22-60
MAIN
ST.
BLDG.
IMPROVEMENT
~r.
Kelly reported that 3 quotes had been received for the repair
and improvement of the Main Street Building not including scraping
and surfacing of the driveway.
Estimates were:
$1,805, $ 1810 and
$2,768.
On a motion by Mr. Ammarell, seconded by Mr. Crary and unani'mously
approved, the Board authorized immediate adverti~ing for bids on
this item.
It was further suggested that the Town be asked to repair that jortion of tbe drive on Town property.
Custo- Mr. Kelly informed the Board of a one week course given at Columbia
dian
University forschool,custodians.
He recommended that both Mr. Moore
Course and Mr. Stusvick be authorized to take the course at a cost to the
district $50.00.
MAIN
ST.
BLDG.
IMPROVEME NT
CUSTODIAN
COURSE
On a motion by Mr. Crary, seconded by Mr. Leonard and unanimously
carried, approval was granted.
The head Bustodian at the West Side
School was considered but not interested in the offer.
The meeting was adjourned -3.t 12:50 AM.
MAY
31, 1960
A Special Meeting of the Board of Education of Central School Distriot
#2 was held at the District Office on Tuesday, May 31, 1960. Tho
meeting was called to order at ~:30 P.M. by Mr. Samuel Rogers, President.
PRESENT:-
ABSENT:-
Samuel B. Rogers, President
Edward E. Fessenden, Vice PreSident
Frances T. Gates, Member
Archie ld. Leonard , If
Cli fford P. Seit z, "
Miner D. Crary,cTr. ," (arrived lat
cTames E. Hellier, Treasurer
cTane A. Toumanoff, District Clerk
Shaun Kelly, cTr., District PrincipaJ.
cTames Loomer',
Business dministrator (DiEt. #4)
Charles Root,
ttorney
Rose Dean,
District Staff Secretary
William Ammarell, Memberof Board of Education
Mr. Kell v introduced Dr. Loomer, Business Manager for the Northport
School District IP+, and aske d him to speak to the Board on the role
gF
and scope of the position of business manager of a school district.
BUS.MGR.
Dr. Loomer discussed some of the more important aspects of the job,
falling und~r the .follow
main categories:
ROLE
1.
Centralized Purchasing:
He stated that this area was of major importance to
all districts regardless of size.
A positive saving COJld be realized by delegating the responsibility of coordinated central purchasing
to one man thoro::.ghly familiar ",ith the procedure for obtaining competitive quotes.
An example of savings possible through knowledge
and eXDerience was that if items such as art materials, stationary,
etc. ,~re let out to bid, a cllluse may be included in. the contract
guaranteeing bid price to the Board on·reorder within a six months
period.
This wo~ld often amount to 35% - 40% below catalog listing.
ROLE
OF BUS.
MGR.
2.
Budget Control:
This included proper check on all budget items at regular
intervals with report to Board and District Principal on status of exDend1tures.
3.
Budget Preparation:
Preliminary meetings with Building Principals to obtain
data necessary for budget preparation.
Present~tion of preliminary budget to Board.
Preparation of budget brochure to taxpayers.
Assistance in presentation of budget at Annual Meeting.
4.
Operation and Maintenance of Plant:
Working out a setting up a preventative maintenance program
incJuding in-service training for the custodial stafr- in' the inspection,
maintenance and care of equipment.
Coordination of purchase of supplies for custodial use.
Regular procedure for fire inspection and safety of buildings.
5.
Personnel:Screening of applicants and evaluation for non-professional
positions.
Annual survey of salary schedules for non-professional employees in other districts.
Dr. Loomer stated that a large majority of
school district have such a salary schedule.
6.
State Aid and Federal Aid:Familiarity with this process was of great advantage even
when part of a supervisory district since the District Superintendent's
office did not process all aspects.
7.
Tra.n8portation:Full responsib~lity including routing, sch~duling, cohtracting, public relations, etc.
Survey for advantages of contract vs. dis"trict owned bu;:;es,
8.
Cafeteria Pro~ram:Supervision of cafeteria manager.
9.
New Building Program:Close attention to all phases of' bujJJ!a-ing program including:
correspondence and liason between Board and Ar'chi tept r 'follow up and supervis ion 0 f build
program, purchasing of new. e·q~:i.ptnent and furnish
10.
