called will be dealt
with, except with unanimous consent of those present.
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ARTICLE 13 – RULES OF ORDER
All meetings of The District Association shall be conducted in accordance with Robert’s
Rules of Order insofar as they may apply.
ARTICLE 14 – PRESIDING OFFICER
The President shall preside at all General Meetings of The District Association and, in
his absence, the Vice-President shall take the chair. The absence of both of those
officers shall require the selection, by the Board of Directors, of a protem Presiding
Officer.
ARTICLE 15 – QUORUM
Members representing fifty percent (50%) of the voting Membership shall form a
quorum at all general meetings of The District Association.
ARTICLE 16 – MEMBERS VOTING RIGHTS
a) Those who shall be qualified to vote and to take part at a general meeting of The
District Association shall be accredited delegates of organizations in membership.
b) The number of accredited delegates allowed to organizations in membership shall be
as specified within this By-law.
c) Each Active Member shall be entitled to have all its votes cast whether it be
represented by one or all of its delegates but not by any other Member.
d) At all meetings of The District Association, voting shall be by a show of hands unless
a poll is requested. Decisions shall be reached by a simple majority unless otherwise
required by this By-law.
e) If a poll is required, appointed scrutineers shall total the votes and report same to the
Presiding Officer who shall announce to the assembly for the record.
f) The President shall have a casting vote only.
g) Officers and Directors shall have a voice but shall not vote at a General Meeting.
h) Officers and Directors may not sit as voting delegates at a General Meeting.
i) An Active Member of The District Association shall be entitled to the following votes at
all General Meetings of the Association:
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i) A vote for the first fifty (50) registered players, or part thereof; plus
ii) A vote for each additional hundred (100) registered players, or part thereof, up to
1000 additional registered players; plus
iii) A vote for each additional two-hundred (200) registered players, or part thereof.
iv) Registered player count is based on registration forms completed and returned to
The District Association or by computer for clubs using the current OSA
Registration System.
j) Each Associate Member shall be entitled to one (1) vote.
ARTICLE 17 – DELEGATES TO GENERAL MEETINGS
Each Member shall be represented by a maximum of two (2) accredited
delegates to be identified to the Secretary prior to the meeting.
ARTICLE 18 – BOARD OF DIRECTORS
a) The business of The District Association shall be conducted by a Board of
Directors that shall be comprised of four (4) Officers and eight (8) Directors.
b) The Officers of The District Association shall be the President, Vice-President,
Secretary and the Treasurer.
c) The Directors of The District Association shall be the District Registrar, Competition
Director, Technical Director, Director Senior Soccer, Director Youth Soccer,
Discipline Director, Director of Referees and Director at Large (with duties as
determined by the Board of Directors).
d) Candidates for election as Officers and Directors of The District Association shall
meet the following criteria:
President - Shall have been a member of the Board of Directors or have had
equivalent soccer experience, preferably within the previous two years.
Vice-President - Shall have been a member of the Board of Directors or have
had equivalent soccer experience, preferably within the previous two years.
Secretary - Shall have been a member of the Board of Directors or have had
equivalent soccer experience, preferably within the previous two years.
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Treasurer - Shall have finance/accounting experience preferably gained through
practical work in a finance/accounting role.
Competition Director - Shall have experience as a Member of a Board of
Directors of a registered Club, League or District Association, preferably within
the previous two years.
District Registrar - Shall have at least two (2) years experience as a Registrar
of a registered Club or District Association.
Technical Director - Shall have at least Community Coaching (Senior)
Certification.
Director at Large –
Director of Referees - Shall be an active/previous Referee (preferably
Provincial).
Discipline Director - Shall have at least two (2) years (Soccer) Discipline
Committee experience and shall hold Discipline Certification Level 1.
Director Senior Soccer - Shall have experience as a member of the Board of
Directors of a registered Club, District Association or Senior Soccer League,
preferably within the previous two years.
Director Youth Soccer - Shall have experience as a member of the Board of
Directors of a registered Club, District Association or YouthSoccer League,
preferably within the previous two year.
e) In addition, a Director shall be eighteen (18) years of age or older, a person of sound
mind, and shall not be an undischarged bankrupt.
f) The Directors shall be subject to the OSA’s Conflict of Interest Policy.
ARTICLE 19 – TENURE AND ELECTION
The election of Officers and Directors shall be by secret ballot at The District
Association’s Annual General Meeting.
a)
The following shall be elected for a two (2) year term at the Annual General
Meeting held in odd numbered years:
President, Treasurer, Discipline Director, Competition Director, Director
Youth Soccer and Director of Referees
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b)
The following shall be elected for a two (2) year term at the Annual General
Meeting held in even numbered years:
Vice-President, Secretary, Technical Director, Director at Large, Director Senior
Soccer and District Registrar
c)
Election of Officers and Directors
General:
The election of Officers and Directors shall be by secret ballot at The Association's
Annual General Meeting. A majority of votes cast (i.e. more than 50% of the total
eligible votes cast) is required for election as an Officer or Director. If no candidate
receives the votes necessary for election, the candidate with the fewest votes will be
dropped from the ballot and the procedure repeated.
If a sitting Officer or Director is elected to another position on the Board of Directors,
her/his original position is immediately vacated and an election shall be held to fill the
vacated position for the balance of the term remaining.
1) Nomination Procedures:
a)
A nominee must be nominated by a Member/Associate Member of the
Association or nominated by the PHSA Nominations Committee.
b)
Each nomination must be:
i) submitted in written form;
ii) accompanied by the nominee’s letter of acceptance and permission to post
personal information (name) on the PHSA web site;
iii) All nominations must be received no later than 45 days prior to the Annual
General Meeting;
iv) Notwithstanding the above, nominations from the floor at the Annual General
Meeting will only be accepted under the following circumstances:
- no nominations were received for a specific position
- if all valid nominations are subsequently withdrawn
- upon a motion duly made, seconded and carried by at least 50% of the eligible
votes present, nominations may be made from the floor for a specific position
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2) Posting of Nominations:
Nominations received no later than 45 days prior to the Annual General Meeting will be
posted on the PHSA web site at least 21 days prior to the Annual General Meeting. The
posting will contain the name of the nominee, the position he/she is being nominated.
