REQUEST FOR QUALIFICATIONS TO PROVIDE
ARCHITECTURAL/ENGINEERING SERVICES
BID NUMBER COB142101 RFQ
CROSS ELEMENTARY SCHOOL ADA RENOVATIONS PROJECT
SPECIAL NOTE:
YOUR IMMEDIATE ATTENTION IS CALLED TO SECTION
I.C. YOU NEED TO SEND TO US AN E-MAIL ADDRESS FOR
TRANSMISSION OF NOTICES OF INQUIRIES.
Opening January 20, 2009
Kathryn Cullen
Buyer
CITY OF BRIDGEPORT
DEPARTMENT OF PUBLIC PURCHASES
ROOM 324
45 LYON TERRACE
BRIDGEPORT, CT 06604
(203) 576-7291
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SECTION I: INSTRUCTIONS TO FIRMS/GENERAL INFORMATION
A.
PURPOSE. The Division of Construction Management Services (“DCMS”)
is charged with the responsibility of administering the Capital Improvement
Program for the City of Bridgeport. DCMS must comply with procuring
professional services in conformance with (i) Municipal Ordinance Section
3.08.070 “Purchasing Procedure”, (ii) the “Official Policy Concerning Quality
Based Selection Processes”, and State statutes, including but not limited to
Public Act 08-169, Section 17. The Selection Committee (described below)
will utilize the Evaluator’s Guide For QBS Selection Processes in its
deliberations.
Newspaper Advertisement and Electronic Posting of Invitation to Bid, Names
of Responding Firms, and Questions & Answers (see below). The invitation
to submit qualifications will be advertized in the Connecticut Post newspaper
and will be posted on www.bidsync.com, the City’s electronic bidding
website. The names of firms submitting qualifications will also be posted on
such website after they are opened. All Questions and Answers about the
RFFQ (described below) will also be posted on such website.
Project. This solicitation is being conducted specifically to identify the most
appropriately qualified firm to provide the Architectural Engineering services
for Three different elementary school project through issuance of this
Request for Qualifications (“RFQ”), and then to request price proposals from
the four (4) “most responsible qualified proposers”.
Multiple Firms May Be Selected. DCMS reserves the right to select one or
more firms to provide the required services.
Minority Business Enterprises Are Encouraged to Respond. The City
encourages Minority Business Enterprises (“MBEs”) to submit their
qualifications. An MBE firm is entitled to Evaluation Credits (as described
below) if it is a Target Group for these services under the provisions of the
Minority Business Enterprise Ordinance, Section 3.12.130 of the City
Ordinances (“MBE Ordinance”). Target Groups for this procurement are:
Asian Americans, Hispanic Americans, and Caucasian females.
Non-Minority Firms Are Encouraged to Joint Venture with Target
Group Firms. Non-minority firms are encouraged to form joint ventures or
partnerships with Target Group firms and the joint venture will be entitled to
additional points based on the extent of the Target Group’s ownership interest
in the joint venture/partnership as further described below.
B.
SUBMISSION OF PROPOSALS. Ten (10) copies of the requirements
for submittal must be provided as follows:
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Separate, sealed Statements of Qualification for the services to be provided
must be submitted to the Department of Public Purchases, 45 Lyon Terrace,
Room 324, Bridgeport, CT 06604 until 2:00 p.m. on Wednesday, January 20,
2010 and then at said office to be publicly opened.
PLEASE MARK YOUR ENVELOPE: “RFQ For Architect/Engineer Services
for the ADA Renovations to the Wilbur Cross Elementary School—
COB142101.” If your envelope is not marked accordingly, the City will not assume
responsibility if it is misdirected or its delivery is delayed.
C.
Mandatory Submission Requirements: Each firm must include with its
submission:
(a)
A cover letter identifying the firm, the name of the firm’s
representative, and his/her contact information (including phone,
fax and email);
A Statement of Qualifications containing a statement of
interest explaining why your firm is the best selection for this
RFQ.
