Kamnik 2017
8. 7. 2017
TEAM
MANUAL
HOST INSTITUTIONS
HOST CITY
K LU B
G OR S
KI
H
www.emrch2017-kamnik.si
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
CONTENTS
Page
1. GENERAL INFORMATION
1.1 Host City Kamnik
1.2 Business Hours Shops, Government Offices, Banks
5
2. ORGANISATIONAL STRUCTURE
2.1 European Athletics Council
2.2 European Athletics Delegates
2.3 European Athletics Office
2.4 Executive Board of Slovenian Athletic Federation
2.5 Local Organising Committee
2.6 Competition Organisation
2.7 Participating Federations
2.8 Programme
6
3. ARRIVALS
3.1 Arrival by Air
3.2 Arrival by Train
3.3 Arrival by Road
3.4 Visa Requirements
10
4. TRANSPORT
5.1 Bus Service
5.2 Return to Airport / Train Stations
11
5. ACCOMMODATION
5.1 General Information
5.2 Information Desk
5.3 Official Hotels
5.4 Costs and European Athletics Quota
5.4.1 Payment Procedures
5.5 Meals
5.6 Meeting Room for Teams
5.7 Telephone Calls
12
6. ACCREDITATION
6.1 General
6.2 Accreditation Procedure
6.3 Access Areas for Teams
6.4 Loss of Accreditation
16
7. TECHNICAL INFORMATION
7.1 The Course
7.2 Technical Information Centre (TIC)
7.3 Technical Meeting
7.3.1 Technical Meeting Agenda
7.4 Inspection of the Competition Venue
7.5 Dressing / Physiotherapy Rooms
7.6 Training
17
3 / 40
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
8. COMPETITION REGULATIONS
8.1 Entries
8.1.1 Final Entries
8.2 Final Confirmation
8.2.1 Withdrawal
8.3 Starting Positions
8.4 Scoring
8.5 Competition Bibs
8.6 Competition Clothing
19
9. COMPETITION PROCEDURE
9.1 Timetable
9.2 Warming up Before Events
9.3 Assembly and Call Room Procedures
9.4 Event Presentation Format
9.5 Competition Preparation
9.5.1 Starters Commands
9.5.2 False start
9.6 Drinking Stations
9.7 Timing
9.8 Leaving the Course after the Competition
9.9 Protests and Appeals
9.10 Interviews
9.11 Doping Control
9.11.1 General Information
9.12.1 Selection of Athletes
9.11.1 Additional Controls
22
10. MEDICAL SERVICES
10.1 General
10.2 Medical Services in the Hotel(s)
10.3 Medical Services at the Competition Venue
10.4 Physiotherapy
10.5 Insurance
25
11. SECURITY
25
12. CEREMONIES
12.1 Opening Ceremony
12.2 Flower Ceremonies
12.3 Victory Ceremonies
12.4 Closing Ceremony
12.5 Closing Banquet
26
13. DEPARTURE
27
14. CONTACT DETAILS
27
15. APPENDICES
Appendix 1 – Slovenia - Kamnik
Appendix 2 – Course details
Appendix 3 – Start & Finish areas
27
1.
GENERAL INFORMATION
1.1. Host City Kamnik (15.000 inhabitants, elevation 380 m)
Kamnik is lovely Alpine town surrounded by green hills and high peaks of Kamnik Alps (2500 m
above sea level; highest peak is Grintovec – 2558 m). It is only 23 kilometres away from Ljubljana, the
capital of Slovenia, and no more than 15 kilometres away from the international Airport. Due to its
central position one can quickly reach all other sights and attractions of Slovenia.
4 / 40
Kamnik is an ancient town of thousand faces, with a rich history and numerous cultural pearls, with
beautiful surroundings of natural beauty and a varied tourist offer. In the Middle Ages, Kamnik was
a flourishing trading town its own mint. The town’s wonderful architecture and sacral heritage, as
well as the numerous myths and legends are a testament to its prosperous days. Kamnik is
protected by Stari and Mali grad (Old and Small Castle on the surrounding rocky hills, and the
church of St. Primus, famous for its fascinating Renaissance frescoes, on the slope of the nearby
Velika planina. Kamnik is renowned by its visitors as a starting-point for walking tours. The most
beautiful part of the town is certainly the old
historical centre with the characteristic narrow
streets, adorned with medieval and Baroque
houses. The main sights of the town is Zaprice
Castle, which has been renewed to host a
museum containing part of the private Sadnikar
collection, the Franciscan monastery with a rich
collection of old books and Plečnik’s Chapel of
the Holy Sepulchre. The Traditional National
Costume Festival is an annual event that takes
place during the second weekend of September
and attracts the largest number of visitors.
