ADP Reporting
End User Training Guide
October 2009
Modified February, 2010
In order to access ADP Reporting, you must have a digital certificate and have been granted access to
ADP Reporting. Login to the ADP Portal via the Administrator Login button.
ADP Reporting
End User Training Guide
You should have a Practitioner tab on your ADP Employee Portal Homepage.
Click Practitioner
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ADP Reporting
End User Training Guide
Toward the bottom of the page, you should see a link for ADP Reporting. Click the ADP Reporting link.
The first time you login, you will need to move your subject areas. Click on Select or Change Subject
Areas and you should get a screen that looks like this (you may or may not have this many subject
areas to choose from):
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ADP Reporting
End User Training Guide
In order to move your subject areas, click the >> then click Done. Click OK when the panel says
“Changing subjects areas may change reports and fields (data) that are available to you. Are you sure
you want to continue?” You will not need to move your subject areas again.
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ADP Reporting
End User Training Guide
Select the red Setup Tab at the top of the screen. Type the name of the report you wish to view in the
field “Report Name / Title:”. Click the Apply Filter button. We will discuss three commonly used reports
in this document.
1. 090 Active for PPGRA – this report will show all employees available in the JOB tables for
selection in the PPGRA application. This report will be helpful at the beginning of each
semester, prior to the PPGRA panels being made available.
2. 090 PPGRA Ready to Load – this report will show all PPGRA records which were not loaded in
the previous month but are now available and ready for the next load. This report will be
helpful prior to Payroll finalizing the paychecks for the month.
3. 090 Payroll Distribution from GL JE Entries 2 – this report will prompt the user for a Check Date
range, EMPLID, Business Unit and/or Department ID. The wildcard “%” will work to allow
multiple records to be returned. Wildcards are not allowed in date fields.
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ADP Reporting
End User Training Guide
To run the report Click on the report name link. You should see the Step “Run a Report”. For 090
Active for PPGRA, you shouldn’t need to change the Runtime Settings.
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End User Training Guide
Click the “Run Report” button. The report results page will show Processing until the report if finished.
When the report is finished running, you should see the work Processing replaced with Completed.
ADP Reporting allows for output in many formats, HTML, Excel, CSV, PDF, TXT, XML and SQL.
Generally most people will prefer Excel. Click the second icon under Output Format. Depending on how
large your report is, it may take awhile for it to load. You will probably get a prompt about a pop up.
Click on that to and then click either Open or Save to Open or Save the Excel File.
For 090 PPGRA Ready to Load, you will be prompted to enter the Created Date. PPGRA records are
loaded monthly. Payroll can tell you the last time the process has been run. For this purpose, we know
that the last time PPGRA was loaded was 9/25/2009 so we will put in 9/26/2009 as the “Created Date >
or =:”
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End User Training Guide
The final report we will discuss here is the “090 Payroll Distribution from GL JE Entries 2”.
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ADP Reporting
End User Training Guide
This report returns personal services data set to be loaded to the GL.
For this report, there are many options under the Runtime Settings. You will always need to specify the
Paycheck date range you want but you will have the option of putting in a single Employee ID, your
Business Unit, and/or a specific Department Number (don’t forget the “G” in front) or a list of
Department Numbers you’d like to be returned in your report.
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