3) Election Procedures:
a) Prior to the election, the Chair of the Meeting shall: appoint the OSA
representative to oversee and run the election(s) ask all Board Members whose
tenure has expired to leave the head table appoint tellers/counters to assist with
the election;
b) If only one nomination is received for a specific position, that individual shall be
elected by acclamation.
c) If more than one person is nominated for a specific position, there shall be a secret
ballot conducted as follows:
i) Each position shall be identified and voted on separately;
ii)Prior to the actual vote for a specific position, the OSA Representative will ask
each nominee to address the members for no more than 3 minutes;
iii) After a reasonable time, the OSA Representative will direct the delegates to
place the voting slips in the voting boxes provided;
iv) The scrutineers will collect the voting boxes and count the votes;
v) The scrutineers will return and provide the Returning Officer with the following
information:
- number of eligible votes cast
- number of spoiled votes cast
- number of votes necessary for the election
vi) - votes cast for each candidate
vii) If a candidate receives the votes necessary for election, the OSA Representative
will declare that candidate elected;
viii) If no candidate receives the votes necessary for election, the OSA
Representative will declare “no result”. The candidate with the fewest votes will
be automatically dropped and the election process will be repeated.
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ix) At the conclusion of the election process for each position, including any recount
if required, the Returning Officer will ask for a motion to destroy ballots.
ARTICLE 20 – EXECUTIVE COMMITTEE
The Officers of The District Association shall serve as the Executive Committee. During
the intervals between meetings of the Board of Directors, the Executive Committee shall
possess, and may exercise, all the powers of the Board in management and direction of
the affairs of The District Association.
ARTICLE 21 – MEETINGS OF THE BOARD OF DIRECTORS
The Board of Directors shall meet not less than quarterly.
A majority of members shall form a quorum at all meetings.
Minutes shall be kept of all Board Meetings and an executive summary shall be made
available to all Active and Associate Members.
ARTICLE 22 – MEETINGS OF THE EXECUTIVE COMMITTEE
Meetings of the Executive Committee shall be held at the call of the President.
A majority of the members shall form a quorum at all meetings.
Minutes of each Executive Committee meeting shall be presented at the next meeting of
the Board of Directors.
ARTICLE 23 – MEMBERS OF THE BOARD OF DIRECTORS
The President shall preside at all meetings of The District Association and shall
have a casting vote only.
The Vice-President shall be the senior Officer of The District Association next to
the President, shall preside at all meetings in the President’s absence and shall
have such other duties as prescribed.
The Secretary shall be responsible for the corporate affairs of The District Association.
The Treasurer shall be responsible for the fiscal affairs of The District Association.
The Directors shall have duties related to their position and as prescribed, from
time-to-time, by the Board of Directors.
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Members of the Board of Directors shall not sit on a Discipline Committee of a Club or
District League.
ARTICLE 24 – DISTRICT REPRESENTATIVE
a) The District Representative shall be appointed by and from the Board of Directors.
b) The District Representative shall be the official representative of the District
Association to the OSA and shall have other duties as prescribed.
ARTICLE 25 – VACANCIES
a) A Member of the Board of Directors has the right to resign his/her position by
submitting a signed letter of resignation to the District Association.
b) No member of the Board of Directors shall be removed for arbitrary reasons but may
be removed if the member is unable to perform the duties expected of the position
due to, but not limited to, any of the following reasons:
i)
If he/she becomes of unsound mind or otherwise incapable of performing the
business of The District Association.
ii)
If he/she is absent from two (2) meetings of the Board without satisfactory
reason.
iii) If he/she no longer resides in reasonable proximity to the District Association.
iv) If he/she becomes, or is discovered to be, an undischarged bankrupt.
c) A member of the Board of Directors may be removed if he/she has compromised the
integrity of The District Association due to, but not limited to, any of the following
reasons:
i)
If he/she has been found guilty of an offence under the Harassment Policy of The
OSA.
ii)
If he/she has been found guilty of an offence involving violence under the
Discipline Policy of the OSA.
iii)
If he/she has failed to properly account for monies or other property belonging to
The District Association.
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iv)
If he/she has been found guilty of a criminal offense regardless of whether or
not the offense directly affected The District Association.
v)
If he/she has failed to act in accordance with the OSA’s Conflict of Interest
Policy.
d) A member of the Board of Directors may be removed from office for good and
sufficient reason at a meeting of the Board by a two-thirds (2/3) majority vote of the
members present, provided notice to remove the member has been given to all
members of the Board of Directors.
e) A member of the Board of Directors may be removed from office for good and
sufficient reason at a General Meeting of Members of The District Association
provided notice to remove the member of the Board of Directors has been given to
Members entitled to attend the meeting.
f) Should a vacancy occur on the Board of Directors, the Board may appoint a person to
fill the vacancy until the next Annual General Meeting or Special General Meeting
called for that purpose. The person appointed may not be a person previously
removed from office by the Membership.
ARTICLE 26 – AUDITOR
a) The accounts of The District Association shall be audited annually by the Auditor
who shall be an accredited accountant.
b) The audited accounts shall be presented annually to the Membership at the AGM.
c) The Auditor shall be appointed by the Board of Directors and approved by the
members at the Annual General Meeting.
ARTICLE 27 – EXECUTIVE DIRECTOR
a) There may be an Executive Director who shall be selected and appointed by the
Board of Directors.
b) He/she shall be paid such remuneration as determined by the Board of Directors and
shall have such duties as prescribed by the Board.
