Institutional Repositories
and Self-Archiving
Crisis? What Crisis?
Bill Hubbard
SHERPA Project Manager
University of Nottingham
repositories and e-prints . . .





research material
available on the web
open access
cross-searchable
institutionally based
‘e-prints’
 ‘e-prints’ are electronic versions of research papers
and other similar output
 ‘pre-prints’ (pre-referred papers)
 ‘post-prints’ (post-refereed papers)
 other material
– conference papers, book chapters, reports, etc.
 key is subject’s quality control
– particularly peer review
archives in use - e-print
ePrint
A pre-referred working
paper, or a post-referred
piece accepted for
publication.
These are termed preprints and post-prints.
This is normally a journal
article, but could be other
research findings - a
conference paper, etc
archives in use - metadata
“metadata”
name ______________
title _______________
keywords ___________
etc . . . . _____________
archives in use - collection
e-print
archive
or
repository
archives in use - world-wide
world-wide institutional
and subject-based
e-print repositories
archives in use - harvesting
metadata harvesting
by
Service Providers
archives in use - searching
?
researcher
archives in use - finding e-prints
researcher
why use OAI repositories




dissemination of research
impact of research
access to research
easy integration with current practice
publication & deposition
publication & deposition
Author writes paper
publication & deposition
Author writes paper
Submits to journal
publication & deposition
Author writes paper
Submits to journal
Deposits in e-print
repository
publication & deposition
Author writes paper
Submits to journal
Paper refereed
Deposits in e-print
repository
publication & deposition
Author writes paper
Submits to journal
Paper refereed
Revised by author
Deposits in e-print
repository
publication & deposition
Author writes paper
Submits to journal
Deposits in e-print
repository
Paper refereed
Revised by author
Author submits final version
publication & deposition
Author writes paper
Submits to journal
Deposits in e-print
repository
Paper refereed
Revised by author
Author submits final version
publication & deposition
Author writes paper
Deposits in e-print
repository
Submits to journal
Paper refereed
Revised by author
Author submits final version
Published in journal
benefits for the researcher
 wide dissemination
– papers more visible
– cited more




rapid dissemination
ease of access
cross-searchable
value added services
– hit counts on papers
– personalised publications lists
– citation analyses
successful archives
 arXiv - http://www.arxiv.org/
–
–
–
–
Set up 1991 at Los Alamos
Now based at: Cornell University
Covers: Physics, Mathematics, Computer Science
Contents: 250,000 papers (pre-prints and post-prints)
 other archives:
– CogPrints - Cognitive Science
– RePec - Economics working papers
 centralised subject-based archives
why “institutional”?
 institutions have centralised resources:
– to subsidise repository start up
– to support repositories with technical / organisational
infrastructures
– to deal effectively with preservation issues over the long term
 institutions get benefits:
– raising profile and prestige of institution
– managing institutional information assets
– encourages an institutional identity in intellectual output
SHERPA  development partners
– Nottingham (lead), Leeds, Sheffield, York, Edinburgh,
Glasgow, Oxford, British Library and AHDS
 associate partner institutions
– Birkbeck College, Birmingham, Bristol, Cambridge, Durham,
Imperial College, Kings College, Newcastle, Royal Holloway,
School of Oriental and African Studies, UCL
 funding: JISC (FAIR programme) and CURL
repositories in use
 checking permissions
 process of deposition
 searching for information
SHERPA - progress







repositories set up in each partner institution
test papers being added
negotiations with publishers
discussions on preservation of eprints
work on IPR and deposit licences
advocacy campaigns starting
sharing experiences and formulating strategies
summary





open access repositories are good for research
institutional repositories offer the best solution
supplementary to current practice
easy to adopt
assistance is available
http://www.sherpa.ac.uk
[email protected]