Practices:
Complete supervision with
when warranted by size of district.
Acco~nting
consideratio~
of machine accounting
11.
Insurance:Review purchasing practice of District, assume responsibility
for adequate coverage, insure prope,:' f1 ling of all claims.
12.
Government Surplus:Take advantage of all worthwhile offerings.
Keep active file of materials offered maintaining active
correspondence.
;when the Board questioned Dr. l,oomer a,s to des:iraole qualificati ns
in a prospective candidate for schobl district business manager - Dr.
Loomer strongly recommended that any candidate considered should have
tr~lning
in the field of education as well as in business administration .
.,
$1
,000
Mr. Hellier reque st8d a resolutL)n from the Board authorizing the
BOND horro'./ing of $125,000 in Bond Anticipation Notes by June 15th, at an
ANTI- interest rate of zY:f1o per annum due August 17, 1960. The loan is needed
elP. to pay back monies borrowed from General Account to cover expenses for the
NOT? hi
school building program amounting to from $90,000 tn $100,000 to date.
TREASURER'S MONTHLY REPORT
For the period
From ..... ~~~~!._.~.~._.~.?~:? ___ .... _
... __ .to __________ ._~_~~. __~.~_~_ .~.~_~_?_ ..______ .
38,443.22
Total available balance as reported at the end of preceding period
$ --------.
~----
--. ------.
RECEIPTS DURING MONTH
(With breakdown of source including full amount of all short term loans)
Source
Date
Amount
5/4/60
5/6/60
5/13/60
5/26/60
5/31/60
Oyster Bay Taxes - a/c
State Aid
Huntington Town - Taxes a/c
Springfield Fire Ins. Co.-refund
U.S.Fire Insurance Company
Employers Fire Ins. Co.
Sammis, Smith and Brush
Huntington Town - Taxes a/c
Oyster Bay Town - Taxes a/c
$
7,003.59
33,961.80
15,000.00
46.34
161.50
40.37
102.76
15,000.00
20,000.00
$ 91,306.36
Total Receipts
$~.?~.~.?~~..~.?a. ....
Total Receipts, including balance.
DISBURSEMENTS MADE DURING MONTH
By Check
From Check
No.
3248
To Check No.
3484
By Debit Charge
$.--.~-?-~.~-?-?~.~?.. -
$_--(Total amount of checks issued and debit charges)
$ 96,058.12
$__ ~J-,§~1.~A§_ ...
Cash Balance as shown by records
RECONCILIATION WITH BANK STATEMENT
Balance as given on bank statement, end of month
Less total of outstanding checks
$-?.~:~~~~.~.~-~~ .....
. $,z2 ,.951. 68
(See list on reverse side of report)
Net balance in bank .
(Should agree with Cash Balance above unless there are
undeposited funds in treasurer's hands)
Amount of receipts undeposited (add)
(See reverse side of report)
33,691.46J.~
$. ____ _______________ .
w_~_~
Total available balance
(Must agree with Cash Balance above if there is a true reconciliation)
Received by the Board of Education and entered as a part of the
minutes of the Board meeting held
o
$_----
33,691.46
$ -.-._------._---.----.----
This is to certify that the above
Cash Balance is in agreement with
my bank statement, as reconciled.
___________J~u~n~e~7~t~hL,___________________ 19~0
Clerk of Board of Education
FORM 5-101
Treasurer of School District
WlI.lIAIUON LAW BOOK CO> ROCHUTfR. N. Y
Table 1
List of outstanding checks.
Check No.,
Amount
186
190
8
23
2213
3086
3168
3234
3254
3292
3345
3349
3355
3369
3370
337 4
3390
3398
3401
3425
3433
3437
3438
3439
3440
3442
3443
3444
3447
3448
3450
3452
3453
3454
3456
3457
3458
3459
3460
-zl,
5
231
8
24
70
1,?50
102
16
50
22
14
1,800
19
17
25
7
8
10
,82
35
7
5
5
20
154
2
6
248
143
c.,
-TOTAL
Qc;::
Amount
Check No.
3462
3464
3467
3471
3472
3473
3476
3477
3478
3480
3482
3483
3484
50
44
00
09
75
00
80
50
69
00
b5
00
45
38
405
5
50
1
6,093
4,827
413
226
4,944
231
100
125
Amount
Check No.
