Garden of Dreams Development Board
Kaiser Mahal, Kathamandu
Phone, 977-01-4425340
Public and Private Events at the Garden of Dreams
Rules and Regulations
General Information
a) The Garden of Dreams has been restored as a cultural and historical landmark of Kathmandu, as
a recreational park for its residents, and as a new tourist attraction. As an oasis of peace and
tranquility in the busy heart of Kathmandu, it shall also remain a green zone free of visual
pollution and advertisement.
b) As a public and self-sustainable non –for-profit undertaking, the garden has to cover operation
and maintenance costs from its own revenues. Venues fees are a substantial part of its income.
c) However, a public garden of international quality standards like this one is often at the risk of
damage to its fragile environment due to overuse or too frequent events. Thus, certain restrictions
and selection criteria have to be followed. The Garden of Dreams is neither a party palace
nor a fair ground.
d) Cultural events to be staged at the Garden's amphitheater shall be hosted only for quality
performances of a classical nature at limited sound volumes at the exclusion of rock and pop
concerts among others. Preferences will be given to events without sound amplification and
additional lighting. Applicants are requested to submit press and past audio and TV
performance portfolios.
e) Events of a pure commercial or of a political nature, as well as trade fairs, food festivals, fashion
shows, beauty contests and weddings are not eligible for consideration.
f) All events are subject to prior approval from the Garden of Dreams Development Board
(GDDB), which reserves the right to reject any application.
g) for public or private events and functions of various size – with or without cultural programmes
and with or without catering – specific garden areas have been identified (see below, page 3).
h) The event organizer shall be charged a venue fee depending on the required area and the number
of people attending (see below, page 3), All government duties and charges will be extra.
i) For larger events, parking along the Keshar Mahal's driveway inside its front garden area is
subject to prior approval.
j) Timings for events shall not begin before 5 pm and shall be restricted up to 10 pm. Exceptional
timings may be approved.
k) The attached Application form has to be submitted latest one month before the proposed event
date, and the Contract Agreement between the Organizer and the Garden Management is
required latest two weeks before the event ( see also point 5 next page ).
Please read carefully and keep the first 3 pages for future reference.
Terms and Conditions
1. For any event, the number of invitees, or tickets to be sold (including all complimentary tickets),
is limited to 350. Only the garden's own chairs are to be used, and only up to 200. For events in
the amphitheater, additional up to 150 seats (on cushions) can be provided the garden.
2. The event organizer can only bring either Kaiser Café or at least three star and above hotels for
the catering.
3. The caterer is allowed to bring only half cooked food and is supposed to warm the food inside
the Garden of Dreams. Prior approval from the Garden management is needed for live foods.
4. The invitees have to show the event entrance pass provided by Garden of Dreams while stepping
inside the Garden of Dreams for the events.
5. Cultural events shall be at limited sound volumes (to be controlled by GDDB staff), and
generally are restricted to the garden's own illumination and stage lights. Special permission is
required for any additional lighting, for multi -media presentations, and for any kind of stage
backdrops. For prior rehearsal, 10% will be added to the total venue fee. Rehearsal can start only
after 6pm.
6. The organizer is fully responsible for any damage to the Garden and its properties caused during
and due to the event, and accepts liability for the reimbursement of all verified damage claims.
7. The organizer also accepts responsibility for the consequences of bad weather and other
circumstances of "force majeur". In case of a postponement of the event due to such reasons can
be agreed (but not necessarily guaranteed) by the Garden of Dreams Development board
(GDDB).
8. The signed approval and contract for any event shall be valid only after the agreed full venue fee
plus 10% as an additional security deposit have been paid and received, latest two weeks before
the event. The deposit shall be reimbursed after any possible and verifiable damage claims by the
Garden have been settled.
9. Prior approval from Garden of Dreams Development board (GDDB) Management is required for
the placement of components for the event (staffs, tents, sound and light installations, braziers,
etc). Ad-hoc instructions by management staff have to be followed. All such components and
facilities to be arranged by the organizer.
