Information Booklet for New & Existing Players Season 2016/17
INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
Our “Club”, Your “Club”
• Within this information pack you will find everything you need
to know about who we are and how as a club we do things
• The club was established in 2013
• During season 2015/16 the club had 24 teams through age
groups U7 to U16
• We are now becoming one of the biggest providers of
organised football within West Essex and we are expanding
the number of teams every year
BARKINGSIDE YOUTH F.C.
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
Club Structure and Committee
• The club is currently run through an elected committee who
meet on a regular basis with team managers.
• The committee feel that it is important to meet with Team
Managers regularly as it is a good time to reflect on what
they and their player’s parents think we are doing well and
also areas where we could improve as a club.
• The club has a fully operational “Constitution” (Club Rules)
which we adhere to, and all Team Managers have voting
rights on any issues within the club.
BARKINGSIDE YOUTH F.C.
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
Committee Members
• Stuart Fiszzon: Club Secretary - 07796 442447 [email protected]
• Mark Gower: Club Treasurer- 07713 16168 [email protected]
• Nicky Potts: Football Development Officer - 07737 965939 –
[email protected]
• Grant Chinyuku: Club Welfare Officer - 07852 224921 [email protected]
• David Lemming: Fixtures and Pitch Officer - 07768 067939 –
[email protected]
• Liam Foster: Cyber officer - 07538 492924 [email protected]
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
2015/16 Structure of Teams
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4 x U7’s (5v5 Football)
4 x U8’s (5v5 Football)
7 x U9’s (7v7 Football)
5 x U10’s (7v7 Football)
1 x U11 (9v9 Football)
1 x U13 (11v11 Football)
U13 Eastern Junior Alliance Team (11v11 Football)
U16 Eastern Junior Alliance Team (11v11 Football)
BARKINGSIDE YOUTH F.C.
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
Our Aims for 2016/17 Season
• The club will be creating 4 new U7 Teams to play in the Echo
Junior Football League.
• Each new team will consist of a maximum of 7 players
• The club require New Team Managers for these teams
before they are fully submitted to the league, therefore, a
parent of a player is in our opinion a great fit.
• All new Team Managers will be fully supported by the club,
and will be put through their FA Level 1, Safeguarding and
Emergency First Aid Courses and this cost will be covered by
the club.
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
Continued Aims for 2016/17 Season
• Existing Teams will continue and small changes in players
may occur but only with the agreement of the existing
Team Manager and the club should we deem it in the
player’s best interest with regards to continued
development.
• The club want to continue to ensure that all players needs
are met, and that they continue to enjoy their football
• The club continue to seek parents who wish to run a team.
The club will provide support and contributions towards FA
Coaching Courses.
BARKINGSIDE YOUTH F.C.
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
How does the club work?
• All teams will be submitted to play in the Echo JFL.
• The Echo JFL organise a schedule of fixtures starting
September and normally finishes in March (sometimes later).
• Outside and also during these months, Team Managers are
able to organise friendly matches against other clubs to
ensure the boys keep playing as much football as possible
(the cost of friendly matches are not covered in the clubs
annual subscription).
• All home games will take place at the Met Police Club,
Chigwell and away games will undertake some travelling
but not huge distances (all clubs play within a 25 mile radius
of Romford Town Hall).
BARKINGSIDE YOUTH F.C.
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
How does the subscription work?
• Club Subscription will be fully payable by defined dates
before the start of the season.
• This covers the cost of providing organised football for the
members through affiliation fees, pitch costs, equipment,
match kit etc… The cost of representing Barkingside Youth
Football Club encompasses two different elements, “Playing
and Training”, the club subscription covers the playing fees.
• We feel that one cannot take place without the other, so at
a recent Extraordinary General Meeting (EGM) the
members voted to change our rules to the following;
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
Important Changes to Club Constitution
• Training is compulsory in order to participate in any BYFC
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team (1 Sept to 31 May) – Excluding 11v11 teams.
• The club reserves the right to move any player to another
team if they continue to miss training unless previously
agreed due to long term injury or illness.
• Training fees for the season will be determined at the club’s
AGM and are not subject to change unless agreed at a
club EGM or AGM. Any member failing to pay monthly
training fees will have their playing rights withdrawn until
rectified.
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
Training Fees 2016/17
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• Between 1st September and 31 May, annually, the
following fees must be paid to our training provider.
• £22.00 per month payable on the first week of each month
(standing order payments can be set up and are preferred)
• This payment covers the cost of Saturday morning sessions
only (Main Training Day, but this may switch to midweek if
the club deems necessary).
