Community Grants
Round Two 2016/2017
Community Grant's Program: Examples of Successful Projects
Guidelines 2016/2017
Closing Date 20 March 2017
Welcome to the City of Marion Community Grants Program
Through its Community Vision and Plan, the City of Marion has expressed a strong commitment to the
provision of support to its community.
The purpose of the Community Grants Program is to assist local non-profit community groups and
organisations to establish and undertake innovative projects or activities that are beneficial to the community
and which support the City of Marion’s Strategic Plan.
Who is eligible to apply?
 Any incorporated, not for profit group, community group or voluntary association.
 Groups that are not incorporated are still eligible, provided applications are made through an appropriate
incorporated body that is willing to sponsor the project (accept responsibility for the funding).
 Schools are eligible to apply, but funding will not be provided for the following types of projects:
o Projects that develop, improve or maintain school grounds or property. However, projects may be
considered where the grounds or property development have a clear, identified benefit to the wider
community, and can be accessed by the wider community.
o Projects that are part of the school curriculum. However, projects may be considered where the
project links strongly with the wider community.
 Schools and un-incorporated bodies are encouraged to contact the grants officer if they are unsure about
the eligibility of their project.
What makes a project ineligible for funding?
If your group answers yes to any of the following questions, it is ineligible to apply for funding:
 Has the project commenced?
 Does your organisation have an outstanding debt owing to council? Please note that this does not apply
to organisations that have a loan with council and are complying with the repayment terms.
 Does your group have an outstanding acquittal from a previous round of Community Grants?
 The grant will be used for:
o Payment of salaries
o Recurrent operational costs
o Fundraising or sponsorship
o Commercial or political activities
o Training or education in government or private institutions, or research activities that will be offered
for assessment
o Academic research or conference costs
o Interstate or overseas travel
o Individual, private, political or commercial enterprise
o Regular maintenance and / or repairs to property where the responsibility is with a private entity,
local council, State or Commonwealth Government Department.
How much can we apply for?
Grants of up to $2,000 are available as well as $5,000 grants and one $10,000 grant.
Applications will be accepted from groups that have received grant funding in previous financial years, but
please be aware that if the total number of applications received exceeds the amount of funds available,
priority will be given to organisations that have not received funding within the previous three years.
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Information session
A short optional information session will be held at 7pm on Monday 13 February 2017 in the Council
Chamber, 245 Sturt Road, Sturt. Please enter via the front doors (access from Sturt Road).
The information session will include advice on completing the online application form and an opportunity to
discuss your project with staff.
How to apply
The application is completed online by accessing the City of Marion website at:
www.marion.sa.gov.au/community-grants
Please visit our council homepage where you will find a link to our Grants Program or alternatively you can
select the Community tab on our website and then select Community Grants Program.
You are guaranteed confidentiality and security when lodging a Community Grants Application online.
Whether you have experience in applying for grants through the City of Marion or whether you are a first
timer, our on-line grants system is easy to use and help from our friendly staff is never too far away.
What if I don’t have access to the internet?
We can assist you. Please contact Rachel McCaskill, Community Grants Officer, on 8375 6879 to discuss
your options.
Why not join us at our information session on Monday 13 February 2017.
Application close date
Midnight on Monday 20 March 2017.
Contact details and more information
Please contact the Community Grants Officer if you require further information, assistance with completing
your application, or you would like to discuss any aspect of your project.
Phone: 8375 6879
Email: [email protected] (with the subject title of ‘Community Grants Officer’)
Financial reporting and project evaluation
An Acquittal Statement and Evaluation Form are required to be completed upon finalisation of the project, or
within 12 months of receipt of the funding.
The Acquittal Statement verifies that the grant funding has been utilised in accordance with the Project
Budget provided in the Application Form.
The Evaluation Form provides valuable feedback to the City of Marion on how your project and community
have benefited from the Community Grants Program.
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SECTION A: APPLICANT DETAILS
Selecting your grant category
There are four grant categories that council provide funding for. Your group will need to nominate which
category it wishes its project to be considered under. The four categories are:
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Community Development
Arts and Culture
Environment
Sport and Recreation
You may only select one category per application.
