Minnesota Ambulance Association
2017 Work Plan
Vision: Minnesota’s member-driven advocacy organization promoting and strengthening Emergency Medical Services (EMS)
Mission: Advance EMS leadership, policy, and practice
Deliverables
Goal – General Association Oversight
Objective
1
2
3
4
5
6
7
8
Collaborate with office manager on daily, weekly,
monthly & annual activities
Develop, monitor and update Customer Relationship
Management software with Savvik
Combine Association checkbooks into one
Transition from Quicken to Quickbooks online
accounting software
Create financial reports
Advise board of directors
Create annual budget
Create 2018 work plan
2017 Proposed Work Plan
Ongoing
Updates in blue
Responsible Person(s)/Resources
Needed/Progress
ED
Q1 start then ongoing
ED
Q1
Q1
Treasurer/ED/Office manager
Treasurer/ED/Office manager
Monthly
Monthly or as needed
November
November
ED
Executive Committee
Treasurer/ED
ED
Timeline
Goal – Support Committee Work
Objective
Timeline
1
2
3
4
5
6
Obtain committee meetings & enter on website
Coordinate Committee Communications
Billing & Reimbursement
Board Development & Governance
Community Paramedic Advisory
Community Paramedic Operations
7
8
9
10
11
12
EMS Educator’s
Executive Committee
Membership
Rural EMS Sustainability
Wellness & Suicide Prevention
Request input for newsletter from each committee
January
Ongoing
Monthly
As needed
Quarterly
Monthly Q1
Quarterly Q2-Q4
Monthly
Monthly & as needed
Quarterly
Monthly
Quarterly
Quarterly
Goal – Support Conferences & Events
Objective
Timeline
Coordinate & hold New Board Member Orientation
Attend/vend at Arrowhead Conference
Attend/vend at Fergus Falls Conference
Attend State EMS Association meeting
Attend/vend at Long Hot Summer
Attend/vend at SE Region Conference
Assist with & attend MADD EMS recognition event
Coordinate EMS Appreciation MN Twins Day
Attend/vend at Medical Director’s Conference
Coordinate MAA Golf Tournament
Attend MEMSA Conference
Attend/vend at Greater NW Conference
Attend/vend at Trauma Tactics
Attend/vend at EMS World Expo
January
January
February
February
March
March
April
May
September
September
September
October
October
October
1
2
3
4
5
6
7
8
9
10
11
12
13
14
2017 Proposed Work Plan
Updates in blue
Responsible Person(s)/Resources
Needed/Progress
ED
ED
Committee Dates
Committee Dates
Committee Dates
Committee Dates
Committee Dates
Committee Dates
Committee Dates
Committee Dates
Committee Dates
ED
Updates in blue
Responsible Person(s)/Resources
Needed/Progress
Board Development Committee
ED/One board member
EMS Educator’s Committee Member
ED
ED/One board member
ED/One board member
ED
ED
ED/One board member
ED
ED/One board member
ED/One board member
ED/One board member
ED/?
Goal – Communicate with Members/Partners
Objective
Timeline
1
Create & distribute newsletter
Quarterly
Updates in blue
Responsible Person(s)/Resources
Needed/Progress
ED
2
Q2
ED
3
4
5
6
Develop updated advertising options & explore
affiliate advertising
Create frequent Facebook posts
Create frequent Twitter posts
Create press releases
Create Annual Report
Ongoing
Ongoing
As needed
Q1-Q2
7
8
9
10
Respond to member inquiries
Create data base from conference attendees
Create and send e-blasts to data base
Produce specific member communications
As requested
Ongoing
Monthly
As needed
ED
ED
Executive Committee
Board Development & Governance
Committee/ED
Executive Committee/ED/Office Manager
ED
ED
Office Manager/ED
1
2
3
4
5
6
7
8
1
2
3
4
Goal – Engage Board of Directors
Objective
Timeline
Solicit newsletter input
Invite Board to board orientation
Seek new members for committees
Seek election nominations
Seek counsel
Connect with each Board member
Provide board meeting documents online
Provide board level communications
Quarterly
Jan
As needed
Per policy
As needed
Quarterly
Quarterly
As needed or requested
Goal – Manage Marketing and Website
Objective
Timeline
Oversee and keep website updated
Post meeting dates & times on website calendar
Post member updates, jobs, meetings, education
etc.