• June, July and August training remains optional and is
payable weekly upon attendance (Pay as you Play). Please
be aware that without the knowledge of guaranteed
attendance the organisation of training may differ from
what is delivered during the compulsory months.
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
Club Subscription fees 2016/17
• U7 - £150 One off payment by 18th July (subject to
placement in one of our teams).
• U8 - £150 - £50 deposit payable by 1st May to secure place
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• U9 - £165 - £50 deposit payable by 1 May to secure place
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• U10 - £165 - £50 deposit payable by 1 May to secure place
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• U11 - £175 - £50 deposit payable by 1 May to secure place
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• U12 - £175 - £50 deposit payable by 1 May to secure place
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• U14 - £185 - £50 deposit payable by 1 May to secure place
All Club Subscription fees MUST be paid electronically to;
Acc No. 46680594 - Sort Code 601326 - Natwest Bank Loughton –
Barkingside Youth FC
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
Overall Cost?
• Therefore, as an example should an U7 join the club the
total cost of football for the season will be £350.
• 37 weeks of organised fixtures and quality training will cost
an U7 under £10 per week.
• We are a “Not for Profit” football club and investment takes
place every year through Coaching Courses for Managers
to ensuring that all equipment is safe for the members to use
at all times.
• The club are constantly looking to provide the best facilities
to play football and have recently undertaken a large
capital expense to ensure our pitches are some of the best
in Essex.
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
Registration Process
• Please find detailed information from our Club Secretary
that outlines the process and information the club requires
to register your child for next season.
• Should you require any further clarification please contact
the Club Secretary, Stuart Fiszzon, by email at
[email protected]
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
2016/17 Season Registration Information
For children already registered to the club (that play in league games on a
Sunday) we will require 2 new passport photos and confirmation that all existing
personal information held is still current or alternatively new information
provided (email address, home address, school, phone numbers) plus the £50
deposit.
For children not currently registered to the club in addition to the photos & the
deposit mentioned above we will also need the following;
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Proof of DoB (copy of passport or birth certificate)
School (and school year in September 2015)
Home address
Parent or guardians email address and telephone numbers
Notice of any medical condition
(Please see registration sheet below to be used to capture your detail if
applicable)
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
By the end of April, all items listed above, including the £50 deposit (where
requested), MUST be supplied to a committee representative (Mark or Stuart) or
alternatively posted to one of the addresses detailed below;
Stuart – 29 Hillfoot Road, Romford, RM5 3LR
Mark - 27 The Greens Close, Loughton, IG10 1QE
What does my club fee cover?
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What doesn’t my club fee cover?
League registration costs
Training Kit
League insurance
Referee Costs
Full match kit
Training Subs
Pitch fee’s or league games
Pitch fee’s for friendly games
Match day equipment
Entry into two tournaments
Annual presentation day
Guaranteed minimum 10 home games between 1st Sept and 30th April
(League and/or Friendlies)
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
Registration Form
Child’s full name
Child’s Date of Birth
Child’s school year (September 2016)
Child’s school
Detail of any medical condition
Home address
1st Parent/Guardians full name
1st Parent/Guardian email address
1st Parent/Guardian phone number(s)
2nd Parent/Guardians full name
2nd Parent/Guardian email address
2nd Parent/Guardian phone number(s)
Has the child played in the Echo league
before and if so, which club for?
Completion of the club registration form confirms that the member and parents/guardians accept the
rules of the club and that they have read and agree to conduct themselves in accordance with the FA
Code of Conduct which can be found on TheFA.com website.
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INFORMATION BOOKLET FOR NEW AND EXISTING PLAYERS – SEASON 2016/17
Match Kit Order Form
Players Name
………………………………………………………………..
Team ……………………………………………………………………………..
Shirt Size ………………………………………………………………………….
Shorts Size ……………………………………………………………………….
Sock Size ………………………………………………………………………...
Parents Signature ……………………………………………………………...
I/we confirm all sizes detailed above and should any alternation be required it will incur
additional cost payable by ourselves and not the Club
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Club Treasurer: 27 The Greens Close, Loughton, Essex IG10 1QE
Club Secretary: 29 Hillfoot Road, Romford, Essex RM5 3LR
BARKINGSIDE YOUTH FOOTBALL CLUB
CLUB CONSTITUTION
The club will be called BARKINGSIDE YOUTH FOOTBALL CLUB and will be affiliated
to the ESSEX FA, ECHO JUNIOR FOOTBALL LEAGUE and the EJA FOOTBALL LEAGUE.