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ARTICLE 28 – COMMITTEES
a) Standing Committees or Special Committees may be appointed by the Board to hold
office during the pleasure of the Board and shall have such duties and responsibilities
as the Board may determine. The President shall be, ex officio, a member of the
Committees.
b) The following Standing Committees shall be established within 30 days following the
Annual General Meeting:
i) The Technical Committee;
ii) The Finance Committee;
iii) The Governance Committee; and
iv) The Operations Committee.
c) Each Standing Committee shall propose its mandate and objectives for the year
within 60 days following the Annual General Meeting which must be approved by the
Board of Directors.
d) The Board of Directors shall appoint a Director as the Chair of each Standing
Committee which shall include a minimum of two Directors and a minimum of three
Member representatives.
e) Members shall have three weeks following the Annual General Meeting to apply to
serve on any Standing Committee and the designated Chair shall have sole
discretion to select committee members and determine the size of the Committee.
f) At meetings of a Committee, a majority of members shall form a quorum.
g) Committees shall meet four times per year or more frequently if required.
h) Minutes of each committee meeting shall be presented to the next meeting of the
Board of Directors.
i) Reports and Recommendations proposed by the Standing Committees or Special
Committees shall be presented to the Board of Directors for consideration and
approval.
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ARTICLE 29 – OTHER REGULATIONS
a) The District Association may approve and publish such miscellaneous Rules and
Regulations as may be deemed necessary to promote, develop and govern the
game of soccer within its jurisdiction.
b) The District Association may impose such other regulatory measures as it deems
necessary for the efficient administration of the playing structure of the game within
its jurisdiction.
c) No such Rule or Regulation may violate an individual’s right or freedom except as
may be required to protect the rights and freedom of any other individual and to
ensure the stability of the basic structure of the game. No such Rule or Regulation
shall be inconsistent with this By-law nor with the Rules and Regulations of a higher
level governing organization.
ARTICLE 30 – APPEALS
a) Each Member of The District Association shall be entitled to a hearing if any
discipline action is proposed against them by The District Association.
b) Any member or registrant of The District Association directly affected by a decision of
The District Association may appeal such decision to The OSA, in accordance with
The OSA’s published rules.
c) The denial or termination of membership in The District Association may be
challenged through The OSA Dispute Resolution Process.
ARTICLE 31 – DISPUTE RESOLUTION
The District Association shall adhere to the OSA’s published Dispute Resolution
process. The District Association shall make the Dispute Resolution process available
to any Member upon request.
ARTICLE 32 – HARASSMENT
The District Association shall adhere to the OSA’s published Harassment Policy. The
Harassment Policy shall apply to all employees, directors, officers, volunteers, coaches,
game officials, administrators, players, Members and registrants of The District
Association. The District Association shall make the Harassment Policy available to any
Member upon request.
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ARTICLE 33 – MONIES OWING
a) All monies owing to The District Association shall be due and payable within thirty
(30) days of invoicing unless otherwise stipulated.
b) Penalties for late payment or non-payment of monies due shall be as established by
the Board and published annually in the PHSA Schedule of Fees, Fines, Bonds and
Penalties.
c) All monies due must be paid in full before a member will be granted standing at the
Annual General Meeting and before membership renewal will be granted.
ARTICLE 34 – AMENDMENTS TO THE BY-LAW AND RULES/REGULATIONS
a) The PHSA’s Board of Directors may approve and publish such rules, regulations,
policies and procedures as they deem necessary and desirable to promote and
develop the game of soccer within the District for the benefit of its Members.
b) If the Rules and Regulations are amended by the Board of Directors, the amendment
shall be presented for ratification at the next Annual General Meeting or a Special
General Meeting called for that purpose. If the amendment is not ratified, it is of no
effect and the previous Rules and Regulations shall continue in effect as if they had
not been modified or amended. In such case, to the extent possible, any effects
caused by any change to the Rules & Regulations shall be reversed.
c) Amendments to the By-Law may only be made at an Annual General Meeting.
d) Amendments to the Rules and Regulations may be made at an Annual General
Meeting or at a Special General Meeting called for that purpose.
e) All proposed amendments to the By-Law and/or Rules and Regulations shall be
forwarded in writing to The District Association no later than forty-five (45) days prior
to the Annual General Meeting or Special General Meeting, as the case may be.
f) Copies of proposed amendments to the By-Law and/or Rules and Regulations shall
be sent to all members not less than twenty-one (21) days prior to the Annual
General Meeting at which they will be considered.
g) Amendments to the By-Law and/or Rules and Regulations shall require a majority
vote of eligible votes at the Annual General Meeting.
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ARTICLE 35 – INDEMNITY
Every member of the Board of Directors, every Officer and every Servant of the Peel
Halton Soccer Association Inc., their heirs, executors, administrators and estate and
effects respectively shall be indemnified and saved harmless at all times by the Peel
Halton Soccer Association Inc. against all costs, losses and expenses incurred by them
respectively in or about the discharge of their respective duties except those which
happen as a result of their own willful neglect or misconduct.
