Game Scheduling
Orientation
Timeline
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December 8 team registration closes
December 8-13 conferences set
December 14 game scheduling begins
Final schedules input into NCJLA site
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Boys by Jan. 22
Girls by Jan. 26
Timeline
● Why wait until December 14 to begin?
● Need to schedule conference games first, conferences might
change up through Dec. 13.
● Providing neutral format, so every club arrives on the 14th with
the same advantage to build good schedules.
Meeting Locations
WEST Meeting location:
Town School - Cafeteria
2750 Jackson Street
San Francisco
Boys (10:00 AM - 12:30 PM)
In conference
10:00 AM - 11:30 AM
Out of Conference
11:30 AM - 12:30 PM
Girls (1:30 PM - 4:00 PM)
In conference
1:30 PM - 3:00 PM
Out of Conference
3:00 PM – 4:00 PM
EAST Meeting location:
Head-Royce School - Cafeteria
4315 Lincoln Avenue
Oakland
Conference game scheduling only
for the first 1.5 hours.
Out-of-conference scheduling cannot
start before 11:30am or 3pm.
West Meeting Clubs
Central Marin
Coyotes Lacrosse Club
Firehawks
Fremont Lacrosse
Mendocino
Menlo Atherton
Monterey Tribe
Napa
Novato
Petaluma
Rancho Cotati
Ross Valley
San Francisco Riptide
San Jose Extreme Girls
San Jose Vipers
Santa Cruz
Santa Rosa
South Valley Chiefs
Southern Marin
Stuart Hall
Tomahawks
Town School
West Valley Red Hawks
Wildcats
East Meeting Clubs
Alameda Attack
Berkeley Lacrosse Club
Chico Rebels
Davis Lacrosse
Association
Diablo Scorpion
El Dorado Hills
Elk Grove
Fair Oaks Lacrosse
Folsom
Gold Country
Granite Bay
Head-Royce School
Lamorinda
Livermore
Oakland
Pleasant Grove
Pleasanton
Pleasanton Pride Girls
Red Bluff Youth Lacrosse
Redding Lacrosse
Sacramento
San Ramon Raptors
Sierra Foothills
Skyline Lacrosse Club
Stockton
Walnut Creek
Woodcreek
Yuba City
What to Expect
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Large lively social gathering
Move around a lot and talk to
many people
Have a great time
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Schedulers collaboratively
working to accomplish the
same goals
Complete your conference
schedule, at best.
Good result would be ~6070% of teams’ schedules
complete.
Meeting Format
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Arrive 15 minutes early to check in and get settled.
Conferences will be listed on the wall.
WiFi is available at both locations.
First hour and a half is reserved for conference
scheduling only.
● Schedulers for both girls & boys programs must only
work on their schedules during the designated times.
● Boys game schedulers should vacate the room by 1PM
at the latest, to allow girls game schedulers to arrive.
Things to bring - Summary
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NCJLA Game Scheduling Appendix & Info Sheets
Home field availability dates & times
“Blackout” dates by team
Conference opponents for each team in your club
Non-conference teams in your division
List of clubs that you should travel to this season.*
Scheduling goals for your organization
Wear clothing sporting team logos to make yourself visible
Any materials you need specific to your scheduling needs.
Things to Bring - NCJLA Scheduling
Appendix
Contains the following information:
Opening weekend per division
League blackout dates
Last weekend regular season play per division
Playoff dates per division
Scheduling requirements per division, # games
etc…
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Game Scheduling Appendix
Download from NCJLA website, review in advance of the meeting, and bring with you.
Game Scheduling Info Sheets
• Summarizes this presentation in short
handout form.
• Available on NCJLA website.
• Provides detailed instructions and important
web links.
• Includes minimum & maximum time blocks
for games.
Time Blocks for Game Scheduling
Boys
HS – 1 hr 40 min
U15 – 1 hr 30 min
U13 – 1 hr 30 min
U11 – 1 hr 15 min
U9 – 1 hr
Girls
HS – 1 hr 30 min
U15 – 1 hr 15min
U13 – 1 hr 15min
U11 – 1 hr
U9 – 1 hr
Officials Considerations
Boys and Girls Officials Considerations:
• Games must be stacked back to back, without any additional time in
between games.
• Keep boys blocks separate from girls blocks, not intermingled.
• Schedule in blocks of youth vs. high school, best to schedule in blocks
of teams close in age level.
• For example, schedule BU11A, then BU13B, then your GU15A
round robin.
• Don’t schedule U9 games (no officials) in between older teams’ games.
Girls Umpire Considerations:
• Girls games must be scheduled in a blocked fashion, not necessarily
round robins BUT multiple games at each site.
Things to Bring - Home field info
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Dates and times fields are available
Designate time blocks for girls and boys
programs (e.g., Boys from 8AM-12PM, Girls
from 12:30PM-5PM)
Consider the weather and the type of field you
have when locking in host dates.
Do not schedule a game if you do not have a
field reserved!
Things to Bring - Team Blackout Date
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Spring Break (try to not blackout both weekends of
spring break, just one)
School trips/Events (Plays/musicals, grade specific
field trips, proms/dances, etc…)
Group events
Coaches’ availability
Discuss in advance with coaches and team
managers!
Things to Bring - Scheduling Goals
Questions to consider:
Do U9 Boys only want to play Saturdays?
Does your girls U13A team want to save tough
matchups before or after Spring Break?
Do you owe any other clubs a travel trip?
How many games do your coaches want for
their teams?
What is the furthest this team is willing to
travel?
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Prepare a Plan that works for you
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Some schedulers use Excel worksheets
Some schedulers print calendars
Some use a separate sheet of paper for
each home game
Some use a separate sheet for each team,
with available dates as blanks to be filled in.
As simple as calendar pages
With blackout
dates entered.
Or more complex spreadsheets
This example
is a google
doc that
multiple
schedulers
can access.
You must have a plan!
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There is no one “right” way to do this.
All of the previous plans are great.
Use a system most familiar to you as a
scheduler.
Talk with a experienced schedulers for ideas
and tips.