1. Aims and objectives
The aims and objectives of the club will be:
 To offer coaching and competitive and non competitive
opportunities in football.
 To promote the sport of football.
 To ensure a duty of care to all members of the club.
 To provide all its services in a way that is fair to everyone.
 To ensure that all present and future members receive fair and
equal treatment.
2. Membership
All members will be subject to the regulations of the constitution and by joining
the club will be deemed to accept these regulations and codes of conduct that
the club has adopted and the policies and rules of the Governing Bodies of our
sports
Members will be enrolled in one of the following categories:
 Officer of the Club
 Team Manager
 Team Coach
 Player
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Club Treasurer: 27 The Greens Close, Loughton, Essex IG10 1QE
Club Secretary: 29 Hillfoot Road, Romford, Essex RM5 3LR
3. Membership fees
Membership fees will be set annually and determined at the Annual General
Meeting.
Fees will be paid by one off annual subscription or by separate arrangement
agreed by the committee.
4. Officers of the club
The officers of the club will be:
 Chair
 Secretary
 Treasurer
 Club Welfare Officer
 Football Development Officer
Officers will be elected annually at the Annual General Meeting.
Committee members may not serve in the same position for more than
three years.
5. Committee
The club will be managed through the Management Committee consisting of:
 Chair
 Secretary
 Treasurer
 Club Welfare Officer
 Football Development Officer
 All Team Managers and Coaches
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Club Treasurer: 27 The Greens Close, Loughton, Essex IG10 1QE
Club Secretary: 29 Hillfoot Road, Romford, Essex RM5 3LR
Only these posts will have the right to vote at meetings of the Management
Committee.
The Management Committee will be convened by the Secretary of the club and
held no less than 10 times per year.
The quorum required for business to be agreed at Management Committee
meetings will be: 4
The Management Committee will be responsible for adopting new policy, codes
of conduct and rules that affect the organisation of the club.
The Management Committee will have powers to appoint sub-committees as
necessary and appoint advisers to the Management Committee as necessary to
fulfil its business.
The Management Committee will be responsible for disciplinary hearings of
members who infringe the club rules/regulations/constitution. The Management
Committee will be responsible for taking any action of suspension or discipline
following such hearings.
6. Finance
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on: 30th June..
A statement of annual accounts will be presented by the Treasurer at the Annual
General Meeting.
All funds received will be deposited into the clubs bank account within 1 week of
receipt.
Any cheques drawn against club funds should hold the signatures of the
Treasurer plus one other officer and will be supported by paper or email invoices.
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Club Treasurer: 27 The Greens Close, Loughton, Essex IG10 1QE
Club Secretary: 29 Hillfoot Road, Romford, Essex RM5 3LR
All training kit paid for and provided by the club shall remain the property of the
club and will be returned by any member leaving within 7 days of notification of
departure.
All match kit provided by the club will remain the property of the club until all
annual subs are fully paid by the member.
7. Annual general meetings
Notice of the Annual General Meeting (AGM) will be given by the Club
Secretary. Not less than 14 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and
a statement of the accounts.
Nominations for officers of the Management Committee will be sent to the
Secretary prior to the AGM.
Elections of officers are to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 6.
The Management Committee has the right to call Extraordinary General
Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for
the AGM.
8. Discipline and appeals
All complaints regarding the behaviour of members should be submitted in
writing to the Secretary.
The Management Committee will meet to hear complaints within 14 days of a
complaint being lodged. The committee has the power to take appropriate
disciplinary action including the termination of membership and no refund of
any payment made.
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Club Treasurer: 27 The Greens Close, Loughton, Essex IG10 1QE
Club Secretary: 29 Hillfoot Road, Romford, Essex RM5 3LR
The outcome of a disciplinary hearing should be notified in writing to the person
who lodged the complaint and the member against whom the complaint was
made within 5 days of the hearing.
There will be the right of appeal to the Management Committee following
disciplinary action being announced. The committee should consider the
appeal within 14 days of the Secretary receiving the appeal.
9. Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM through
a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the
property of all members and will be distributed evenly across the members.
10.Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an
AGM or EGM.
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Club Treasurer: 27 The Greens Close, Loughton, Essex IG10 1QE
Club Secretary: 29 Hillfoot Road, Romford, Essex RM5 3LR
Declaration
BARKINGSIDE YOUTH FOOTBALL CLUB hereby adopts and accepts this
constitution as a current operating guide regulating the actions of members.
SIGNED:
DATE:
NAME:
POSITION: CLUB CHAIR
SIGNED:
DATE:
NAME:
POSITION: CLUB SECRETARY
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