Payroll Training
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Central Freight Lines, Inc.
Payroll Training
Central Freight Lines has established corporate Policies & Procedures that must be
followed for Time Clock and Payroll information.
This document/presentation provides an overview of how to utilize existing tools for
communication between the terminals and corporate Payroll.
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Central Freight Lines, Inc.
Payroll Training
When hiring new employees or transferring current employees to new positions the
terminals should communicate the information as soon as possible to the Payroll
department in Waco to avoid delays in getting pay checks for employees and to properly
have labor distributed to the appropriate department.
When notified of new hires or position changes, Payroll enters the data into the Kronos
Timekeeper System. This information is downloaded to the time clocks along with
calculated total hours.
Payroll has a form that has been in use at Central for several years - F-514. This form is
now available as an e-mail form on the corporate mainframe TAO Mail System.
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Central Freight Lines, Inc.
Payroll Training
To access the F-514 form, first log on to CICS and from the Main Menu, tab to the
EMAIL option, type X and press <Enter>.
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Central Freight Lines, Inc.
Payroll Training
In the TAO Mail System there are options for creating mail messages, reading the mail,
etc. The 4th option available is B - Bulletin Boards.
Select this option by typing B in the option field and pressing <Enter>
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Central Freight Lines, Inc.
Payroll Training
Bulletin Boards have been established for many departments and allow standard
communication formats for many of the forms used at Central.
To select the Payroll Forms, tab to that line on the screen, type L and press <Enter>.
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Central Freight Lines, Inc.
Payroll Training
The only Payroll form available at this time is Time Clock Add/Change F-514
To select this form for e-mail, type U (Use Form) and press <Enter>.
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Central Freight Lines, Inc.
Payroll Training
To complete the form, tab to the fields and type the requested information:
Effective Date : Effective date of change or start date for new employee
SSN
: Social Security Number
Name : Employee Name (Last Name, First Name, Middle Initial)
New Employee or Change : Enter an X in the appropriate field
Division Code : Type an X by the correct division
Dept. Code
: Enter the default department code
10000
- Line
20000
- P&D
30000
- Billing
40010
- Dock (Inbound)
40020
- Dock (Outbound)
50000
- Terminal
Job Title
: Enter the job title
Supervisor Code: 3 character supervisor code
Status Code
: Enter an X in the appropriate field
F - Full Time P - Part Time N - Part Time No Benefits
S - Supplemental T - Temporary
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Central Freight Lines, Inc.
Payroll Training
Provide the remaining employee information:
Cost Center
: Type the cost center (5 + terminal number)
Class Code
: Type the Class Code (a detailed explanation will follow )
Punch for Lunch: Type an X to indicate either Yes or No
Automatic Lunch
Deduction
: Select either Yes or No by typing X
Schedule Code : Enter the appropriate schedule code (detailed list will
follow)
Minutes for Lunch: Select either 30 minutes or 60 minutes
Home Clock # : Enter the clock number where this employee will punch in
Upon completion, press PF4 to send the e-mail to the Payroll department.
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Central Freight Lines, Inc.
Payroll Training
If there are employees in this job and on the same schedule the information can be
obtained by using the Kronos TimeKeeper System.
First, find an employee that meets the criteria.
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Central Freight Lines, Inc.
Payroll Training
Select the employee to review detail time records. Press PF14 to view that employee’s
default settings.
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Central Freight Lines, Inc.
Payroll Training
Using the defaults most information can be copied to the F-514 form. We will look in
more detail at the Class Codes and Schedules.
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Central Freight Lines, Inc.
Payroll Training
Above are the currently defined Pay Rules & Policies / Class Codes that have been
established for the Kronos TimeKeeper System.
The Pay Rules & Policies / Class Codes control overtime eligibility, lunch deduction
rules, and rounding time within the schedules. These have been set up for three groups of
employees: those eligible for overtime for all hours over 40 per week; those eligible for
for overtime for all hours over 8 per day (California only); and those eligible for overtime
for hours over 50 per week.
These pay rules will be discussed over the next few pages in detail.
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Central Freight Lines, Inc.
Payroll Training
For those employees eligible for overtime over 40 hours per week, Class Code 01 is an
option.
This Class Code will round the punches to the start and end times if the punch is within
10 minutes of the scheduled hours for the employee.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time.
If the employee punches out within 10 minutes after the scheduled end time, the system
will round back to the scheduled time.
