2017 MYBA Coaches Meeting
Agenda
•
•
•
•
•
•
•
•
•
•
Introduction
Contacts
Administration and Operation
Schedules and Scheduling
Umpiring Briefing
Website, Etc
Other stuff
Money Matters
2017 Bat Standards
Q&A
Documentation
All documentation discussed today can
be found at
http://www.myba.us/coaching
Team Organization
GET A TEAM MANAGER
ALWAYS CARRY
• Key Contacts
• Concussion training certificates
– Required for anyone on field or in dugout with players
• Birth certificates for all players
– Required to prove eligibility at tournaments
• MBL Rules (provided at MBL coaches meeting)
• NFHS Baseball Rulebook (provided at MBL coaches rulebook)
• Emergency contact info & proof of medical insurance
Team Organization
GET A TEAM MANAGER
ALWAYS CARRY
• Key Contacts
• Concussion training certificates
– Required for anyone on field or in dugout with players
• Birth certificates for all players
– Required to prove eligibility at tournaments
• MBL Rules (provided at MBL coaches meeting)
• NFHS Baseball Rulebook (provided at MBL coaches rulebook)
Risk Management
• MYBA conducts background checks on all coaches
– Peter Boss (Risk Manager) will send out instructions this week
– MYBA pays for 3 background checks per team, the rest are still mandatory but
must be covered by the team
• Concussion training
– Required for anyone on field or in dugout with players
– Must be refreshed every 3 years
– Training certs should be with team at all times
– Risk manager and Travel director receive copies of certs
Paperwork
• Codes of conduct
– Player Code: Signed by players, kept by coach
– Parent Code: Signed by parents, kept by coach
– Coach’s Code: Signed by all coaches, submitted to TD/President (note: being
revised)
• Emergency Contact Form: Filled out by parents, kept by coach
• Proof of insurance
Metro Baseball League Website
WWW.MBL.BZ
• All Head Coaches should have received invite to take control of their team
• ACTION ITEM: Add Assistants/Team Manager by 4/1, players by 4/20
Metro Baseball League Website
Metro Baseball League Website
Metro Baseball League Website
Key Dates
• March 27: Scheduling blackout dates due to travel director
• March 30: MBL Regional Alignment Meeting
• April 8: MBL Scheduling Meeting
• Mid-April: Uniform Delivery
• April 18-20: MBL Coaches Meeting
– 1 rep from each team must attend 1
– 6:00-8:00 PM, Rosemount Community Center, 13885 S Robert Trail, Rosemount
• April 24: League Play Begins
• April 29: Millers Opening Day 5K/ Fun Run
• April 30: Millers Opening Day
Key Dates (cont’d)
•
•
•
•
July 5: Last Day for AAA League games
July 10: AAA playoffs begin (single elimination)
July 12: Last Day for A/AA League Games
July 14-16: State Tournament Weekend #1
– MBT for AAA, 10-12A, 14AA
– GSTC for 10-13AA
• July 17: A/AA playoffs begin (single elimination)
• July 19: AAA playoff championships
• July 21-23: State Tournament Weekend #2
– MBT for 13-14A, 10-13AA
– GSTC for AAA, 14AA
• July 26-27: A/AA playoff championships
• July 28-30: State Tournament Weekend #3
– GSTC for A,
– MSF for AAA/AA
Regional Alignment Meeting
• Coaches do not attend
• No action required unless coach requests placement with (or without)
specific teams or geography
• If you have a request, send to TD by 3/27
In 2016 our teams were aligned to the west (Eden Prairie, Prior Lake,
Edina, Wayzata, Maple Grove, Chanhassen, etc)
Scheduling Meeting
• Saturday, April 8 @ Eastview High School
– 9-10 AM: All AAA teams
– 10-11AM: 11 & 13 AA
– 11 AM-12 PM: 10/12/14 AA
– 12-1 PM: All A teams
• Arrive 15-20 minutes early
• Head Coach should attend unless impossible and bring a helper
• Travel Director provides calendar and available dates for hosting home
games
Field Challenges – 10-13U
2016 Neiman 10-13U Field Allocations
Field #3 Field #4
6:00
Mon
8:15
6:00
Tues
8:15
6:00
Wed
8:15
6:00
Thur
8:15
•
•
Needed to host 120
home games + rainout
contingency
120 “premium slots”
2016 Neiman 10-13U Field Allocations
Field #3 Field #4
6:00
Mon
8:15
6:00
Tues
8:15
6:00
Wed
8:15
6:00
Thur
8:15
•
•
Need to host 112 home
games + rainout
contingency
80 “premium slots”
How’s this gonna fly???
