Early Years Foundation Stage Setting Checklist
Children learn best when they are healthy, safe and secure, when their individual needs are met and when they have positive
relationships with the adults caring for them. The EYFS safeguarding and welfare requirements, specified in this section, are
designed to help providers create high quality settings which are welcoming, safe and stimulating, and where children are able to
enjoy learning and to grow in confidence (EYFS, 2012). The EYFS requirements do not override or remove any obligations
providers have arising from other health and safety legislation or any other relevant legal requirements.
This EYFS setting checklist can be used to support you in reviewing your working practices, including paperwork and
documentation. It is not an exhaustive list of Ofsted or EYFS requirements and you should ensure you have a working
knowledge of these at all times. We suggest that you have a copy of the EYFS Statutory Guidance available when working
through this checklist. Information to some supporting documents can be accessed via http://www.suffolkcpd.co.uk
Please note- ‘The information contained in this guidance is for general information purposes only. While every effort has
been made to keep the information up to date and correct, Suffolk County Council (SCC) make no representations or
warranties of any kind, express or implied, about the completeness, reliability, accuracy or suitability with respect to the
information contained within the guidance. Any reliance placed on such information is therefore strictly at the
organisations own risk. SCC is not responsible for, and expressly disclaims all liability for, damages of any kind arising
out of use, reference to, or reliance on any information contained within this guidance (January 2014)’
EYFS Setting checklist January 2014
1
BUSINESS MANAGEMENT
Item
Requirement
reference
Links & further
information
Evidence
1. What is the legal structure/management
EYFS p. 28 – 29
(3.76)
For further information
visit the PLA or NDNA
website &/or the Charities
Commission
https://www.preschool.org.uk
Registered person:
Nominated person:
Manager/Supervisor:
structure of your setting?
If voluntary committee run, you should have a
Chairperson, Secretary, Treasurer and other
committee members. Do Ofsted have an upto-date list of the members of the committee?
www.ndna.org.uk
Action, if required,
and person
responsible
Chairperson:
Secretary:
Treasurer:
Other committee members:
Starting an Early Years
setting:
https://www.preschool.org.uk/document/
3975
Charity structures:
https://www.preschool.org.uk/document/
5461
Guide to Charitable
Incorporated
Organisation status 2013:
https://shop.preschool.org.uk/A127/charit
able-incorporatedorganisations
2. Are you a member of the Suffolk County
Council ‘List of Providers’ (LoP)?
EYFS Setting Checklist January 2014
LoPSection A
http://www.ofsted.gov.uk/
resources/guideregistration-early-yearsregister-childcareprovider-domestic-ornon-domestic-premises
http://www.suffolklearning
.co.uk/3-11-learningteaching/early-years/list2
of-providers
http://www.ofsted.gov.uk/
resources/are-you-readyfor-your-inspection-guideinspections-of-provisionofsteds-childcare-andearly-years-r
3. Ofsted InspectionAre you ready for your inspection?
http://www.ofsted.gov.uk/
resources/conductingearly-years-inspections
What was the outcome of your last Ofsted
inspection? Have you completed all Ofsted
recommendations from your inspection?
LoPSection A
Section B, 1, 2
Section E
Section F
4. Do you have copies of:
o ‘Statutory Framework for the Early
Years Foundation Stage’
o ‘Development matters in the Early
Years Foundation Stage’
o ‘Early Years Outcomes’
o ‘A Know How Guide: The EYFS
http://www.ofsted.gov.uk/i
nspection-reports/findinspection-report
Date:
Outcome:
Ofsted Action Plan
Example http://www.suffolklearning
.co.uk/suffolklearning_im
ages/users/Early_Years_
Team_CYP//2013-0822CBOfstedActionPlanEx
ample.docx
www.foundationyears.org
.uk
N.B. Development
Matters and Early Years
Outcomes are not
statutory but are useful
guides
progress check at age two’
o ‘The EYFS parents’ guide’
5. How do you offer funded early education for 2,
3 & 4 year olds in a way which offers flexibility
to parents/carers?
6. Can a child access their full free entitlement
with no conditions of access?
EYFS Setting Checklist January 2014
LoPSection B, 3
Section C
LoP
Section B, 4
Section C
http://media.education.go
v.uk/assets/files/pdf/e/la
%20role%20statutory%2
0guidance%20final.pdf
How do you make it clear to
parents what they are paying for
above the free entitlement?
3
7. Are mandatory policies and procedures in
EYFS p. 13 (3.3)
place?
Policies and procedures should be reviewed
annually, signed and dated by the
Chairperson/Director.
All staff (and committee) should be aware of
and follow these policies and procedures to
effectively meet the Welfare Requirements.