RULES AND REGULATIONS
1. MEMBERSHIP
a) Active Membership shall consist of 6 sub-categories and applicants shall indicate
on the application form (to be provided by the District Association) which subcategory they are applying for:
- Youth Soccer (Recreational Only)
- Youth Soccer (Recreational and Competitive)
- Youth Soccer (Recreational Only) and Senior Soccer
- Youth Soccer (Recreational and Competitive) and Senior Soccer
- Senior Soccer Only
- Indoor Soccer/ Only
b) If a Member seeks to change or expand its sub category of Active Membership,
then the Member shall file an Application for a Membership Change and submit all
applicable documents and information described in subparagraphs (i) and (j).
b) If an Active Member seeks to amalgamate or merge with another soccer
organization, whether sanctioned by the PHSA or not, then the Member shall
submit an Application to Merge or Amalgamate and both the Member and the
other soccer organization shall submit to the District all applicable documents and
information described in subparagraphs 1 (i) and 1 (j).
c) Applications for Active Membership from new clubs proposing to operate a Youth
soccer program and to commence operating in an outdoor season will be accepted
from June 1st and must be received no later than September 1st of the year
preceding the year in which the club intends to commence operation. Decisions will
be published no later than November 15th.
d) Applications for Active Membership from new clubs proposing to operate a Youth
soccer program and to commence operating in an outdoor season, Applications for
a Membership Change, or Applications to Merge or Amalgamate involving a Youth
Club will be accepted from June 1st and must be received no later than September
1st of the year preceding the year in which the club intends to commence
operation. Decisions will be published no later than November 15th.
e) Applications for Active Membership from new clubs proposing to operate with
Senior Soccer Only status and to commence operating in an outdoor season will
be accepted from November 1st and must be received no later than February 1st
of the year in which the club intends to commence operation. Decisions will be
published no later than April 1st.
R.R. 2
f) Applications for Active Membership from new clubs proposing to operate with
Senior Soccer Only status and to commence operating in an outdoor season or
Applications to Merge or Amalgamate Senior Clubs only will be accepted from
November 1st and must be received no later than February 1st of the year in which
the club intends to commence operation. Decisions will be published no later than
April 1st.
g) Applications for Active Membership from new clubs proposing to operate with
Indoor Soccer Only status, or Applications to Merge or Amalgamate Indoor Clubs
only will be accepted from January 15th and must be received no later than
April 15th of the year in which the club intends to commence operation. Decisions
will be published no later than June 30th.
h) A new Club shall apply for Active Membership, and an eligible organization shall
apply for Associate Membership, by submitting:
i)
ii)
iii)
iv)
application form (to be provided by The District Association)
non refundable application fee
list of elected and appointed officers
a copy of its Constitution Articles of Incorporation, and By-Laws and Rules &
Regulations which meets the minimum requirements under OSA Published
Rules
i) A new Club apply for Active Membership, a Member shall apply for a Membership
Change, a Member shall apply to Merge or Amalgamate, and an eligible
Organization shall apply for Associate Membership, by submitting:
i)
ii)
iii)
iv)
v)
vi)
an application form (to be provided by The District Association);
the non refundable application fee;
a list of all elected and appointed officers and directors, and all
employees and a list of coaches, if available;
a copy of its Constitution Articles of Incorporation, and By-Laws and Rules
& Regulations which meets the minimum requirements under OSA
Published Rules;
written consents signed by each of its officers, directors, and staff
concerning the disclosure of their personal information;
a list of all of the Applicant’s registered players for the past three years (if
applicable) as well as a description of each player’s previous soccer
organization affiliation; *
R.R. 3
vi)
the Applicant’s audited or unaudited financial statements for the past three
years (if applicable) in such form as prescribed by the PHSA’s Rules &
Regulations; **
j) In addition, a new Club shall apply for Active Membership, a Member shall apply
for a Membership Change, or a Member shall apply to Merge or Amalgamate by
submitting in writing:
i) a statement of the Applicant’s rationale and justification for adding a new
Club, changing its membership category, or merging or amalgamating with
another soccer organization, including planned age groups, number of
teams, etc.;
ii) a statement of the Applicant’s position on their potential impact on existing
Clubs and copies of any available letters of support and a declaration stating
what efforts the Applicant made to contact existing Clubs regarding any
potential impact;
iii) a description of any temporary or permanent conditions or restrictions that the
Applicant proposes to lessen any adverse impact on any existing Clubs and a
declaration stating what efforts the Applicant made to contact existing Clubs
and discuss any such temporary or permanent conditions or restrictions;
iv) a declaration on the municipal and geographic area in which the new Club
intends to operate; **
v) a statement on the availability of fields or indoor facilities or an opinion on the
same from the Parks and Recreation Department of the local municipality in
which the proposed, expanded, or merged or amalgamated Club will be
operating;
* Applies only to new youth clubs
** Applies only to non members
vi) a declaration on “for profit” or “not for profit” and details of their incorporation
status or plans and copies of any and all incorporation documents and
by-laws; **
vii) a statement describing the Applicant’s technical plan regarding referee, coach,
and player development and a list of the qualifications of all of its existing or
proposed coaches; ***
R.R. 4
viii) a statement concerning whether or not it is offering programs that are presently
unavailable in the District and a description of such programs;
ix) a statement concerning the prior affiliations of all of its officers, directors, and
staff with any other soccer organization and a description of the circumstances
concerning their departure from any such previous soccer organization; **
x) a copy of an insurance certificate certifying that the Applicant has general
commercial liability insurance for a minimum coverage of $2 Million per incident
in respect of its players, coaches, referees, staff, and members;
xii) a statement concerning the measures that the Applicant has taken to ensure the
health and safety of its players, coaches, referees, staff and members;
xiii) a statement concerning the discipline record of all of its officers, directors, staff
and existing or proposed coaches with any other sanctioned soccer organization
in the Province of Ontario or elsewhere for the previous three years; **
xiv) written confirmation from the Applicant and from a certified game official stating
that they have been appointed and have agreed to serve as the Applicant’s Head
Referee for the first year of operation;
xv) written confirmation from the Applicant and from a certified discipline chair stating
that they have been appointed and have agreed to serve as the Applicant’s Club
Discipline Chair for the first year of operation;
* Applies only to new youth clubs
** Applies only to non members
xvi) satisfactory evidence or a written undertaking that all officers, directors, staff and
existing or proposed coaches have or will perform a police check in accordance
with the OSA Volunteer Screening Policy; and * **
xvii) a reasonable and satisfactory three year business plan describing its anticipated
revenues and expenses.
k) Upon receipt of a new Application for Active or Associate Membership, an Application
for a Membership Change, or an Application to Merge or Amalgamate, PHSA shall
advise all Members (by e-mail and via the PHSA website) with notice that hardcopies
of all documents are available (at members expense) from the PHSA Office and with
a request that comments on the Application be submitted within a set time in advance
of athe first Board meeting or sub-committee meeting at which such Application is to
be considered.
