MINUTES: ACT & SE NSW REGION
Meeting 12 February 2015
Newman Street Yarralumla
Agenda Topic
No
Item
Owned by
Standard Agenda Items
1.
Meeting opened at 7.10pm
2.
Present: Nicole Georgopoulos, Aisha Strutt, Shereen Gleeson, Penelope Lowery, Carol
McKenzie, Sue Nash, Suzi Foley, Anne Cain, Aneela De Soysa, Toni Gwynn-Jones, Kaz Ely,
Catherine. Marker, Ros Slater, Rhonda Foley, Anna Cook, Laura Mukherjee, Claire McGurk
3.
Apologies: Bev Orr, Alison Grimes
4.
Special Visitors: Nicole Georgopoulos & Aisha Strutt
Report from Aisha and Nicole re: GAP Girls Advisory Panel.
Aim is to have 1 rep from each region. GAP is a chance for youth to have a say in State
decisions, to have girls involved in decision making. Reps have regular contact with leaders
overseeing GAP and met the women organising on state programs. Aim for this year is to
publicise GAP to the youth of the region and start communication between Guides in the
ACT Region to their representatives, Nicole & Aisha. Towards of the end of the year
applications open for 2016 reps. Please encourage seniors to attend the Youth Forum at
Glengarry. Nicole & Aisha handed out flyers and information sheets for distribution and
display.
5.
Minutes for meeting 12 February 2015 were emailed to all. Corrections – add P. Lowery
apologies
6.
Business Arising – see open actions below
Fiona L
Cathy M.
Specific Agenda Items
7.
Reports:
Treasurer – Report tabled, Fiona spoke to the report.
Requests for payment, not in the budget
1. Recommendation for grant from Val Stanek Travel Fund – see attached from Jodie
Lawler. She recommended that we make a decision and pass on to Merrell and Val.
Meeting decided Jodi needed to provide further information about her exact costs.
2. Gang Show commitment – suggest $400 Region had previously paid an amount.
After discussion Fiona L moved that the Region pay $400 to the costs of Gang
Show 2014, seconded Rhonda Foley. Carried
3. Archery Training – Linda Jacob - Heydon; Karen Williams - Alpen; Rochelle Shilling
Queanbeyan have all gained their qualifications and now assist with Region archery
days. Moved Sue Nash that K.Williams, R. Shilling and L. Jacob or their Support
Groups be reimbursed for the cost of their training. Seconded Suzi Foley. Carried.
Alison
Program Advisor – Kindling 10/11/12 April online now, on Facebook, applications will be
sent 14 to 30 yr olds. Crafty Capers 20/21April for 5 to 17yrs Pre-jamboree camp this
weekend. 10 pre-junior Guides went to the Joey Mob Riot on Thursday. Keep sending risk
management forms with sleepover forms.
Girl Made project – Tammy Hackett is our region liaison [email protected]
Suzi
Outdoor activities – reports attached (Feb, Water activities/Great Bunya Gathering)
Michelle K
Risk Management templates now on web http://www.tinyurl.com/ACTSEROACRA
Timing
Agenda Topic
No
Item
Owned by
L&D Advisor –
Rhonda
Camp Leader Indoor and Outdoor Courses going ahead at
Innabaanya, 21 and 22 March. 6 for Indoor, and 7 for Outdoor. 5 from NSW and
rest from our Region. Helen Beasley assisting with Outdoors as two trainers
couldn’t be found. Tuggeranong South is doing the QMing.
Leader/Manager Reviews – more on that in G-News from last Friday.
Still with GGA HR department for refinement, but what we know so far…
Leader and Manager reviews will take place every two years, and the appropriate Manager
will conduct the Review. Likely to include points such as:





Ensure you are meeting the responsibilities of the role to which you are appointed.
Keep your first aid up to date.
Complete appropriate reports.
Attend relevant meetings.
Keep a log of your learning and how you implemented it into your role.
Learning Partner Get Together – this happened a couple of weeks ago. Some useful stuff,
watch out for more info to be emailed to LPs and District Managers.
OP Report – More people are now active. Bosum Buddies want Leaders to assist with a BBQ
on 30 May. OPs will need assistance from other leaders.
Anna
Special Needs Report /Jamboree Liaison Pre-Jamboree camp this weekend. Chance to get
to know each other and learn basic skills needed at camp. Any Guide can earn the badge.
Helen B
Equipment Service/office report - Report to be emailed to all. Plenty of hoodies and jackets at
the moment. More Thinking Day badges in shop. Guide shorts and posters now in stock. 20
March Sue’s last day in shop. Jo Shilling will run the shop in her absence.