P5
B3
po
po
~O
~6
P5
iJ...8
b8
:)0
50
00
oq
-
-
~
-
50
00
00
74
00
60
60
00
54
52
40
10
00
30
28
82
24
82
40
18
21
00
,-
o~
~./
$
TOTAL
$
22,951
68
TOTAL
$
Table 2
Statement of cash on hand:
not deposited at end of period.
Date
SOURCE
TOTAL RECEIPTS NOT ON DEPOSIT
Amount
$
Dates of' Subsequent Deposits
TREASURER'S REPORT - MAY 31, 1960
PAYROLL ACCOUNT
DEPOSITS
5-13-60
5-31-60
24,475.10
23,5 87.95
Less Checks #3756 - 4035
#3807
3856
3862
3878
3897
3898
3899
3900
3901
3902
3903
3906
3907
3908
3909
3910
3911
3912
3914
3915
3916
3917
3918
3920
3921
3922
3924
3925
3926
3927
3928
3929
3930
3931
3932
3933
3934
3936
3937
3938
3946
3941
3942
3943
3944
3946
3947
3948
3949
3952
3953
3955
3956
3959
3960
3961
3963
-
CHECKS OUTSTANDING AS QI MAY31, 1960
147.;00
#3971 - 240.10
93.25
3972 - 205.48
37.30
3974 - 191.12
87.22
3976 - 172.10
314.98
3977 - 219.51
291. 06
3978 - 246.59
413.64
3979 - 229.77
540.20
3980 - 195.83
186.91
3982 - 255.46
82.79
3984 - 269.83
115.16
3985 - 283.57
3986 - 281.77
135.71
3987 - 144.36
48.90
3988 - 168.80
82.78
243.80
3989 - 276.42
3990 - 28.80
82.15
3991 - 74.60
183.91
210.45
3992 - 18.65
250.09
3993 - 37.30
202.12
3994 - 18.65
244.72
3995 - 93.25
247.62
3996 - 18.65
3997 - 18.65
271.65
217.81
3998 - 18.65
276.02
3999 - 37.30
267.05
4000 - 37.30
4001 - 18.65
229.48
4003 - 165.01
177.78
4004 - 180.32
161.35
4005 - 136.54
144.36
4006 - 135.20
237.24
4008 - 205.61
164.94
4011 - 151. 47
239.42
4012 - 147.33
151.42
4013
- 135.00
267.94
4014
153.22
160~35
4015
251.71
222.50
4017
87.22
149.67
4018
69.90
190.53
121.
85
4019
232.92
4023
36.62
235.80
4024 - 33.25
205.20
4025 - 69.14
247.34
4026 - 64.32
236.38
4028 - 76.41
16.15
4031 - 65.53
281. 97
4032 - 133.76
147.00
4034 . ,. 15.35
161.10
253.34
$18,832.53
160.35
271.02
229.70
186.12
264.25
290.99
224.30
169.90
3965 - 282.45
3966
3967
3969
3970
- 265.92
- 97.03
- 174.75
- 19l. 36
i
$48,063.05
48,063.05
TREASURER'S REPORT - JUNE 1, 1960
~
5-1-60
ACQUISITION ACCOUNT
Balance
Accrues interest
5-31-60
Less Check #33 - Root & Mack
Balance Land Acquisition Account
Treasury Bill 4/8/60-7/7/60
5-31-60
Total Balance
EAST
5-1-60
5-31-60
~
REFUND
36,379.53
1,087.50
$37,467.03
1,000.00
$3 6 ,467.03
150,000.00
$186,467.03
~CCOUNT
Balance
Less Check # 564 & 563
Balance
590.09
9.82
$580.27
WEST SIDE BUILDING ACCOUNT
5-1-60,
5-31-60
40,236.82
4,476.55
$35,760.27
Balance
Less Checks # 127 - 131
Balance
WILLIAM B. NICHOLS EDUCATIONAL FUND
5-1-60
5-31-60
1,813.61
1,813.61
Balance
"
INTERNAL SCHOOL ACCOUNT
5-1-60
5-2-60
5-4-60
5-4-60
5-6-60
5-6-60
5-6-60
5-13-60
5-13-60
5-17-60
5-20-60
5-20-60
5-31-60
5-31-60
5-31-60
5-31-60
5-31-60
Balance
Deposits:East Side School - Cafeteria
234.87
Winter Club - refund-over pay.
