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AGILE RECRUITING & ONBOARDING
Staffing Coordinator Live Training
Welcome
ARO TEAM PRESENTERS
Samantha Lake, Project Lead
Dana Grimm
Shannon Kemp
AGENDA
Welcome and Agenda
ARO Background and Definitions
Process, Roles and Permissions
Break
Training Materials
Staffing Coordinator Tasks in Applicant Tracking System
Applicant Experience
Support and Key Dates
Q&A
ARO BACKGROUND AND HISTORY
MISSION STATEMENT
To
support
and
advance
Michigan
State
University student success and faculty research
t h r o u g h a n e f f i c i e n t a n d e f fe c t i v e r e c r u i t m e n t
and
hiring
process
that
yields
high-quality
f a c u l t y, a c a d e m i c s t a f f a n d s u p p o r t s t a f f i n a
t i m e l y m a n n e r.
AGILE RECRUITING AND ONBOARDING (ARO)
ARO is an initiative to strengthen hiring, recruiting, and
onboarding processes and systems. Planned outcomes
include:
Automation of candidate evaluation and selection
Addressing time to fill positions.
Delivering more robust system functionality.
Improving process with fewer manual steps.
Offering new onboarding tools.
Enhancing reporting measures and metrics.
Improving the applicant experience.
WHY ARE WE CHANGING?
Recruiting
and
retaining
top-quality
talent
requires
efficient systems and processes.
Current hiring software is not supported after Dec. 2017.
The system upgrade is an opportunity to assess and improve efficiency
and effectiveness.
New PageUp Applicant Tracking System brings modern technology and
workflow to MSU HR.
New internal and external Careers @ MSU job posting websites improve
applicant experiences.
TERMS & DEFINITIONS
PROCESS, ROLES AND
PERMISSIONS
ATS ROLES
There are four administrator roles in the PageUp
A p p l i c a n t Tr a c k i n g S y s t e m ( AT S ) :
Dean/Vice President
Staffing Coordinator
Search Chair and Committee Members
Additional Viewer
DEAN/VICE PRESIDENT
Overview
 Includes MAU-level delegates
 Oversee job postings and statuses for an
entire MAU
 Oversee applicants and statuses
 Approve applicants and job offers
Benefits
 Integrated team communication
 Streamlined workflow
 Increased access to posting and applicant documentation
STAFFING COORDINATOR
Overview
 Review and manage job postings and statuses
 Manage and communicate with applicants
 Schedule interviews and other events (optional
feature)
 Request and manage applicant letters of reference
 Make offers
Benefits







Greater automation
Integrated communications
Expanded reference checks
Optional interview scheduling tool
Centralized sourcing for University contracts
Standardized onboarding task list
Standardized document templates for Support Staff
SEARCH CHAIR/COMMIT TEE MEMBERS
Overview





View job information
View application materials
Set candidate outcomes
Submit candidate rankings (Search Chair)
Approve offers, if assigned (Search Chair)
Benefits




One single location and point of entry for all assigned postings
Streamlined workflow
Improved organization and retrieval of applicant information
System-integrated communication and coordination among committee
members
 Ability to generate selection report
ADDITIONAL VIEWER
Overview
 Includes chairpersons, department heads, directors
and Faculty Excellence Advocates (FEAs)
 View job status
 View applicants
 View and compile applicant materials
Benefits
 Access to applicant documentation for specific postings
 Ability to add notes to job
PERMISSIONS GROUPS
• Every user in the Applicant Tracking System must be assigned a permission group.
• A user’s permission group determines their highest level of access and the actions they could take in the system.
• There are three permission groups available to choose from:
Dean/VP
Staffing Coordinator
Users assigned to the Dean/VP
permission group can view and act
on any posting within their MAU at
any time.
Users assigned to the Dean/VP
permission group can be listed in
any of the Job Card Roles:
• Primary Staffing Coordinator
• Staffing Coordinator Backup 1
• Staffing Coordinator Backup 2
• Search Chair
• Search Committee Member
• Additional Viewer
To view or act on a posting, the
user must be listed on the posting
in the appropriate Job Card Role.
Users assigned to the Staffing
Coordinator permission group can
be listed in any of the Job Card
Roles:
• Primary Staffing Coordinator
• Staffing Coordinator Backup 1
• Staffing Coordinator Backup 2
• Search Chair
• Search Committee Member
• Additional Viewer
Search Committee
To view or act on a posting, the
user must be listed on the
posting in the appropriate Job
Card Role.
Users assigned to the Search
Committee permission group can
be listed in the following Job Card
Roles:
• Search Chair
• Search Committee Member
• Additional Viewer
Note: Excludes central office permission groups of HR Analyst and Super User
17
JOB CARD ROLES




