ELK ISLAND CATHOLIC SEPARATE REGIONAL DIVISION N0. 41
MINUTES OF THE REGULAR BOARD MEETING
HELD ON WEDNESDAY, JANUARY 18, 2017 AT 2:35 P.M.
CENTRAL LEARNING SERVICES, SHERWOOD PARK, ALBERTA
Present
Mrs. Justine Wright – Chair
Mr. Ron Baier – Trustee – via teleconference
Mrs. Charlene Melenka –Trustee
Mr. Ted Paszek – Trustee
Mrs. Michelle Szott – Trustee
Mr. Michael Hauptman – Superintendent
Mr. Shawn Haggarty – Deputy Superintendent
Mr. Ryan Stierman - Secretary-Treasurer
Absent
Mr. Jean Boisvert – Vice-Chair
Also present
Mrs. Marie Frederick – Recording Secretary
Mrs. Susan Johnson – Communication & Engagement
Coordinator
Mr. Paul Corrigan – Division Principal, Faith & Wellness
Formation
Public
0
Call to Order
Chair Justine Wright called the meeting to order at 2:35 p.m.
Prayer
Superintendent Michael Hauptman led everyone in prayer and
asked everyone to remember all the staff and students who
have lost loved ones or who are struggling or suffering.
O' Canada
Chair Justine Wright welcomed everyone to the meeting and
everyone joined together in the singing of O’Canada.
Acknowledgement
We acknowledge that the land on which we gather is Treaty 6
territory and a traditional meeting ground and home for many
Indigenous Peoples, including Cree, Saulteaux, Blackfoot,
Nakota, Sioux, and on the homeland of the Métis Nation.
Additions to the Agenda
Chair Justine Wright asked to move 9.1 Camrose
Reconfiguration to after the Presentations. Chair Justine
Wright also asked that the Battle of the Chefs presentation be
moved to take place after Mr. Corrigan’s faith formation
presentation and to add under New Business 9.4 Camrose
Transportation. Trustee Michelle Szott asked to add an
ACSTA report under the Trustee Reports.
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ELK ISLAND CATHOLIC SEPARATE REGIONAL DIVISION N0. 41
MINUTES OF THE REGULAR BOARD MEETING
HELD ON WEDNESDAY, JANUARY 18, 2017 AT 2:35 P.M.
CENTRAL LEARNING SERVICES, SHERWOOD PARK, ALBERTA
001/2017 Trustee Michelle Szott moved to adopt the Agenda as
amended.
CARRIED
Minutes of Regular
Board Meeting of
November 30, 2016
002/2017 Trustee Charlene Melenka moved that the minutes of the
Regular Board Meeting of November 30, 2016 be adopted as
circulated.
CARRIED
PRESENTATION & DELEGATIONS:
Faith Formation –
Anointing of the Sick
Division Principal, Faith & Wellness Formation, Mr. Paul
Corrigan, gave a presentation on the Sacrament of the
Anointing of the Sick.
Battle of the Chefs
Presentation
Superintendent Michael Hauptman introduced Ms. Judy
Schultz and Ms. Jackie Porayko, representatives of the
Mayor’s Battle of the Chefs organizing committee. The
Mayor’s Battle of the Chefs is to foster mentoring between
Chefs and students and to raise money for local school
culinary arts programs and the Strathcona Food Bank. Ms.
Schultz thanked the Superintendent for the Division’s support
and participation of the school teams
On behalf of Strathcona County Mayor Roxanne Carr and the
Mayor’s Battle of the Chefs Organizing Committee, Ms.
Schultz presented a donation/cheque to Chair Justine Wright.
On behalf of Elk Island Catholic Schools, Chair Justine
Wright thanked the County for their much appreciated
donation.
The 2017 Battle of the Chefs will be held on November 1,
2017.
Standardized Testing
Results
Curriculum Consultants, Mrs. Debra Nelson and Mrs. Debbie
Quick gave a presentation on Standardized Testing Results.
