North Carolina
Department of
Health & Human
Services
Children Services
Committee
Project 4 Update
June 7, 2017
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Topics
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Project Update
Rollout Schedule
Person of Interest Searches
Leadership Workshops
Security Role Update
Communication Update
NC FAST/Mobility Demo
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Project 4 Updates
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Most design activities completed in April and development will complete in May for
Release 1.
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Design, development, and test activities for Release 2 are in progress.
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Collaborative design webinars and previews of development work with county and state
users for Release 2 are ongoing.
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Recruiting for additional Business SMEs is continuing.
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Help Desk staff dedicated to Child Services on board. IVR option recently added for Child
Services.
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NC FAST Mobile app is in development with a target release date of September for pilot
counties. Stand-alone demo app now available.
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Continuing to engage Pilot Counties in design activities. Pilots and Group 1 counties
recently participated in a Leadership Workshop to prepare detailed readiness plans for their
upcoming NC FAST implementation. Three User Checkpoint #2 sessions were held the first
3 weeks of May.
•
Holding monthly status meetings with State DSS leadership and Tri-chair committee;
providing Project 4 briefings at state and regional director meetings.
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Rolling out a Sandbox environment to support pre-go-live system practice. P4 eLearning
training to be posted to Learning Gateway starting in mid-June.
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Rollout Schedule
Proposed Implementation Schedule
Release 1
Release 2
Pilot
July 2017
December 2017
Group 1
October 2017
March 2018
Group 2
January 2018
June 2018
Group 3
February 2018
July 2018
Group 4
March 2018
August 2018
Group 5
April 2018
September 2018
Approved by Tri-Chairs and EAC, subject to
endorsement by pilot county directors based
on pilot county deployment results.
The time has come for the P4 County
Readiness team to start engaging with Group
2-5 counties. The first step in that process is
the regional Leadership Workshops.
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Go-Live Dates*
Deployment Group
Release 1
Release 2
Pilot
7/31/2017
(conv #1 – new case)
8/21/2017
(conv #2 – open FC cases)
December TBD
(new cases)
1/22/2018
(ICPC/AIMS)
Group 1
10/23/2017
3/26/2018
Group 2
1/22/2018
6/25/2018
Group 3
2/26/2018
7/23/2018
Group 4
3/26/2018
8/27/2018
Group 5
4/23/2018
9/24/2018
* Go-live dates are subject to change
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All Counties with Read-Only Access
All 100 counties must be ready by August to search on NC FAST and
Central Registry to identify RILs, victims, and perpetrators as part of CPS
case processing.
Starting on August 1, 2017 and running through April 23, 2018 when Group 5
goes live on Release 1, all 100 counties will need at least two child welfare
inquiry users to have read-only access to search the new cases being added to
NC FAST.
Central Registry searches will need to be performed by all 100 counties until all
open cases are managed using NC FAST.
A short (<15 minute) online course will be made available to all counties by July
1 covering the steps required to complete this search.
Guidance will be provided in early July to all non-pilot counties about the specific
security role to use to support this search.
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Leadership Workshop Overview
• Purpose
• Provide counties with an opportunity
to discuss operational changes
coming with Project 4 and conduct
specific planning for what needs to
be done to prepare for these
changes at the local county level
• Expected Outcomes
• Greater understanding of the
changes coming along with the new
system
• County-specific action plan to set up
your county for success on day 1
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Leadership Workshop Schedule
Currituck
June 8-9
Wilson
July 18-19
Wake
July 10-11
Johnston
June 21-22
Beaufort
July 20-21
Red stars indicate dates/locations confirmed
for June-July workshops. Green shaded
counties are the target counties for the JuneJuly workshops. Blue stars indicate potential
locations for September-October workshops.
Cumberland
July 25-26
New Hanover
June 28-29
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Security Role Update
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Security Role Update
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Security Role Update
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Communication
County action items:
1. Get all Child Services staff to sign up for email distributions:
[email protected]
2. Get all Child Services staff to sign up for Learning Gateway:
https:ncfasttraining.nc.gov
3. Learning Gateway lessons learned:
A. You can have a single person register your staff - however:
a) Users must accept the email registration confirmation from the Learning
Gateway
b) Once the email is acknowledged, the user must complete their profile
and select “Child Services” on their profile
B. NC FAST Learning Gateway reporting only counts persons who are
registered for the Child Services course
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Learning Gateway Registration
This month: 89 counties represented and 581 people enrolled
Last month: 82 counties represented and 449 people enrolled
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North Carolina
Department of
Health & Human
Services
NC FAST and Mobility
Demo
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