There are 8 roles for each posting. Only 6 are available to units.
These roles allow users to act on a posting in a specific capacity.
To serve in a role for a posting, the user must be listed on the Job Card in that role.
A user s permission group determines which role(s) a user can occupy on a posting.
Primary Staffing Coordinator*
Staffing Coordinator Backup 1
Maximum of one
user per role
Staffing Coordinator Backup 2
Central Office Roles
HR Analyst*
(MSU HR)
Search Chair*
Compliance Panel Facilitator
(I3)
Search Committee Member
Additional Viewer
*Required role for all postings
18
ROLE PERMISSIONS
The Job Card lists each Role and who is assigned to
that role. The role assignment will determine the
act ions a u ser can take on a part icular p ost in g.
Ensure you check the Job Card for your role on each
posting.
See the tip sheet: Staffing Coordinator Permissions
ROLE PERMISSIONS
Staffing Coordinator Access – can only see the posting if listed on the Job Card.
Question
Primary Staffing Coordinator
Staffing Coordinator Backup 1
Staffing Coordinator Backup 2
Able to view job through Dashboard?
Yes
Able to view job through Manage Jobs?
Yes
Able to access Job Card (posting information)?
Yes
Yes
Yes
Able to access applicants through the Job Card?
yes
Yes
Yes
Able to access applicants via Manage
Applications?
Yes
Yes
No, can to access applicants from the
Dashboard or Job Card.
Able to manage applicant statuses?
Yes
Yes
Yes
Able to communicate with applicants?
Yes
Yes
Yes
Able to request reference checks?
Yes
Yes
Yes
Able to create events for the job (events are used
for sheduling phone screen, interviews)?
Yes
Yes
No
Able to invite applicants to events (events are
used for sheduling phone screen, interviews)?
Able to manage Offers?
Able to access Advertisements (Sourcing
information) from Dashboard?
No, can access through Manage
Yes
Jobs
Yes
No, can access through Dashboard or
searching for Job.
Only able to manage events they Only able to manage events they
create for the job. Not able to view create for the job. Not able to view
or update other team members
or update other team members
events.
events.
Yes
Yes
No, can access from the Manage
Jobs Screen by selecting the 'I'
button.
Able to mange onboarding? (Must be listed in
Must be listed in one of the 3
one of the 3 onboarding roles on the Offer Card – onboarding roles on the Offer Card
supervisor, onboarding delegate 1 and
– supervisor, onboarding delegate 1
onboarding delegate 2)
and onboarding delegate 2
No, can access from the Manage
Jobs Screen by selecting the 'I'
button.
Must be listed in one of the 3
onboarding roles on the Offer Card
– supervisor, onboarding delegate
1 and onboarding delegate 2
No
Yes
Yes
Must be listed in one of the 3
onboarding roles on the Offer Card –
supervisor, onboarding delegate 1
and onboarding delegate 2
Exercises
Permissions
PERMISSIONS EXERCISE
Question 1
If you are permissioned with Dean/VP access,
can you see all postings in your MAU?
Answers
A. Yes
B. No
?
PERMISSIONS EXERCISE
Question 1
If you are permissioned with Dean/VP access,
can you see all postings in your MAU?
Answers
A. Yes is the correct answer
B. No
?
PERMISSIONS EXERCISE
Question 2
Can all three Staffing Coordinator roles take
the same actions?
Answers
A. Yes
B. No
?
PERMISSIONS EXERCISE
Question 2
Can all three Staffing Coordinator roles take
the same actions?
Answers
A. Yes
B. No is the correct answer
?
PERMISSIONS EXERCISE
Question 3
What is the difference between Staffing
Coordinator Backup1 and Staffing
Coordinator Backup2?
Answers
?
A. Ability to view the job card and applicants
B. Ability to change application statuses and upload documents
