Regional Asia Environment Conference Support Programme
Under the Sida-SEI Strategic Fund
{Title of Event}
{Planned Venue}
{Planned Date}
{Proponent Organisation}
{Address}
{Contact numbers/email}
{Contact Person}
Logo 1
{Date of Submission}
Logo 2
Logo 3
Background
(Maximum 500 words or 1 page)
The background of the event:
- Why it is held? The historical perspective
- Why it is important? Important for whom? What scope (local, national or regional)?
- Who is expected to attend?
- What is expected to happen during the event?
- What is the relevance with the themes suggested Sida-SEI Conference Support?
Purpose/Objective
(200 words, preferably in bullet points if more than one)
Target audience
(200 words, preferably in bullet points if more than one) Specific expected participants (role,
background, country, etc) and number of audience.
Geographical Scope
(200 words) What is expected scope of the event.
Justification
Justification for consistency with Sida-SEI Strategic Fund’s objectives, as described in Programme’s
“Objective” within the Call for Concept Notes (250 words)
Event Design and Facilitation Plan
(300 words, table or diagram can be included) How is the design of the event? What the preliminary
agenda looks like (only if available)? How will the sessions be facilitated, any use of specific
facilitation or knowledge sharing tools? How will the event’s result be documented?
Monitoring and Evaluation Plan
(300 words) How the organiser will monitor the impacts on practice and policy changes due to
participation in the event and the schedule for monitoring. SEI suggests using surveys and Most
significant change (MSC) technique. Organiser may use other tools as appropriate.
Strategy for gender-responsiveness
(300 words) How the organizer will enhance participation of women participants in the event?
Review Table
(Insert this table in a separate page and fill in the Justification column, referring to Justification
section above).
Selection criteria
Justification by the
applicant
1. Thematic focus and relevance
within the area of
environmental sustainable
development.
2. Equal participation of women
and men participants, such as
resource persons, panelists,
discussants in the event.
3. Demonstrate likelihood that the
event leads to more genderresponsive policy outcomes.
4. Regional-level strategic
outreach and the scope of the
event within the Asia Region, as
opposed to a country-level
event.
5. Demonstrate that the event
would benefit the citizens of
the region, with particular
attention to the poor, women,
and other and marginalized
groups.
6. Demonstrate likelihood to
change practice and policy that
will address poverty alleviation
in the region.
7. Use of innovative facilitation
methods and technologies to
enhance participation and active
discussion among participants.
8. Soundness of monitoring and
evaluation plan for monitoring
the change of behavior of target
groups.
9. Reasonability of the proposed
budget
Total
Insert your justification
Score by
Comments by
reviewer
reviewer
(0-10)
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Notes:


Only the events with the score higher than 70% (or 56) will be considered.
If the request is for granting the same event that Sida-SEI Strategic Fund has granted before in previous years/rounds,
the concept note should demonstrate clearly :
o why this event should be continually supported;
o
o
what are expected outcomes/impacts to be better achieved in this year as compared to previous year/round;
and
plan for the M&E in comparison with the achievement in previous year/round.
In the same document or on separate Excel Spreadsheet:
Budget Estimate
(Please use currency USD or SEK)
List the costs items, corresponding unit costs and amount, categorized into:
1. Staff Fee
(any costs associated with personnel time compensation)
2. Direct Cost
(any costs associated with procurement of goods or service for the implementation of
proposed event) This cost may include:
 Meeting costs (meeting package, room rental, equipment rental, etc)
 Transportation costs
 Accommodation costs
 Etc.
3. Indirect Cost
(any costs associated with institutional administrative charges, such as overhead or admin
fees)
Please indicate items and corresponding costs which receive funding from other source (co-funding).
Suggested table:
Cost Item
1. Staff Fee
 Staff 1
 Staff 2, etc
2. Direct Cost
 Item 1
 Item 2, etc
3. Indirect Cost
 Item 1
 Item 2, etc
Total
Unit
cost
Quantity Amount
Expected
Expected
Sida Support Co-funding
Remarks