APPLICANT NAME:
MAIN CONTACT NUMBER:
EMAIL ADDRESS:
DATE SUBMITTED:
HASKAYNE STUDENT LEVY COMMITTEE
FUNDING APPLICATION 2016/2017
INTRODUCTION
The Haskayne School of Business Student Endowment Fund was established with funds collected by the
Students’ Union through a Haskayne School of Business student levy between 2001 and 2005. The Haskayne
School of Business Student Levy Committee (HSLC) was established by the Students’ Legislative Council to
allocate funding to student-led initiatives related to student research and scholarship, teaching enhancements,
and student activities.
The HSLC allocates available funds to innovative undergraduate student-led initiatives, projects, activities and
events in the Haskayne School of Business that:
a) Enhance student life on campus;
b) Provide research-based, experiential learning opportunities; or
c) Enhance leadership potential.
The committee makes funding decisions in the interest of increasing access and affordability for undergraduate
students.
ELIGIBILITY & APPLYI NG FOR FUNDING
Current undergraduate students enrolled in a major or minor program in the Haskayne School of Business are
eligible to receive funding once per University of Calgary fiscal year, April 1 to March 31.
Students are eligible to receive 75% of requested funds, to a maximum of $1000. The Committee may approve
funding to a maximum of $1,500 for international initiatives.
The HSLC accepts applications for funding year-round and makes allocation decisions according to the
following funding cycle:
Funding Period
One
Two
Three
Four
Applications Due
Second Friday in September
Second Friday in November
Second Friday in January
Second Friday in March
Funding Decision
By September 30
By November 30
By January 31
By March 31
INFORMATION FOR APPL ICANTS
1. Applications are reviewed for completeness and eligibility. Incomplete and ineligible applications will
not be considered.
2. The Committee may restrict the amount of funding available in each funding period to ensure funding
availability throughout the year.
3. Selected applications may not receive the full amount of funding requested. The committee may adjust
funding to provide opportunity for more applications to receive funding.
4. Funding recipients will be reimbursed for their expenses upon fulfilling reporting requirements and
submitting proof of expenses. The committee will not allocate funds retroactively for initiatives, projects,
activities or events that have already passed.
PLEASE FORWARD YOUR COMPLETED APPLICATION TO THE SU MAIN OFFICE PRIOR TO THE APPROPRIATE
FUNDING DEADLINE:
Attn: Haskayne Student Levy Committee
Kelsey Nijman, Coordinator, Events and Student Engagement
251 MacEwan Student Centre
2500, University Drive NW
Calgary, Alberta T2N 1N4
Phone: 403.220.6693
Email: [email protected]
Office hours: Monday to Friday 8:30 a.m. – 4:30 p.m.
FUNDING CRITERIA – ELIGIBLE EXPENSES
Eligible initiatives, projects, events, and activities must:
1. Enhance student life at the University of Calgary;
2. Provide research-based, experiential learning opportunities; or
3. Enhance undergraduate students’ leadership potential.
Eligible expenses may include but are not limited to:
 Conference registration fees;
 Case competition entry fees;
 Workshop fees;
 Travel and accommodation expenses1;
 The cost of meals2;
 Event cost of admission;
 Space rentals;
 Equipment or supply rentals;
 Supervised, non-credit, unpaid research or fieldwork;
 Innovative components of new or existing events; and
 Non-credit co-curricular learning opportunities.
1
Reimbursement for hotel accommodation is normally limited to standard hotel room rates. Applicants are encouraged to
stay where there are discount rates wherever possible.
2 At its discretion, the committee may consider the cost of meals for individuals traveling for conferences or similar
activities to be an eligible expense. Where the committee approves funding for meal related expenses, the cost of meals
may be claimed according to the University of Calgary Travel Expense Procedures.
Events hosted by students or student groups must be approved by the Haskayne School of Business to be
considered eligible for funding.
EXCLUSIONS
The following applications are NOT eligible for funding:
 Initiatives, projects, events, and activities that are part of an academic credit program, including co-ops
and internships;
 Initiatives, projects, events, and activities that expect to or are likely to generate a profit; and
 Applicants who are receiving any wage or honorarium for their attendance or participation in an
initiative, project, event, or activity.