C. Ability to create events and invite applicants to events
D. Ability to manage references and offers
PERMISSIONS EXERCISE
Question 3
What is the difference between Staffing
Coordinator Backup1 and Staffing
Coordinator Backup2?
Answers
?
A. Ability to view the job card and applicants
B. Ability to change application statuses and upload documents
C. Ability to create events and invite applicants to events
D. Ability to manage references and offers
is correct
PERMISSIONS EXERCISE
Question 4
Do Search Chairs and Committee Members
need to be listed on the job card to access
the posting?
Answers
A. Yes
B. No
?
PERMISSIONS EXERCISE
Question 4
Do Search Chairs and Committee Members
need to be listed on the job card to access
the posting?
Answers
A. Yes is the correct answer
B. No
?
PERMISSIONS EXERCISE
Question 5
Is the Search Chair required for support staff
and faculty/academic staff postings?
Answers
A. Yes
B. No
?
PERMISSIONS EXERCISE
Question 5
Is the Search Chair required for support staff
and faculty/academic staff postings?
Answers
A. Yes is the correct answer
B. No
The FAS posting policy does mandate that searches require
a Search Chair and Search Committee Members.
?
PERMISSIONS EXERCISE
Question 6
If you are a Chairperson, Department Head,
Director, or Faculty Excellence Advocate,
what role should you hold on the posting?
Answers
A. Dean/VP
B. Primary Staffing Coordinator
C. Staffing Coordinator Backup2
D. Search Chair
E. Additional Viewer
?
PERMISSIONS EXERCISE
Question 6
If you are a Chairperson, Department Head,
Director, or Faculty Excellence Advocate,
what role should you hold on the posting?
Answers
A. Dean/VP
B. Primary Staffing Coordinator
C. Staffing Coordinator Backup2
D. Search Chair
E. Additional Viewer is the correct answer
?
ROLES
K e y Ta k e - a w a y s
 The Job Card lists each role and who is assigned to that role. The role
assignment will determine the actions a user can take on a particular
posting.
 All roles, except Additional Viewers, have access to the Job Card and Job
Card notes.
 All roles can view Applicants.
 There are three Staffing Coordinator roles. You may have a different role on
each posting.
 Search Chair and Committee Members can select outcomes. Search Chairs
also can rank candidates.
BREAK
PLEASE RETURN IN 15 MINUTES
WELCOME BACK
TRAINING MATERIALS
TRAINING GUIDE
A S t a f f i n g C o o r d i n a t o r Tr a i n i n g G u i d e h a s b e e n
developed to help prepare you for this system transition.
 The Training Guide can be found at:
 https://hr.msu.edu/aro/Training-Materials.html
STAFFING COORDINATOR TASKS
IN THE APPLICANT TRACKING SYSTEM
Managing Jobs
MANAGING JOBS
Managing and tracking job postings is a key function for
t h e S t a f f i n g C o o r d i n a t o r.
 The Primary Staffing Coordinator can access these tasks from the jobs open
link on the dashboard OR Manage jobs link from the Main Menu. Manage
jobs provides the Primary Staffing Coordinator with more functionality.
 Staffing Coordinator Backup 1 can only access postings from Manage jobs
from the Main Menu.
 Staffing Coordinator Backup 2 can only access postings from the jobs open
link on the dashboard.
Demonstration
Managing Jobs
MANAGING JOBS
K e y Ta k e - a w a y s
 Understanding where to access your jobs for a particular posting (based on
role)
 Filtering on each page
 How to access the Job Card from each page
 The information button
Job Card
JOB CARD
The Job Card can be accessed from multiple locations in
t h e AT S . I t d i s p l a y s t h e f o l l o w i n g t a b s :
 Position info tab displays job posting information.
 Job posting number
 Position details (position summary, details, job duties)
 Users:




