Epic Ambulatory Tip Sheet
[HOSPITAL
LOGO]
Audience: Clinical Support Staff
Date Created:
Version:
Last Updated:
Flu Shots given to Employees by [Hospital Name] staff
To help employee health give team member flu shots at [Hospital Name] sites
Who is affected? Any clinical support staff giving other team members flu shots that are NOT:
A. On a patient flu shot schedule
B. Having their flu shot given to them at an office visit
1. The clinical support staff (CSS) must log into the MDBRK EOHS flu shot(EOHS Flu) Dept.
Log in Dept. Screen
2. Click on the red Epic button
3. Click on the Appts option
Epic drop down menu
Flu Shots given to Employees By [hospital name] staff
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Epic Ambulatory Tip Sheet
Audience: Clinical Support Staff
Date Created:
Version:
Last Updated:
4. Patient look up window will appear, type in employee name and click find
5. From the Scheduling desk, click on the Walk In button
Appointment desk tool bar
6. This will bring up the registration screen. Click the finish button on the bottom right
Registration screen
Fill in your hard stops by:
7. Enter a provider/resource of Flu, Employee(this will auto populate by clicking on the spyglass)
8. Enter a visit type of Flu or Flu Mist(you will see these 2 options when you click on the spyglass)
9. It will automatically choose the next time available, the CSS may change this time if needed.
10. Click Schedule
Flu Shots given to Employees By [hospital name] staff
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Epic Ambulatory Tip Sheet
Audience: Clinical Support Staff
Date Created:
Version:
Last Updated:
Schedule page for Employee flu clinic
11. Click Accept on next screen confirming Appt
12. On check in Screen click Accept again. We are not collecting co-pays or do the CSS need to verify
any insurance or demographic information
The above process has placed the employee on the Employee Flu shot schedule. The CSS now needs to
administer the vaccine.
1. Go back to the scheduling home screen
2. The CSS should be able to view the Employee name, if not, try to click the refresh button
3. Click on the flu clinic button
Schedule home screen
Flu Shots given to Employees By [hospital name] staff
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Epic Ambulatory Tip Sheet
Audience: Clinical Support Staff
Date Created:
Version:
Last Updated:
4. The following screen will appear. Make sure to fill in all hard stops and pertinent information with
the correct information. FYI: The lot number should auto populate in the live environment.
5. When all hard stops and pertinent information is completed. Click Administer
Flu Clinic administration screen
6. This completes the flu shot process for this employee
FYI:
When the CSS at [hospital name] completes the process this way, this allows for the vaccine information
to flow to the OHM (employee health database), Epic and the MIIC.
Administering the vaccine through the MDBRK Employee Flu Dept. stops any charges from generating
for this employee.
Clicking the administer button also closes the encounter.
Flu Shots given to Employees By [hospital name] staff
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