(b)
(c)
An updated copy of Federal GSA Form 330. These forms are
available from the U.S. Government Printing Office Bookstore at (617)
720-4180 (MasterCard or Visa credit cards accepted) Room 169, 10
Causeway Street, Boston, MA 02222; http://fillform.gsa.gov./. Utilizing
the Federal GSA form 330 provides a representative list of recently
designed and constructed school projects which your firm has
performed, and includes the following information:
1.
2.
3.
4.
Name of client;
Type of school;
Dates of services; and
Your firm’s engagement team.
(d) A copy of the lead firm’s license to practice in the State of
Connecticut.
GRACE PERIOD FOR MISSING OR INCORRECT FILING
OF ITEMS (a) THROUGH (d) ONLY: In the event that a firm
fails to submit all or any part of items (a) through (d) above with
its submission, for if any submitted item is incomplete or incorrect,
the Purchasing Department will notify the firm and the firm shall
have an additional three (3) business days to submit the missing
item to the Purchasing Department. Failure to submit the missing
item will result in the disqualification of the Firm if the mandatory
item is missing entirely. Failure to complete or correct a
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mandatory item will result in the firm’s proposal being considered
in the form in which it was originally submitted.
D.
QUESTIONS AND ANSWERS ABOUT RFQ. It is the responsibility of
the firm to inquire about additional information or clarification as to any
aspect of the RFQ by submitting questions. Questions and their answers will
be received until 5:00 p.m. on Janaury 11, 2010 and will promptly be made
available on www.bidsync.com. All answers will be posted no later than
January 13, 2010 at 5:00 p.m. All firms are obligated to become familiar with
such questions and answers and to submit or revise their responses
accordingly. The City assumes no responsibility for a firm’s failure to read
questions and answers and to revise their responses accordingly. Questions
should be directed in writing to Raymond Wiley, Program Manager, by phone
at (203) 576-7984, at fax number (203) 576-3959, or via email at
[email protected].
E.
PROPERTY OF CITY OF BRIDGEPORT. Any information or materials
submitted as a response to this RFQ shall become the property of the City of
Bridgeport and will not be returned. All submitted materials will be available
for public review.
F.
FORM OF AGREEMENT. Attached is a form of Professional Services
Agreement that the City expects to enter into with the selected firm in
substantially the form attached hereto.
G.
RESPONSE TO REQUEST FOR QUALIFICATIONS. Firms wishing to
respond to this RFQ may contact only the DCMS staff person identified
herein. NO DIRECT OR INDIRECT CONTACT WITH SELECTION
PANEL MEMBERS IS ALLOWED AND ANY SUCH CONTACT WILL
BE GROUNDS FOR IMMEDIATE REJECTION OF A FIRM’S
QUALIFICATIONS AND OTHER REMEDIES.
H.
SELECTION TIMETABLE.
December 18, 2010
January 20, 2010
February 10, 2010
February 15, 2010
TBD
February 18, 2010
March 10, 2010
March 18, 2010
March 19, 2010
Request for qualifications issued
Reponses due at 2:00 pm
Short List for interviews announced
(if necessary)
Interviews
Price Proposals
Selection Committee Recommends to SBC
Board of Public Purchases approves process
SBC approves contract
Notice to Proceed
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SECTION II: SELECTION PROCESS
A.
SELECTION PROCESS. DCMS staff, along with representatives from the
City’s Purchasing Department, will review the responses for compliance with
the required documentation to determine responsiveness and to grant
additional time to firms for missing or incomplete items as explained above.
The responsive submittals will then be evaluated by the Selection Committee
based on the responses to specifics outlined in this RFQ, including but not
limited to the following criteria set forth in Public Law 08-169:
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Experience with work of similar size and scope as required for
the order or contract
Organizational and team structure for the order or contract
Past performance data, including but not limited to:
o Adherence to project schedules
o Adherence to project budgets
o Number of change orders for projects
Approach to the work required for the contract
Documented contract oversight capabilities
Other criteria specific to the project
Those firms that are entitled to the award of Evaluation Credits will receive
them and the firms will be rated and ranked based on their qualifications.
The Selection Committee will then create a list of up to six (6) firms, will
conduct interviews of such firms, and will create a short list of no more than
four (4) firms to submit price proposals within three (3) business days. The
Selection Committee will use the initial rating and ranking of qualifications,
the interview results, and the price proposals to arrive at a final selection.