The path by the banks of the river Kamniška Bistrica leads to the Volčji Potok Arboretum, where the
visitors can stroll through the Baroque park with small lakes and plantations of various different
flowers and more than 3000 species of trees and bushes from all over the world. The Arboretum
Volčji Potok golf course is situated in a picturesque landscape in the midst of pine forest among
ponds and other natural beauties. To the east of Kamnik lies Tuhinj Valley, where the Snovik thermal
spa was founded on the hot water spring. Going north from Kamnik, you will arrive to the Kamniška
Bistrica Valley, where you can enjoy the beauty of its unspoiled nature and its soothing coolness in
the hot summer months. Kamniška Bistrica
attracts the visits of trekkers, hikers, climbers,
hunters and fishers. It is the most popular
starting point for visiting the mountains that
surround the valley.
Of all the picks in the region, Velika planina is
the most visited. A cable car takes you to the
summit of the plateau, where you can
experience the life of the local shepherds in the
summertime and the wonderful walks, while it
is a popular ski destination in the winter.
5 / 40
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
1.2. Business Hours Shops, Government Offices, Banks
2.4. Executive Board of Slovenian Athletic Federation
Most shops are open from 8:00 to 20:00. On Saturday and Sunday opening hours are mostly
reduced to morning. Banks are open from 9:00 to 18:00 on week days and closed on Saturday and
Sunday.
President
General Secretary
Mountain Running Association – president
Money & Costs: Slovenia is included into EURO monetary system. Prices are comparable to the
prices in neighbouring countries like Austria and Italy.
2.5. Local Organising Committee
Slovenia is using Central European time.
2.
ORGANISATIONAL STRUCTURE
2.1. European Athletics Council
President
First Vice President
Vice Presidents
Director General
Council Members
IAAF President (ex officio member)
European Athletics Honorary Life Presidents
Svein Arne Hansen (NOR)
Dobromir Karamarinov (BUL)
Jean Gracia (FRA)
Frank Hensel (GER)
Christian Milz (SUI)
Sylvia Barlag (NED)
Gregor Benčina (SLO)
José Luis de Carlos (ESP)
Alfio Giomi (ITA)
Marton Gyulai (HUN)
Toralf Nilsson (SWE)
Dimakos Panagiotis (GRE)
Antti Pihlakoski (FIN)
Jorge Salcedo (POR)
Gabriela Szabo (ROU)
Erich Teigamägi (EST)
Libor Varhanik (CZE)
Salih Munir Yaras (TUR)
Lord Sebastian Coe (GBR)
Carl-Olaf Homén (FIN)
Hansjörg Wirz (SUI)
2.2. European Athletics Delegates
Council Delegate
Technical Delegate
Doping Control Delegate
Jury of Appeal
Gabriela Szabo (ROU)
Ede Rutkovszky (HUN)
Vesna Krdžalić (SRB)
(to be appointed at the Technical Meeting)
President
General Secretary
Competition Director
Event Coordinator
Protocol / Hospitality
Press / Media
Finances
Transport / Accommodation
Marketing / Promotion
Filming
Photo
TV Report
Medical
Anti-Doping
Roman Dobnikar
Dejan Dokl
Tomo Šarf
Marjan Šarec
Špela Papež Zamljen
Dušan Papež
Tomo Šarf
Mira Papež
Nina Klisarič, Iztok Čebašek
Mira & Dušan Papež
Špela Papež Zamljen
Božena Peterlin
Peter Vrčkovnik
Klemen Brumec
Miro Štebe
Bogdan Logar
Janko Dvoršak (SLOADO) & Franc Vengust
2.6. Competition Organisation
Competition Director
Meeting Manager
Technical Information Centre
Call Room Referee
Chief Referee
Chief Timekeeper
Course Director
Course preparation
Start Coordinator (12 km)
Start Coordinator (8 km)
Start Coordinator (4 km)
Announcers
Safety – roads
Safety – courses
Medical service on the course
Medical service – finish
Radio connections
Dušan Papež
Mira Papež
Mira Rifl
Boris Jemec
Damijan Zdovc
Gojko Zalokar – Timing Ljubljana
Aleš Slabe
Zdravko Bodlaj
Boris Jemec
Franci Griljc
Miran Škrtič
Ervin Čurlič, Barbara Božič, Bojan Makovec
Jelenko Milič
Nejc Koželj & PGD Kamniška Bistrica
Matjaž Šerkezi & Mountain rescue service
Maja Oblak – CZ Kamnik
Bogo Bajc
2.3. European Athletics Office
European Athletic Association
Avenue Louis-Ruchonnet 18
1003 Lausanne, Switzerland
Tel:
+41 21 313 43 50
Fax:
+41 21 313 43 51
E-mail: [email protected]
Web: www.euroepan-athletics.org
6 / 40
7 / 40
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
2.7. Participating Federations (based on the Final entries)
2.8. Programme
COUNTRY
SM
SW JM JW OFF. TOT.
