Parents are invited to join our Annual General Meeting and elections for school council on
Thursday, September 29th, 2016 at 4:00 pm in the staffroom after “Meet the Staff”.
Elections will take place for the positions of: CHAIRPERSON, VICE CHAIRPERSON, SECRETARY
AND TREASURER
Attached is a nomination form for the aforementioned four positions. If you are interested, please
submit one and have your child return it to school by Tuesday, September 27th, 2016.
Sincerely,
Mrs. Debra Laforet
Principal
Mr. Mark Roth
Vice Principal
I wish to declare my candidacy for the elected position of (please refer to the reverse side for the
description of the positions as outlined in the by-laws) .___________________________.
Name:
_________________________________________________________
Address:
_________________________________________________________
Home phone:
_________________________________________________________
I am the parent/guardian of ____________________, in Grade ____who is currently registered
at this school.
Candidate’s Signature__________________________________ Date: ____________
*Please note…We are also looking for committed parents to join us on a regular basis for our
monthly meetings. If you cannot commit to attend regular meetings, but would like to receive the
agenda and minutes online, please submit an email address where you can be reached!
The Chair/Co-Chair of the school council shall:
(i)
call school council meetings
(ii) prepare the agenda for school council meetings in consultation with the
school principal
(iii) chair meetings of the school council
(iv) ensure that the minutes of school council meetings are recorded and
maintained
(v) participate in information and training programs
(vi) communicate with the school principal
(vii) ensure that there is regular communication with the school community
(viii) consult with senior board staff and trustees, as required
(ix) sit or name a representative to the School Council Chairsí Network which
shall meet each month during the school year as a group and once or
twice per year with the Education Committee of the Board and the
Director of Education
(x) ensure that the Annual Report of the school council is submitted in
accordance with section 15 of this regulation.
The Vice-Chair of the school council shall:
(i) assist the Chair with duties as assigned and, in the absence of the Chair,
assume the duties of the Chair.
The Secretary of the school council shall:
(i)
ensure the minutes of the school council meetings are recorded,
maintained, and reported at each meeting
(ii) maintain minutes at the school of all meetings for a minimum period of
four years and make them available, without charge, to any person
(iii) have available at the meetings the minute book, Board polices,
regulations and procedures and support documents pertinent to school
councils and any materials that relate to the agenda items
(iv) verify and record all votes
(v) act as corresponding secretary as required
The Treasurer of the school council shall:
(i)
ensure the financial records of the school council are maintained and
reported at each meeting
(ii) maintain the financial records at the school for a minimum period of four
years and make them available, without charge, to any person
(iii) submit books, vouchers and financial statements for audit as per Board
policy