Prevention Redesign Initiative (PRI)
Guide
Division of Behavioral Health and Recovery
One
Department
Vision
Mission
Core set of Values
Washington State Department of Social & Health Services
General Information
Guide Cover
The PRI is generally following the Strategic Prevention Framework as the overall planning
framework for this process. It is expected that all tasks associated with PRI will be conducted in
a culturally competent manner. This model is based on categorization of task by subjects and
does not indicate sequence to follow. This is not expected to be linear process.
Primary sources of information used in developing Task Categories: Communities That Care, CADCA, Coalitions and
Partnerships in Community Health (Frances Dunn Butterfoss), DBHR, preliminary evaluation information from Washington
and national SPF-SIG project, SAMSHA/CSA.
SAMHSA’s Strategic Prevention Framework
One
Department
Vision
Mission
Core set of Values
Washington State Department of Social & Health Services
General Information
Guide p. 2
What is a Coalition?
A formal arrangement for cooperation and collaboration between groups or sectors of a
community, in which each group retains its identity, but all agree to work together toward a
common goal of building a safe, healthy, and drug free community.
Who is a Coalition?
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Members (Sector Representatives) are local key players who represent and can function on behalf of their
respective sector constituents to contribute to carrying out planning and strategies for the local community.
Members (Sector Representatives) act within their own sphere of influence thus enlarging the coalition’s
ability to create needed change and implement multiple strategies.
New members are invited to join in an effort to enlarge the coalition's sphere of influence and to gain
needed capacity to address additional root causes
Coalition staff assists with support for planning, problem solving and information management (evaluation,
reporting, etc.).
Sectors:
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Mission
Core set of Values
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Youth
Parent
Law Enforcement
Civic/Volunteer Groups
Business
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Healthcare Professionals
Youth-Serving Organizations
Religious/Fraternal Organizations
State/Local/Tribal Government
School
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Media
Chemical dependency treatment
Mental Health services representative
Other Substance Abuse Organizations
Adapted from DFC grantee workshop.
Washington State Department of Social & Health Services
Task Category Modules
Table of Contents
1.
2.
3.
4.
5.
6.
7.
Getting Started
Capacity
Assessment
Planning
Implementation
Reporting and Evaluation
Timeline Overview
One
Department
Vision
Mission
Core set of Values
Washington State Department of Social & Health Services
Getting Started
Guide p. 4-5
Task Categories:
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Participate in The Athena Forum
Notify media
Core Workgroup formed
Clarify roles
Hire/designate .5 FTE coordinator for each PRI community
Establish working relationships
Templates:
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News release template
Template for decision making models and communication diagram
Sample job descriptions
MOU template
Possible Trainings:
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Vision
Mission
Core set of Values
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Athena trainings 101 and 201
Decision making models
Washington State Department of Social & Health Services
Capacity
Guide p. 6-7
Task Categories:
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Hold key leader orientation event
Develop coalition charter
Recruit and retain membership
Participate in training and technical assistance
Templates:
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Information on organizing frameworks
Template for KLO training elements
Membership recruit and retention plan questions (to be included in overall Plan)
Coalition charter template/samples (outline key elements)
Possible Trainings:
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Vision
Mission
Core set of Values
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Key Leader/Board orientation training (membership)
Decision making models
Strengthening your Coalition by enhancing your leadership
Developing teamwork and cohesion in your coalition
Membership – how to get them and keep them…or get them back!
