National Network of Parent Carer Forums
‘Our Strength Is Our Shared Experience’
NNPCF Representation Feedback Form Completion
1. Detail
Form Title:
Form Reference:
Version:
Date:
Author:
Name:
NNPCF Representation Feedback Form
NNPCF001
1.0
11 January 2013
NNPCF Proforma Feedback Form FINAL.DOC
Audience:
This document and associated form should be read and understood by all NNPCF
representations likely to attend meetings on behalf of the NNPCF and who are
requested to provide formal feedback.
2. Purpose
The NNPCF Representation Feedback Form is designed to record the activities of
NNPCF members and identify any subsequent actions that are a consequence of the
activity.
The form MUST be completed after any MMPCF member has attended any formal
meeting where they are representing the NNPCF. Once completed the form will be
made available to all members of the NNPCF Steering Group for review and action
where appropriate.
The form must be completed within 1 week of the meeting. This is to ensure any
actions can be picked up or any relevant information can be circulated.
3. Completing the form
Under normal circumstances two representatives will attend a meeting. The
designated lead person short be responsible for completing this form, however is
should be review (where possible) by the other member.
Item
1
2
Name
Name of Meeting
Purpose of Meeting
Description
The name of the meeting can usually be found on
the invitation to attend or at the top of the
agenda.
The purpose of the meeting may be documented
Page 1 of 4
3
Date
4
Venue
5
Attendees
6
Background
7
Key Issues arising
8
Key issues from our
areas reported to the
meeting
9
Meeting outcomes /
decision
10
Actions agreed by
representatives(s)
11
12
Further information
available: (e.g.
presentations / TOR /
links to minutes etc)
Further input required
from NNPCF?
Yes / No (Please specify)
Confidential Information
for Steering Group
13
Signed / Date
14
Signed / Date
15
NNPCF Representatives
from the following forums
along with the name of the meeting. This is
important as it provides an understanding of why
NNPCF are attending the meeting and what
NNPCF want to achieve from it.
Capture the date and times of the meeting. This
is important so that future attendees of similar
meeting will understand how long they might
take.
The venue and geographical location should be
recorded, this provides information for travel
purposes and future planning.
For smaller meetings is may be possible to
record all of those attending, alternatively a
separate attendance list or list of organisations
represented will be sufficient.
A summary of the background behind the
meeting, this is an extension of the purpose but
clarifies some of matters that have been
discussed.
Record what the key issues that were identified
from the meeting and their potential implications
to NNPCF.
Where appropriate document what was reported
to the meeting and the areas that might have
raised those issues. This will be used to
demonstrate that local forums views are being
identified and raised on their behalf.
What was the result of the meeting? Document
the items that were agreed or decisions made. If
relevant any balance of votes, concurrence or
dissention should be noted.
Where NNPCF representatives have been
involved in any agreements, please record them
as separate items.
Identify as necessary any supporting
documentation associated with the meeting. If
possible this should be provided in electronic
form and circulated with the completed form.
Document what actions (if any) need to be taken
by NNPCF, if possible timescales should be
identified to support any necessary planning.
NNPCF is by it’s nature an open organisation.
However some meetings that are attended
identify or raise confidential or embargoed
information. Please show anything of a sensitive
nature here allow other members to be aware of
them but know that the detail should be kept
confidential.
The form should be signed and dated by the lead
NNPCF representative.
Once read and agreed the form should be signed
and dated by the second NNPCF representative.
Note the forums from which the representatives
are from.
Page 2 of 4
4. The Form
Name of Meeting:
Purpose of Meeting:
Date:
Venue:
Attendees:
Background:
Key issues arising:
Key issues from our area (s) reported to this meeting:
Meeting outcomes / decision:
Page 3 of 4
Actions agreed by representative(s):
Further information available: (e.g. presentations /
TOR / links to minutes etc)
Further input required from NNPCF?
Yes / No (Please specify)
Confidential Information for Steering Group
Signed………………………….. Date………………
Signed………………………….. Date………………
NNPCF Representatives from the following forums
Page 4 of 4