Minnesota State Colleges &
Universities
Accounts Receivable
Third Party Process
(Non-Contract)
Student Activity creates
Receivables
Student Account
$300 tuition
$100 fees
$ 50 books
$450 TOTAL
Authorization Letter
is Received
From Third Party Company as to
what they will or won’t pay for etc:
“If this student is receiving no other
Financial Aid we will pay for the entire cost
of his/her tuition and fees for the next
semester up to $400.”
The authorization letter sets forth the RULES the Third Party
Company has for this student to qualify for this money.
Choose the correct award based on the RULES
NOT on the Third Party Company Involved.
A) Does it matter what COST CENTER this money flows through?
(FA0142UG)
B) Is the award restricted as to WHEN it can pay in relation to
other awards?
(AR0037UG)
C) Should the student receive OVERAGE if there is any?
(AR0037UG)
D) Is the award restricted as to WHAT charges it can pay? (AR0038UG)
NOTE: You do NOT need a new Award ID if the Third Party company changes
HOWEVER this may be advantageous for your own personal preferences and
reporting purposes.
AR0050UG or AR0052UG
• Based on the Award letter you will choose
the correct award id that follows the rules
and enter the information on the
AR0050UG or AR0052UG screen. (It
doesn’t really matter which one. It is up to
your personal preference.)
TEST YOUR KNOWLEDGE:
•
If the Third Party customer states that they
will pay ALL of the students charges for a
given term. What information would you
enter on the AR0050UG?
Amount _________ OR Percentage __________
TEST YOUR KNOWLEDGE:
•
If the Third Party customer states that they
will pay up to $400 of the students charges
for a given term. What information would
you enter on the AR0050UG.
Amount ________ OR Percentage _________
TEST YOUR KNOWLEDGE:
•
If the same Third Party will pay
everything for one student but only tuition
for another student, how will you make
certain that happens correctly?
–
–
–
Create a new Third Party Customer record.
Create a different Award ID
Manually figure out the award amount and
put it on the FA0106UG with a Y flag.
Student Acct
CC1 $ 300 tuition
CC2 $ 100 fees
CC3 $ 50 books
$ 450 TOTAL
Check for
eligible charges,
Etc.
TP Award
(AR0050UG)
$400
If eligible,
write
amount
To
TUITION CALCULATION
Award
table
AWARD TABLE
(FA0106UG)
$400
Student Acct
CC1 $ 300 tuition
CC2 $ 100 fees
CC3 $ 50 books
$ 450 TOTAL
$ 400 TP/TA
TP Award
(AR0050UG)
$400
Aid Applied
FA0140CB
AWARD TABLE
(FA0106UG)
$400
Student Acct
CC1 $ 300 tuition
CC2 $ 100 fees
CC3 $ 50 books
$ 450 TOTAL
$ 400 TP/TA
$-400 FA/AP
$ 50 TOTAL
TP Award
(AR0050UG)
$400
Third Party Acct
CC1 $ 300 Obj 9003
CC2 $ 100 Obj 9003
$ 400 TOTAL
AWARD TABLE
(FA0106UG)
$400
Funds Applied
(AR0390CB)
Student Acct
CC1 $ 300 tuition
CC2 $ 100 fees
CC3 $ 50 books
$ 450 TOTAL
$ 400 TP/TA
$-400 FA/AP
$ 50 TOTAL
Third Party Acct
CC1 $ 300 Obj 9003
CC2 $ 100 Obj 9003
$ 400 TOTAL
NOTICE:
Total receivables have not changed,
just the customer who owes it has.
Student Acct
CC1 $ 300 tuition
CC2 $ 100 fees
CC3 $ 50 books
$ 450 TOTAL
$ 400 TP/TA
$-400 FA/AP
$ 50 TOTAL
TP Award
(AR0050UG)
$400
TUITION CALCULATION
Aid Applied
Third Party Acct
CC1 $ 300 Obj 9003
CC2 $ 100 Obj 9003
$ 400 TOTAL
(FA0140CB)
AWARD TABLE
(FA0106UG)
$400
Funds Applied
(AR0390CB)
Student changes mind …
drops class!
Student Account
$ 300 tuition
$ 100 fees
$ 50 books
$ 450 TOTAL
$-200 tuition
$ 250 TOTAL
Student Acct
$ 300 tuition
$ 100 fees
$ 50 books
$ 450 TOTAL
$ 400 TP/TA
$-400 TP/AP
$ 50 TOTAL
$ -200 tuition
$-150 TOTAL
Third Party Acct
CC1 $ 300 Obj 9003
CC2 $ 100 Obj 9003
$ 400 TOTAL
TP Award
(AR0050UG)
$400
What are the
student’s
ELIGIBLE charges
based on their
current charges?
AWARD TABLE
(FA0106UG)
$400
Student Acct
$ 300 tuition
$ 100 fees
$ 50 books
$ 450 TOTAL
$ 400 TP/TA
$-400 TP/AP
$ 50 TOTAL
$ -200 tuition
$-150 TOTAL
$ -200 TP/TA
$- 200 TP/AP
$ 50 TOTAL
Third Party Acct
CC1 $ 300 Obj 9003
CC2 $ 100 Obj 9003
$ 400 TOTAL
CC1 $-200 Obj 9003
$ 200 TOTAL
TP Award
(AR0050UG)
$400
TUITION CALCULATION
Aid Applied
(FA0140CB)
AWARD TABLE
(FA0106UG)
$200
Funds Applied
(AR0390CB)