8. Have you completed a Self-Evaluation Form
(SEF)?
9. Do you have an Operational Plan containing
all working documents of the organisation?
Optional but good
practice
Optional but good
practice
Policies required by
Ofsted:
http://www.ofsted.gov.uk/
resources/factsheetchildcare-recordspolicies-and-notificationrequirements-of-earlyyears-register
Policy Tracking Grid http://www.suffolklearning
.co.uk/suffolklearning_im
ages/users/Early_Years_
Team_CYP//2014-0108WGPolicyTrackingGrid
forCDPOnline.docx
http://www.ofsted.gov.uk/
resources/early-yearsonline-self-evaluationform-sef-and-guidancefor-settings-deliveringearly-years-foundat
Operational Plan
Guidance http://www.suffolklearning
.co.uk/suffolklearning_im
ages/users/Early_Years_
Team_CYP//2014-0124WGOperationalPlanGu
idanceEYFS2012forCDP
Online.docx
When were your policies and
procedures last reviewed and
readopted?
It is good practice for staff (and
committee) to individually sign
the original copy of each policy to
confirm that they have read it.
How often is this reviewed?
Who is involved in completing
this?
LEARNING AND DEVELOPMENT
Item
Requirement
reference
Links & further
information
10. How do you ensure that your setting meets
EYFS p.4 (1.1)
http://www.suffolklearnin
g.co.uk/suffolklearning_i
mages/users/Early_Year
s_Team_CYP/2012-0816PlanningSupportGridv
the needs of the children, and promotes their
learning and development?
For further support/training needs see Suffolk
EYFS Setting Checklist January 2014
Evidence
Action, if required,
and person
responsible
4
CPD online
2.pdf
www.foundationyears.or
g.uk
11. Do you provide ‘wrap around’ and/or holiday
EYFS p.4 (1.3)
care?
If so, how do you liaise with other providers to
ensure the support you offer complements
learning in the settings where children spend
more time?
12. How do you link My Learning Journey (or
other developmental records) documents with
on-going planning?
EYFS p.6 (1.7,
1.10) p.10 (2.1)
https://www.education.go
v.uk/publications/standar
d/publicationdetail/page1
/DfES%200581%202001
http://www.outofschoolall
iance.co.uk/welcome
http://www.suffolklearnin
g.co.uk/3-11-learningteaching/earlyyears/early-yearsfoundation-stage
For example, observations, key
child planning, child review,
environment review
ASSESSMENTS
Item
13. What arrangements are in place to manage
‘The EYFS progress check at age 2’?
14. Do you have any children attending at the end
of the EYFS (attending in the summer term of
the reception year or the academic year in
which their fifth birthday falls)?
Requirement
reference
Links & further
information
EYFS p.10 (2.3 -2.5)
& ‘A Know How
Guide: The EYFS
progress check at
age two’
EYFS p.11 – 12 (2.6
– 2.11)
LoPSection B, 8
www.foundationyears.o
rg.uk
Requirement
reference
Links & further
information
If yes, you must
complete their EYFS
Profile and submit data
to SCC by the annual
deadline
Evidence
Action, if required,
and person
responsible
For further support contact the
Suffolk Families Information
Service on 0845 60 800 33.
SAFEGUARDING AND WELFARE
REQUIREMENTS
Item
EYFS Setting Checklist January 2014
Evidence
Action, if required,
and person
responsible
5
CHILD PROTECTION
15. You MUST have and implement a policy and
procedures to safeguard children – this must
be in line with the guidance and procedures of
Suffolk Safeguarding Children Board (SSCB)
and include:
 a named ‘Lead Practitioner’;
 an explanation of the action to be
taken in the event of an allegation
about a member of staff;
 and MUST cover the use of mobile
phones & cameras in the setting
 good practice would be to include
social networking sites
16. You MUST have a practitioner designated to
EYFS p.13 (3.4)
LoPSection B - 6
CUSTOMER FIRST
NUMBER:
0808 800 4005
www.suffolkscb.org.uk –
follow the link to
‘procedures’ and then
‘SSCB protocols’
Safeguarding Statement
Example http://www.suffolklearning.
co.uk/suffolklearning_imag
es/users/Early_Years_Tea
m_CYP//2013-0824WGSafeguardingState
ment.docx .
EYFS p.13 - 14 (3.5)
Name of Leading Practitioner
for Safeguarding:
take lead responsibility for safeguarding
children?
Date of most recent course
attended:
Have they attended a child protection training
course?
Name of Deputy Practitioner
for Safeguarding:
17. How do you ensure that all staff have up-todate knowledge of safeguarding policies and
procedures?