Keep board and committee member lists and
resources updated
Oversee webmaster activities/maintenance
2017 Proposed Work Plan
Updates in blue
Responsible Person(s)/Resources
Needed/Progress
ED
Board Development Committee
Committees
Office Manager/ED
Executive Committee
ED
ED
Executive Committee
Ongoing
As scheduled
As requested
Updates in blue
Responsible Person(s)/Resources
Needed/Progress
ED
ED
ED
As needed
ED/Office Manager
As needed
ED
6
7
8
9
10
1
2
3
4
5
6
7
8
9
10
11
12
Create online election process
Integrate CRM & Constant Contact into website
Manage website content, partnerships
Create members only sections
Post committee members, agendas, minutes
Q2
Q1-Q2
Ongoing
As needed/requested
As needed/requested
Goal – Monitor/Develop Partnerships
Objective
Timeline
AHA
Savvik
MDH
Office of Rural Health
Mission Life Line
EMSRB
PAAW – annual meeting, quarterly phone meeting
CHEC
Hennepin Technical College
Century College
AAA
NAEMT/EMS World Expo
As scheduled/created
As needed
Ongoing
Ongoing
Ongoing
Ongoing
Joint Meeting June
Bi Monthly
Q3
Ongoing
Ongoing
Ongoing
Goal–Support Billing & Reimbursement Committee
Chairs: Rosie Anderson,
Paula Arnold
Timeline
Objective
1
1
2
Schedule & update meetings, provide agendas and
minutes to committee per committee chairs
**to be updated with committee’s 2017 goals**
Quarterly or as requested
Goal–Support Board Development & Governance
Initiatives
Objective
Chairs: Kevin Lee,
Mark Jones
Timeline
Conduct new board member orientation
Address bylaw revisions – present to Board
Jan
As needed
2017 Proposed Work Plan
ED
ED
ED
ED
ED
Updates in blue
Responsible Person(s)/Resources
Needed/Progress
ED
Board/Executive Committee/ED
Board/Executive Committee/ED
Board/Executive Committee/ED
ED
Board/Executive Committee/ED
Executive Committee/ED
ED
CP Committee
ED
Board/Executive Committee/ED
ED
Updates in blue
Responsible Person(s)/Resources
Needed/Progress
ED
Updates in blue
Responsible Person(s)/Resources
Needed/Progress
Committee
Committee
3
4
Create annual report
Review Honor Guard documents
Goal–Support
Committee
Objective
1
1
Community
Paramedic
Advisory
2
3
4
1
2
3
4
Committee/ED
Committee/Executive Committee
Chair: Susan Long
Updates in blue
Timeline
Schedule & update meetings, provide agendas and
minutes to committee per committee chair
**to be updated with committee’s 2017 goals**
Quarterly or as requested
Responsible Person(s)/Resources
Needed/Progress
ED
Goal–Support Community Paramedic Operations
Group
Objective
Chair: Dr. Peter Tanghe
Updates in blue
Timeline
Schedule & update meetings, provide agendas and
minutes to committee per committee chair
**to be updated with committee’s 2017 goals**
Quarterly
Responsible Person(s)/Resources
Needed/Progress
ED
Goal–Support EMS Educator’s Committee
Chairs: Patti McCauley,
Michele Schirmers
Timeline
Objective
1
Q1-Q2
As needed
Schedule & update meetings, provide agendas and
minutes to committee per committee chairs
Support Rural EMS Sustainability Committee’s
education goal
Create distance education
Share educational opportunities
Quarterly
Responsible Person(s)/Resources
Needed/Progress
ED
June
Committee
Q1-Q2
Ongoing
Sub-Committee
Sub-Committee
Goal – Support EMS Honor Guard Initiatives
Objective
Timeline
Increase membership
Maintain/increase financial stability
Attend Arrowhead Conference
Attend Long Hot Summer Conference
Ongoing
Ongoing
January
March
2017 Proposed Work Plan
