Status Codes for Applicant Tracking
The composite matrix must include codes for all applicants not going forward to the next step. Specific reasons
for a status decision must be kept in the search file; either on the matrix or by other documented means.
Reject Codes:
Code
R1
R2
R3
R4
R5
R6
R7
R8
Step
Initial review
Initial review
Initial review
Initial review
Initial review
Committee review and matrix
Committee review and matrix
Committee review and matrix
R9
R10
R11
R12
R13
R14
R15
R16
R17
Committee review and matrix
Committee review and matrix
Phone interview
Phone interview
Phone interview
On-campus interview
On-campus interview
On-campus interview
References and/or background
check
Reason
Does not meet minimums – Education
Does not meet minimums – Experience
Does not meet minimums – Combination education and experience
Does not meet minimums – Certifications or licenses
Does not meet minimums – Skills
Does not meet preferred qualifications – Education
Does not meet preferred qualifications – Experience
Does not meet preferred qualifications - Combination education and
experience
Does not meet preferred qualifications – Certifications or licenses
Does not meet preferred qualifications – Skills
Not best qualified – Education
Not best qualified – Experience
Not best qualified – Skills
Not best qualified – Education
Not best qualified – Experience
Not best qualified – Skills
Failed reference or background check – include specific reasons in
file
Withdrawal Codes:
Code
W1
W2
W3
W4
W5
W6
W7
W8
W9
W10
W11
W12
W13
W14
W15
W16
W17
W18
W19
W20
W21
W22
W23
W24
W25
W26
W27
W28
Step
Initial review
Committee review and matrix
Committee review and matrix
Committee review and matrix
Committee review and matrix
Committee review and matrix
Committee review and matrix
Phone interview
Phone interview
Phone interview
Phone interview
Phone interview
Phone interview
Phone interview
On-campus interview
On-campus interview
On-campus interview
On-campus interview
On-campus interview
On-campus interview
On-campus interview
Post offer
Post offer
Post offer
Post offer
Post offer
Post offer
Post offer
Reason
Withdrew before application review
Preferred qualifications - Salary requirements
Preferred qualifications - Unable to relocate
Preferred qualifications - Unable to travel
Preferred qualifications - Work schedule/teaching load
Preferred qualifications - Offered other job
Preferred qualifications – Applicant did not specify
Salary requirements
Unable to relocate
Unable to travel
Work schedule/teaching load
Offered other job
Unable to contact (attempted at least 2 times)
Applicant did not specify
Salary requirements
Unable to relocate
Unable to travel
Work schedule/teaching load
Offered other job
No show
Applicant did not specify
Salary requirements
Unable to relocate
Unable to travel
Work schedule/teaching load
Offered other job
Unable to contact (attempted at least 2 times)
Applicant did not specify