R.R. 5
l) The Board, or its sub-committee, shall meet with the Applicant and shall meet with or
contact any affected or interested District Association members and contact the
municipal Parks and Recreation Department and any other relevant parties while
considering its decision on the Application. The Board or its sub-committee shall have
the right to investigate the Application and receive and consider statements and
documents from third parties regarding the Application. They shall also have the right,
in their sole discretion, to extend the time to accept materials and submissions from
the Applicant required by or supplemental to the PHSA’s Rules & Regulations after
the applicable filing deadline established in subsections 1 (c) through (g) above.
m) Each year, the Board of Directors shall develop and publish a specific timeline and
dates to accommodate notification, feedback, consultation, meetings and decision
making between the final application date and the published decision date for each
class of application. The Board of Directors shall have the authority to extend any
such deadlines as it considers fair and reasonable to ensure a proper decision is
made, provided that it issues a written notice of any such change to its Members and
to any Applicants.
n) By submitting an Application, the Applicant:
(i)
authorizes the Board of Directors and District staff to investigate any facts or
circumstances related to the Application;
* Applies only to new youth clubs
** Applies only to non members
(ii) consents to the District requesting and obtaining any credit reports or credit
enquiries concerning the Applicant;
(iii) consents to the disclosure of personal information concerning the Applicant, its
officers, directors, staff and coaches or technical staff;
(iv) acknowledges that the Board of Directors shall have the authority to impose upon
the Applicant, any temporary or permanent conditions or restrictions that it
considers fair and reasonable in the circumstances; and
(v) undertakes (for a period of one year) not to elect, appoint or hire any officer,
director, employee, or coach without providing the District with all information
concerning the person as required by the application process and obtaining the
District’s prior written consent to any such change.
R.R. 6
o) In making its decision, the Board of Directors shall consider the Application, the
materials and submissions presented by the Applicant, any submissions received
from existing Members concerning the Application, any facts, documents or findings
resulting from any District investigation, any other information that it considers
relevant to the Application, and any recommendation from any membership
committee, as the case may be;
p) In deciding whether to approve any Application, the Board of Directors shall be
authorized and entitled to consider whether or not, in its sole and exclusive discretion,
acting reasonably:
(i)
the Application and the Applicant’s supporting documents and submissions
establishes a fair and reasonable plan for operating a new, expanded, merged
or amalgamated soccer organization within the District;
(ii)
the approval of the Application will not have any material adverse effect on any
existing Clubs;
(iii)
there are not any reasonable temporary or permanent conditions or restrictions
that the District could impose, that would alleviate any anticipated adverse effect
on any existing Clubs;
(iv)
there is sufficient demand within the community for the establishment of a new
soccer organization, to accommodate a Membership Change, or to
accommodate a merged or amalgamated Club within the District;
(v) there are rational grounds to accommodate the Applicant within the District;
(v)
the Applicant`s technical plan and the qualifications of its coaches and technical
staff is reasonably satisfactory and will promote the development of players,
coaches, and referees, as the case may be;
(vi)
the discipline record of the Applicant`s officers, directors, staff and coaches or
technical staff is reasonably satisfactory and does not raise concerns regarding
whether or not the Applicant will comply with all OSA and PHSA Policies and
Procedures and Published Rules & Regulations;
(vii)
the Applicant has established reasonable measures to protect the health and
safety of all participants, including players, coaches, referees, staff and
members;
(viii) the Applicant has satisfactory insurance coverage to meet its obligations to
players, coaches, referees, staff and members;
R.R. 7
(ix)
the Applicant will be able to pay its registration fees, fines, debts and bonds and
meet its general debts and liabilities in the ordinary course of business;
(x)
the approval of the Application will result in a net beneficial gain to the promotion
and development of the game of soccer within the District;
q) The Board of Directors shall pass a resolution approving or denying each
Application, based on its sole and exclusive discretion, and notwithstanding any
recommendation that it receives from any membership committee. Thereafter the
District shall provide a written decision to the Applicant:
i) confirming the approval of the Application (with or without temporary or permanent
conditions or restrictions); or
ii) denying the Application and providing brief reasons for such decision.
iii) Following the Board`s decision whether to approve or deny any Application, the
District shall post a Notice to Members on its website stating the name of the
Applicant, the type of Application, whether the Application was approved or denied.
If the Application was approved, this Notice shall also state the Member`s municipal
or geographic area of operation and any temporary or permanent conditions or
restrictions applicable to the Member.
r) The District shall have just cause to deny any Application that is incomplete in any
material regard, if the Applicant`s submissions are unsatisfactory in any material
respect, if the Application fails to satisfy any one or more of the foregoing standards, or
for any other valid and justifiable reason.
2. MEMBERSHIP RENEWAL
a) As a condition of Membership Renewal in the District Association, each renewing
member shall agree to the following requirements of membership:
i) Have a Constitution which meets the minimum requirements for a Club/League
Constitution in accordance with the OSA's published rules;
ii) Follow the published rules (By-Laws and Rules & Regulations) of the District
Association and The Ontario Soccer Association. The Club/League is subject to the
published rules in declining order of authority of the following governing organizations to
which it is affiliated:
The OSA,
The District Association,
The Club.
R.R. 8
iii)To abide by the following OSA discipline policies:
A Member may be fined, censured, suspended or expelled from Membership for cause
and only after charges have been laid in accordance with the Club's published rules and
a hearing held in accordance with the Club's and OSA's published rules. An individual
whose Membership has been suspended loses all rights of Membership until the
suspension has been terminated.