Community development
The Community Development category seeks to encourage applicants to apply for funding which is based
around general Community Wellbeing themes. Projects that address the following areas are encouraged to
apply:
 Strong and engaged communities
 Build on local strengths to develop active, friendly and connected neighbourhoods
o Encourage an inclusive community that values diversity and engagement
o Connecting people and places
 Healthy lifestyles and healthy communities
o Develop open spaces and recreation facilities that support active communities and healthy
environments
o Increase opportunities to improve the community’s physical, mental and spiritual health and
wellbeing
Arts and culture
The Arts and Culture category seeks to encourage applicants to apply for funding which is based around
council’s Strategic Plan commitments:
 Dynamic cultural and artistic activity
o Facilitating creativity and innovation through arts, business and education sectors
o Collaborating with local artists to support artistic expression in the community
 Cultural Vitality
 Embracing of diverse cultures and communities
 Expressions of identity and belonging
o Developing vibrant public places that express local identity and meet local needs
o Supporting opportunities to celebrate and express community identity
o Enhancing greater connection and understanding between young and older people
 Preservation of our heritage and valuing the past
 Reconciliation between Aboriginal and non-Aboriginal Australians
o Respecting expression of the evolving and contemporary Aboriginal culture
o Supporting positive wellbeing opportunities and meaningful achievement for all people
o Valuing Aboriginal heritage, language and cultural expression
Environment
The environment contains many natural assets: air, land, water, and living things. In a Healthy Environment
we protect and restore natural assets, control impacts and adapt to change. The Environment category
seeks applications for funding that will support any of the following Strategic Plan commitments:
 Active response to climate change
o Address the causes of climate change by reducing greenhouse gas emissions
o Develop targeted programs to adapt to the impacts of climate change resulting from past,
current and future greenhouse gas emissions
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 Responsible management of water resources
 Enhanced landscapes, habitats and local biodiversity
o Protect, manage and restore natural inland and coastal habitats
o Identify and develop ecological corridors
o Increase the planting of local native plants in Marion's open spaces
 Waste and contamination avoided
 An environmentally aware and engaged community
o Build the capacity of our communities to adapt to the impacts of climate change
o Encourage individuals and communities to understand and reduce their environmental impacts
o Build community skills and knowledge of environmental management
Sport and recreation
The City of Marion’s Sport and Recreation Community Grants Category encourages clubs and groups to
apply for funding to establish and deliver innovative projects for the benefit of the community. Projects are
sought that will address one of the following:
 Assist group’s in being sustainable
 Increase opportunities for physical activity, health and wellbeing.
 Facility development that meets City of Marion Strategic Plan commitments including increasing
opportunities to improve the community’s physical health and wellbeing
Grants are not intended to supplement the day to day operations of a club such as uniforms, standard
equipment or facility maintenance.
Sports and recreation clubs are also encouraged to explore projects that fit under the other categories. For
example, a sports club may wish to develop an environmental project around water usage reduction.
Please provide the most convenient postal address & telephone contacts for the City of Marion to send grants
correspondence to.
Applicant details
Name of Organisation
Address of Organisation
Contact person
Postal address
Email address
Contact phone numbers
Briefly describe the aims and objectives of your organisation
Provide a brief statement about what your organisation does (30 word limit).
Grant amount
Grants of up to $2,000 are available as well as three grants of $5,000. A special $10,000 grant is also
available.
Are you applying for more than one grant in this round?
If you are applying for more than one grant in this round, please complete a separate form for each project. If
yes, please list projects in order of importance.
Is the organisation an Incorporated Body?
Please select all boxes that may apply by marking with a tick 
Any incorporated ‘not for profit’ group, community group or voluntary association is eligible to apply for a
Community Grant.
For accountability requirements, council can only make a cheque payable to an incorporated organisation – a
cheque cannot be made to an individual.
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SECTION B: ELIGIBILITY CRITERIA
If your group or organisation answers yes to any of the following questions, your project is ineligible for
funding:
Educational Institutions are eligible to apply for a grant provided the proposed activity links strongly to the
wider community. Funding cannot be provided for the following projects:
 Development, improvement or maintenance of school grounds or school property. Projects may be
considered where the grounds or property development will have a clear and identified benefit to the
wider community and can be accessed by the community.
 Projects that are part of the school’s curriculum
Educational institutions are encouraged to contact the Community Grants Officer if they are unsure about the
eligibility of their project.
Has the project commenced? It is possible in some circumstances that the project is eligible even though the
project has commenced - if the funding is sought for a component that could be considered separate from the
main project, e.g., the group is building a recycling shed which has commenced but the grant is seeking a
bailing machine to compress plastic bottles.
Does your organisation have an outstanding debt owing to council? Please note that this does not apply to
organisations that have a loan with council and are complying with the terms of the repayments.
Will the grant be used for:
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Payment of salaries?
Recurrent operational costs?
Fundraising or sponsorships?
Training or education in government or private institutions, or research activities that will be offered for
assessment?
Academic research or conference costs?
Interstate or overseas travel?
Individual, private, political or commercial enterprise?
Regular maintenance and/or repairs to property where the responsibility is with a private entity or local
council or State or Commonwealth Government Department?
SECTION C: THE PROJECT
Name of the project
What do you want the project to be called? Please note that this project name may be used for media and
promotional purposes. Please keep this to a maximum of 10 words.
Project summary
Include a brief summary of your proposed project. Please keep this to a maximum of 30 words.