Updates in blue
Updates in blue
Responsible Person(s)/Resources
Needed/Progress
HG
HG
HG
HG
5
6
7
8
9
10
1
Attend Stars of Life
Attend TLC
Attend Trauma Tactics
Coordinate Annual Ride & Dance
Assist with marketing, promoting
Assist with website
March
April
October
May
Ongoing
As requested
HG
HG
HG
HG
ED
ED
Goal – Support Legislative Initiatives
Updates in blue
Objective
Chair: Gordy Vosberg
Legislative Consultant:
Buck McAlpin
Timeline
Actively lobby initiatives:
2017
Responsible Person(s)/Resources
Needed/Progress
Committee
2017
Committee
2017
Committee




2
Support lobbying efforts of other agencies relating
to:







3
5% Medicaid rate increase expanded
statewide
Expand Inter-Governmental Transfers to all
Government Ambulance Services
MNCare 2% tax repeal for ambulance
EMS Licensure Compact (Replica)
EMSRB Funding and Technical Bill(s)
Protected Class Transport /NEMT technical
changes
Technical fix to Community EMT
Ambulance rural sustainability to include
Cooper/Sams funding
Regional EMS Program Funding
PTSD-Presumptive eligibility
Patient Assisted Medication Administration
Protection
Monitor, and respond as directed by the Legislative
Committee co-chairs and/or the Executive
Committee, the following:
2017 Proposed Work Plan





4
No-fault Auto Reform
Opioid funding efforts
Epinephrine efforts
Funding for personnel protective clothing
And such other legislative and regulatory
activity that may be of interest to or affect
the interests of the MAA and its members.
Other legislative & regulatory activity as deemed
appropriate by the MAA and its members
Weekly member calls
Update members only legislative section of website
Ongoing
Committee
March
Quarterly
Committee
Chair/consultant/ED
Goal–Support Membership Committee
Objective
Chair: John Fox
Timeline
Follow up with non-renewals
Target 5 to 10 larger services that are nonmembers to become MAA members.
Increase membership
Set additional goals
Ongoing
Q2-3
Updates in blue
Responsible Person(s)/Resources
Needed/Progress
Committee/ED/Office Manager
Committee
Q1
Q1
Committee
Committee
Goal – Support Rural Sustainability Initiatives
Objective
Chair: Mike Schultz
Timeline
Quarterly
2
3
4
5
6
Schedule & update meetings, provide agendas and
minutes to committee per committee chair
Collaborate with MDH, ORH
Monitor work plan goal 1; leadership
Monitor work plan goal 2; mentor program
Monitor work plan goal 3; resources
Monitor work plan goal 4; community awareness
Updates in blue
Responsible Person(s)/Resources
Needed/Progress
ED
7
8
9
10
Monitor work plan goal 5; education
Monitor work plan goal 6; funding
Monitor work plan goal 7; medical direction
Create report of findings
5
6
1
2
3
4
1
2017 Proposed Work Plan
Ongoing
Quarterly (July timeline)
Quarterly (July 2018 timeline)
Quarterly (July timeline)
Quarterly (timeline December
2016)
Quarterly (June timeline)
Quarterly (December timeline)
Quarterly
December
Committee
Committee
Committee
Committee
Committee
Committee
Committee
Committee
Committee
1
2
3
4
5
6
1
2
3
4
5
6
7
8
1
2
3
4
5
Goal – Support Wellness & Suicide Prevention
Committee
Objective
Chair: Steve Carlson
Updates in blue
Timeline
Schedule & update meetings, provide agendas and
minutes to committee per committee chair
Continue suicide research project
Collaborate with AAA and MDH
Add and manage resources page on MAA website
Collaborate with MAA Committees
Pilot suicide prevention program
Quarterly