Search Chair and Committee Members
Staffing Coordinators
HR Analyst
Additional Viewers
 Notes tab is used to add a note that is visible by all users in the system.
 Please use discretion! These notes will become part of the permanent hiring record.
 Documents tab contains documents (Salary Justification Letter, Screening Matrix,
Interview Questions) relating to the job posting. The Staffing Coordinator has the option
to:
 Upload a document
 Download a system template
 Generate a selection report
Note: Users also have the option to View Applications from the Job Card.
Demonstration
Job Card
JOB CARD
K e y Ta k e - a w a y s
 How to add search committee members/additional viewers
 Where to add a note
 Where to upload a document
 How to generate a selection report
Managing Applications
MANAGING APPLICATIONS
To v i e w a n d m a n a g e a p p l i c a t i o n s f o r a n y j o b p o s t i n g ,
there are a variety of methods to use:
 From the Job Card click View applications in the left corner of the screen
(access for all Staffing Coordinators).
 From the Manage Jobs screen click the number listed in the ‘Applications’
column (access for Primary Staffing Coordinator and Staffing Coordinator
Backup 1).
 From the Manage Jobs screen, click the Applications (blue person) button
(access for Primary Staffing Coordinator and Staffing Coordinator Backup 1).
 From the Main Menu, click the Manage Applications link (access for Primary
Staffing Coordinator and Staffing Coordinator Backup 1).
Demonstration
Managing Applications
MANAGING APPLICATIONS
K e y Ta k e - a w a y s
 How to filter and search for applicants
 How to access the Applicant Card
 How to access application materials
 Flags (including bounced email)
Bulk Actions
BULK ACTIONS
The Bulk Action function makes it easy to perform an
action on multiple applicants at once, such as:
 Status updates
 Compiling documents
 Communication
BULK ACTIONS
 Bulk Move – Used to change the Application status of multiple applicants all at
once.
 Bulk Send – Used to send Application materials to another user as separate
attachments.
 Bulk Move and Send – Used to change the Application status of multiple
applicants all at once and send application materials to another user in a single
email.
 Bulk Compile and Send – Used to compile documents of selected applicants
into a single PDF.
 Bulk Communicate – Used for communicating with applicants.
 Bulk Reference Check – This provides the option used to select the appropriate
reference check form and modify the email that will be sent to the referee
accordingly.
 Bulk Assign – Used to Assign Applications to any user in the system for review.
This may be used when seeking feedback about an applicant from another user.
Demonstration
Bulk Actions
BULK ACTIONS
K e y Ta k e - a w a y s
 What each bulk action does
 How to perform a bulk action
Applicant Status Changes
APPLICANT STATUS CHANGES
Application statuses can be changed individually or using
bulk actions. Refrain from using bulk actions for the
following statuses, as information specific to that
applicant must be captured on an individual basis:
 Interview 1 Completed: Interview date must be entered
 Interview 2 Completed: Interview date must be entered
 Hire Recommendation: Triggers the Offer Card and Hiring Recommendation
for applicant
Disposition codes have been refined to specify why a
candidate was not progressed through the process.
Some examples are :
 Does not meet basic qualifications
 Interview not selected: more qualified candidate selected - certifications
CONFIRM STATUS CHANGE
The Confirm status change screen may contain important
information, which will be denoted by the triangle symbol.
 Pay close attention to these as they may provide reminders about necessary
approvals that need to take place prior to proceeding.
 This screen will also provide the user
with a variety of options, including communicating with
applicants and users. These options
will differ based on the type of
Application status selected.