Player, team and team official discipline for game infractions is governed in accordance
with the procedures published by The OSA. Any Member who infringes the Articles or
rules of the Club or brings the Club into disrepute, may be reprimanded, suspended or
expelled from the Club after a hearing by the Board of Directors of the Club at which
hearing the Member is entitled to attend.
iv) To abide by the OSA's Conflict of Interest Policy 21.0;
v) Have the financial statements of the Club/League audited as per the OSA's Policy
vi) To abide by the OSA's Dispute Resolution process;
vii) To abide by the OSA's Harassment policies; and
viii) To abide by the OSA's Appeal process
b) Active and Associate members must renew their membership annually on a form
provided by the District Association.
c) Any requested change in sub-category of Active Membership shall be treated as a
New Membership Application, subject to Rule 1.
d) Each renewing member must submit within three (3) months after the District
Association’s Annual General Meeting in one complete package:
i) A copy of its Constitution (Bylaws and Rules/Regulations)
ii) Audited financial statements or financial statements in the form presented to their
Annual General Meeting per OSA requirements for financial statements
iii) List of elected and appointed officers
iv) Current membership fee (if not already provided)
R.R. 9
e) Only those members who have submitted their application form and membership fee
at, or in advance of, the District Association Annual General Meeting will be accredited
to participate in elections and new business at the AGM.
3. MEMBERSHIP REQUIREMENTS – All Members
a) All members shall comply with the Rules and Regulations of The District Association
and with the Constitution and Published Rules of the Ontario Soccer Association
b) All members shall have, and submit to the District Association, a Constitution which
meets the minimum requirements as laid out in OSA Published Rules
c) Each member shall hold its Annual General Meeting not later than January 31st of
the year following the PHSA AGM
d) Each member shall notify the District Association, in writing, within seven 7) days of
any change of officers or any change of address
e) Failure to attend the AGM of the District Association shall result in a fine as listed in
Appendix A to these Rules and Regulations
4. MEMBERSHIP REQUIREMENTS – Active Members
As a condition of Active Membership in the District Association, each Club shall agree to
the following requirements of membership:
a) Clubs may be comprised of teams in any age division
b) Each Club operating at the youth level shall register not less than
four (4) youth teams and shall operate a recreational program consisting of registered
players formed into teams playing in League(s) under the jurisdiction of the Club and
the District Association
c) No more than twenty-five percent (25%) of a Youth Recreational and Competitive
Club’s total registered players may be registered as competitive and the permissible
number of youth competitive teams will be determined as follows:
25% of the total number of youth players registered with the Club on August 31st of the
previous season divided by 15 equals the number of competitive teams permitted to
play for the Club in the following outdoor season.
R. R. 10
Where necessary, Clubs will be informed of the permitted number of competitive teams
in writing by September 30th of the current year for the next outdoor season.
d) Have a constitution which meets the minimum requirements for a Club Constitution in
accordance with the OSA’s published rules
e) Follow the published rules of the District Association and The Ontario Soccer
Association. The Club is subject to the published rules in declining order of authority of
the following governing organizations to which it is affiliated:
The OSA
The District Association
The Club
f) To abide by the following OSA discipline policies:
A Member may be fined, censured, suspended or expelled from Membership for
cause and only after charges have been laid in accordance with the Club's
published rules and a hearing held in accordance with the Club's and OSA's
published rules. An individual whose Membership has been suspended loses all
rights of Membership until the suspension has been terminated.
Player, team and team official discipline for game infractions is governed in
accordance with the procedures published by the OSA. Any Member who
infringes the Articles or rules of the Club or brings the Club into disrepute, may
be reprimanded, suspended or expelled from the Club after a hearing by the
Board of Directors of the Club at which hearing the Member is entitled to attend.
g) To abide by the OSA's Conflict of Interest Policy 21.0;
h) The financial statements of the Club shall be:
i) audited, as defined by the Canadian Institute of Chartered Accountants (CICA), by a
public accountant if the Club’s annual gross revenue is greater than or equal to 150,000
or the Club has greater than or equal to 1000 registered players
ii) reviewed by a Public Accountant, Certified General Accountant or a Certified
Management Accountant through a Financial Review Engagement, as defined by CICA,
if the Club’s annual gross revenue is less than $150,000 but greater than or equal to
$100,000, or the Club has less than 1000 but greater than or equal to 500 registered
players
R. R. 11
iii) signed with a Notice to Reader prepared by a Public Accountant, Certified General
Accountant or a Certified Management Accountant if the Club’s annual gross revenue
is less than $100,000 but greater than or equal to $10,000.00
iv) completed by the Treasurer or designate, if the Club’s annual gross revenue is less
than $10,000
i) if an auditor is required:
1. at each Annual General Meeting, the Members will appoint an auditor to audit the
books, accounts and records of the Club who will report to the Members at the next
Annual General Meeting. The auditor will hold office until the next Annual Meeting. If an
auditor is not appointed, the auditor in office will continue in office until a successor is
appointed;
2. the members may, by special resolution passed by at least two-thirds of the votes
cast at a general meeting of which proper notice has been provided, remove any auditor
before the expiration of the auditor’s term of office;
3. the auditor will not be a director, officer or employee of the Club or any affiliated Club
or who is a partner, employer or employee of any such director, officer or employee;
4. the auditor will report to the members at the annual general meeting the auditor’s
financial statement which presents fairly the financial position of the Club and the results
of its operations for the period under review in accordance with generally accepted
accounting principles; and
5. the auditor’s report will be open for inspection by any member of the Club.
j) The Club shall adhere to the Dispute Resolution process as published and approved
by The OSA from time to time. The Club shall make available to any Member the OSA's
Dispute Resolution process when requested.
k) The Club shall adhere to the Harassment policies as published and
approved by The OSA from time to time. The Club shall make available to any Member
the OSA's Harassment Policies when requested.
i) The Club shall adhere to the Appeal process as published and
approved by The OSA from time to time. The Club shall make available to any Member
the OSA's Appeal process when requested.