If the in or out punches are more than 10 minutes before or after scheduled times, then
actual punch time is used to calculate hours worked.
Lunch will round to 1 hour unless more than 1 hour has elapsed between the clock out
and clock in. If the punch time is more than 1 hour, punch time is used to calculate
lunch. If the punch time is less than 1 hour, the system will automatically round up to 1
hour for lunch.
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Central Freight Lines, Inc.
Payroll Training
Another option for those eligible for overtime over 40 hours per week is Class Code 03.
This Class Code will round the punches to the start and end times if the punch is within
10 minutes of the scheduled hours for the employee.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time.
If the employee punches out within 10 minutes after the scheduled end time, the system
will round back to the scheduled time.
If the in or out punches are more than 10 minutes before or after scheduled times, then
actual punch time is used to calculate hours worked.
The employee does not punch for lunch with this Class Code. One hour is automatically
deducted from total time for lunch.
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Central Freight Lines, Inc.
Payroll Training
Another option for overtime eligible over 40 hours per week is Class Code 06.
This Class Code will round the punches to the start and end times if the punch is within
10 minutes of the scheduled hours for the employee.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time.
If the employee punches out within 10 minutes after the scheduled end time, the system
will round back to the scheduled time.
If the in or out punches are more than 10 minutes before or after scheduled times, then
actual punch time is used to calculate hours worked.
Lunch will round to 1/2 hour unless more than 1/2 hour has elapsed between the clock
out and clock in. If the punch time is more than 1/2 hour, punch time is used to calculate
lunch. If the punch time is less than 1/2 hour, the system will automatically round up to
1/2 hour for lunch.
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Central Freight Lines, Inc.
Payroll Training
Class Code 10 will round the punches to the start time if the punch is within 10 minutes
of the scheduled start for the employee.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time. If the in
punch is more than 10 minutes before scheduled time, then actual punch time is used to
calculate hours worked.
Out punches are minute-to-minute, i.e. time worked is calculated using actual out punch
with no rounding.
Lunch will round to 1/2 hour unless more than 1/2 hour has elapsed between the clock
out and clock in. If the punch time is more than 1/2 hour, punch time is used to calculate
lunch. If the punch time is less than 1/2 hour, the system will automatically round up to
1/2 hour for lunch.
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Central Freight Lines, Inc.
Payroll Training
Class Code 11 will round the punches to the start time if the punch is within 10 minutes
of the scheduled start for the employee.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time. If the in
punch is more than 10 minutes before scheduled time, then actual punch time is used to
calculate hours worked.
Out punches are minute-to-minute, i.e. time worked is calculated using actual out punch
with no rounding.
Lunch will round to 1 hour unless more than 1 hour has elapsed between the clock out
and clock in. If the punch time is more than 1 hour, punch time is used to calculate
lunch. If the punch time is less than 1 hour, the system will automatically round up to 1
hour for lunch.
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Central Freight Lines, Inc.
Payroll Training
Class Code 12 will round the punches to the start time if the punch is within 10 minutes
of the scheduled start for the employee.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time. If the in
punch is more than 10 minutes before scheduled time, then actual punch time is used to
calculate hours worked.
Out punches are minute-to-minute, i.e. time worked is calculated using actual out punch
with no rounding.
No lunch is calculated for Class Code 12 unless punched.
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Central Freight Lines, Inc.
Payroll Training
Class Code 13 will round the punches to the start time if the punch is within 10 minutes
of the scheduled start for the employee.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time. If the in
punch is more than 10 minutes before scheduled time, then actual punch time is used to
calculate hours worked.
Out punches are minute-to-minute, i.e. time worked is calculated using actual out punch
with no rounding.
1/2 hour is automatically deducted for lunch.
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Central Freight Lines, Inc.
Payroll Training
Class Code 14 is typically used for temporary outside employees.
All time calculations are from the minute punched in to the minute punched out.
No lunch deductions will be made for this Class Code unless punched.
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Central Freight Lines, Inc.
Payroll Training
This Class Code will round the punches to the start time if the punch is within 10 minutes
of the scheduled start for the employee.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time. If the in
punch is more than 10 minutes before scheduled time, then actual punch time is used to
calculate hours worked.
Out punches are minute-to-minute, i.e. time worked is calculated using actual out punch
with no rounding.
1/2 hour is automatically deducted for lunch but only after having worked 1/2 hour.