18. Do you have a copy of the Government’s
statutory guidance ‘Working together to
Safeguard Children’?
(current version October 2013)
EYFS Setting Checklist January 2014
Date of most recent course
attended:
Good practice would be to
include safeguarding
knowledge and practice as an
agenda item at each staff
meeting and supervisions
EYFS p.14 (3.6)
p.16 (3.18)
EYFS p.14 (3.7)
LoPSection B, 6
http://www.workingtogethe
ronline.co.uk/
https://www.gov.uk/govern
ment/publications/what-todo-if-youre-worried-a6
19. Do you have an up-to-date ‘Safeguarding
Children Referral Chart?’ (currently April 2012)
20. You MUST inform OFSTED of any allegations
EYFS p.14 (3.8)
of serious harm or abuse “by any person
living, working, or looking after children at the
premises or elsewhere within 14 days of the
allegation(s) being made”, and of the action
taken in respect of the allegations?
21. You should have an Absence Policy which
includes the procedure for reporting the
unexplained absence of children known to
Children’s Social Care.
child-is-being-abusedsummary
http://suffolksafeguardingc
hildrenboard.onesuffolk.ne
t/assets/files/2013/Referral
-flowchart.pdf
http://suffolksafeguardingc
hildrenboard.onesuffolk.ne
t/information-andlinks/leaflets-and-posters/
Also, CPD online
Safeguarding Resources:
Child Disclosure checklist
and Allegations made
against an adult checklist
Local Area Designated
Officer (LADO) Contact
Details:
 West – Suzanna Bedford,
Area Safeguarding
Manager – 01284 758816
 North – Allison Hassey,
Area Safeguarding
Manager – 01502 674612
 South – Lorna Jackson,
Area Safeguarding
Manager – 01473 260112
LoPSection B, 6
Suitable People
EYFS p.14 - 15 (3.9)
http://suffolksafeguardingc
hildrenboard.onesuffolk.ne
t/assets/files/KSESrevised
dec09.pdf
23. You must follow ‘Safe Recruitment practices’.
LoPSection B, 6
24. You should have an enhanced Disclosure and
EYFS p.15 (3.10)
Barring Service (DBS) check for every person
aged 16 or over who works directly with the
children or works on the premises, either as a
member of staff or a regular volunteer.
25. How do you ensure staff are aware that they
http://www.suffolklearning.
co.uk/3-11-learningteaching/earlyyears/safeguarding
https://www.gov.uk/govern
ment/organisations/disclos
ure-and-barring-service
EYFS p.15 (3.11)
22. How do you ensure that people looking after
children are suitable to fulfil the requirements
of their roles?
EYFS Setting Checklist January 2014
What procedures are in place
to ensure compliance with
these requirements?
7
are expected to disclose any convictions,
cautions, court orders, reprimands and
warnings which may affect their suitability
whether received before or during their
employment at the setting?
26. How do you ensure that people whose
suitability has not been checked, including
through a DBS check, do not have
unsupervised contact with the children being
cared for?
27. Where do you store confidential staff
information?
Providers must keep records of staff
qualifications, identity checks and DBS checks
for all staff including the manager.
Settings should hold the name, address and
telephone number of all employees and
anyone else who has regular unsupervised
contact with the children.
Disqualification
28. In the event of the disqualification of a
registered provider, a person living in the
same household as the registered provider, or
a person employed in that household, the
provider must not continue as an early years
provider - nor be directly concerned in the
management of such provision. Where an
employer becomes aware of relevant
information which may lead to disqualification
of an employee, the provider must take
appropriate action to ensure the safety of
children. In the event of disqualification of a
person employed in early years provision, the
provider must not continue to employ that
person.
Staff taking medication/other substances
29. How do you ensure that staff working with
children are not under the influence of alcohol
or any other substance which may impair their
EYFS Setting Checklist January 2014
EYFS p.15 (3.11)
EYFS p.15 (3.12)
http://www.ico.org.uk/
EYFS p.15 - 16
(3.14 - 16)
How do you ensure that you
meet the requirements of the
EYFS in the event of
disqualification?
EYFS p.16 (3.17)
How do you ensure staff are
aware of this requirement?
8
ability to care for children?
How do you ensure that staff medication is
stored securely out of the reach of children?
Staff qualifications, training, support & skills
30. You should have an induction process in place EYFS p.16 (3.18)
for new staff/volunteers/students.
31. What systems are in place for staff
supervisions and appraisals?
32. What qualifications does the manager hold?
Who acts as named deputy in the absence of
the manager?