Sue N.
Campsite report –
Fire permit for March obtained. Reminder that campers MUST phone 6200 4111 before
ANY fire – cooking fire or campfire – is lit.
Anne
Majura Land Care Group report The Group is still lobbying to obtain 99 year leases and turn
the Valley into a rural tourist trail.
Cathy
Properties report No report
Michelle K
International/ World Guiding – Thinking Day report attached
Katrina
Region Leader –
Since last region meeting:
Attended Market Day at ACU with Anna Cook. Collected 7 names.
Attended Thinking Day at Innabaanya
Visited Bega Guides (24/2) & Merimbula Guides (26/2)
Visited Black Mountain Guides with prospective leader
Attended Morning tea at RMC with Anna, who spoke very well to the crowd. Expecting a
donation from them
Attended Region Colours workshop
Attended Cuboree 2017 initial organising committee
Fiona
Note I need assistance on 28 March for the Community Expo in Kingston (11-4pm)
District Reports –
Alpen needs another leader as Tara is joining the army. Goulburn is OK at the moment.
Amanda Cooper has returned. New cupboards are installed. Council wants to build a
sporting complex next to the Guide Hall. Tuggeranong need Support group executive
members. Queanbeyan girls attended International Day of Prayer, Gabby Matthews gained
her QG. Ginninderra’s AGM is 22 March. Murrungundie - all good. Woden – Liz Jolly
retiring, Emma Newbry is back in Canberra and helping but still need more leaders, girl
numbers are almost full. Received a bill from Scouts for $9,000. Toni is asking for further
clarification. South Canberra still needs more leaders, AGM is 31 March.
Timing
Agenda Topic
No
8.
Item
Owned by
ANZAC Day 100 Anniversary 2015 –
Rosemary sprigging to be held at Wanniassa hall on 22 April. All welcome.
Sleepover in Campbell for girls staying with leaders or female carers. 40 girls coming from
interstate. North Sydney, Lithgow & Bathurst coming,
Invites have gone to other region managers for their girls. Interest has been shown from
Central West (Lithgow & Bathurst), North Sydney, Merimbula so far. Region only catering for
interstate people. State Commissioner also attending.
WIP: Members will be needed: to work out flag numbers – Kaz has asked for districts to
advise of flags held/available for use; work out accommodation arrangements; transport;
actual flag poles/spikes etc....WIP...... . We will need adult helpers on Friday evening,
Saturday morning
Timing
Kaz
Further info will come out soon.
9.
Any Other Business

Test & Tag – In future can be Region based. Dan Hopkins will do all our testing. If
all agree Rhonda will pass on District Managers details to Dan who will then contact
them to arrange a day and time. Dan will bill Region itemised by District. He will
charge $5 per electrical item. He will also do the fire extinguishers and RCDs. He is
able do items within the ACT only.

Asbestos approach – region based - Robson Environmental will do the checks on
all halls built before 1984.

Gutter cleaning – region based – Fiona took a list of districts interested in having
their gutters cleaned, other Districts interested should notify Fiona.
10.
Next meeting - Thursday 9 April 2015 7pm
11.
Dates for reminders/notification:
13/15 March Region camp – Jamboree prep camp
21 March
Archery – Queanbeyan hall
Guide shop open
21/22 March Camping training (for leaders) Innabaanya
28 March
Adventure in Gardens – Mt Annan
Community Expo – Kingston
Relay for Life – AIS
FD09 Training
3-6 April
Easter
10/11/12 April KINDLING gathering for 14-30 year olds, at Cottermouth
20/21 April Craft Capers
24 April
Sleepover prior to Anzac Day ceremonies & march
2 May
Campfire building workshop, Innabaanya 2-4pm
30 May
Bosum Buddies BBQ at Bunnings Fyshwick
12.
Reminder to all to think of people entitled to an Award eg Long Service, Good Service, AsiaPacific
Open Actions (For review at Mtg)
No
Action
Owned by
Who will do
it
1.
Website –Claire thanked people who sent replies to her email re districts. Claire will be asking
others for more information eg Olaves.
Fiona to do 2 paragraphs on the Region
Anne to do same for Innabaanya.
Claire would like to do profiles on Region people to put up on the web.
Claire
2.
Majura Hall – Price agreed $100,000 + GST. Have not yet received formal advice that the
Board/Finance committee have agreed to the sale price. Still subject to the lease being
transferrable.