Responsible Person(s)/Resources
Needed/Progress
ED
2017
2017
Quarterly
Ongoing
Q1
Sub-committee
Committee
ED
Committee
Chair/ED
Goal -Coordinate Stars of Life
Objective
Timeline
Coordinate with AAA
Communicate to membership
Solicit sponsorships
Distribute marketing materials
Coordinate venue & catering
Coordinate Stars, guests
Develop event program with Stars info, sponsors
Event follow up and thank you notes
2016-2017
Ongoing
Q1
Q1
Q1
Q1
Q1
Q2
Responsible Person(s)/Resources
Needed/Progress
Legislative Consultant/ED
ED
ED
ED
ED
Legislative Consultant/ED
ED
Legislative Consultant/ED
Goal – Coordinate Statewide Mentor Program
Objective
Timeline
Connect with all pilot program mentors & mentees
Update Mentor Program documents
Collaborate with regions
Develop work plan for state wide roll out
Create resource library on website
Q1
Q2
Q2-Q3
Q2
Q3
2017 Proposed Work Plan
Updates in blue
Responsible Person(s)/Resources
Needed/Progress
ED
ED
Rural EMS Sustainability Committee
Rural EMS Sustainability Committee/ED
ED
1
1
2
3
4
5
6
8
9
10
1
2
Goal – Oversee TLC with Hybrid DOT course
Co-chairs: Patti McCauley,
Michele Schirmers
Updates in blue
Objective
Timeline
Oversee meetings, minutes, work plan & surveys
Actively market via email, social media, mailing lists
Coordinate DOT
Monitor and update website registrations
Arrange committee, speaker & sponsor travel
logistics
Coordinate Educator of the Year
Coordinate catering and networking event details
Attend/oversee event
Survey & Evaluate
Secure 2018 location/contract
Create 2018 budget
Create 2018 registration site
Solicit and secure 2018 speakers & sponsors
Create 2018 marketing materials
Actively market via email, social media, mailing lists
Monthly
Q1-Q2
Q1-Q2
Q1-Q2
Q1
Responsible Person(s)/Resources
Needed/Progress
Co-chairs
ED/Sub-Committee/Committee
Sub-Committee
ED
ED/Committee
Q1
March
April
Post Conference
Q2
Q2
Q3
Q2-Q3
Q2-Q3
Q3-Q4
Sub-Committee
ED
ED/Committee
Co-chairs/Committee
ED (Committee location decision)
ED (Committee approval)
ED (Committee approval)
ED/Sub-Committees
ED/Sub-Committee/Committee
ED/Sub-Committee/Committee
Goal – Coordinate CP Conference
Objective
Chair: Susan Long
Timeline
Secure location/contract
Create budget
Partner with Hennepin Tech for registration
Create & distribute sponsor/vendor packet
Select speakers
Create & distribute marketing materials
Communicate with speakers, attendees, vendors
Determine catering options & requirements
Finalize logistics
Q1
Q1
Q1
Q2
Q2
Q2
Q3
Q3
Q4
Updates in blue
Responsible Person(s)/Resources
Needed/Progress
ED
ED/Committee Chair
ED
Sub-Committee
Sub-Committee
Committee
Committee
Sub-Committee
Committee
Goal – Coordinate 2018 Leadership Conference
Objective
Partners: PAAW, AAA
Timeline
Finalize budget- present to Board
Secure location/contract
Q1
Q1
2017 Proposed Work Plan
Updates in blue
Responsible Person(s)/Resources
Needed/Progress
Executive Committee/ED/Partners
ED/Partners
3
4
5
6
7
8
9
10
11
12
Identify speakers
Create marketing materials
Create & distribute vendor packets
Create sub-committees
Select speakers
Review catering options & requirements
Communicate with speakers, attendees, vendors
Finalize travel arrangements
Finalize exhibitor details
Survey & Evaluate
2017 Proposed Work Plan
Q1
Q2
Q2
Q2
Q2
Q3
Q3
Q4
Q4
Post Conference
ED/Partners
ED/Partners
ED/Partners
ED/Partners
ED/Partners
ED/Partners
ED/Partners
ED/Partners
ED/Partners
Committee