EYFS p.17 (3.19,
3.20, 3.22)
EYFS p.17 (3.21)
Staff Induction Pack
Example http://www.suffolklearning.
co.uk/suffolklearning_imag
es/users/Early_Years_Tea
m_CYP//2014-0108WGInductionPackforCP
DOnline.docx
What is the induction process
and how is this implemented?
www.education.gov.uk/eyp Manager:
qd/qualification-search
Qualifications:
Named deputy:
Qualifications:
33. Has the Early Years Qualifications Audit Tool
been completed and do staff have written
training plans in place?
34. How do you ensure (and demonstrate) that at
least one person who has a current paediatric
first aid certificate is on the premises at all
times (and also on outings)?
35. All staff should have sufficient understanding
of English to ensure the well-being of the
children.
Key Person
36. How do you assign a Key Person to each
child?
How is the Key Person role explained to
parents/carers?
Staff: child ratios
37. How do you ensure, and demonstrate, that the
correct ratio and qualification requirements are
ALWAYS in place?
EYFS Setting Checklist January 2014
EYFS p.17 (3.22)
EYFS p.15 (3.12)
https://www.education.gov
.uk/wqat/login
EYFS p. 17 (3.24)
Staff with a current paediatric
first aid certificate:
EYFS p. 17 – 18
(3.25)
EYFS p. 18 (3.26) &
p.7 (1.11)
EYFS p. 18 – 21
(3.27 - 3.38)
Staff Ratios Guidance
http://www.suffolklearning.
co.uk/suffolklearning_imag
9
es/users/Early_Years_Tea
m_CYP//2014-0108WGStaff_ratiosforCPDo
nline.docx
Floor Space Mixed Aged
Rooms Guidance http://www.suffolklearning.
co.uk/suffolklearning_imag
es/users/Early_Years_Tea
m_CYP//2013-0710Floorspacemixedageroo
m.docx
HEALTH
Medicines
38. You MUST promote the good health of
children in your setting.
EYFS p.21 – 22
(3.42)
You MUST have a procedure for responding
to children who are ill or infectious.
39. You MUST have and implement a policy and
http://www.hpa.org.uk/Pub
lications/InfectiousDisease
s/InfectionControl/1004Gui
danceonInfControlinSchoo
lsandChildCare/
What is your procedure for
dealing with children who are
ill or infectious, and how is this
discussed with parents/carers?
EYFS p.22 (3.43)
procedures for administering medicines which
includes systems for keeping up-to-date
information about a child’s needs for
medicines.
Medicines MUST NOT usually be
administered unless prescribed by a doctor,
dentist, nurse or pharmacist.
40. You MUST only administer medicine (both
prescription and non-prescription) with written
permission and you MUST keep a written
record each time a medicine is administered
and inform parents/carers of this.
EYFS p.22 (3.44)
PLA medication
administration record:
https://shop.preschool.org.uk/A094
41. How and where is medication stored? Is
children’s medication clearly labelled with their
names?
Food and drink
EYFS Setting Checklist January 2014
10
42. Any meals, snacks & drinks provided for
EYFS p. 22 (3.45)
How do you involve parents
and carers in supporting
children’s healthy eating?
EYFS p. 22 (3.45)
Is information displayed on
staff notice board,
kitchen/snack area? Is it up to
date? Are photos of the
children included?
How do you do this whilst
respecting confidentiality?
children MUST be healthy, balanced and
nutritious.
How do you implement this?
43. How do you obtain information about
children’s special dietary requirements,
preferences and food allergies, and any
special health requirements?
How do you ensure that all staff know about
these and act upon the information?
44. Fresh drinking water MUST be available and
accessible for children at all times.
How do you do this?
45. Is the setting registered with the local
Environmental Health Department Food
Rating Scheme?
46. You MUST ensure that the food preparation
area is adequately equipped and hygiene
standards are maintained.
47. You MUST ensure that all staff involved in
preparing & handling food have food hygiene
training.
48. How are children’s packed lunches stored?
49. You MUST inform Ofsted of any incident of
food poisoning affecting two or more children
within 14 days of the incident.
Accident or injury
50. You MUST ensure that the first aid box is
accessible to all staff at all times? Is there a
separate first aid kit available for outings?
EYFS Setting Checklist January 2014
EYFS p. 22 (3.45)
Contact your Local
Borough Council
If yes, what is your star rating?
EYFS p. 22 (3.46)
EYFS p. 22 (3.46)
EYFS p. 22 (3.47)
What procedures or protocols
are in place to ensure you
comply with this requirement?
EYFS p. 22 - 23
(3.48)
How do you ensure that the
contents are appropriate for
children?
How often is it checked?
For information about the
contents of First Aid boxes
please refer to your Paediatric
First Aid Training provider
11
51. How do you ensure that the contents are
appropriate for children? Who is responsible
for this? How often is it checked?