Fiona
Target
date
No
Action
3.
Hike Day – Is another district willing to organise a date in 2nd term? 3rd term? 4th term
Need a district to run the hike this year. Yass and Gungahlin interested
4.
Future workshops: Now
Advocacy – Celicia Boughn
Building a Campfire – 2 May 2-4pm venue Innabaanya – Cathy Marker
Leader Update workshop - timing still to be decided
Leaders need to manage risks with all situations, including those in the hall. This should be
noted on the Unit’s program.
5.
Poppies Anna Cook wants to make 100,000 for Anzac Day see new Facebook page. Tie into
Remembrance Day. She aims for them all to be finished by Remembrance Day 2018.
6.
Breastcare bags – ongoing project - finished bags to office please
7.
Ros Sim Training Room – ongoing project Need sign. Will need repaint, adjust layout a little
etc, create kitchenette only with storage, install hot water, add flyscreens & remove bars,
8.
Region Good Turn 2015 – Bosom Buddies If not going to attend BBQ then please encourage
your District to do something for Bosom Buddies. Bosom Buddies women will come and talk
to Districts.
9.
Archery needs more equipment
10.
Not enough interest was expressed so no bus has been organised for Adventure in the
Garden.
11.
A Region meeting will be organised in Goulburn when Ros returns from her trip
12.
Meeting closed at 9.15pm.
Owned by
Who will do
it
Anna Cook
Cathy
Target
date
Re: Treasurer’s report – item 1 - request
I have been selected to participate in an International Guide event. While I am not the primary contingent leader, I will
be escorting the girls attending the Peak and Fun Camps in July and August this year in London and home after the
camp.( I am not actually attending the camps myself)
I am doing this as the primary contingent leader Amanda Steele is not returning to Australia after the camp, so I am
fulfilling the duty of care requirements so the girls (including my daughter) can attend.
I wanted to request that Region use their International travel fund to reimburse me for the administrative expenses
($250) associated with the contingent as detailed below.
Due Date
Amount Due
Date Received
Amount Received
International contingent
fee
15-Dec2014
-$80.00
$0.00
International contingent
support fee
15-Dec2014
$80.00
$0.00
Event fee
15-Dec2014
$80.00
$0.00
International Scarf
15-Dec2014
$15.00
9-Feb-2015
$15.00
Administration fee
15-Dec2014
$150.00
9-Feb-2015
$150.00
Event fee
15-Feb2015
-$80.00
$0.00
Food at camp
15-Feb2015
-$125.00
$0.00
Food at the camp
15-Feb2015
$125.00
Overseas component
travel Ins
15-Feb2015
$85.00
TOTALS:
$0.00
9-Feb-2015
$250.00
$165.00
$330.00
Jodi Lawler
Outdoor Activities Report for February 2015
Received Applications to Camp
Terri Zimmerman - AIS Athletics Track - Alpen District - 28-29 Mar 14 - Expedition (controlled)
Helen Beasley - ACT & SE NSW Pre Jamboree - 13-15 Mar 15 - Outdoor (established)]
Ros Slater - 1A West Goulburn - 27 Feb - 1 Mar 15 - Outdoor (bush)
Karen Ely - Innabaanya - 1st Ginninderra Tassie Devils Senior Guides - 13-15 Mar 15 - Outdoor
(established)
Karen Williams - Windy Acres Campsite - Alpen Senior Guides - 6-8 Mar 2015 - Outdoor (established)
Jo Shilling - Innabaanya - 2nd Queanbeyan Guides - 13-15 Mar 15 - Indoor
Evaluations Received
Peta Wright - 2nd Ginninderra & Ginninderra Senior Guides - 18-19 Oct 14 - Outdoor (established) Report
Michelle Kothe - ACT & SE Region - 21-23 Nov 2014 - Outdoor (established) Report
Fiona Langford - ACT & SE Region - 21-23 Nov 2014 - Indoor Camp Report
Ros Slater - State Event - 1-2 Mar 14 - Expedition (controlled) - Report
Helen Beasley - Various Units - 14-15 Feb 15 - Indoor - Report
Upcoming Assessment Camps
Stella Murphy - Bowning Campsite - Yass Flexible Unit - 20-22 Mar 2015 - Outdoor (established)
assessment
Emily Brown - Murrungundie Guide Hall - Murrungundie Southern Cross Guides - 27-29 Mar 15 - Indoor
Assessment
Adventurous Activities
Kirsty Warren - 3A North Canberra Rosellas - 8 Mar 15 - Canoeing
Robyn Dixon - Black Mountain Brownie Unit - 12 Mar 15 - Canoeing
Tina Fisk - Various Units - 1 Mar 15 - Canoeing
Tina Fisk 1st North Canberra Gumnut Guides - 27 Feb 15 - Canoeing
Aimee Kent & Ros Slater - 3rd Goulburn Ranger Guides - 11 Feb 15 - Canoeing
Aimee Kent & Ros Slater - 3rd Goulburn Ranger Guides - 25 Feb 15 - Canoeing
Sheree Avard - Woden Guides - 16 & 23 Mar 15 - Canoeing
Annie Lindsay - Mt Taylor and Weston Creek Guides - 7 Apr 15 - Indoor Rockclimbing
Adventurous Activity Reports
No adventurous activity reports received
Completed Outdoor Modules
Helen Beasley - 228094 - 29 Jan 2015 - Conduct Canoe Kayak Activities - Endorsement
Property Inspections Submitted
Kilto Scout Camp - Taralga Road Goulburn - Ros Slater - 4 Jan 2015
Michelle Kothe
March 2015
Water Activities Report February 2015
Unit Canoeing:
Christin Fisk conducted the following canoe events: 1st North Canberra Gumnut Guides 26 February.