REFERENCES
If references are not required at the time of
application submission, Staffing Coordinators have the
option to request reference contact information from
applicants later in the process. This can be done via
an application status change.
Demonstration
Applicant Status Changes
APPLICANT STATUS CHANGES
K e y Ta k e - a w a y s
 When to use bulk move versus when to change an application status
individually
 How to modify communications to applicants/users
 How to enter an interview date
Scheduling Events with Applicant
INTERVIEW APPROVALS
F o r F a c u l t y, A c a d e m i c S t a f f a n d E x e c u t i v e M a n a g e m e n t
positions, the applicant pool and interview list must be
approved prior to scheduling and conducting interviews.
Approvals must be obtained by:
 Chairperson and Dean
 Compliance Panel (I3)
Note: Chairperson and Dean approvals must be obtained first through new
Faculty and Academic Staff Finalist Interview List Approval Form and
uploaded to the Documents tab of the Job Card.
CREATE EVENTS
T h e E v e n t f u n c t i o n i n t h e AT S i s u s e d t o s c h e d u l e p h o n e
screens and interviews for applicants.
 The event must first be created and internal users will be added to the event
at this time.
 Once the event is created, applicants will then be invited to attend.
 Only a Primary Staffing Coordinator and Staffing Coordinator Backup 1 have
the ability to create events for the job.
MANAGE EVENTS
To M a n a g e E v e n t s o n c e t h e y h a v e b e e n c r e a t e d , u s e t h e
following three tabs:
 Calendar tab displays a calendar with all scheduled events by day.
 Events tab displays scheduled events by event title.
 Timeslots tab displays the events, the timeslots associated with those
events and detailed information about each timeslot.
Note: The owner of the event is the only one that can manage the event.
There is only one owner for each event.
APPLICANT RESPONSE
Up until 48 hours prior to the event, the applicant can
choose to:
 Decline the invitation
 Withdraw from a timeslot
 Change the scheduled timeslot (if other available timeslots remain)
Once an applicant accepts or declines, their application
status will automatically change to ‘accepted by
a p p l i c a n t ’ o r ‘d e c l i n e d b y a p p l i c a n t ’ a n d a l l S t a f f i n g
Coordinators will receive email notifications.
Demonstration
Scheduling Events with Applicant
SCHEDULING EVENTS WITH APPLICANT
K e y Ta k e - a w a y s
 How to create an event
 How to invite internal users to an event
 How to schedule applicants for an event
Offers
READY FOR HIRE
When an applicant is ready for hire, the status of the
applicant must be changed to Hire recommendation.
This status will trigger the Offer Card, where the
hiring recommendation will be completed.
Offer Process
Support Staff
72
OFFER APPROVED – SUPPORT STAFF
Hiring
Recommendation
Complete
Offer Card Routed
All Department
Approvals
Complete
Routed to HR
Analyst
Email Notification
of
Approval/Decline
Offer Made to
Candidate
OFFER APPROVED – SUPPORT STAFF
 Once the hiring recommendation has been completed, the Offer Card
can be routed for up to five levels of approval.
 Approvals are sequential.
 Once an approver approves the Offer Card it will be automatically routed to
the next assigned approver.
 The approver will be notified via email that they have an Offer Card to
approve.
 Once all department approvals are complete, the Offer Card will
route to the HR Analyst listed in the approver slot.
 The HR Analyst must always be the final approver for Support Staff postings.
 The initiator of the hiring recommendation will receive an email
notification if the Offer Card has been approved or declined.
 The offer can be made to the candidate either verbally or via the ATS.
OFFER SENT – SUPPORT STAFF
Offer Letter Ready
to Send
Notify HR Analyst via
Status Change
HR Analyst
Changes Status
Offer Email Sent to
Applicant
Applicant Accepts
or Declines
Department is
Notified of
Applicant Decision