Public Law 08-169 requires the Selection Committee to make an award “. . .
from a pool of not more than the four most responsible qualified proposers. . .
.” The “most responsible qualified proposer” is the proposer “. . . who is
qualified by the awarding authority when considering price and the factors
necessary for faithful performance of the work based on the criteria and scope
of work included in the request for proposals.”
The Selection Committee will submit its recommendation to the School
Building Committee at its December 18, 2008 regular meeting or at a special
meeting called for that purpose. The final selection will be made by a vote of
the School Building Committee members. The price proposal and the final
contract will be submitted to the School Building Committee at the same
meeting as the recommendation or at its next scheduled meeting for approval.
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B.
RIGHT TO REJECT SUBMISSIONS. The City of Bridgeport may at any
time prior to the selection of a firm reject any and all proposals and cancel this
RFQ, without liability therefore, when doing so is deemed to be in the City’s
best interests. Further, regardless of the number and quality of proposals
submitted, the City shall under no circumstances be responsible for any firm’s
cost, risk and expenses. The City accepts no responsibility for the return of
successful or unsuccessful proposals. This RFQ in no way obligates the City
to select a firm.
C.
SELECTION COMMITTEE. The qualifications will be reviewed by the
Selection Committee comprised of the following members:
Director, Division of Construction Management Services,
or his designee
City Engineer
Director of Office of Planning
City Council member
Board of Education member
Stakeholder (to be determined)
The Selection Committee will use the Evaluator’s Guide for QBS Processes
and will employ the following evaluation criteria in reviewing all
qualifications in order to develop a recommendation to the School Building
Committee:
D. EVALUATION CRITERIA: A 100-POINT SYSTEM
1.
Specialized Experience and Technical Competence (36 points): The
respondent must demonstrate experience in the following areas, each of
which will be evaluated and scored separately: (a) Designing and
providing construction administration of local school projects from
educational specifications, specifically projects reviewed and accepted by
the Connecticut State Department of Education, Bureau of School
Facilities; (b) Developing specifications to follow the city’s standards and
the educational specifications associated with this project for similar size
and type projects; (c) Developing complete and accurate construction
contract documents including plans and specifications; (d) Providing
services to produce documents for two renovation projects; (e) Providing
quality designs based on evaluation of the firm’s quality management plan
(consideration will be give to the management approach, scheduling and
coordination of disciplines and subcontractors, cost and quality control
procedures, and prior experience on similar projects); (f) Adhering to
project budgets and schedules; (g) Providing technical oversight during
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construction; and (h) Satisfactory completion of prior City of Bridgeport
projects, if any.
2.
Professional Qualifications of Staff and Consultants (44 points): The
firm should demonstrate that it has registered professional personnel in the
key disciplines including, but not limited to, Architect, Project Manager,
Structural Engineer, Civil Engineer, Mechanical Engineer, Electrical
Engineer, Fire Alarm Engineer, Fire Protection Engineer and Landscape
Architect. Proof of compliance with ownership requirements per CGS 20288 through 20-310 must be included. The evaluation will consider
education, training, including LEED certification, registration, overall and
relevant experience, and longevity with the firm. Some professional
services may be provided on a subcontracted basis, which subcontractors
must be identified in the response. Please identify the team’s past
experience together (if sub-consultants are being proposed). The City
reserves the right to reject respondents, at its sole discretion, where it
appears that a significant portion of the anticipated work (30% or more)
cannot be performed in-house.
3.
Capacity of the Firm (5 points): The evaluation will consider the firm’s
experience with similar-size projects and available capacity of key
disciplines required to perform the work within the required time frames
established. The response should include an analysis of the key
disciplines illustrating current and future workloads of the proposed
personnel.
4.
Knowledge of the Locality (5 points): The firm should have considerable
and demonstrable experience with all State and City regulatory agencies of
the type having jurisdiction over this project including the Connecticut
State Department of Education, Bureau of School Facilities.
5.