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Central Freight Lines, Inc.
Payroll Training
For those employees eligible for overtime over 8 hours per day, Class Code 20 is an
option. These Class Codes (Over 8 hrs/day) apply to California only.
This Class Code will round the punches to the start and end times if the punch is within
10 minutes of the scheduled hours for the employee.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time.
If the employee punches out within 10 minutes after the scheduled end time, the system
will round back to the scheduled time.
If the in or out punches are more than 10 minutes before or after scheduled times, then
actual punch time is used to calculate hours worked.
Lunch will round to 1 hour unless more than 1 hour has elapsed between the clock out
and clock in. If the punch time is more than 1 hour, punch time is used to calculate
lunch. If the punch time is less than 1 hour, the system will automatically round up to 1
hour for lunch.
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Central Freight Lines, Inc.
Payroll Training
Class Code 21 is the same as 20 except that lunch is 1/2 hour instead of 1 hour. These
Class Codes (Over 8 hrs/day) apply to California only.
This Class Code will round the punches to the start and end times if the punch is within
10 minutes of the scheduled hours for the employee.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time.
If the employee punches out within 10 minutes after the scheduled end time, the system
will round back to the scheduled time.
If the in or out punches are more than 10 minutes before or after scheduled times, then
actual punch time is used to calculate hours worked.
Lunch will round to 1/2 hour unless more than 1/2 hour has elapsed between the clock
out and clock in. If the punch time is more than 1/2 hour, punch time is used to calculate
lunch. If the punch time is less than 1/2 hour, the system will automatically round up to
1/2 hour for lunch.
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Central Freight Lines, Inc.
Payroll Training
Class Code 22 will round the punches to the start time if the punch is within 10 minutes
of the scheduled start for the employee. As with Class Codes 20 and 21, this is valid only
for California employees.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time. If the in
punch is more than 10 minutes before scheduled time, then actual punch time is used to
calculate hours worked.
Out punches are minute-to-minute, i.e. time worked is calculated using actual out punch
with no rounding.
Lunch will round to 1 hour unless more than 1 hour has elapsed between the clock out
and clock in. If the punch time is more than 1 hour, punch time is used to calculate
lunch. If the punch time is less than 1 hour, the system will automatically round up to 1
hour for lunch.
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Central Freight Lines, Inc.
Payroll Training
Class Code 23 will round the punches to the start time if the punch is within 10 minutes
of the scheduled start for the employee. This is valid only for California employees.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time. If the in
punch is more than 10 minutes before scheduled time, then actual punch time is used to
calculate hours worked.
Out punches are minute-to-minute, i.e. time worked is calculated using actual out punch
with no rounding.
Lunch will round to 1/2 hour unless more than 1/2 hour has elapsed between the clock
out and clock in. If the punch time is more than 1/2 hour, punch time is used to calculate
lunch. If the punch time is less than 1/2 hour, the system will automatically round up to
1/2 hour for lunch.
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Central Freight Lines, Inc.
Payroll Training
Class Code 24 will round the punches to the start time if the punch is within 10 minutes
of the scheduled start for the employee. This Class Code is valid only for California
employees.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time. If the in
punch is more than 10 minutes before scheduled time, then actual punch time is used to
calculate hours worked.
Out punches are minute-to-minute, i.e. time worked is calculated using actual out punch
with no rounding.
No lunch is calculated for Class Code 24 unless punched.
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Central Freight Lines, Inc.
Payroll Training
This Class Code will round the punches to the start time if the punch is within 10 minutes
of the scheduled start for the employee. This Class Code is valid only for California
employees.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time. If the in
punch is more than 10 minutes before scheduled time, then actual punch time is used to
calculate hours worked.
Out punches are minute-to-minute, i.e. time worked is calculated using actual out punch
with no rounding.
1/2 hour is automatically deducted for lunch but only after having worked 7 hours.
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Central Freight Lines, Inc.
Payroll Training
Class Code 02 will round the punches to the start time if the punch is within 10 minutes
of the scheduled start for the employee. This Class Code is valid for those employees
that are eligible for overtime after 50 hours per week.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time. If the in
punch is more than 10 minutes before scheduled time, then actual punch time is used to
calculate hours worked.
Out punches are minute-to-minute, i.e. time worked is calculated using actual out punch
with no rounding.
1/2 hour is automatically deducted for lunch but only after having worked 7 hours.