75.00
State Aid - Cafeteria
1,563.93
East Side School - Cafeteria
269.40
II
Lloyd Harbor "
511.07
II
550.20
West Side
"
Social Security & Tax
1,628.84
Lloyd Harbor School-Cafeteria
590.38
234.11
East Side School
"
"
Lloyd
II
"
"
Harbor "
"
Social Security Tax
Lloyd Harbor Newspaper
West Side School - Cafeteria
East Side"
It
Lloyd Harbor School
206.24
384.45
1,550.09
101.29
1,320.92
253.78
561.29
$10,035.86
Less Checks # 722 - 761
Add Check #480 -
5-31-60
Cance~led
,
Balance Internal Account
4,902.95
10,035.86
$14,938.81
3,020.69
$11,918.12
110.80
$12,028.92
CHECKS OUTSTANDING
#233
#257
3.od
~
$6.odi
Balance
Out
Bank Balance
O.K.
12,028.92
6.00
$12,034.92
20-60
carried, the Board agreed to make every effort to bring the school
district libraries up to the St~te standard as recommended by Mr. Kelly
and the staff.
Dr. Seitz further suggested that a Citizens' Committ~e be formed to study
the entire question of school and public libraries in the District.
He also requested that the public have the option to vote on district
support of the Cold Spring Harbor Library as a proposition separate
from the School Budget.
The meeting adjourned at 8:30 P.M.
// ..R~pec t fully l~~~~- t~,!-E?.d,
L~
/~,/,,,
IOlAA/V/,4/V1./f r:~f/()
J}lhe A. Touma,noff, District Clerk
/9-.
r)
v·/'
I
May 2, 1960
21-60
A special meeting of the Board of Educatio,n of Central School District #2
was held at the District Office on Monday, May 2, 1960. The meeting was
called to order at 8:30 P~M~ by Mr.
PRJ:;:;SENT:
.ABSENT :
Samuel Rogers,
Samue 1 Rogers, Presj,dent
Edward Fessenden, V. Pres.
William Ammarell, Member
Miner Crary, Jr.,
"
Frances Gates,
"
Arcbi e. Le onard,
"
President.
I
James Hellier, Treasurer
Jane Toumanoff, District Clerk
Shaun Kelly, Jr., Dist. Prine.
Charles Root, Attorney
Rose Dean, Staff Cl rk
Clifford Seitz, Member
Teacher
App't.
On a motion by Mr. Ammarell, seconded by Mr. Crary and unanimously
carried, the BO(1:,d approved the appointment of HI'S. Claire \mitney
for the balance of the school year, to rep lac Mrs. Ann Greco,
out on maternity leave.
The appointment to be effective May 1,
1960 at a total silary of $850.00 (step 3A), position grade 3,
at the West Side School.
Resignations
Mr. Kelly reported the following requests for resignation:
Fay Boyd
Grade 2
Claudiu, Jackson Grade 1
Margaret Kotovich English
Linda Pepis
French
Joseph Cohen
Music
Bernard Dunne
English
IJloyd Harbor
Lloyd Harbor
Lloyd Harbor
Lloyd Harbor
East Side
Lloyd Harbor
On a motion by Hr. \mmarell, seconded by Mr. Crery and unanimously
carried, the Board accepte<\ with regret, the above requests for
resignation from the teaching staff.
Fuel Oil
Bids
The Board reviewed the bids received for the 1960-61 fuel oil
contracts.
On a motion by Hr. Ammarell, seconded by Mr. Crary and unanimously
carried, the Board approved acceptance with the low bidders and
authorized the sharing of advertising costs with the participating
districts, a cost to the district of $8.46.
LOW BIDS
#4 Blend
#6 Fuel Oil
#2 Fuel Oil
Sterling Oil Terminal
Northville Dock Co.
'vv. A. Kissam
PARTICIPATING DISTRICTS
U.F.D. #1
C.S.D. #2
U.F.D. #3
C.S.D.
U.'F'.D.
C.S.D.
U.F.D.
U.F.D.
#5
#4
#6
#10
#13
Elwood
L.H., C.S.H., W.S.
Huntington
Half Hollow Hills
Northport
Greenlawn, Centerport
Huntington, Smithtown
South Huntington
-.0054
-.0031
-.0060