R. R. 12
5. LEAGUES
Leagues (Competitive)
a) The designated District League for Youth competitive is
- outdoor: South Region Soccer League (MJD)
b) The designated District League for Senior competitive is
- Men: Peel Halton Soccer League (District)
- Women: Ontario Women’s Soccer League(MJD)
c) The designated District League for Indoor Soccer is
- Youth: Ontario Indoor Soccer League
d) A District League shall consist of at least four (4) teams from at least two (2) clubs
and not more than fifty percent (50%) of its teams from any one (1) club.
6. PLAYING OUT AND IN
a) A team may apply to Play Out on a form provided by the District Association.
b) Teams requiring Permission to Play Out must submit an application in accordance
with deadlines established by O.S.A.
c) A decision will be rendered within 14 days of receipt of the application.
d) Applications will be judged on PHSA Playing-Out Criteria
(Appendix B to these Rules and Regulations)
Playing In
a) A team from another District may apply to PHSA on a form provided by PHSA to
Play-In to a PHSA District League.
b) A team from another District applying to Play-In must have Playing-Out permission
from their District before their Playing-In application will be considered.
7. TEAM REGISTRATION
Shall comply with the Published Rules, Policies and Procedures of the Ontario Soccer
Association.
R. R. 13
8. PLAYER REGISTRATION FEES
Player registration fees to be determined annually at the Annual General Meeting and
shall consist of a levy on each player over and above the levy applied by the O.S.A.
Published annually on the PHSA ‘Purchase Order Form’ and in the PHSA ‘Registrars
Guide’.
9. REGISTRATION OF PLAYERS AND TEAM OFFICIALS
a) General
All players and team officials in competitions sanctioned or conducted by PHSA or any
other District Association shall be registered each year on a form supplied by The
District Association or by computer using the current O.S.A. IT Registration System.
b) Deadlines
i) A minimum of eleven (11) players must be registered by all Youth competitive teams
by April 15th of the current year.
ii) For Tournament teams (including Recreational All Star
Teams):
- Mini Soccer all-star (MR) teams must have a minimum of ten (10) players registered
and Youth Recreational (YR) allstar teams must have a minimum of fourteen (14)
players registered a minimum of seven (7) days before the tournament kick-off date.
- Youth Recreational teams playing in a Select or Multi-Jurisdictional Club League must
have a minimum of fourteen (14) players registered fourteen (14) days before the
League kick-off date.
c) Clubs shall be fined for non-compliance with PHSA Registration Rules according to
the Schedule of Fees, Fines, Bonds and Penalties (Appendix ‘A’) as approved by the
membership at the Annual General Meeting.
d) Unused registration forms may be returned for credit no later than August 15th of the
year of issue.
R. R. 14
Player Registration
i) Registration
Player registration shall comply with the requirements of O.S.A.
Published Rules on “Player Registration” and “Players”.
ii) Eligibility
a) Player eligibility shall be governed by O.S.A. Published Rules on “Cup Competitions”
and “Players” as well as by the published rules of the Provincial, Regional,
Multijurisdictional District and Club Leagues.
b) Players required to hold a Player Registration Book are not eligible until the Book has
been validated by PHSA c) Players not required to have a Player Registration Book are
not eligible until the day after their data is entered into the OSA Registration system
iii) Definitions and Age Limits
Definitions, age limits and age groupings shall be as per current O.S.A. Definitions and
Regulations.
Senior Players
i) A senior player may register for one (1) competitive team and two (2) recreational
teams at the same time provided that:
a) The player has written permission of the competitive team to register with a
recreational team and;
b) The recreational team has no more than six (6) competitively registered players;
c) Senior recreational players must have Player Registration Books subject to OSA
Published Rules.
ii) A Recreational Club League can apply additional restrictions in its published League
Rules.
D. Youth Players
Nothwithstanding 9 B) i) above, a youth player registered in PHSA may only be
registered to play with one team in the Outdoor season.
R. R. 15
E. Player Release and Deregistration
i) A PHSA Player Release Form is to be fully completed when a player leaves the club,
is removed from, or quits a competitive or representative team.
ii) The reason for release should be noted on the form and signed by the player/coach
and Club Registrar. If the player is not immediately available to sign, a copy of the form
is to be mailed to his/her address on file.
iii) In the case of a competitive or representative player, the player book shall be sent to
the office to have the team validation page cancelled. If a Registrant Activity computer
card is used, it should be returned to the office.
iv) The player will be deregistered by a Club using the computer LCR system or by the
District Association for clubs using forms.
v) Deregistration, re-registration, shall comply with OSA Published Rules and Policies.
vi) The players ending season will comply with OSA Policies and Procedures as
indicated per OSA.
F. Registrar’s Guide
Instructions and procedures for player registration and release are contained in the
current copy of the PHSA Club Registrar’s Guide which shall be considered as part of
these Rules and Regulations
10. RETURN OF PLAYER REGISTRATION BOOKS
It is an offence (as specified in Appendix A) for a club/team official holding Player
Registration Books to:
a) Refuse to return a Player’s Registration Book when requested.
a) Retain Registration Books belonging to players that do not reregister with the club.
Books to be returned to the players – for the indoor season by October 15th or earlier
for the outdoor season April 1st, or five days following the last league game or earlier.
b) If a Player has not paid Club fees, dues or charges that are validly due and owing to
a Club and are duly recorded in the Club’s books and records, then the Club may
withhold the Player`s Registration Book until such amounts are paid in full.
