European Globalisation adjustment Fund (EGF)
Launch Meeting of the
Contact Persons of the
European Globalisation
adjustment Fund
01 March 2007
Hotel Bedford, Brussels
European Globalisation adjustment Fund (EGF)
Nikolaus van der Pas
Director General of DG
Employment, Social Affairs and
Equal Opportunities
European Globalisation adjustment Fund (EGF)
Directorate General for
Trade
European Globalisation adjustment Fund (EGF)
Directorate General for
Enterprise and
Industry
See separate Slide Show
European Globalisation adjustment Fund (EGF)
Introduction to the
EGF
European Globalisation adjustment Fund (EGF)
EGF Application Form
European Globalisation adjustment Fund (EGF)
European Globalisation adjustment Fund (EGF)
European Globalisation adjustment Fund (EGF)
Implementation and Financial Plan for a contribution under the EGF
Member State:
[Name of Member State]
EGF application in respect of:
[enterprise, sector, etc - please specify]
Actions
Under Part A please use a separate line for each
separate action
A. Actions (list individual actions planned)
(Art. 3.1)
Job-search assistance
Occupational guidance
Training and re-training
Outplacement assistance
Entrepreneurship promotion
Aid for self-employment
Job-search allowances
Mobility allowances
Training allowances
Measures to stimulate older workers, etc
Other measures (specify; one per line)
Other measures (specify; one per line)
Other measures (specify; one per line)
Other measures (specify; one per line)
Sub-total Actions
B. Technical Assistance for implementing EGF
(Art. 3.3)
preparatory
management
information and publicity
Cost of actions
Numbers of workers
targetted
Cost per worker
targetted
(estimated number)
a
(estimate in Euro)
b
Total cost
(EGF and national cofinancing)
Euro
c=a*b
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Training allowances
Measures to stimulate older workers, etc
Other measures (specify; one per line)
Other measures (specify; one per line)
Other measures (specify; one per line)
Other measures (specify; one per line)
Sub-total Actions
0
0
0
0
0
0
0
B. Technical Assistance for implementing EGF
(Art. 3.3)
preparatory
management
information and publicity
control activities
Sub-total Technical Assistance
0
TOTAL COST
0
European Globalisation adjustment Fund (EGF)
NB: The EGF will normally contribute 50% of the cost of the actions listed under Part A.
European Globalisation adjustment Fund (EGF)
EGF Guidance for
Applicants
European Globalisation adjustment Fund (EGF)
European Globalisation adjustment Fund (EGF)
European Globalisation adjustment Fund (EGF)
Time line in the Member
State
European Globalisation adjustment Fund (EGF)
The Member State
4 months / 9 months
10 weeks
European Globalisation adjustment Fund (EGF)
Consultation
Search for solutions
Dismissals…
Notification
Information
Contemplation
The Employer
European Globalisation adjustment Fund (EGF)
Employers
Member State
4 or 9 months
Notification Enterprise 3
Notification Enterprise 2
Notification Enterprise 1
1,000 redundancies +
etc…
European Globalisation adjustment Fund (EGF)
10 weeks
The Commission
Application
Preparation
The Member State
Implementation
Final Report
Winding up
12 months
6 months
6 months
European Globalisation adjustment Fund (EGF)
Time line in the
European Institutions
European Globalisation adjustment Fund (EGF)
Preparatory phase: Assessment
of application by Commission
services in consultation with
Member State
(Art. 5.5 of EGF Regulation):
4 weeks
European Globalisation adjustment Fund (EGF)
Proposal from Commission to
Budgetary Authority (Art. 12.3):
10 to 11 weeks
Approval by Budgetary Authority:
7 weeks minimum, except for
requests made in August
European Globalisation adjustment Fund (EGF)
Adoption by Commission of
Financing Decision
(Art. 12.7 of EGF Regulation):
1 to 2 weeks
Transfer of the funds from the
reserve to the EGF budget line:
1 week
European Globalisation adjustment Fund (EGF)
From commitment of the funds until
receipt of the amount on the Member
State’s account:
2 weeks
Total period (from the formal
submission of application):
26 to 31 weeks (at least)
European Globalisation adjustment Fund (EGF)
Essential conditions to meet
time line:
• Formal application contains all
necessary information
• Formal application does not
require translation
European Globalisation adjustment Fund (EGF)
Monitoring and
Evaluation
Olivier Rouland
DG Employment
Unit I/4
European Globalisation adjustment Fund (EGF)
Legal Requirements:
Commission will carry out, in close
cooperation with Member States:
•
Mid Term evaluation by the end of
December 2011
•
Ex Post evaluation by the end of
December 2014
European Globalisation adjustment Fund (EGF)
Evaluation Questions
Mid Term Evaluation: effectiveness and
sustainability of results
Ex Post Evaluation: Impact and the Added
Value of the EGF
European Globalisation adjustment Fund (EGF)
Total
Number of participants
Employed
Of which Self employed
Unemployed
Inactive
Of which in Education or Training
Age
Young people (15 – 24)
Older workers (55 – 64 years)
Vulnerable Groups
Minorities
Migrants
Disabled
Others
Education Attainment
Primary of lower secondary education (ISCED 1
and 2)
Upper secondary education (ISCED 3)
