Cohort 9 Coach
Meeting
JANUARY 2014
ANN OSTERHUS, FACILITATOR AND MEGAN GRUIS, PRESENTER
WITH SPECIAL GUEST, MARY HUNT
Today’s Topics
Team Implementation Checklist (TIC)
Self-Assessment Survey (SAS)
School-wide Evaluation Tool (SET)
Data – Using the TIC, SAS and SET for action planning

Review 3 reports available for the SAS and TIC on pbisapps.org

Record scores on MRIP dashboard (handout)

How to use data for action planning
Share-Outs - Networking

Models for teaching staff new learnings, sharing data

Active Supervision

4:1 Positive to Negative
Q and A Through-Out
Individual help
Introductions

Please give your name and one thing that your team has done
since Team Training in November

Take names of individuals you would like to chat with during
networking

Stand when you are speaking and speak to the group
Reminders for Spring Training

Staff has been trained on each step you have implemented

The processes and products from those steps are written down,
posted and archived

You have a plan for training new staff (do not leave the school year
with out a plan)

Implement each step with fidelity before moving forward
Practice Profile Template

Use to check for fidelity of implementation

Strive to hit gold standard

If hit acceptable, you may move forward, but always return and try
to reach gold standard
Mary Hunt - MDE
Team Implementation Checklist
(TIC)
 Progress
monitoring tool used to assess Tier 1
implementation
Are
do?
we doing what we said we were going to
 Evaluation
of your PBIS team
What
are our strengths that we can
acknowledge?
What could we do to improve?
 When?
3-5 times per year
Team Implementation Checklist
(TIC)

Look at your data/the survey on www.pbisapps.org


What are the most useful data points for your school & team?
Ideas & strategies for using & reviewing the information from the TIC

Take some time at your PBIS team meetings to complete the survey

Pre-schedule this activity:

Beginning of year

End of semester/middle of year

End of year

Use more as a conversation tool/action planning guide vs. a reflection of
the PBIS Coach/core implementers

Pick one (maybe two) things to work on in your action plan
Self-Assessment Survey
(SAS)
 Assessment
used to identify the staff
perception of the implementation status and
improvement priority for school-wide,
classroom, non-classroom and individual
student systems.
 Results
of the SAS are effective in identifying
the staff priorities for Action Planning.
 Total
Score
 Subscale Score
 Item Score

When? Annually
Self-Assessment Survey
(SAS)

Look at your data/the survey on www.pbisapps.org


What are the most useful data points for your school & team?
Ideas & strategies for using & reviewing the information from the SAS

Have a pre-scheduled time during a staff meeting/workshop/in-service
that is devoted to having staff complete the survey

Leave the survey open for a week so everyone can complete

Use time during a PBIS team meeting to discuss the results

Add one (maybe two) areas for improvement to your action plan

Bring pertinent results/summary to administration for support
School-wide Evaluation Tool
(SET)

Research tool designed to assess and evaluate the critical features
of PBIS

It should be used in conjunction with other surveys and measures to
create a complete picture of your school’s PBIS implementation
status.

Information gathered during the SET can be used to:


Assess features in place

Determine annual goals

Evaluate on-going efforts

Design and revise procedures

Compare year to year efforts
When? 1st year – pre & post, then annually
School-wide Evaluation Tool
(SET)

Look at your data/the survey on www.pbisapps.org

Ideas & strategies for using & reviewing the information from the SET

Present a summary of results to staff and students

Use results as a global summary

Discuss with your PBIS team

Add one (maybe two) areas of improvement to your action plan

Combine the results with the TIC & SAS to take to your administration

To be used in your building action plan/goals for the following year

Advocate to tie this data to your building goals in order to further validate
implementation and support f
3 Reports for Assessments:
Questions to Ponder

Which of the 3 assessments do you start with?
 How

can we triangulate the assessments?
Which report is the most useful for your team?
 What
plan is there to share with staff? School
boards?
 Where
do you go with the results?
Understanding and Using the Data
for Action Planning


We’ve got the data, we’ve invested the time, now what?

Finding time to review the data

After reviewing, meeting with your PBIS Team to discuss action plans

Communicate, communicate, communicate with all staff regarding the
road for changes and improvements
Examples of how the data has been used:

Share SAS data and plan for improvement in the fall

Tie the SAS data to your spring SET Eval

Use the TIC data to plan for the year’s PBIS team goals
Pair & Share
Take 2 minutes to prepare one or two things to share:



Data

How you have shared learnings with staff

How you share data with staff
Active Supervision

How you taught staff active supervision

How you are using active supervision
Positives
How you taught staff 4:1 positives
 How you are using 4:1 positives

Share-Out Directions
Share round-robin – 2 minutes for each share


Introduce yourself with name, school and district name
Share for up to 2 minutes
Listen

Take notes with names of coaches sharing

Q and A after all have shared
Examples of Sharing & Using Data
From Share-Out
Your thoughts and ideas are…..
Next 30 minutes…
Please stay for the last 30 minutes if you:

Want to continue working

Want individual help

Want to network with another coach/school

Have questions specific to your school