R. R. 16
11. TRANSFER OF REGISTRATION
a) Player Transfer will be governed by O.S.A. Published Rules on “Player Registration”
and “Players”.
b) No person, association, league, club or team shall limit unreasonably the right of a
player to transfer to the team of his choice. The procedure for obtaining a transfer shall
be as follows:
i) The player shall make application on a form supplied by the O.S.A. and obtainable
from a District Association.
ii) The player shall first give written notice of his intention to transfer to the Club which
operates the team with which he is currently registered.
iii) The Club shall have seven days to sign the transfer form indicating acceptance of the
transfer.
iv) If the Club does not sign the form within seven days, the player may appeal to
his/her District Association without fee. Such appeal must be submitted within five
response days after the seven day period specified above has expired.
c) Transfer Fee
The fee payable for transfer of a player shall be determined by the Board. This fee is
over and above the fee charged by the Ontario Soccer Association. (Refer to Appendix
A for Schedule of Fees).
d) Poaching Registered Players
It is an offense for any Club, through its responsible officers or representatives, to
induce or attempt to induce a registered player of a team under the jurisdiction of the
O.S.A. to leave his/her team before the end of the current season.
12. MOVEMENT OF PLAYERS
a) Trial Permits and Temporary Registration Permits O.S.A. Published Rule on “Player
Registration” covers the rules for playing on a team to which a player is not registered.
b) Movement of players within a Club is governed by O.S.A. published rules on player
registration.
R. R. 17
c) Movement of players between senior teams of the same club is governed by O.S.A.
published rules on player registration.
d) Reinstatements
i) Professional to Amateur Status: Reinstatement from Professional to Amateur shall
comply with the Published Rules, Policies and Procedures of O.S.A.
ii) Reinstatement may be granted by O.S.A. at any time up to and including July 31.
iii) Team limit for Reinstated Players: No team shall be allowed to use more than three
(3) reinstated players in any one (1) season.
13. DISCIPLINE, APPEALS AND PROTESTS
a) The Association shall administer Discipline, Appeals and Protests under the current
Published Rules of the Ontario Soccer Association with the exception of a separate
Schedule of Fees, Fines, Bonds and Penalties approved by the Membership at the
Annual General Meeting. (See Appendix A, which forms part of these Rules and
Regulations).
b) To the extent permitted by the Ontario Soccer Association Policies and Procedures,
jurisdiction for all game-related discipline involving players and team officials at the
District League and Club League levels shall be delegated by The District Association to
the appropriate District League or Club League.
c) Failure to comply with specific PHSA Rules and Regulations, or
Articles of the By-Law, results in fines per Appendix ‘A’.
- Failure to appear at a Discipline Hearing
- Failure to attend PHSA Annual General Meeting
- Failure to abide by requirements and timelines
per Registration Rules
- Failure to submit Tournament Report within timelines
- Failure to abide by Membership Renewal requirements
and timelines
- Failure to abide by requirements and timelines per
Team Travel Rules
- Failure to abide by requirements and timelines for
‘Return of Player Membership Book’
R. R. 18
These fines shall be automatic and shall be invoiced to the offending Member. Any
Member wishing to dispute such fine(s) is entitled to a Discipline Hearing after
submitting such a request in writing within 5 days following issuance of the invoice.
14. TOURNAMENTS
a) Tournaments in the District shall be conducted according to the current Ontario
Soccer Association Published Rules for “Tournaments”.
b) Additions to the Ontario Soccer Association Policies and Procedures shall be
covered in the “Peel Halton Soccer Association Tournament Policy“ approved and
published annually by the Peel Halton Soccer Association Board and considered part of
these Rules and Regulations
15. TEAM TRAVEL
a) Competitive or Recreational Teams may not participate in competitions conducted
outside the District without Application to Travel.
b) Team Travel (Canada and U.S.A.): Completed Application to Travel Forms (ATF)
must be submitted to the District Association with the Host’s Tournament Application
before sending the application to the host. The District will ensure the team is applying
to enter the correct level and that it is a sanctioned tournament.
c) Team travel to countries outside of North America: Must be submitted to the District
45 days before travel.
d) A fee is payable with the ATF for travel outside of Canada and the U.S.A. (Ref:
Appendix A).
e) Full requirements are contained in the O.S.A. Published Rules on “Competitions –
Team Travel”.
16. EXHIBITION GAMES
Any club or league desiring to arrange an exhibition game involving a team from
another National or Provincial Association shall follow the requirements of the O.S.A.
Published Rules on “Exhibition Games” and Team Travel.
R. R. 19
17. INDOOR SOCCER
Indoor soccer shall comply with the “Administrative Rules Governing Indoor Soccer in
Ontario” and “The Playing Rules of Indoor Soccer in Ontario”. Youth players (exception
to 17 a): A youth player may only be registered to play with two teams for the Indoor
Season.
18. EXPENSE ALLOWANCE GUIDE
a) Members of the Board shall be entitled to a refund of expenses incurred during the
performance of Board duties.
b) Committee Chairmen, Committee Members and persons appointed by the Board
shall be entitled to a refund of expenses incurred when those expenses have been
incurred directly as the result of Committee work or other PHSA work authorized by the
Board.
c) Receipts must be provided to support all claims.
19. DISTRICT/REGIONAL COACHES
a) Coaches for District/Regional Teams will be selected by a committee chaired by the
Technical Director and approved by the Board of Directors. b) District/Regional
Coaches shall not be registered as an official of a club team at an age level less than
two (2) years above the level at which they serve as a District/Regional Coach for two
(2) years after their term as a District/Regional Coach.
20. GENERAL RULES
a) Whenever a postmark is a qualifying requirement, it shall be construed to mean a
postmark affixed by Canada Post. Metered postmarks shall not be accepted.
b) All communications dealing with matters referred to in the Constitution must be
addressed to PEEL HALTON SOCCER ASSOCIATION.
c) Any matters not covered specifically under the By-Law or Rules and Regulations of
the Peel Halton Soccer Association will be examined under the provisions of the Ontario
Soccer Association and the Canadian Soccer Association.