Applicant Status
Updated
OFFER SENT – SUPPORT STAFF
• When the formal Offer Letter is ready to be sent to the candidate, notify the
HR Analyst you are ready. Change the status to Offer - Submit online to
candidate.
• The HR Analyst will change the Application status to Offer made online.
• The HR Analyst sends email to the applicant, directing them to their
Applicant Portal, where they will see the offer notification.
• They must open the Offer Letter, read it, and accept or decline.
• If declining, they will be prompted to provide a reason.
• The Staffing Coordinators, Supervisor and HR Analyst listed on the Offer
Card will receive an email when the applicant accepts or declines the offer.
• The applicant’s status will be updated automatically.
OFFER ACCEPTED – SUPPORT STAFF
 Once the applicant has accepted the offer, Support Staff hires will be
prompted to fill out a data collection form.
 Upon submission of the form/page, they will be directed to the Onboarding
Portal.
Offer Process
FA S a n d E x e c u t i v e M a n a g e m e n t
OFFERS – FAS & EXECUTIVE MANAGEMENT
 For Faculty & Academic Staff and Executive Management, the Hiring
Recommendation is utilized simply to record the final hire and to initiate a
chain of events to activate the Onboarding Portal. The offer is not made
through the ATS, but the hire is required to acknowledge they have
accepted the offer.
 The final, signed Offer Letter must be uploaded to the Offer Card for the
sole purpose of initiating the Onboarding Portal.
OFFERS – FAS & EXECUTIVE MANAGEMENT
Offer Letter Ready
to Send
Staffing
Coordinator
Changes Status
Email Offer Sent to
Applicant
Department is
Notified of
Applicant Decision
Applicant Status
Updated
Applicant Receives
Welcome Page
Applicant Accepts
or Declines
OFFERS – FAS & EXECUTIVE MANAGEMENT
 When the formal Offer Letter is ready to be sent to the candidate, the
Staffing Coordinator must change the Application status to Offer made
online.
 An email is sent to the applicant, directing them to their Applicant Portal,
where they will see an offer notification.
 They must open the offer notification, read it, and accept or decline.
 If declining, they will be prompted to provide a reason.
 The applicant will receive a welcome message and information about their
Onboarding Portal where they must click Submit to activate it.
 The Staffing Coordinators, Supervisor and HR Analyst listed on the Offer
Card will receive an email when the applicant accepts the offer.
 The applicant’s status will be updated automatically.
Demonstration
Offers
OFFERS
K e y Ta k e - a w a y s
 Who submits the formal offer online for Support Staff postings
 Who must be the final approver listed on Support Staff postings (and where
to find them)
 How the offers process differs for Faculty/Academic Staff and Executive
Management
QUESTIONS AND ANSWERS
APPLICANT EXPERIENCE
TILES IN EBS
PeopleAdmin
PageUp
PAGEUP: EXTERNAL APPLICANT SITE
PAGEUP: INTERNAL APPLICANT SITE
APPLICANT
Overview
 Optional job alerts when a posting is published for a
specific work type (FAS/SS), specific area of interest
(Engineers, Advising/Counseling), specific type of
employment (full time, part time) and/or location
(East Lansing, Grand Rapids).
 Filters to quickly identify postings of interest.
 Notifications via email and through the applicant portal regarding the status and
events of postings to which an applicant has applied.
 Ability to upload a CV/resume to assist in prefilling portions of the application.
 Ability to Refer a Friend.
 Ability to apply remotely on a tablet of mobile device.
 Refreshed and modern look and feel.
Onboarding
ONBOARDING FEATURES
The Onboarding Portal ensures new hires are engaged well
b e f o r e t h e i r f i r s t d a y. T h e p o r t a l f u n c t i o n a l i t y p r o v i d e s t h e
following features:
 A seamless transition from candidates to employees through the
personalized Onboarding Portal.
 A list of important tasks to be completed before first day, first week (e.g.,