Emily Brown and Christin Fisk supervised the safety of the following event: Kuringa Guides rafting in slow
flowing and shallow water – please note this is a not-so-adventure activity – 4 March.
Emily Brown and Melanie Broadbent conducted a canoe event for 3a Canberra (Rosella) Junior Guides on
Sunday 8 March.
Christin Fisk and various other leaders conducted a canoe event to clean up the shore of Lake Ginninderra
on Clean Up Australia Day. It was windy but uneventful.
Dragon Boating
Our trip to Jindabyne was a huge success! Every girl made a friend and enjoyed the paddling and
sleepover. I wrote a piece for Waratah.
Our next event will be the National Capital Regatta on 28 March. Sandy Thomas is the contact for this
regatta.
School Holidays event
I plan to have a canoe and kayak trip in Jerrabomberra Creek for canoe leaders and guides who have
achieved Trefoil 3 canoeing during the next school holidays.
Christin Fisk
11 March 2015
Jamboree Attendees
Leaders
Melanie
Teresa
Helen
Broadbent
McTaggart
Beasley
Leader
Leader
Leader
Joyce
Neilsen
Leader
3A Canberra Rosellas
4th Canberra St Johns
1st Melba
Goulburn (1a) 1A Dolphin
Guides
Girls
giulietta rose
field
4th st johns nth canberra act
Aisha
Strutt
Murrungundie Monkeez
Mardi Kate
Boa
Ngunnawal Second Guides
Victoria Marie
Broadbent
2nd Ginninderra
Koki
Aitkin
4h Canberra St Johns
Emily Kate
Croft-Sharp
Pioneer
Ashleigh
Eason
Hawker
Imogen Sophia
Rayner
1st Melba
Daisy
Coloton
5th Tuggeranong South
Danielle
Howse
2nd Ngunnawal Guides
Bronte
Sheaves
Murrungundie Monkeez
Caitlin Rose
Beasley
Monkeez
Amber
Mcleish
2nd Ginninderra
Kenzie
Todd
2nd Ngunnawal Guides
Nicole Oldman
Georgopoulos
1st Ginninderra Tassie Devils
Gabrielle
White
3rd Goulburn Ranger Guides
Gemma Lee
Hollands
1A West Goulburn
Annalise
Denney
3rd Ranger Guides
Emily Rose
Ahearn
1A West Goulburn
Alesha Melanie
Hassett
1A West
ACT & SE Region Thinking Day 2015
Report
Attendance list:
See attached
Some numbers:
115 people on site during the day
20 Leaders
17 family members
78 girls (11 without a consent form and whose parent/s did not stay on site)
$160.25 raised for the Thinking Day fund
25 boats
Ginninderra – 12
Nth Cba – 8
Alpen – 3
Tugg Sth - 2
6 (I think) boat races – very exciting and very close finishes!
10 fun developing-partnerships activities working towards WORLD PEACE
3 excellent Guides Owns compiled and well-run by Meg Jones, Nth Cba Junior Guide Leaders, and Anna
Cook
1 Guest speaker – Fran Reynold, Board Member, UN Women Australia who gave an interesting and
engaging talk about the work of UN Women and how we can all be involved in making the world a better
place
29°C top temperature – although it felt hotter than that during the closing ceremony!