Post-secondary non tertiary education (ISCED 4)
Tertiary education (ISCED 5 and 6)
Of which female
European Globalisation adjustment Fund (EGF)
Transmission:
When: With the Final Report, except for LM
Status (+12 months)
What: Quantitative data and Qualitative Notes
How: Table included in Final Report +
Electronic Datasheet
European Globalisation adjustment Fund (EGF)
Audit
Vincent Widdershoven
DG Employment
Unit I/2
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
• Legal basis
Article 18 of Regulation (EC) N° 1927/2006
management and financial Control
Article 19 of Regulation (EC) N° 1927/2006
reimbursement of financial contribution
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Shared management
• common objective for Member States
and the Commission
• Interdependence
• transparency
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Risks in case of absence of audit and control
• absence of supporting documents
• payments outside period of eligibility
• breaches of public procurement rules
• non deducted revenues
• lack of follow up of irregularities
• ineligible expenditure
• multiple payment of the same costs
• lack of appropriate separation of functions
• weak controls by management and payment authorities
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Responsibility in first instance for the Member State
• verifying that management and control
arrangements have been set up and are being
implemented
• verifying that the financed actions have been
properly carried out
• ensuring that expenditure funded are based on
verifiable supporting documents, are correct and
regular
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
• preventing, detecting and correcting irregularities and
recovering amounts unduly paid together with interest on
late payments
• ensure that actions receiving a contribution under the
EGF shall not also receive assistance from other
Community financial instruments (art. 6(5))
• present a report to the Commission on the execution of
the financial contribution together with a statement
justifying the expenditure (art. 15(1))
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Responsibility of the Commission
Satisfy itself that Member States have put in place
smoothly functioning management and control
systems
- check actions financed by EGF on the spot
- apply financial corrections (article 19)
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Objective of audit activity of the Commission
Gain reasonable assurance that final payments were
made on the basis of eligible expenditure
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
How to get reasonable assurance
• Check whether Member State has implemented
efficient management and control procedures
(assessment of systems descriptions)
• Closure audits
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Assessment of systems descriptions
a) Member State uses ESF-management and
control systems
- rely on audit work already undertaken by the
Commission
- sufficient to do substantive testing in order to
check whether systems worked as described
and closure audits
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
b) Member State uses other systems
Commission to check whether the system fulfils
minimum requirements
The general key requirements
– a clear definition and clear allocation of functions
– an adequate separation of functions (as necessary to
ensure sound financial practice)
– reporting requirements on intermediate bodies on
performance of functions
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Essential elements
• verification procedures at the management level
• certification of expenditure statements by a
functionally independent person or department
• verification of the effectiveness of the management
and control systems and checks
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Additional elements
• provide a detailed description of the management and
control systems
– to be assessed by the services of the Commission;
– include all relevant bodies
– in particular the description has to specify for each body
the functions vested in them
– to be updated or completed on a regular basis, and
indicated in the annual report
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
• management and control systems must ensure a sufficient
audit trail which permits
– reconciliation of the summary amounts certified to the
Commission with the individual expenditure records and
supporting documents, and
– verification of the allocation and the transfers of the
available Community and national funds.
• specify the arrangements for the retention of supporting
documents
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Verify the reliability of the statement of
expenditure (closure audit)
- did Member State carry out controls
- was closure process carried out in a correct
manner
- is the statement of expenditure legal and regular
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Audit strategy for the years 2007-2008
European Globalisation adjustment Fund (EGF)
Audit of the European Globalisation Adjustment Fund
Audit methodology (to be developed)
• risk analyses
• selection methods
• contradictory procedures
• financial corrections