Approved 13 January 2016
To Faculty Senate 25 January 2016
UNIVERSITY PLANNING AND RESOURCES COUNCIL
Official Minutes – Meeting of 2 December 2015
Call to order: UPRC Chair John Bower called the meeting to order at 4:02 pm, welcoming a total of 26
attendees (roster attached). Minutes of 18 November 2015 were approved as written.
PRESENTATIONS
Update on Capital Budget Priorities:
•
Rick Benner, Director of Facilities Development and Capital Budget: Benner reported that the Vice
Presidents have begun discussing the next 10-Year-Plan. Benner stated that over 90 Minor Works Projects
have been registered with the Office of Facilities Development & Capital Budget. The due date for
supervisors, chairs and directors to submit their recommended requests to Planning Unit Leaders is
December 7th. Planning Unit Leaders have until December 18th to submit recommended requests to Vice
Presidents.
DISCUSSION ITEMS
Decision Package Criteria: Linda Teater, Director of the Budget Office, presented the revised decision package
criteria. A motion to approve the revised Decision Package Criteria (forwarded by Bob Mitchell and seconded)
passed. The language of the approved Decision Package Criteria is as follows:
2017-19 Biennium – “Decision Package” Proposal Criteria
For possible submission to the State for the 2017-19 biennial operating budget, Western Washington University will
consider “Decision Package” proposals. These may include multiple funding sources (state allocation, self-sustaining
funding models, fundraising, etc.). Proposals will be expected to meet, as thoroughly as possible, the following criteria.
1. The proposal aligns well with the Western Washington University Strategic Plan and unit strategic plans.
a. degree to which the project helps WWU fulfill its mission
b. degree to which the project applies current WWU strengths to meet State need
c. project breadth is such that it covers multiple goals
2. The project is of significant size and scope.
a. project is beyond the funding capability of the planning unit or division
b. Need and expected outcomes are clearly identified and articulated and impact of the project is measurable.
c. Scope is relatively large.
3. The proposal addresses both capability and capacity.
a. extent to which the project leverages current WWU capabilities
b. extent to which the project builds needed capacity at WWU
4. The project is reasonably fundable via State appropriation or some combination of sources including but not limited to
those listed above.
Prepared by Kylee Swift, 14 December 2015
UPRC Minutes 2015-12December-2 pg. 2
The Legislative Process – What Do UPRC Members Need to Know? Becca Kenna-Schenk, Director of
Government Relations joined UPRC to answer questions about the legislative process and explained how decision
packages are processed. Kenna Schenk stated that decision package messaging and relationship building with the
Governor’s Office and Legislatives are important components to the Legislative Process and encouraged
Councilors to offer suggestions on how to promote decision packages.
UPRC’s Role in Supporting Diversity and Inclusion: In winter quarter, UPRC members will begin discussions
on what resources Western allocates to diversity and inclusion initiatives, how this compares to other institutions,
and how UPRC can contribute to diversity and inclusion at Western.
Meeting adjourned at 5:25 pm
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14
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UNIVERSITY PLANNING AND RESOURCES COUNCIL – ROSTER 2015-16
Faculty
Ex Officio
P
John Bower, Fairhaven, UPRC Chair
17 Mark Brovak, COO, University Advancement
-Arpad Benyi, Mathematics (CSE-2)
18 Brent Carbajal, Provost
P
Leo Bodensteiner, Environmental Sciences (Huxley)
19 Eileen Coughlin, Sr. VP, ESS
P
Peter Diehl, History ( CH SS)
20 Steve Swan, VP, University Relations
-Stan Goto, Special Education (WCE)
21 Rich Van Den Hul, VP, BFA
P
Ron Helms, Sociology (CHSS-1)
22 Linda Teater, Director, Budget Office (NV)
P
Mark Kuntz, Theatre & Dance (ACC Chair)
Non-Voting Attendees
P
Kristen Larson, Physics & Astronomy (Senator)
23 Lizzy Ramhorst, Mgr Shared Gov Ops
P
Bob Mitchell, Geology (Grad Council)
24 Kylee Swift, Recorder
P
David Patrick, Chemistry (CSE-1)
Guests
P
25 Rick Benner, Dir of Facilities Dev & Cap Budget
Bob Thomas, Wilson Library (Libraries)
P
26 Ichi Kwon, Dir of Academic Budgeting
Nick Wonder, Finance and Marketing (CBE)
Students
27 Becca Kenna-Schenk, Dir of Gov Relations
28 Kirk England, Assist Dir Budget Office
Zachary Dove, AS VP for Academic Affairs
P
Hannah Brock, AS VP for Business & Ops
P
Staff Representatives
Susan Banton, Classified Staff Representative
P
Voting attendees
Chris Miller, Professional Staff Rep
P
Non-voting attendees
TOTAL
P
P
P
P
P
P
P
P
P
P
P
P
14
12
26