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Central Freight Lines, Inc.
Payroll Training
Class Code 04 will round the punches to the start time if the punch is within 10 minutes
of the scheduled start for the employee. This Class Code is valid for those employees
that are eligible for overtime after 50 hours per week.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time. If the in
punch is more than 10 minutes before scheduled time, then actual punch time is used to
calculate hours worked.
Out punches are minute-to-minute, i.e. time worked is calculated using actual out punch
with no rounding.
1 hour is automatically deducted for lunch but only after having worked 7 hours.
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Central Freight Lines, Inc.
Payroll Training
Another option for overtime eligible over 50 hours per week is Class Code 07.
This Class Code will round the punches to the start and end times if the punch is within
10 minutes of the scheduled hours for the employee.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time.
If the employee punches out within 10 minutes after the scheduled end time, the system
will round back to the scheduled time.
If the in or out punches are more than 10 minutes before or after scheduled times, then
actual punch time is used to calculate hours worked.
Lunch will round to 1/2 hour unless more than 1/2 hour has elapsed between the clock
out and clock in. If the punch time is more than 1/2 hour, punch time is used to calculate
lunch. If the punch time is less than 1/2 hour, the system will automatically round up to
1/2 hour for lunch.
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Central Freight Lines, Inc.
Payroll Training
Class Code 12 will round the punches to the start time if the punch is within 10 minutes
of the scheduled start for the employee.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time. If the in
punch is more than 10 minutes before scheduled time, then actual punch time is used to
calculate hours worked.
Out punches are minute-to-minute, i.e. time worked is calculated using actual out punch
with no rounding.
No lunch is calculated for Class Code 08 unless punched.
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Central Freight Lines, Inc.
Payroll Training
Class Code 09 will round the punches to the start time if the punch is within 10 minutes
of the scheduled start for the employee.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time. If the in
punch is more than 10 minutes before scheduled time, then actual punch time is used to
calculate hours worked.
Out punches are minute-to-minute, i.e. time worked is calculated using actual out punch
with no rounding.
Lunch will round to 1/2 hour unless more than 1/2 hour has elapsed between the clock
out and clock in. If the punch time is more than 1/2 hour, punch time is used to calculate
lunch. If the punch time is less than 1/2 hour, the system will automatically round up to
1/2 hour for lunch.
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Central Freight Lines, Inc.
Payroll Training
This Class Code will round the punches to the start time if the punch is within 10 minutes
of the scheduled start for the employee.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time. If the in
punch is more than 10 minutes before scheduled time, then actual punch time is used to
calculate hours worked.
Out punches are minute-to-minute, i.e. time worked is calculated using actual out punch
with no rounding.
1/2 hour is automatically deducted for lunch but only after having worked 1/2 hour.
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Central Freight Lines, Inc.
Payroll Training
Another option for overtime eligible over 40 hours per week is Class Code 17.
This Class Code will round the punches to the start and end times if the punch is within
10 minutes of the scheduled hours for the employee.
If the employee punches in within 10 minutes before his/her scheduled starting time, the
Kronos TimeKeeper system will round forward to the scheduled start time.
If the employee punches out within 10 minutes after the scheduled end time, the system
will round back to the scheduled time.
If the in or out punches are more than 10 minutes before or after scheduled times, then
actual punch time is used to calculate hours worked.
Lunch will round to 1 hour unless more than 1 hour has elapsed between the clock out
and clock in. If the punch time is more than 1 hour, punch time is used to calculate
lunch. If the punch time is less than 1 hour, the system will automatically round up to 1
hour for lunch.
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Central Freight Lines, Inc.
Payroll Training
When an employee scans their badge time is automatically logged to the default
department set up in Kronos. When moving to another department, the employee should
press the appropriate F key and scan their card for time to automatically be logged to new
department.
Example:
We have a Driver / Loader that begins work at 6:00 am on the Inbound Dock. Scanning
the employee badge will clock him or her in for department 40010.
This employee then is ready to begin his/her route at 9:00 am. That employee would
press F4 on the clock and scan the their badge. This takes the employee out of Inbound
Dock and begins tracking time under P & D.
If on returning to the terminal the driver goes to outbound dock, they should press F6 and
scan their badge.
Finally, when leaving for the day, scan the badge to get off the clock.
Remember - The more accurate the employee punches are, the less maintenance
must be done following each shift.
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Central Freight Lines, Inc.
Payroll Training