Deputy-Superintendent Shawn Haggarty thanked the
Consultants for all of their hard work and Trustees thanked
Mrs. Debra Nelson and Mrs. Debbie Quick for a very
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ELK ISLAND CATHOLIC SEPARATE REGIONAL DIVISION N0. 41
MINUTES OF THE REGULAR BOARD MEETING
HELD ON WEDNESDAY, JANUARY 18, 2017 AT 2:35 P.M.
CENTRAL LEARNING SERVICES, SHERWOOD PARK, ALBERTA
informative presentation.
Strathcona County
Environmental
Achievement
Strathcona County’s Ms. Leah Seabrook, Manager, Waste
Services and Ms. Erin Wildoboer, Waste Diversion Program
Liaison presented the 2016 Recycling Council of Alberta
Institutional Rs of Excellence Leadership Award. During the
2015/2016 school year, Elk Island Catholic Schools
committed to implementing a source separated organic waste
collection program into all of our schools within Strathcona
County. The Division’s 2013 initiative was built upon to add
commingled recycling to all of their classrooms. Students
participated by becoming ‘Green Routine Guru’s’.
Strathcona County appreciated the Division’s support for the
County’s recycling program and for allowing them to come in
and guide the Division’s schools’ curbside program. This
facilitated the easy flow of the program.
Superintendent Michael Hauptman thanked the County for
their support to the schools and indicated that this program is
a success at Elk Island Catholic Schools.
003/2017 Trustee Ted Paszek moved that the Board accept the
presentations for information.
CARRIED
NEW BUSINESS:
Camrose
Reconfiguration
Superintendent Michael Hauptman and Secretary-Treasurer
Ryan Stierman briefed Trustees on the proposed Camrose
reconfiguration and recommended that the Board of Trustees
transfers St. Patrick Catholic School’s Grade 5 and 6 Program
to Our Lady of Mount Pleasant Catholic school commencing
June 30, 2017.
Trustee Ron Baier thanked those involved in the consultation
process, including the Superintendent and the SecretaryTreasurer. It was highly a successful consultation process.
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ELK ISLAND CATHOLIC SEPARATE REGIONAL DIVISION N0. 41
MINUTES OF THE REGULAR BOARD MEETING
HELD ON WEDNESDAY, JANUARY 18, 2017 AT 2:35 P.M.
CENTRAL LEARNING SERVICES, SHERWOOD PARK, ALBERTA
004/2017 Trustee Ron Baier moved that the Board transfers St. Patrick
Catholic School’s Grade 5 and 6 Program to Our Lady of
Mount Pleasant Catholic school commencing June 30, 2017.
005/2017 Trustee Ted Paszek moved to table motion 004/2017 to the
next public board meeting.
CARRIED
ITEMS FOR INFORMATION:
Trustee Reports:
EICS/EIPS/County
Meeting, December 14,
2016
Chair Justine Wright referred Trustees to her report on the
meeting held on December 14, 2016 between Elk Island
Public Schools, Strathcona County and Elk Island Catholic
Schools for information.
Alberta Budget Round
Table Discussions
Chair Justine Wright referred Trustees to her report on the
Alberta Budget round table discussions that took place on
January 11, 2017 for information.
REAL Foundation
On behalf of Vice-Chair Jean Boisvert, Mr. Paul Corrigan
read the old and new proposed mission statements of the
Religious Education Activities for Life (REAL) Foundation.
ASBA Zone 2/3 Report
Chair Justine Wright referred Trustees to the attached draft
minutes of the Alberta School Board Association’s (ASBA)
Zone 2/3 meeting held on November 25, 2016 for information.
ACSTA
Trustee Michelle Szott spoke on the ACSTA Directors report
which will need to be submitted at their next meeting.
Rural Education
Symposium
Trustee Charlene Melenka reported on the upcoming Rural
Education Symposium agenda.
006/2017 Trustee Ted Paszek moved that the Trustees’ Reports be
accepted for information.
CARRIED
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ELK ISLAND CATHOLIC SEPARATE REGIONAL DIVISION N0. 41
MINUTES OF THE REGULAR BOARD MEETING
HELD ON WEDNESDAY, JANUARY 18, 2017 AT 2:35 P.M.
