The Contractor Learnership Program
of the Expanded Public Works
Programme
Bid No: HP05 / 05 – Briefing Session
1
CONTENTS

SECTION 1 : EPWP LEARNERSHIP CONTRACTOR
PROGRAMME

SECTION 2 : MENTORSHIP SERVICES

SECTION 3 : TENDER DOCUMENT
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SECTION 1 : EPWP LEARNERSHIP
CONTRACTOR PROGRAMME
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LABOUR INTENSIVE CONTRACTOR LEARNERSHIP
PROGRAMME

DPW and CETA designed learnership programme

Is a support mechanism to provinces and municipalities
(participation is optional)

Participation based on province/municipality signing an MOU
with DPW and the CETA

Modelled on Limpopo’s Gundo Lashu programme (expansion
of best practice)
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
HOW IT WORKS:

Open advert for companies (a contractor and two
supervisors) to apply go onto the programme

Selection according to pre-determined criteria

Selected learners go on 2 year full-time learnership,
consisting of series of classroom training and practical
training projects

Contractors must exit after maximum 2 years, compete on
open market

Typically, each contractor will employ 100 – 200 people
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CETA-DPW Learnership Programme

CETA has agreed to fund learnerships for 750 individuals
for the EPWP Labour Intensive contractor learnership
programme

DPW will provide a mentor over the two-year period to
the learner contractor

Municipality or province will allocate three training
projects to the learner contractors

DPW will also provide programme management support
as required
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ROLES AND RESPONSIBILITIES
IDT
CETA
Mentors for
training
providers
Trainers of
trainers
Training
providers for
learnerships
Community
Facilitation
Support
DPW
DOL
Programme
Management
support
Province / municipality
Mentors for
Learners
Training projects
ABSA
Access to
credit
Learner contractor
2 Learner supervisors
Unemployed EPWP beneficiaries
Training
providers
for workers
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Objectives and Outcomes
 Increase capacity in the labour intensive
construction sector to support EPWP
 Start immediate delivery on the EPWP by the
province or municipality
 Contractors to emerge with:





Recognised SAQA Qualification
Eligibility to execute EPWP projects
Project Track Record
Financial Track Record
Relationship with a bank
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Typical Contracts to be provided by
Province or Municipality




Civil Contract (e.g Road or Stormwater) contract
Duration 4 to 6 months
Value R0.5 to R3 million
Awarded on a negotiated price basis. Contractor
will be awarded three projects over the
learnership period.
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Programme for Learnerships
Year 1
Training
Project 1
Year 2
Training
Project 2
Training
Project 3
Mentorship
Programme Management Support (DPW + CETA)
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SECTION 2 : MENTORSHIP SERVICES
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DPW OBJECTIVES WITH MENTORS

MINIMISE PUBLIC BODY RISK – time,cost,quality

PROVIDE EXPERTISE - Project & Commercial

CAPACITATE LEARNER CONTRACTING COMPANIES Independent & Profitable

IDENTIFY UNSATISFACTORY LEARNERS
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APPOINTMENT OF MENTORS



NATIONAL TENDER – DPW (APPROVED BY NBC)
- TENDER DOCUMENT
- RESPONSIVENESS / TENDER EVALUATION CRITERIA
ADVERTISED IN NEWSPAPER / GOVERNMENT TENDER
BULLETIN
NON – COMPULSORY BRIEFING SESSIONS AT VARIOUS
CENTRES
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APPOINTMENT OF MENTORS (CONTINUE)

MINIMUM REQUIREMENTS / CRITERIA
- DIRECT CONSTRUCTION SITE MANAGEMENT (NOT LESS THAN 3 YEARS)
(SITE CONSTRUCTION - MANAGER / AGENT/ FOREMAN / SUPERVISOR)
(CIVIL ENGINEERING PROJECT MANAGER)
- OVER LAST 7 YEARS BEEN FULL TIME EMPLOYED (NOT LESS THAN 6 MONTHS)
SITE ON A CONSTRUCTION SITE INVOLVING CIVIL ENGINEERING WORKS
- NQF LEVEL 5 – “MANAGE LABOUR INTENSIVE CONSTRUCTION PROJECTS”

RESPONSIVE TENDERERS INVITED FOR INTERVIEWS
- INTERVIEW PANEL – DPW / MUNICIPALITY OR PROVINCIAL DEPT / CETA
- EVALUATION OF INDIVIDUAL PROJECT MENTORS / FIRM’S SUPPORT
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APPOINTMENT OF MENTORS (CONTINUE)

EVALUATION OF RESPONSIVE TENDERS
- POINTS = PRICE : 50, HDI STATUS : 10, FUNCTIONALITY : 40
HDI STATUS – PDI’s (5) + WOMEN (3) + DISABLED (2)
FUNCTIONALITY -

RISK MINIMISATION (10)
UNDERSTANDING OF OFFER (10)
FIRM /SUPPORT (10)
INDIVIDUALS (10)
SUBMISSION TO DPW NATIONAL BID COMMITTEE TO APPOINT
HIGHEST POINT SCORING TENDERER
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MENTOR COMPETENCE AREAS
GENERALIST able to draw in support to cover