52. How do you keep a written record of accidents
or injuries and first aid treatment?
How does your setting ensure that
parents/carers are informed of any accident or
injury and first aid treatment given, on the
same day or as soon as reasonably
practicable?
EYFS p. 22 - 23
(3.48)
https://shop.preschool.org.uk/A097
http://suffolksafeguardingc
hildrenboard.onesuffolk.ne
t/assets/files/2013/Acciden
tal-poisoning-PractitionersGuide.doc
http://suffolksafeguardingc What procedures are in place
hildrenboard.onesuffolk.ne to ensure you comply with this
t/
requirement?
EYFS p. 23 (3.49)
Safeguarding Children’s Board of any serious
accident, or injury to, or death of any child.
MANAGING BEHAVIOUR
EYFS p. 23 (3.50)
For training and support
54. You MUST have & implement a behaviour
materials management policy & procedures. This should
http://earlyyears.suffolkcpd
include a named practitioner with
.co.uk/cpd/default.asp
responsibility for behaviour management.
EYFS p. 23 (3.51 –
55. You MUST NOT use or threaten to use
3.52)
corporal punishment. You MUST keep a
record of any occasion where physical
intervention is used & inform parents/carers.
SAFETY AND SUITABILITY OF PREMISES, ENVIRONMENT AND EQUIPMENT
Safety
EYFS p. 23 – 24
www.hse.gov.uk/pubns/bo
56. You MUST ensure that your premises,
oks/lawposter.htm
including outdoor spaces, furniture, equipment (3.53)
and toys, are fit for purpose, safe for children
to use, secure. You MUST comply with health
www.hse.gov.uk/riddor/
and safety legislation, including hygiene
requirements.
EYFS p. 23 – 24
57. You MUST have and implement a health and
(3.53)
safety policy & procedures.
EYFS p. 24 (3.54)
58. You MUST have an emergency evacuation
policy and procedures, and take reasonable
steps to ensure the safety of everyone on the
premises.
EYFS p. 24 (3.54)
59. How do you ensure that everyone (children
and adults) experiences fire drills and knows
53. You MUST inform Ofsted and Suffolk
EYFS Setting Checklist January 2014
What procedures are in place
to ensure parents/carers sign
this written record to prove that
you have shared this
information?
Named practitioner with
responsibility for behaviour
management:
What procedures are in place
to ensure parents/carers are
informed of any such
intervention?
How do you ensure that you
comply with this?
Are they clearly displayed?
Does everyone know them?
12
the correct procedures?
Smoking
60. You MUST have a no smoking policy and
prevent smoking where children are present or
about to be present.
Premises
61. How do you ensure that, as far as is
reasonable, the facilities, equipment and
access to the premises are suitable for
children with disabilities?
62. What procedures are in place to provide
access to an outdoor play area?
63. How do you make provision for children who
wish to relax, play quietly or sleep?
Do you have a separate baby room?
When and how often are they
practiced?
How do you record the drill?
EYFS p. 24 (3.55)
How do you ensure that you
comply with this?
EYFS p. 24 (3.57)
EYFS p. 24 (3.57)
EYFS p. 24 – 25
(3.58)
How do you ensure that
sleeping children are
frequently checked?
How do you ensure an
adequate supply of clean
bedding is available?
64. Are there adequate toilets and wash basins for EYFS p. 25 (3.59)
children & adults?
65. Are there changing facilities available for
children who are in nappies?
66. Is there an area where staff may talk to
parents/carers confidentially and/or for staff to
take breaks away from areas being used by
children?
67. What systems are in place to ensure only
authorised persons collect children and that
no child leaves the premises unsupervised?
68. You MUST take all reasonable steps to
ensure that only authorised persons enter the
premises.
69. You MUST have a procedure for checking the
identity of visitors.
70. You MUST have public liability insurance. It is
EYFS Setting Checklist January 2014
EYFS p. 25 (3.59)
EYFS p. 25 (3.60)
EYFS p. 25 (3.61)
EYFS p. 25 (3.61)
EYFS p. 25 (3.61)
For example - password
system; other system for
parents to notify who will
collect
What procedures are in place
to comply with this?
Does the visitors’ book include
arrival and departure times? Is
ID checked?
EYFS p. 25 (3.62)
13
good practice to display the certificate (or a
copy) for parents/carers/visitors to see.
Risk assessment
71. You MUST have a policy and procedures in
place for assessing risks to children’s safety,
and risk assessments should be reviewed
regularly.
Outings
72. Children MUST be kept safe and you MUST
obtain written permission from parents/carers
for outings/visits. You MUST assess risks or
hazards and take steps to minimise these.
