LMBR
• Biggest change to LMBR
come through Public
Schools.
Helpful Department Sites
LMBR Deployment Site
• Icons will be added as you are progressing towards Go Live.
Staff will be given access at the appropriate time.
LMBR website:
• https://cms.det.nsw.edu.au/lmbr
Shared Service Centre (SSC )
Schools Finance
Tips
• Importance of Bridgit conferences
• Be proactive and self directed learners
• Be patient and embrace the change
• Ask for assistance
• Recognising that it is a whole school change and the impact of
this change will be widespread.
New language and terminology
UI/UIO’s
Plant
Company Code
Profit Centre
Enrolment
Curriculum
Billing Blocks
Cost Centre
Customers
Vendors
Fund Codes
General Ledgers
Internal Orders
WBS
Journals
Limit Orders
Operational Entity
Code
Revenue
Expenditure
Sales Order
The getting ready for LMBR guide
Step by step guide
Banking
• Part of new finance system SAP schools will move onto a
single department bank account. Your individual school
accounts will be closed.
Petty Cash
• Consider establishing petty cash max amount $100 for single
reimbursement. It is used for urgent unplanned expenses.
There will be a requirement to set up a Cheque Cashing
facility.
Customer Management
• Company which hires school facility. Customers can also be
any group that you would of previously sent out a Tax Invoice
to.
Purchasing
• Consider various alternatives available to buy and pay for
goods . Purchasing Card is also now available to SAP schools.
There is a number of changes for your Suppliers now known
as Vendors and these include terms in trading, payment
methods and contact details. Pre LMBR good idea to clean up
your suppliers ensuring you have an ABN for each and an
email address.
Tax
• Each schools individual ABN will be closed and there are steps
required to undertake this.
Organisational Structures
• SAP relies on approval workflows which are supported by
Sap HR Organisational structure. Schools will need to submit a
SAP HR Organisational structure in EcPC.
Finance Data cleansing
• Finance data cleansing and collection readiness tasks relate to
preparation of data that needs to be migrated from Oasis to
Sap or created where it does not exist.
WBS
• Work Breakdown Structure will track revenue and
expenditure for Commonwealth Funding as well as tracking
Capital Projects.
Vendors, Equipment and Customers
• Schools will have completed the cleansing as part of pre
deployment data cleansing but you will be expected to add or
change up to go live to ensure all relevant data items are
ready to load into SAP. Not all teachers and staff need to be
added.
Student Management
• Scanning of health care plans, court orders and AVO’s so they
can be uploaded into SALM after go live. Need to ensure your
data in ERN is clean and correct. No ERN converted data.
Technical Readiness
• This is about checking that existing computer hardware and
software at a school is compatible with the new LMBR
systems. Min 2 screens in office and the biggest screens you
can get given the size of the finance reports. IT Local
Deployment Officer will visit your school in order for this
readiness.
Financial Rollover
• Finance rollover must be performed prior to Go Live. Detailed
instructions will be given. All outstanding vendor and
customer payments need to be finalised in Oasis. Best
practise for receipting money in for excursions prior to Go
Live.
Readiness Surveys
• The LMBR implementation involves a number of changes for
schools, with change leadership being provided by school
principals. Local deployment teams provide local support
during the implementation and readiness surveys will be
conducted at various checkpoints to ensure each school is
receiving the support it needs.
Primary Schools 15 days training
• Day 1
Introduction to Schools Finance
• Day 2
Introduction to SALM (including e2e)
• Day 3
Purchasing and Approvals
• Day 4
Curriculum
• Day 5
Enrolments and Block Progression
• Day 6
Purchase to Pay
• Day 12 Health and Behaviour
• Day 13 Attendance
• Day 14 End of Year Processes and the Reporting Cradle
• Day 15 Overview of SASS training
Post Go Live Support Primary School Model
• Ed Connect Contact Centre Support – 1300 32 32 32
• Online query for both SAP and SALM.
On the ground support
• A local deployment Team (LDT) will assist with queries, which
have been logged and escalated from the EdConnect Contact
Centre for the 10 weeks following Go Live.
Training Material
• QRG’s and online self-help training material are available to
support staff.
https://education.nsw.gov.au/lmbr
Schools Deployment
• Will continue to include all support documentation required
by schools to transition to the new LMBR systems.
• Adobe Connects: Staff can log into these sessions online from
their school. Headsets are advisable.
• Consider forming network support with
your local LMG.
Time to Play
Sneak peak at EBS4
• Student searching:
• Cash Desk and banking:
• UI/UIO’s/Fees/enrolments
• Attendance
Sneak peak at SAP
• Purchase to Pay and what it is used for, paying bills, buying
goods. Reports in SAP, banking view and funds availability.