complete the I-9 form, sign up for emergency alerts), and first thirty days
(e.g., enroll in benefits), allowing employees to feel welcomed and
supported.
 Ability for supervisors to track the status of each task and add additional
departmental-specific tasks (e.g., review departmental bylaws).
 An organized body of resources available to new employees (e.g., benefits,
“university at a glance” information, systems information).
ONBOARDING
ONBOARDING
ONBOARDING
ONBOARDING
ONBOARDING
ONBOARDING
ONBOARDING
ONBOARDING
HIRING RECOMMENDATION
Onboarding Portal Activation
 Offer letter uploaded to Offer Card
 Candidate accepts the offer
 Acceptance of the offer letter activates the onboarding portal
 Staffing Coordinators, supervisors and HR analyst are notified of offer
acceptance
 Applicant’s status automatically updated from candidate’s decline or
acceptance of offer
ONBOARDING
Supervisor and Onboarding Delegates are designated on
the Offer Card/Hiring Recommendation.
 Will be notified of the new hire task list
 Responsible for ensuring the hire and the unit complete all assigned tasks
 Ability to modify or add new tasks as necessary
QUESTIONS AND ANSWERS
SUPPORT
PROJECT WEBSITE: hr.msu.edu/aro
Hosts background information, rollout plans, training resources and FAQs.
104
TRAINING MATERIALS
I n a d d i t i o n t o t h e Tr a i n i n g G u i d e , a n e L e a r n i n g m o d u l e ,
Tip Sheets and Video Clips have been developed to help
prepare you for this system transition.
 All Training Materials can be found at
https://hr.msu.edu/aro/Training-Materials.html
eLEARNING
Online, self-paced eLearning modules are available for
the System Overview and the Staffing Coordinator role.
VIDEO CLIPS
These videos will provide quick -reference refresher
content for commonly performed tasks and functions.
 Deans and Vice Presidents: How to get to jobs and applicants
 Deans and Vice Presidents: How to bulk compile documents
 Search Chair and Search Committee Members: How to get to jobs and
applicants and bulk compile and send documents
 Search Chair and Deans/Vice Presidents: How to generate a report
 Search Chair: How to view Search Committee evaluations
 Search Chair and Search Committee: How to use the evaluation tool
 Onboarding
 Applicants
TIP SHEETS & ADDITIONAL GUIDES
These documents will cover reference information either pulled from or
outside of the detailed, role-based training guides.
 Features and changes of the new ATS
 Bulk actions
 Reports
 Search firm agency steps
 Academic Position Request Guide for Executive Management
 Academic Position Request Guide for Faculty & Academic Staff
 Position Request Guide for Support Staff
 Onboarding Guide
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KEY DATES
KEY DATES
Faculty & Academic Staff Postings:

Friday, February 17*: A list of postings actively open and accepting applicants and an
information-collection spreadsheet sent to MAU HR Reps to coordinate posting transfers to
PageUp. *Postings opened in COMPASS after Feb. 17 will be monitored and transferred.

Friday, March 10: Completed spreadsheets returned to HR.

Friday, March 31: Noon deadline for units to submit final posting requests for COMPASS.

Wednesday, April 5: Last day for MSU HR to post in COMPASS.

Thursday, April 6 to Tuesday, April 25: Emergency postings only.
Support Staff Postings:

Friday, March 31: Noon deadline for units to submit final posting requests for COMPASS.

Wednesday, April 5: Last day for MSU HR to post in COMPASS.

Wednesday, April 12 & Wednesday, April 19: Emergency postings only.
All Postings:

Monday, April 10: New EBS forms available for units to submit PageUp posting requests.

Wednesday, April 19: Deadline for units to submit new posting requests for PageUp go-live.

Tuesday, April 25: COMPASS applicant pools close.

Wednesday, April 26: PageUp is LIVE! New and transferred postings are open.
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QUESTIONS AND ANSWERS
Thank you for attending training today!