8 Districts represented:
Numbers by District (includes girls, leaders and family members)
Alpen – 21
Ginninderrra – 40
Gungahlin – 1
Murrungundie – 9
Nth Cba – 23
Queanbeyan – 6
Tugg Sth - 5
Wanniassa - 4
No form and not on Region membership list – 4 2 Judges:
Leanne Lowery (Kowarry)
Anne Cain (Mog)
4 prizes:
Best Decorated:
1st Hawker Bluegum Junior Guides, Ginninderra District Aqua Fish made by girls from 3A Rosellas Junior Guides North Canberra. The boat was made by Elizabeth
Anderson, Emily Graham, Alys Robertson and Elaine Hansen. Only Alys and Elaine were able to race but
all four contributed to boat design.
Individual boat:
Vicky Brown, Ginninderra Gumnuts, Ginninderra District won the individual boat race.
Merika Cup:
Merika Cup was won by Juliet Skinner and Sammi Moore from North Canberra Guides using a boat built by
2nd Ginninderra Guides nicely demonstrating the partnership theme of the day.
1 insect bite
1 twisted ankle
A couple of tumbles during races.
Feedback received so far has indicated that everyone enjoyed the day…
“Enthusiasm was high and we all had an awesome day.”
“All our girls had a great day.”
“The girls really enjoyed themselves and I am pretty sure the highlight was the dry regatta.”
Alkoomi Yewarra
Kaz Ely Laura Mukherjee
24 February 2015 .
MINUTES: ACT & SE NSW REGION
Meeting 12 February 2015
Newman Street Yarralumla
BUDGET (revised from February)
Girl Guides Association (NSW) ACT & SE NSW Region
2015
2014
Actuals
Income
ACT Government Grant
Campsite - camping fees
Campsite levies
District contrib to expenses
District contribution to rent
Donations (49000)
Equipment Service sales
Fundraising income
Interest
Majura Hall income
Other Income
Outdoors:canoeing/archery
Picnic in the Park (47501)
Region Camp (47506)
Region events - sundry
Region levies
RL honorarium
Sundry Campsite income
Training income fr GGA NSW
Travel - state reimb
Youth Leadership (47503)
Total Income
Less Cost of Sales
Total Cost of Sales
Gross Profit
Plus Other Income
Hall Hire
Interest Income
Total Other Income
Less Operating Expenses
Accounting software
Adult Awards Region Presentation
Advertising/promotion
Awards - badges etc
Bank Charges
Campsite levy transfers
Electricity/Water
Gungahlin District rental
Hall Exp - per Districts
Insurance
Internet
Majura Hall expenses
2015 Budget
$29,507.38
$4,485.00
30000
4000
$1,808.00
2000
$5,910.61
$10,690.76
$1,150.00
$39,251.46
$460.00
$34.04
$1,718.16
$1.30
$350.00
$592.00
$18,696.74
$1,580.96
$4 per
girl
net = nil
net = nil
40000
1600
450
500
$4,582.00
4000
$2,390.88
$100.00
$1,637.50
$3,000.00
$2,190.25
$130,137.04
2500
83450
36831.85
36000
$93,305.19
47450
$50.00
$3,638.98
$3,688.98
200
3800
4000
$181.80
$370.96
$440.46
$511.70
$462.47
$4,605.00
$2,362.00
$3,966.19
$14,380.59
$1,936.83
$258.71
$2,136.69
555
200
500
500
480
2000
2500
net=nil
net=nil
net=nil
$8 per
girl
net = nil
3000
net = nil
offset
offset
2000
280
500
Membership
Outdoor activities expenses
Picnic in the Park (67401)
Postage
Printing/copier charges
Region camp (67506)
Region Dinner
Region Equipment
Region events sundry
Region team exp
Region travel/accom
Repairs/maintenance Yarra
Stationery
Subscriptions
Superannuation (SGC)
Telephone
Training expenses
Wages & Salaries
Website development
Workers' Compensation
Youth Leadership (67403)
Total Operating Expenses
$120.00
$374.17
$1,019.30
$105.28
$22.73
$18,052.41
$313.91
$49.99
$1,980.00
$743.77
$879.24
$1,848.52
$260.00
$210.00
$1,167.64
$496.13
$1,359.00
$12,484.03
$30.00
$507.00
$2,088.29
$75,724.81
Net Profit/(deficit)
$21,269.36
offset
offset
120
250
offset
offset
100
offset
1250
3750
20000
300
250
1330
550
offset
14000
120
510
offset
52045
-(4595)