CENTRAL LEARNING SERVICES, SHERWOOD PARK, ALBERTA
Superintendent’s Report:
Superintendent Michael Hauptman highlighted his report:
1. Correspondence:
 Strathcona County School Site Allocation
Agreement
 Letter from the Alberta Teachers’ Association
 Workers Compensation
2. Meeting Information Requests:
 ABJ water damage
 Aquatic Centre parking
 Meeting with Archbishop Richard Smith
3. Administrative Procedures:
 Nutrition Administrative Procedure
 Communication Administrative Procedure
 Council of Catholic School Superintendents of
Alberta - “Marks of an Excellent Catholic
Leader”
4. Committee Requests:
 Policy 20 – Naming of School Facilities
 ATA Liaison Meeting
5. Community Engagement:
 Camrose Community Engagement
 Fort Saskatchewan Community Engagement
6. Trustee Retreat – March 16 – 17, 2017
7. Central Learning Services New Building Update
007/2017 Trustee Michelle Szott moved that the Board accept the
Superintendent’s report for information.
CARRIED
Secretary-Treasurer’s Report
Secretary-Treasurer Ryan Stierman highlighted his report:
1. Financial Report for period ending December 31,
2016;
2. Board Governance Report for period ending December
31, 2016;
3. 2016-2017 Ride Times Report
4. ABJ Water damage
5. ABJ Parking
6. New CLS Update
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ELK ISLAND CATHOLIC SEPARATE REGIONAL DIVISION N0. 41
MINUTES OF THE REGULAR BOARD MEETING
HELD ON WEDNESDAY, JANUARY 18, 2017 AT 2:35 P.M.
CENTRAL LEARNING SERVICES, SHERWOOD PARK, ALBERTA
008/2017 Trustee Ted Paszek moved that the Board accept the
Secretary-Treasurer’s report for information.
CARRIED
UNFINISHED BUSINESS:
Policy 20 – Naming of
School Facilities
Policy 20 – Naming of School Facilities is tabled until
February of 2017.
NEW BUSINESS (cont’d):
2017-2018 School
Calendars
Deputy- Superintendent Shawn Haggarty presented the drafts
of the 2017/2018 School Calendars. Once the calendars are
approved in principle, the calendars will be sent out to the
schools and school councils for feedback. The calendars will
be brought back to the Board in February for approval.
009/2017 Trustee Ted Paszek moved that the drafts of the three
2017/2018 School Year Calendars be approved in principle.
CARRIED
Requirement of Byelection
Superintendent Michael Hauptman briefed Trustees on section
251 of the Alberta School Act and recommended to the Board
to not hold a by-election for the current vacancy.
010/2017 Trustee Ted Paszek moved that Board leave the vacancy
open until the October School Trustees 2017 election as
permitted by Section 251 of the School Act.
CARRIED
Camrose Transportation
Arrangement with Battle
River School Division
No. 31
Secretary-Treasurer, Ryan Stierman briefed Trustees on the
transportation arrangement with Battle River School Division
No. 31 and recommended that the Board terminate the
arrangement. With the termination of the arrangement, Elk
Island Catholic Schools would see the following benefits:
 Equal instructional time for rural and urban students
 Enhanced flexibility and complete EICS control of
its own calendar
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ELK ISLAND CATHOLIC SEPARATE REGIONAL DIVISION N0. 41
MINUTES OF THE REGULAR BOARD MEETING
HELD ON WEDNESDAY, JANUARY 18, 2017 AT 2:35 P.M.
CENTRAL LEARNING SERVICES, SHERWOOD PARK, ALBERTA


Ride time improvement for the majority of EICS
students
Financial benefit to EICS transportation operations
011/2017 Trustee Ron Baier moved that the Board of Trustees
terminates its transportation arrangement with Battle River
School Division No. 31 effective the 2017-18 school year and
utilizes its own Transportation system to serve its students in
the Camrose Rural Area.
CARRIED UNANIMOUSLY
Closing Prayer
Trustee Ron Baier closed the meeting with a prayer
Adjournment
Chair Justine Wright declared the meeting adjourned at 5:43
p.m.
BOARD CHAIR
SECRETARY-TREASURER
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