10. Any kind of commercial or other form of advertising (on banners, posters, spiders, etc) is banned
on the Garden's premises. A cultural programme, for which tickets are sold, can be announced
beforehand at the Garden's notice boards, and at the day of the event, on its own event banner at
Grishma Pavilion (with two posters of 120 x 170 cm size each on one side of the banner). These
announcements may mention event sponsors, or carry their logos.
11. All events have to be terminated latest at 10 pm. The organizer is responsible for the caterer to
leave the premises clean, to remove all kitchen and food waste, empty bottles etc. from the
premises and to rearrange the set-up right after the event.
12. Extra security guards and parking attendants are to be provided by the organizer. Each one,
including light and sound crews, has to carry visible identification inside the garden.
13. Film video shooting as well as live audio recording at such events will be subject to prior
approval from the Garden of Dreams Development Board (GDDB) Management based on the
purpose and after-use of such film. The organizer agrees to submit a complimentary DVD or CD
copy of the final product to the GDDB Management for its own use.
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14. During any event period, the event area will be barred off. The rest of garden will remain open to
regular visitors. Entrance to the event only for holders of tickets or invitation cards, for
organizing attendants, for Board members and for GDDB staff.
15. The cancellation of event must be informed latest a week before the event. In this case security
deposit will not be refunded.
16. If in case of last-minute cancellation (within 6 days before the event), in this case 25 % of total
venue fee will be charged.
17. If the organizer has not follow the rules (mention above), Garden of Dreams Development board
reserve the right to cancel the program on the event day as well.
18. The venues in the Garden will not be provided for events on public holidays and specific public
days.
Venue areas and Venue fees (NRs)
A
Private reception or Cultural events
at the amphitheatre
(max 350 people)
amphitheater only
60,000
in combination with
catering at any or all
of below venues B
70,000
B
private, corporate & diplomatic
functions, reception etc.
Grishma or Rotunda only
Rotunda area
max number of guests
25
100
125
300
15,000
35,000
Asare area
Grishma, Rotunda & Asare combined
40,000
55,000
attach area plan (or paste here), highlighting different areas
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Application, Approvals and Contract Agreement for hosting
an event at the Garden of Dreams
(to be filled out in duplicate)
Application
Date:…………………….
1. Legally responsible organizer/organization ……………………………………………....
contract address, email, tel, signature:…………………………………………………….
………………………………………………………………………………………………
2. Recommended by (if any):………………………………………………………………….
3. Purpose of event:……………………………………………………………………………
4. Event type:
cultural program
reception
both
(please tick)
Specifications proposed by the organizer
5. Event date……………………..day……………………..time from……………to………………
6. Garden area required:……………………………………………………………………………….
7. Max no. of invitees or tickets……………….including all complementary tickets……………
8. No. of organizing attendants……………………………..,guards……………………………….
9. Proposed MC( if any ):…………………………………………………………………………....
10. Catering ( if any ) by:…………………………………………………………………………….
11. Approval for additional parking requested:…………………………………………………………
12. Special permission requested:………………………………………………………………………
……………………………………………………………………………………………….
Office use only
Verified by :
Approved by :
Date :
Date :
………………………………………….
Admin/Accountant
Garden of Dreams Development Board
……………………………………………
Executive Director
Garden of Dreams Development Board
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Contract Agreement
between Organizer and the Garden of Dreams
The organizer is in full knowledge of the General Information and accepts the
Terms and Conditions as well as above agreed specifications.
The organizer agrees to pay the total venue fee of NRs. ………………... plus a 10%
security deposit NRs. …………………………..latest on date:
…………………………
Date:
…………………………………..
The legally responsible organizer
date, signature, stamp
board
………………………………….
Executive Director
Garden of Dreams Development
Payments / Receipts
Full venue fee of
NRs………………
received on ………………
Plus 10% security deposit
NRs… ……………
received on ………………
Total NRs……………………
………………………………………
Admin / Accountant
Garden of Dreams Development board
Reimbursement of Security Deposit
of
NRs…………………
received on………………
…………………………………….
by Organizer
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