Melksham Rugby Club
Moving Forwards Together
February 2012
What is tonight about?
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What’s happening at Melksham House?
When are we moving to Dunch Lane?
How are discussions with the Council going?
What is happening within the club?
What can we all do to help?
What’s happening at Melksham House?
• Council owned since 3 October 2011
• Will become the new Melksham Campus
– Swimming pool, Youth centre, Library …
• Planning process starts in April
• We anticipate being here with full services
until the end of this year
When are we moving to Dunch Lane?
• Club will own freehold to the North Playing Fields
• Council will provide a budget for the club to
spend on new facilities
• Council will ensure all necessary planning
permissions are provided
• Proposal submitted for a pitch, changing rooms
and off-street parking to be available for
September
• A date for a new clubhouse depends on
completion of all of the above…and probably
more!
How are discussions with the Council
going?
• Very positive and supportive
• Providing funding and planning
What is happening within the Club?
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Limited Company
Club Accreditation (formerly Seal of Approval)
Business Plan
Financial budgets and accounts
Roles & Responsibilities
CASC registration
Club Organisation & Structure
EXECUTIVE COMMITTEE
President, Chairman, Secretary, Finance, Coaching, Youth
Manages club and makes key decisions
Elected by club members at AGM
GENERAL COMMITTEES
Members appointed by committee leader. Empowered to
carry out duties within club policies.
GOVERNANCE
Joey Hirst
FINANCE
Annette Partt
ADMINISTRATION
Andy Cadwallader
FACILITIES
Pat Holtom
PLAYING &
DEVELOPMENT
Mark Simmons
SENIOR CHAIR
Pat Holtom
YOUTH CHAIR
Mike Dodge
DEVELOPMENT
Joey Hirst
Governance – Joey Hirst
• Club Accreditation
• Club Policies
e.g. Equity, Welfare, Discipline
• Club Legal Entity
e.g. Articles of Association / Constitution
Finance – Annette Partt
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Budgets & Forecasting
– Sub Committee Budgets
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Budgets to be set for 2012/13 season to monitor and control the costs of the club
– Forecasting
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Identify areas of high expenditure & recommend appropriate action to the sub & management
committees if necessary
Identify key income generating activities for the club
Cost Management & Controls
– Implement new financial procedures across the club in line with the financial software being
used
– To make recommendations on policy for the funding of the club
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Accounts
– Clubs Financial Year to be Nov 11 to end Apr 13
– New Bank Accounts opened
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2 x Current accounts
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Catering Account
Trading Account
1 x Saving Account
Finance – Annette Partt
Next steps
• Identify Key Support Roles
– Youth Finance Officer
– Senior Finance Officer
– Sub Committee Members
• Input Income/expenditure on to financial
software weekly
• Apply for Community Amateur Sports Club(CASC)
status after 1st set of company accounts have
been submitted
– Allow the club to claim gift aid and tax breaks
Administration – Andy Cadwallader
• Honorary Club Secretary
• Section Secretaries
• Membership & Recruitment
– Team Administrators
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Fixtures Secretaries
Referee Co-ordinators
Pitch & Fixtures Co-ordinator
Press Officer
Marketing, Promotions, Public Relations & Communications
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Club website
Facebook
Twitter
Sponsorship
Facilities – Pat Holtom
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Kitchen / Catering
Bar Manager
Building Maintenance
Grounds Manager
Social Events
Volunteer Co-ordinator
Playing & Development – Mark Simmons
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Player Registration
Player progression and development
Coaching
Coaches
Schools Liaison
First Aid Kit and Courses (Paul Satchell)
Referee Co-ordinator (Mick Hurn)
Club Coaching Co-ordinator
M Simmons
Head Coach
D Jefferies
Colts Setup
J Partridge
Assistant
Coach Backs
Assistant Coach
Forwards
D Finlay
Taff Bramley
1st Team Captain
2nd Team Captain
A Brailey
J Flower
U17
Team
3rd Team Captain
C Bull
4th / Vets Team
U18
Team
U19
Team
Club Coaching Coordinator
M Simmons
Assistant Coaching Co-ordinator
P Satchell
Session Coaches
Youth Section
Girls Section
Mini’s Section
S Simmons
D Dyke
R Bailey
L Brailey
U13 Coaches
J Partt
P Williams
U07 Coaches
Q Cowley
S Randall
Development Squad
S Simmons
U14 Coaches
U08 Coaches
G Cooke
P Hayden
J Flower
U15 Coaches
U16 Coaches
G Blacker
R Lavington
D Lewis
U09 Coaches
D Everden
M Hanman
M Clyde
U10 Coaches
L Humphries
T Case
D Williams
Girls Coaches
H Berrelly
D Coward
U15/18
Girls Teams
U11 Coaches
B Saunders
R Thorne
U12 Coaches
M Simmons
P Satchell
C Bull
R Brown
Senior Chair – Pat Holtom
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1st, 2nd and 3rd XV
Tours
Presentation Night / Club Dinner
Vets
Day to day running
Development – Joey Hirst
• Project Management
• Support from Exec Committee for:
– Business Plan
– Dunch Lane Project Plan
– Tenders and Supplier Selection
Youth Chair – Mike Dodge
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Safeguarding
Minis, Juniors and Girls
Festivals
Tours
Presentation Night
Day to day running
Timescale
2012
2013
Q1
Business Plan
Club Accreditation
Q1
Building starts?
Q2
Planning Review starts
Q2
CASC application
1st set of accounts
Q3
Submit planning
application
Access to Dunch Lane?
Q3
CASC Registered?
Q4
Q4
Move in?
(minimum facilities)
2014
Q1
Q2
Q3
Q4
Q&A