You MUST consider adult: child ratios. The
risk assessment does not necessarily need to
be in writing.
73. Vehicles in which children are being
transported, and the driver of that vehicle,
MUST be adequately insured.
EQUAL OPPORTUNITIES
74. You MUST have and implement a policy and
procedures to promote equality of opportunity,
including support for children with SEN or
disabilities.
The policy should include the name of the
SENCo.
75. You MUST have a written policy which clearly
describes how and when decisions about the
allocation of places are taken, and how places
will be allocated should there be more children
than places available.
76. You MUST have a written Equality Action
Plan.
Under the Equality Act 2010 ALL children are
entitled to attend any provision & have their
needs identified and met.
INFORMATION AND RECORDS
EYFS Setting Checklist January 2014
EYFS p.23 (3.53)
and p.25 (3.63, 3.64
- outings)
http://www.hse.gov.uk/risk/ How do you comply with this?
fivesteps.htm
Do you assess security,
hygiene, equipment, routines,
http://www.ofsted.gov.uk/r indoor and outdoor
environment and outings?
esources/factsheetchildcare-requirementsfor-risk-assessments
EYFS p.25 - 26
(3.64, 3.65)
How do you comply with this?
EYFS p. 26 (3.64)
Date insurance due:
Date MOT (if applicable) due:
EYFS p.26 (3.66) &
p.24 (3.57)
LoPSection B, 5
Section G
https://www.education.gov Named SENCo:
.uk/publications/standard/p
ublicationdetail/page1/DfE
S%200581%202001
LoPSection B, 5
Section G
LoPSection B, 5
Section G
http://www.suffolklearning.
co.uk/suffolklearning_imag
es/users/Early_Years_Tea
m_CYP/SettingsEqualities
InformationAnalysis.pdf
14
77. You MUST maintain records and obtain and
EYFS p.26 (3.67)
share information in order to ensure the safe
and efficient running of the setting, and help to
ensure the needs of the children are met.
78. You MUST enable a regular two-way flow of
information with parents/carers.
79. You MUST enable a regular two-way flow of
information between providers if a child is
attending more than one setting.
80. Are all records kept on site? If not, do you
have prior agreement with Ofsted?
When, and where, do staff complete ‘My
Learning Journeys’?
81. How do you keep confidential records secure?
– staff, children, safeguarding, records of
concern, financial records and so on.
82. How long do you retain records relating to
individual children after they have left the
setting?
83. It is your responsibility to ensure that every
parent/carer has a copy of the ‘Privacy Notice’
in order to ensure compliance with the Data
Protection Act 1998.
All About Me Example http://www.suffolklearni
ng.co.uk/suffolklearning
_images/users/Early_Y
ears_Team_CYP//2014
-0124WGAllAboutMeEYFS
2012forCPDonline.docx
EYFS p.26 (3.67,
3.69)
How do you ensure that this
happens?
How do parents/carers access
their child’s ‘My Learning Journey’
document?
How do you do this?
EYFS p.26 (3.67)
EYFS p.26 (3.68)
EYFS p.26 (3.68,
3.69)
Data Protection Act
1998
LoPSection C (Financial
Documentation)
EYFS p.27 (3.70)
LoPSection C (Financial
Documentation)
LoPSection B, 7
What systems are in place to
ensure that you comply with this?
If they are taken home what
arrangements are put in place to
ensure they are secure?
Privacy noticehttp://www.suffolklearni
ng.co.uk/3-11-learningteaching/earlyyears/early-yearsfunding-for-3-and-4year-olds
Information about the child
EYFS Setting Checklist January 2014
15
84. The registration form for each child should
EYFS p.27 (3.71)
.
include: full name; date of birth; name and
address of every parent/carer; details of who
has legal contact and parental responsibility
for the child, and emergency contact details
for parents/carers
Information for parents and carers
85. What systems are in place to share
information with parents/carers?
86. You MUST tell parents/carers how the EYFS
is being delivered in your setting and how they
can access more information.
87. You MUST tell parents/carers about the range
and type of activities and experiences
provided for children in your setting, the daily
routine, and how parents/carers can share
learning at home.
EYFS p.27 (3.72)
EYFS p.27 (3.72)
http://www.foundationy
ears.org.uk/early-yearsfoundation-stage-2012/
Parent Prospectus
Example (you will need
to adapt this as it refers
to a pre-school setting)
http://www.suffolklearni
ng.co.uk/suffolklearning
_images/users/Early_Y
ears_Team_CYP//2014
-0108WGExampleParentP
rospectusEYFS2012for
CPDOnline.docx
Amend your registration form as
necessary to ensure all this
information is gained on entry
Formal/informal discussion
opportunities, notice-board,
newsletters, diaries,
communication board/book,
website/text alerts, parents’
consultations, Learning Journeys.