Details of the project
Describe your project as clearly as possible so that the selection panel has a good understanding of what you
want to achieve. Please include the ‘who’, ‘what’, ‘where’, ‘when’, and ‘why’ of your project, and attach
additional pages if needed. If your project is not physically based in the City of Marion but has benefits to its
residents, please elaborate how here.
Is the project located in the City of Marion?
Please select by marking with a tick 
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Has your group previously received a community grant from council?
Please provide details of any previous grants including year/s, amount/s and project name/s. Applications will
be accepted from organisations or groups that have received grant funding in previous financial years, but
please be aware that if the total amount of applications received exceeds the amount of funds available,
priority will be given to organisations that have not received funding within the previous three years.
What will the grant funds be used for?
Please provide a summary. Please keep this to a maximum of 30 words.
Project time frame?
Please provide the project start and end dates.
Describe how the City of Marion community will benefit from the project?
This is a very important part of your application, and necessary for its success. Please note that if your
project is wholly or partly outside of the council area, then your application will need to clearly demonstrate
strong links and benefits to the City of Marion Community.
Please list any other organisations that your project will be working in conjunction with, and how you
will be working together with these organisations?
For example, Community groups, Schools, Individuals, Government agencies, Churches.
Does your project require approval from a land owner or property owner?
Please select all boxes that may apply by marking with a tick , if the answer is yes you may be asked to
provide further information.
Is your building owned by the City of Marion?
Please note - Being awarded a grant does not imply that council has given permission for the works to be
undertaken. It is important to note that all normal planning approval processes must be undertaken by the
organisation before any works can be carried out on any council property. While a grant may be awarded
prior to planning approval or lease condition requirements being met, works cannot be undertaken until all of
the normal approvals have been acquired and it is the sole responsibility of the applying organisation to
ensure all lease conditions are met.
How will you know if your project has been successful?
For example, what signs would be evident from a successfully run program and how will you document
these?
Any further information relevant to your application.
SECTION D: PROJECT BUDGET
Project information
Could your project proceed if only partial funding was received?
Please select all boxes that may apply by marking with a tick 
Will the project charge any fee to the participants of the project or to other organisations?
Who will be charged?
How much will be charged?
How will the collected fees be used?
Project income
Grant amount sought from council
Your organisation’s cash or in-kind contribution
Income from other sources (e.g. other grants, donations)
Volunteer information
Will volunteers be used in this project?
Please select the relevant box that applies by marking with a tick 
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Should you answer YES at this point, you are required to complete the following volunteer questions.
Number of volunteer hours
If you are utilising volunteers for your project, you will need to provide an estimate of the number of hours
contributed by volunteers. If the project has long term volunteer involvement, e.g. building a recycling shed,
nominate the volunteer hours involved in the development of the shed and establishment of the program but
not the longer term ongoing volunteer involvement.
Total dollar value of volunteer contribution
You will need to provide a dollar value of this volunteer support. This is a calculation of $27.45 per hour times
by the number of volunteer hours.
Total cost of project
You are required to add up the amounts entered relating to Project Costs and Volunteer Support.
Project budget (example only)
Please note: Total dollar value of Volunteer contribution needs to be included in the table as income if
applicable. In addition to this, please place an (*) next to all items that relate to Marion funding.
Please note: Only fill this section out if you are not Incorporated.
SECTION E: SPONSORING BODY
Details of the sponsoring body
Groups that are not incorporated are still eligible, provided applications are made through an appropriate
incorporated body that is willing to sponsor the project. The sponsoring body will need to provide their
incorporation number and ABN. It is this organisation that the cheque will be made payable to.
Sponsoring body
Name of Sponsoring Organisation
Mail Address of Sponsoring Organisation
Contact person of sponsoring body
Contact phone numbers
Email address
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SECTION F: TAX INFORMATION
Please note: that if your grant is to be sponsored by another organisation, this information must be provided
by the sponsoring organisation.
ABN
Do you have an Australian Business Number (ABN), or if being sponsored, does your sponsoring
body have an ABN?
Please select the box that applies to you with a tick 
If you selected ‘YES’ you will be provided with an opportunity to look up the details associated with your ABN.
Alternatively you will locate your details on the Australian Business Register website:
www.abr.business.gov.au.
If ‘NO’, please complete the Statement by Supplier form for your application to be processed. This form is
located on the Community Grants page of the Marion website.
GST
Have you registered for goods and services tax (GST purposes?)
Please select the box that applies to you with a tick 
Declaration
You will be required to fill in a declaration to certify that the information you have provided relating to your
ABN is true and correct.
SECTION G: AGREEING TO THE CONDITIONS OF THE GRANT
You are required to read the conditions listed and provide authorisation to the terms and conditions of the
grant.
CONTACT DETAILS
T (08) 8375 6879
F (08) 8375 6699
E [email protected]
PO Box 21 Oaklands Park SA 5046
City Services Building
935 Marion Road, Mitchell Park
marion.sa.gov.au
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