•
•
•
Get a game for opening day
More weekend league games than normal
If needed, play 7 home, 9 away games
Rain-Out Procedures
BEFORE THE GAME
• MPRB will determine whether to close Neiman (usually by 3:30)
• Exception: On Weekends, it’s coach’s call, 2-3 hrs before game time
• Travel Director notifies coaches by email and phone/text
• Coach notifies families and opposing coach and changes game status to
“Cancelled’ on MBL website
• Reschedule games ASAP – work with Travel Director and opposing coach
DURING GAME
• Coaches and umpire make determination to suspend
• If suspended, mark as “suspended” on MBL website
• Work with Travel Director and opponent to complete game – MBL expects
this
“Panic Procedures” at Neiman
Fields Double-Booked
1. Contact Travel Director (Mike)
2. Contact President (David)
3. Be prepared to reschedule
Facilities Issues (Lights, Bases not set, etc)
1. Find on-site maintenance staff
2. Contact Travel Director (Mike)
Umpire No-Show
1. Contact Head Umpire (Jim Black)
2. Be prepared to begin game with parents/coaches umpiring
Umpires Update – Jim Black
Website, Volunteering, Etc –
Jamie Burnett
Website Stuff
Prior to 2016
•
In prior years, during the season, the
site was frequently updated with news
from teams. Examples included:
–
–
–
–
•
•
Team Calendar
Team Results
Posting and sharing pictures/videos
In 2016, no postings other than the most
fundamental items including
–
–
–
–
Tournament outcomes
Fundraiser or volunteering events held by
teams
A special team outing
First MYBA hosted tournament
Team/Coach Usage
–
–
–
2016 Season
•
Tryout dates,
Registration,
Roster postings.
Most content became very dated and
often incorrect
Team/Coach Usage
–
–
Little to none
Coaches/teams have mostly abandon the
MYBA website in favor of other solutions
(e.g. TeamSnap)
Website Stuff
• 2017 – pulling things back together
– Scoreboard Hub – ideally close to real-time
– News, Highlights, Results Hub – we want to begin publishing
successes again
– Instructions forthcoming – need to assign ‘team communicator’
that will tweet scores and send in results/pics from tournaments.
– There will also be opportunities for any parent/spectator to send
in content, less formally
– Feel free to keep your TeamSnap; but some functions will be
available through NGIN (e.g. calendar/schedule, rosters, media
sharing)
• Beyond 2017
– Evaluating alternatives for improved comprehensive options for
Millers teams
Millers Mentors Program
• Purpose/Overview: matching older Millers teams with
young developing teams
– Provides leadership, greater involvement, and opportunity to give
back for older players
– Provides some inspiration to ‘stick with it’ for younger players
• 2017 Team Pairings
*Minis teams to be established in mid/late April
Younger Team
Mentor Team
Mini Team A*
12A – T. Marshall
Mini Team B*
12AA - B. Fitzgerald
Mini Team C*
12AAA – J. Benjamin
Mini Team D*
13A – Blue – J. Huss
10A – Blue – D. Wright
13A – Orange – J. Burke
10A – Orange – T.
Tangeman
13AA - Matthews
10AA – B. Erickson
13AAA – J. Skillbeck
10AAA – A. Santiago
14A – S. Laird
Millers Mentors Program
• Each paired older team and younger team hold two (2) joint practices together.
– The older team players are expected to run the 2 practices. Coaches from both
teams help direct the older kids. But, in general, it should be older kids running
things
– Expectation of real practice, but mix in ample fun too
– Try to get the first practice done in the earlier weeks of the season
• Younger team to return the favor by attending one game of their older assigned team
and cheer them on.
– Gives the younger kids an eye into the higher level game.
– Coaches would have to decide how much, if any, 'participation' the younger kids
have at the game (e.g. basic warm-ups together before the game, team pre-game
'Millers on 3' break huddle with the Mini's in the huddle, bat boys, etc...)