Evaluation Credits For Prime Contractors That Are Target Group
Members (10 points); Non-MBE Firms Forming Joint
Ventures/Partnerships with Target Groups (maximum 10 points): Firms
that demonstrate that they are Minority Business Enterprises that
constitute Target Groups, as defined in the City’s Minority Business
Enterprise Ordinance, Chapter 3.12.130, shall be granted an additional ten
points (10) as Evaluation Credits. The Target Groups for Architectural
and Engineering Services include Hispanic Americans, Caucasian
Females, MBE’s and Minority female business enterprises. For further
information about the MBE Ordinance, Target Groups or the assignment
of Evaluation Credits, please call Deborah Caviness at 203-576-8473.
Evaluation Credits. Evaluation Credits will be assigned to (a) firms who
are Target Group firms defined in the MBE Ordinance or to (b) non-MBE
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firms who have entered into a joint venture or partnership with a Target
Group for this RFQ.
NOTE: Under the MBE Ordinance, Target Groups are entitled to 10
points as Evaluation Credits based upon the use of a uniform 100point scoring system. Because the scoring system used for this RFQ
is a uniform 200-point scoring system, the points assigned as
Evaluation Credits have been doubled.
The points for Evaluation Credits that will be assigned shall be (a) ten (10)
points to prime contractors that are Target Group firms or (b) up to Five (5)
points to non-MBE firms that have formed joint ventures or partnerships with
Target Group firms determined by a formula that takes the percentage of the
Target Group firm’s ownership interest in such joint venture or partnership
converted to a percentage (e.g., .25 or 25% ownership interest x 10 = 2.5
points) to arrive at the number of points not to exceed 10.
A Target Group firm seeking Evaluation Credits must provide a certification
of its minority business status and state in its qualifications statement its
desire to be recognized as a minority business enterprise and to receive
Evaluation Credits. A non-MBE firm seeking Evaluation Credits must (A)
state the basis for seeking Evaluation Credits, (B) identify the joint venture or
partnership created with a Target Group firm, (C) identify the minority firm
as one of the Target Groups for the type of services or work sought by the
bid, (D) identify the Target Group’s percentage ownership interest in the joint
venture or partnership, (E) state whether such joint venture or partnership (i)
was created only for this particular bid, (ii) is now and/or will in the future be
utilized for bidding, (iii) is currently utilized for bidding on both public and
private work, (iv) has bid on, undertaken or completed work in the past,
together with a description of such work and customer contact information,
and (F) describe the Target Group’s active involvement in and dollar volume
of the work that the Target Group will perform as part of the services that are
the subject of the bid. Items (A) through (F) must be supported by
documentation satisfactory to the City so that the City can independently
verify the basis for the claim to Evaluation Credits, determine any entitlement
to the award of Evaluation Credits, and determine the amount of Evaluation
Credits to be awarded.
SECTION III: SCOPE OF SERVICES AND REQUIREMENTS
The firm selected will be expected to perform all of the normal duties associated
with providing architectural and engineering services outlined in each Educational
Specification attached, including but not limited to analysis and design of:
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1. site, including grading, drainage, pavements, curbing, sidewalks, parking
areas, driveways, landscaping, amenities, water, sewer, storm drainage,
gas and electric utility lines;
2. structural systems, both substructure and superstructure, including
exterior walls, exterior doors and windows, roofing systems and
drainage;
3. interiors, including classroom and common area floor plans, doors,
frames, wall types, finishes (floor, walls, ceilings), cabinetry and
casework, appliances, bathroom fixtures;
4. mechanical systems including plumbing and domestic hot water,
heating, ventilation, air conditioning, electrical distribution, lighting
fixtures, fire protection, elevators, and;
5. buildings, facilities, common use areas, parking areas, curbs, ramps,
railings to ensure compliance with applicable federal, state and local
laws regarding accessibility for persons with disabilities.
B.
The firm will be required to submit complete plans and specifications
suitable for the State of Connecticut Department of Education BSF Staff, bidding and
construction and for providing services during construction.
Attachments:
Attachment A:
Attachment B:
Attachment C:
Program.
Attachment D:
Education Specification for Cross Renovations
Form of Professional Services Agreement
City of Bridgeport Ordinance 3.12.130 Minority Business Enterprise
Schedule
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