How do you do this?
How do you do this?
MLJ Notice board
Statement for settings http://www.suffolklearni
ng.co.uk/suffolklearning
_images/users/Early_Y
ears_Team_CYP//2014
-0108WGMLJnoticeforsetti
ngsforCPDonline.docx
88. You MUST tell parents/carers how you
EYFS p.27 (3.72)
How do you do this?
support children with SEN and disabilities.
EYFS Setting Checklist January 2014
16
89. You MUST tell parents/carers what food &
EYFS p.27 (3.72)
How do you do this?
drinks are provided for the children.
Sharing Policies with
Parents Noticeboard
Statement http://www.suffolklearni
ng.co.uk/suffolklearning
_images/users/Early_Y
ears_Team_CYP//2013
-0108WGPolicysharingwith
parentsstatementforCP
Donline.docx
90. You MUST give parents/carers details of your
policies & procedures, including :
o procedure to be followed if a child is
not collected at the appointed time
o procedure to be followed in the event
of a child going missing at, or away
from, your setting.
91. You MUST give parents/carers information
about staffing, including the name of their
child’s key person and their role.
92. You MUST give parents/carers a telephone
number for them to contact you in an
emergency.
Complaints
93. You MUST have a written procedure for
dealing with concerns and complaints from
parents/carers.
94. You MUST keep a written record of any
complaints, and their outcome.
95. You MUST investigate written complaints
relating to the EYFS requirements and notify
complainants of the outcome of the
investigation within 28 days of having received
the complaint.
96. The record of complaints must be made
available to Ofsted on request.
97. You MUST give parents/carers contact details
for Ofsted.
98. If you become aware that you are to be
EYFS Setting Checklist January 2014
EYFS p. 27 (3.72)
How do you do this?
How do you do this?
EYFS p. 27 (3.72)
EYFS p.27 – 28
(3.73)
http://www.ofsted.gov.u
k/resources/information
-for-parents-aboutofsteds-role-regulatingchildcare
EYFS p.27 – 28
(3.73)
EYFS p.27 – 28
(3.73)
How do you do this?
EYFS p.28 (3.74)
EYFS p.28 (3.74)
http://www.ofsted.gov.u
k/resources/poster-forparents-childcare
For example, display the Ofsted
Parents Poster
EYFS p.28 (3.74)
17
inspected you MUST notify parents/carers and
after an inspection you MUST supply a copy
of the report to parents/carers. LoP members
must inform Suffolk County Council
immediately following an Ofsted inspection if
the outcome is less than GOOD. This should
be done by e-mail to
[email protected] with the
subject marked as List of Providers- Ofsted
outcome.
Information about the provider
99. You MUST hold the following documentation:
o name, home address and telephone
number of the provider and any other
person living or employed on the
premises
o name, home address and telephone
number of anyone else who will
regularly be in unsupervised contact
with the children
o a daily record of the names of children
attending, their hours of attendance
(include times of arrival and departure
in the register) and the names of each
child’s key person
(including a buddy key person if used)
o your Ofsted registration certificate
MUST be displayed
Changes that must be notified to Ofsted
100. You MUST notify Ofsted of:
o any change in the address of the
premises; to the premises which may
affect the space available to the
children and the quality of childcare; in
the name, address or any other
contact details of the provider; to the
person who is managing the provision
o any proposal to change the hours
during which childcare is provided
o any significant event likely to affect the
EYFS Setting Checklist January 2014
LoPSection E
EYFS p 28 (3.75)
EYFS p. 7 (1.11) &
p.18 (3.26)
EYFS p. 18/20
(3.27 – 3.33)
EYFS p.17 (3.24)
LoPSection B, 4
EYFS p. 28 – 29
(3.76)
http://www.ofsted.gov.u
k/resources/factsheetchildcare-recordspolicies-andnotificationrequirements-of-earlyyears-register
If voluntary committee run, do you
have a Chairperson, Secretary,
Treasurer and other committee
members?
Do Ofsted have an up-to-date list
of the members of the
committee?
18
suitability of the provider or any person
who cares for, or who is in regular
contact with, the children
o where the provision is provided by a
company, any change in the name or
registered number of the company
o where the provision is provided by a
charity, any change in the name or
registration number of the charity
o where the provision is provided by a
partnership, body corporate or
unincorporated association any
change to the ‘nominated individual’
o where the provision is provided by a
partnership, body corporate or
unincorporated association whose sole
or main purpose is the provision of
childcare, any change to the
individuals who are partners in, or a
director, secretary or other officer or
members of its governing body.