The following expenses are NOT eligible for funding:
 Staffing costs;
 Event related or group food and beverage costs;
 Alcohol
 Capital costs;
 Recurring events or initiatives held by the same student(s) or student group;
 The purchase of supplies and equipment that will become the property of the applicant; and
 Other expenses that are not allowed under the University of Calgary Travel Expense Procedure3.
Please note: Initiatives, projects, events, and activities hosted by student groups that have previously received
HSLC funding may not be considered eligible for funding unless the application demonstrates an innovative or
unique component that meets the funding criteria.4
REQUIREMENTS OF FUNDING RECIPIENT S
Prior to receiving funding, successful recipients are required to provide the committee with:
1. Proof of expenses (e.g. receipts);
2. An updated statement of budgeted and actual expenditures; and
3. A written report detailing:
a. The initiative, project, event, or activity name, date and location;
b. The aspect of the initiative, project, event, or activity funded;
c. A description of the recipient’s participation;
d. A reflection on how the initiative, project, event, or activity related to the funding criteria; and
e. Photos of the recipient’s participation in the initiative, project, event, or activity.
3
https://www.ucalgary.ca/policies/files/policies/Travel%20Expense%20Procedures.pdf
The Committee may consider other sources of funding applied for and received by an applicant in determining eligible
expenses and the amount of funding that may be awarded
4
HASKAYNE STUDENT LEVY COMMITTEE FUNDING APPLICATION
APPLICATION CHECKLIST
Prior to submission please ensure your application is complete:
☐ Complete all written sections
☐ Attach proof of enrolment
☐ Attach a detailed budget
☐ Attach supporting documents (e.g. faculty sponsor letter of support and quotes, if applicable)
BACKGROUND INFORMATIO N
Have you previously submitted an application for funding to the Haskayne Student Levy Committee?
Yes ☐ No ☐
If yes, please indicate the initiative, project, event or activity you received funding for and the year that you received
funds.
CONTACT INFORMATION: PL E AS E PR O V I D E D ET A I L S F O R Y O UR M AI N C O N T A CT F OR T H IS
A PP LI C AT I O N
Full Name:
Phone Number:
Email:
UCID #:
Faculty and Program:
Associated Student Group, if applicable:
FACULTY SPONSOR: T O B E E L IG IB L E F OR F U N DI N G , Y OU M U ST H A V E A S T AF F OR F AC U LT Y
M EM B E R F R OM T H E HA S K AY N E S C H O O L O F B US I N ESS S P O NS OR Y O UR A PP L IC AT I O N
Full Name:
Title:
Phone Number:
Email:
Signature:
APPLICATION INFORMATION:
Initiative, project, event or activity description:
Initiative, project, event or activity date(s):
Total Funding Request (in CAD $):
Please indicate the specific budget items for which you are requesting funding:
APPLICATION DETAILS:
1.
Describe how your application supports the funding criteria. How will your participation in this initiative, project,
event, or activity enhance student life on campus, provide a research-based experiential learning opportunity, or
enhance student leadership potential?
2.
What other sources of funding have you received or anticipate receiving in relation to this initiative, project, event, or
activity? Please list all anticipated sources of funding including personal resources, sponsorship, event revenue, SU
Travel and Conference Funding, the Student Activities Fund, SU Club Funding, Alumni Association Student Club Grants,
Haskayne Student Experience Funding and external grants and awards.
B U DG E T :
3.
Please complete the following budget outline or attach a detailed budget for your application. Ensure that you have
included all relevant expenses related to your application, highlighting the particular budget lines for which you are
requesting funding.
Line
1
2
3
4
5
6
7
8
9
10
11
12
13
14
16
17
Item
Description/Justification
Cost
Total
SUPPORTING DOCUMENTS :
4.
Please list any additional documents that you are attaching to your application to support your request.
☐ Attach proof of enrolment
☐ Other as listed below:
SIGNATURE:
By signing and submitting this application to the Haskayne Student Levy Committee I certify that the
information included in this application form and any attached documents is true and complete to the best of
my knowledge. I shall not willingly or knowingly utilize any funding granted in such a way that contravenes
University of Calgary or Students’ Union policy or Haskayne Student Levy Committee funding requirements. I
acknowledge that any instance of such will negatively affect my ability to receive funding in the future.
I assert that I have read and understood the requirements and procedures governing the Haskayne Student
Levy Committee and agree to abide by the same.
Signature of Applicant
Date