COMPANY MANAGEMENT – statutory & operational

CONTRACT MANAGEMENT – apply the contract terms

CONTRACT COMMERCIAL – pricing, procurement

PROJECT MANAGEMENT – planning & motivating

TECHNICAL – work execution
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MENTOR’S ROLES AND RESPONSIBILITIES
“MAIN ROLE - SUPPORT / IMPART KOWNLEDGE”

WIDE RANGE OF SUPPORT AND ADVICE FUNCTIONS
- FINANCE DEALINGS WITH BANK
- BUSINESS / COMMERCIAL / CONTRACT MANAGEMENT
- PROCUREMENT OF MATERIALS
- TECHNICAL / QUALITY
- TENDERING
- CONSTRUCTION PLANNING / SUPERVISION
- FULFILLING OF STATUTORY AND TAX OBLIGATIONS
- LABOUR AND HUMAN RESOURCE ADVICE

NEEDS TO ACT AS THE LEARNER’S TRUSTWORTHY
PARTNER
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MENTOR’S ROLES AND RESPONSIBILITIES
(CONTINUE)

REPORT TO DPW AND MANAGEMENT COMMITTEE

COMPILE PROGRESS REPORTS

CONDUCT WORKSHOPS
(TENDERING / SITE ESTABLISHMENT / PROJECT MANAGEMENT / MATERIAL
MANAGEMENT)

ATTEND MEETINGS

BUILD UP AN WORKING RELATIONSHIP WITH TRAINING
SERVICE PROVIDER / MUNICIPALITY / CETA / ABSA
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MENTOR ARRANGEMENT
MANAGEMENT TEAM
DPW NATIONAL
PROGRAMME
MANAGER
CETA
M UNICIP A LITY
M UNICIP A L TECHNICIA L
DEP A RTM ENTS
DPW REGIONAL
PROGRAMME
MANAGER
MENTOR
LEARNER
CONTRACTOR
TRAINING
PROVIDER
M UNICIP A L TECHNICA L
DEP A RTM ENTS SITE
SUP ERVISORS
RESIDENT ENGINEER
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MENTOR PROGRESSION

THE HAND THAT DOES TO

THE HAND THAT HOLDS TO

THE HAND THAT SUPPORTS TO

THE HAND WHICH WAVES GOOD BY
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LEARNER LEVELS
LEARNER COMPETENCE /
CAPABILITY
HI
POTENTIALS
STARS (RPL)
CHALLENGE
SLOG
(Convert)
LO
LO
HI
LEARNER EXPERIENCE
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MENTOR PERFORMANCE
PERFORMANCE
PERFORMANCE INDICATORS
- MEASURES
- Contracts on time,budget,quality
- Retention of Learners
- Progressive improvement of Contractors and Supervisors
- Learner Contractor self sufficiency
MONITORING MECHANISMS
 Monitoring relationship “informal”
Outputs  Reports “ Formal” - as per Department's Pro formas
 Engineer Certificates “Contractual”
Inputs  Performance against Service “ Audit”
- Competency Area
- Activity
- Level of Service
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MENTOR RATE & LOAD FACTOR
+/- R 250 000
about 3 months
TRAINING 1
PROJECT 1
RATE A
mth
1
R 500 000 to R1 Million
about 6 months
TRAINING 2
2
3
PROJECT 2
RATE A
RATE B
4
5
6
R 1 Million to R 5 Million
8 to 12 months
TRAINING 3
RATE C
1
8
7
2
9
3
10
4
11
PROJECT 3
RATE A
5
12
6
13
14
15
RATE D
1
16
2
17
3
18
4
19
5
20
6
21
7
22
8
23
9
24
Monthly rate apportion applies to split month of training and project
1
2
3
4
5
1
2
3
4
5
6
1
2
3
4
5
6
7
Work Load Factor applies to the 3rd group
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SECTION 3 : BID HP 05/05 - TENDER
DOCUMENT
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
BID NO : HP O5/05 – GENERAL INFORMATION

PROVISION OF MENTORING SERVICES (GT, NW, LP)

CLOSING DATE : 31 MARCH 2005 AT 11:00

TENDER VALIDITY PERIOD: 180 DAYS

ENQUIRIES : JOHANN WATERMEYER : (012) - 337 2074
RENE FRITZGERALD
: (012) - 337 2651

www.epwp/gov.za
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
TENDER DOCUMENT

BID FORM

PRICING SCHEDULE (FORM SBD 3.3)

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE
PREFERENTIAL PROCUREMENT REGULATIONS 2001
(FORM SBDF 6.1)

LIST OF RETURNABLE SCHEDULES
- Original Valid Tax Clearance Certificate
- Mentor/s details
- Proposed mentoring approach
- Curricula Vitae of proposed mentoring team
- Contract Data (Part 2 – Data provided by Service Provider)
- Pricing schedule (Form C2.2)
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Website: www.epwp.gov.za
Email : [email protected]
Tel: 012 337 2651
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