• Mentor and Mentee team take a group picture together, and send in to MYBA board
([email protected]).
• The above three items would be the minimum expectations. If the coaches want to go
Additional Info
Playing Time and Positions
NOTE: These are GUIDELINES and not POLICIES. But if a parent complains
the guidelines aren’t being followed, historically MYBA is inclined to side with
the parents
10-12U Guidelines:
• All players should have at least 5 games with 3 innings played in the infield
• All players should have at least 5 games with 2 innings played in the outfield
• Each player should spend at least 20 innings at 2 positions (OF counts as 1 position)
• No player should sit more than 2 innings in a game (assumes 11-12 man roster)*
• All players should have at least 5 games in top half of batting order
• Players interested in pitching with enough control to do so safely should be allowed at least one
opportunity to pitch a complete IP, those too wild should be developed for future use
• Strive to develop at least 2 C and 6 P (>20 IP)
Playing Time and Positions
13U Guidelines
• Each player should spend at least 20 innings at 2 positions (OF counts as 1 position)
• No player should sit more than 3 innings in a game (assumes 11-12 man roster)*
• Players interested in pitching with enough control to do so safely should be allowed at least one
opportunity to pitch a complete IP, those too wild should be developed for future use
• Strive to develop at least 2 C and 6 P (>20 IP)
14U Guidelines
• Situations in which player does not enter game or does not receive at least 1 AB should be kept at
absolute minimum and should be compensated for by playing player entire following game
• Players interested in pitching with enough control to do so safely should be allowed at least one
opportunity to pitch a complete IP, those too wild should be developed for future use
Arm Care and Pitch Count
Age
Max
Pitches/Gm
Max
Pitches/Wk
8-10
50
75
11-12
75
100
13-14
75
125
• Track pitch count directly, or indirectly, by assuming 4 pitches
per batter faced
• Consider innings at C to be equivalent of ½ IP
• When your players report arm pain, listen to them and rest
them
• Develop at least 6 pitchers to throw at least 20 IP. “I have no
pitching depth” is NOT an acceptable answer for grinding down
a young arm
Keeping Stats
• Required and essential function of Head Coaching
• Others may keep stats in game, but Head Coach is
responsible for accuracy
• Stats must be submitted in Excel format at year end
Hitting
AB PA
R
H
2B
3B
HR
RBI
BB
SO
ROE SB
Pitching
W
L
Sv
R
ER
IP
H
HR
BB
SO
ERA
CS
AVG HHB ???
These statistical categories are required
These statistical categories are nice to have but not required
These categories are not required and will not be used by MYBA in evaluating players, but if
your stats include these categories you don’t need to remove them before sending
Coach Evaluation and Feedback
Process
• Coach committee will monitor 1 or more pre-season practices for all 1st and
2nd year coaches
– Send your practice schedules to MYBA President
– Committee member may provide feedback or suggested changes
• 1 or 2 in-season surveys distributed to parents
– Unless significant concerns are identified, feedback may not be shared
– In the case of major problems, MYBA President may intervene
• Post-season survey distributed to parents
– Feedback shared in post-season review
• Post-season review interviews – 11-13U: September, 10U: Oct-Jan, 14U:
Optional
• Suggestion: Keep an open door for parents and encourage questions
and concerns, but enforce a 24-hour cooling off period
Recommended Player Commitment
Policy
MYBA recommends the following policy and approach
• Solicit blackout dates for practices as well. If blackout dates are not given,
player is assumed available
• Set practice schedule with as much lead time as possible
• Absences due to illness, injury, school or church activity, or previously
communicated blackout date are excused. All others are unexcused
• After first unexcused absence, 1 unexcused absence = 1 game benched
• Be tough but flexible on punctuality
– Occasional tardiness is OK if parent communicates
– If not communicated or constant, 1 tardy = ½ unexcused absence
Policy Interpretations
• Swearing
– If it would get bleeped off TV, don’t say it in front of players
• Use of alcohol
– Not permitted during games or practices
– Permitted before games or practices, but if you aren’t safe to drive (.08 BA level),
you aren’t safe to coach
Minneapolis Millers
Questions???