Facilitator Checklist for Smart Moves Evaluation
This document should provide you with information on how to collect data for the
Smart Moves evaluation. We have also posted information and access to
downloadable documents on a website for this evaluation at
http://www.ucdenver.edu/academics/colleges/PublicHealth/departments/Comm
unityBehavioralHealth/Research/Pages/Smart-Moves-.aspx.
Before you collect data from youth make sure you have the following ready:
___ Chrome browser is loaded onto the computer; the online survey does not
work well with the Internet Explorer browser. Download Chrome:
http://support.google.com/chrome/bin/answer.py?hl=en&answer=95346.
___ URL for youth survey is loaded onto computers and it is open to the first
page; https://redcap.ucdenver.edu/surveys/?s=BJoZJr.
___ Media Player audio file of script for youth survey is loaded onto computers
https://www.dropbox.com/s/2f03nal45irunej/SmartMovesSurveyInstructio
ns.mp3.
___ Earphones are available for youth.
___ Each youth has his/her unique ID (club member number); this must be
entered onto each youth survey. You may want to make cards or labels in
advance with the member’s name, age, and member number.
___ Paper surveys for backup are downloadable at the website
___ Instructions/Talking Points to read for youth before they take the survey
(see below).
Instructions/Talking Points for Youth Survey
 Youth need to enter BGC member number and club – we need your help to
make sure they know and enter correctly – best to give youth card with
club name and their member number
 Ask youth not to share club number
 Remind the youth to submit the survey only once online at the end of the
survey
 This is not a test. There are no right or wrong answers.
 If you don’t find an answer that fits exactly, use the answer that comes
closest.
 If you need help with a question, raise your hand and quietly ask the staff
member helping you today so that you don’t disturb others around you.
 We have a grant to help us evaluate Smart Moves in 40 Boys and Girls clubs
in Colorado. The University of Colorado Denver is helping us with this
evaluation. Taking this survey before and after you take the Smart Moves
program helps us know how well we are doing. We also want to know if
there are any differences between members who participate in Smart
Moves and those who have not.
 Thank you very much for taking the Smart Moves survey today! Your
opinion is important to us and we appreciate your time. This survey is
designed to find out about you, your opinions, and your experiences. Your
answers can help the Boys & Girls Club provide more interesting and
enjoyable programs for you and other club members.
 There should be no talking during the survey. Please keep your eyes on
your own survey and do not ask questions of your neighbor. If you have a
question, quietly raise your hand and I will come to you.
 You can answer honestly because your survey won’t have your name on it
and nobody seeing it will know your name. This means your answers will
never be shared with your parents, friends, or anyone in your club. Your
answers will be kept confidential and used to better understand the Smart
Moves program.
 If you take the survey on paper, we will put your survey in an envelope and
send it to the University. No one at the Boys and Girls Club will look at your
answers.
 All information in the evaluation will be reported as a group; for example
by age, urban/rural clubs, boys/girls.
 If you are taking the survey on the computer, use your headphones. You
can listen to the questions by clicking on the Media Player icon loaded onto
the computer while you read along and then answer the question on the
survey.
 If you have any questions while taking the survey, please raise you hand.
 Do you have any questions before we start?
When to administer the Youth Survey
The evaluation period is from June 1, 2013 through June 1, 2015. Please
administer the survey:
 Before (PRE Smart Moves Course Survey) and immediately after (Post
Smart Moves Course Survey) each Smart Moves course for youth in Smart
Moves that begin after June 1, 2013 and that end before June 1, 2015.
AND
 For ALL youth club members age 10-15 (whether or not they have taken
Smart Moves)
o In the summer (no later than July 15, 2013 and July 15, 2014)
o During the school year (no later than October 31, 2013 and October
31, 2014 and April 15, 2015).
 We expect youth to take the survey more than once during the evaluation
period.
Facilitator Fidelity Report
 Every Facilitator should complete a fidelity assessment for each SM course.
 Every Facilitator must add the dates and times of the SM course in the
fidelity assessment (facilitator survey)
 URL for the fidelity survey/report is
https://redcap.ucdenver.edu/surveys/?s=tfrpbj. The facilitator must
complete the survey after each Smart Moves course is completed.
Website
We have created a website for facilitators to access all the materials needed for
this evaluation. Use it to find this document, downloadable copies of the surveys
(if technology fails), answers to Frequently Asked Questions (we will create and
update this section regularly based on questions we receive), and instructions on
how to use the Media Player for the oral script and instructions on how to
download Chrome. You can access the website at
http://www.ucdenver.edu/academics/colleges/PublicHealth/departments/Comm
unityBehavioralHealth/Research/Pages/Smart-Moves-.aspx.
Contact Information
If you have any questions, send an email to
[email protected]. Someone on our staff will check the
email each business day and respond to you as quickly as possible. If you need
to talk to someone please call 303-724-8093.
Paper Surveys
If you use paper surveys, please mail them to:
Charlene Barrientos Ortiz
Colorado School of Public Health
13001 E. 17th Place
CB B119
Aurora, CO 80045