Washington State Department of Social & Health Services
Assessment
Guide p. 8
Task Categories:
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Establish assessment workgroup(s)
Use state-provided and local data
Gather community information and feedback
Templates:
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Resource assessment tools
Community survey tools
Possible Trainings:
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Community Assessment Training/Clinic
Community Resources Assessment Training/Clinic
Using local data updates to re-energize your coalition
One
Department
Vision
Mission
Core set of Values
Washington State Department of Social & Health Services
Planning
Guide p. 9
Task Categories:
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Select community organizing framework
Select goals, population and strategies
Develop prevention strategic work plan
Templates:
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CAPT report regarding organizing frameworks to communities
Sample PRI prevention strategic plan to include:
 Membership recruit and retention plan questions
 DBHR develops logic model for PRI project
 Media plan (in strategic plan) – no template – form and list of strategies
Possible Trainings:
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Community Planning Training/Clinic
Using systems models to preventing unintended consequences
One
Department
Vision
Mission
Core set of Values
Washington State Department of Social & Health Services
Implementation
Guide p. 10
Task Categories:
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Implement selected community organizing framework
Participate actively in Cohort I learning community
Localize media campaigns
Confirm partnerships
Organize and implement P/I services (September 2011)
Implement selected environmental strategy(ies)
Implement selected direct prevention strategy(ies)
Templates:
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Media campaign options and materials
Possible Trainings:
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Community Plan Implementation and Evaluation Training
Develop/refine - environmental strategy training
One
Department
Vision
Mission
Core set of Values
Washington State Department of Social & Health Services
Reporting and Evaluation
Guide p. 11
We will continue to use the current systems to collect information: Plan ,
PBPS and OSPI/RMC MIS, Prevention System Manager
Task Categories:
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Report coalition and community organization functioning
Report environmental strategy(ies)
Report direct prevention strategy(ies)
Participation in statewide evaluation
Templates:
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Resource assessment surveys
Coalition survey
Possible Trainings:
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•
One
Department
Vision
Mission
Core set of Values
Community Plan Implementation and Evaluation Training
Is the community getting your message? Planning and tracking how far did your message
go
Washington State Department of Social & Health Services
Timeline Overview
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Display to follow is categorized by Tasks and does not indicate
sequence to follow. This is not expected to be linear process.
Marks indicate that work on this task should be happening
during this quarter.
If a field is empty then it is not expected that work would be
done during that period on that item. Quarters are relative to
project start on an annual schedule of 3 month periods.
Key:
– S = Start working on this task during this quarter
– S/C = Start and completed working on this task during this quarter
– O = Ongoing task
One
Department
Vision
Mission
Core set of Values
Washington State Department of Social & Health Services
Timeline Overview
Task Category
1. Getting Started
• Participate in The Athena Forum (within 2 weeks)
• Notify media (by April 2011)
• Core Workgroup formed
• Clarify roles
• Hire/designate .5 FTE coordinator for each PRI community
(by July 2011)
• Establish working relationships
2. Capacity
• Hold key leader orientation event
• Develop coalition charter
• Recruit and retain membership
• Participate in training and technical assistance
3. Assessment
• Establish assessment workgroup(s)
• Use state-provided and local data
• Gather community information and feedback
One
Department
Vision
Mission
Core set of Values
Washington State Department of Social & Health Services
Before
Q1
Q2
Q3
Q4
0-90
days
91180
181270
271360
S
S/C
O
O
O
O
O
O
O
S/C
S/C
S
S
O
O
O
O
O
O
S/C
S/C
S
O
O
S/C
S/C
S/C
S
Timeline Overview
Task Category
4. Planning
• Select community organizing framework
• Select goals, population and strategies
• Develop prevention strategic work plan
5. Implementation
• Implement selected community organizing framework (within
30 days)
• Participate actively in Cohort I learning community (within 30
Before
Q1
Q2
Q3
Q4
0-90
days
91180
181270
271360
S/C
S/C
S/C
S/C
S
days)
One
Department
Vision
Mission
Core set of Values
• Localize media campaigns
• Confirm partnerships (specific to implementing services)
• Organize and implement P/I services (by September 2011)
• Implement selected environmental strategy(ies)
• Implement selected direct prevention strategy(ies)
6. Reporting and Evaluation
• Report coalition and community organization functioning
• Report environmental strategy(ies)
• Report direct prevention strategy(ies)
• Participation in statewide evaluation
Washington State Department of Social & Health Services
O
O
O
S
O
S
O
S
S
O
O
O
O
O
O
S
S
O
O
O
O
O
S
O
S
O
S
O
Discussion Instructions
One
Department
Vision
Mission
Core set of Values
Washington State Department of Social & Health Services
Discussion Questions
• What interests you about this task category? What
drew you to this table? What stands out to you?
• What experience do you have to offer to the learning
community around this category?
• What questions do you have or anticipate having as
you work on these tasks?
• What additional clarification is needed, if any, in
order to move forward?
One
Department
Vision
Mission
Core set of Values
Washington State Department of Social & Health Services