101. Where you are required to notify Ofsted
about a change of person except for
managers (see above) you must give the
new person’s name (including former
names or aliases), date of birth and
address.
102. If there is a change of manager you must
notify Ofsted that a new manager has been
appointed. Where practicable notification
must be made in advance, otherwise as
soon as possible and ALWAYS within 14
days.
EYFS CHECKLIST SUPPORTING DOCUMENTS
EYFS
checklist
Title
question(s)
1
Pre-school Learning Alliance
EYFS Setting Checklist January 2014
EYFS p.29 (3.77)
EYFS p.29 (3.77)
Link
https://www.pre-school.org.uk
Starting an Early Years setting:
https://www.pre-school.org.uk/document/3975
19
1
National Day Nurseries Association
2
Suffolk County Council List of Providers information
www.ndna.org.uk
3
Are you ready for your inspection?
http://www.suffolklearning.co.uk/3-11-learning-teaching/early-years/list-ofproviders
http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team
_CYP//2013-08-22CBOfstedActionPlanExample.docx
http://www.ofsted.gov.uk/resources/are-you-ready-for-your-inspection-guideinspections-of-provision-ofsteds-childcare-and-early-years-r
3
Conducting Early Years Inspections
http://www.ofsted.gov.uk/resources/conducting-early-years-inspections
7
Policy tracking grid
Ofsted improvement action plan template (example)
3
http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team
_CYP//2014-01-08WGPolicyTrackingGridforCDPOnline.docx
Records, policies and notification requirements of the Early http://www.ofsted.gov.uk/resources/factsheet-childcare-records-policies-andYears Register (January 2013)
notification-requirements-of-early-years-register
http://www.ofsted.gov.uk/resources/early-years-online-self-evaluation-form-sefSelf-Evaluation Form – updated January 2013
and-guidance-for-settings-delivering-early-years-foundat
7
8
9
Operational Plan guidance
10, 73
SEN Code of Practice (2001)
15
Safeguarding statement
18
What to do if you are worried about a child being abused?
Booklet (2006)
19
Safeguarding Referral flowchart - April 2012
20
Local Authority Designated Officer (LADO) information
23
Safe Recruitment Best Practice Guidance – see CPD
online
30
Staff Induction guidance
37
Staff ratio for mixed-age rooms guidance
EYFS Setting Checklist January 2014
http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_
Team_CYP//2014-0124WGOperationalPlanGuidanceEYFS2012forCDPOnline.docx
https://www.education.gov.uk/publications/standard/publicationdetail/page1/DfES
%200581%202001
http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team
_CYP//2013-08-24WGSafeguardingStatement.docx .
https://www.education.gov.uk/publications/standard/publicationdetail/page1/DFES04319-2006
http://suffolksafeguardingchildrenboard.onesuffolk.net/assets/files/2013/Referralflowchart.pdff
http://suffolksafeguardingchildrenboard.onesuffolk.net/information-andlinks/leaflets-and-posters/
http://www.suffolklearning.co.uk/3-11-learning-teaching/early-years/directory-ofproviders
http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team
_CYP//2014-01-08WGInductionPackforCPDOnline.docx
http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team
_CYP//2014-01-08WGStaff_ratiosforCPDonline.docx
20
37
Floor-space for mixed-age rooms guidance
38
Communicable diseases chart (2010 edition)
52
Accidental poisoning guide 2013
56
Health and Safety Law poster
76
All About Me guidance
86
Parent Prospectus example
86
‘My Learning Journey’ notice board statement
89
Policy sharing with parents – statement for notice board
96
Ofsted Parents poster
Suffolk Families Information Service (IAA) contact details
EYFS Setting Checklist January 2014
http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team
_CYP//2013-07-10Floorspacemixedageroom.docx
http://www.hpa.org.uk/Publications/InfectiousDiseases/InfectionControl/1004Guida
nceonInfControlinSchoolsandChildCare/
http://suffolksafeguardingchildrenboard.onesuffolk.net/assets/files/2013/Accidental
-poisoning-Practitioners-Guide.doc
www.hse.gov.uk/pubns/books/lawposter.htm
http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team
_CYP//2014-01-24WGAllAboutMeEYFS2012forCPDonline.docx
http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team
_CYP//2014-01-08WGExampleParentProspectusEYFS2012forCPDOnline.docx
http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team
_CYP//2014-01-08WGMLJnoticeforsettingsforCPDonline.docx
http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team
_CYP//2013-01-08WGPolicysharingwithparentsstatementforCPDonline.docx
http://www.ofsted.gov.uk/resources/poster-for-parents-childcare
0845 60 800 33
[email protected]
21