1.
ALB
1
0
0
0
1
2
2.
AUT
3
4
3
3
6
19
3.
BEL
3
2
1
1
1
8
4.
BUL
0
2
0
0
1
3
5.
CRO
3
4
3
3
3
16
6.
CZE
4
4
3
4
6
21
7.
ESP
1
1
0
0
1
3
8.
FRA
4
4
4
4
7
23
9.
GBR
5
5
5
5
5
25
10.
GER
4
3
4
1
2
14
11.
HUN
4
3
3
3
0
13
12.
IRL
4
3
2
0
2
11
13.
ISR
2
1
0
0
0
3
14.
ITA
6
6
6
6
9
33
15.
MKD
3
3
1
1
1
9
16.
MLT
3
2
0
0
1
6
17.
NOR
3
3
0
1
2
9
18.
POL
2
3
2
2
4
13
19.
POR
3
4
1
0
2
10
20.
ROU
1
0
4
4
5
14
21.
SLO
4
4
4
0
0
12
22.
SRB
0
1
0
0
1
2
23.
SUI
4
1
4
1
3
13
24.
SVK
1
4
1
1
1
8
25.
TUR
4
1
4
4
11
24
26.
UKR
1
1
0
0
0
2
TOTAL
73
69
55
44
75
316
8 / 40
Thursday, 6 July 2017
All day Teams arrival, accreditation, course inspection
Friday, 7 July 2017
All day Teams arrival, accreditation, course inspection
15:00
Press Conference – Eko Resort
16:00
Technical Meeting – Eko Resort
18:00
Opening Ceremony – Kamnik Athletic Stadium
19:30
VIP Reception – “Planinski Orel”
Saturday, 8 July 2017
7:30
Start Open Race (limit time 9:00 at km 8 – start JW)
10:00
Start Junior Women
10:00
Start Junior Men
10:45
Start Senior Women
11:15
Start Senior Men
18:00
Award and Closing Ceremony – Eko Resort
20:00
Final Banquet for all participants – Eko Resort
Sunday, 9 July 2017
All day Teams departures
9 / 40
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
4.
3. ARRIVALS
TRANSPORT
4.1. Bus Service
3.1. Arrival by Air
The official international airport is the Ljubljana airport (www.lju-airport.si/en). There are just 15
km on the local road to the venue. Welcome desk and shuttle buses will be provided. After
collecting luggage, team members will be escorted to the official buses by the welcome desk staff
and taken to the team hotels.
Distances to the other international airports: Trieste (100 km), Venice (260 km), Klagenfurt (70
km), Graz (200 km), Zagreb (150 km). In the case a team decides to use one of those airports, they
have to organize their own transport to the venue.
3.2. Arrival by Train
Official railway station is Ljubljana (www.slo-zeleznice.si/en/). There are just 15 km on the local
road to the venue. Shuttle buses will be provided. Teams arriving by train will be met by LOC
representatives and taken to the team hotel, according to the arrival times given in the final entry
system.
A regular bus shuttle service will be provided between the team hotel, training venues, social
functions, the technical meeting and the competition venue.
General Transportation plan:
14:00 – Departure from hotels, transport to the lower cable car station and with
the cable car to the finish
-----------------------------------------------------------------------------------------------------------------
16:00 – Departure from hotels, transport to the Men start  JM & Women start
-----------------------------------------------------------------------------------------------------------------
THURSDAY
th
6 July
From exit Vodice follow signs EMRCh in direction Kamnik (Vodice – Moste – Kamnik). There are
about 10 km from the exit to Kamnik.
You need a vignette to use the Motorway in Slovenia; it is available on any gasoline station in
Slovenia. Price: 15 €/week for a car.
3.4. Visa Requirements
Countries requiring visas to enter Slovenia should obtain them from the Slovenian Embassy or
Consulate in their country.
The following countries require visas to enter Slovenia: TUR, BLR, RUS*, UKR.
* Participation of the Russian team is depending on the reinstatement of All-Russia Athletic
Federation.
In case of problems please contact the responsible person in the Local Organising Committee:
Špela Papež (e-mail: [email protected]).
10 / 40
-----------------------------------------------------------------------------------------------------------------
17:30 – Departure from start Junior Women; transport back to the hotels with
busses
18:30 – Departure start men  Hotels (19:00)
-----------------------------------------------------------------------------------------------------------------
18:00 – Departure from start Junior Men & Women  Hotels (19:00)
18:30 – Departure from start Men  Hotels (19:00)
9:00 – Departure from hotels, transport to the lower cable car station  cable
car to the finish.
3.3. Arrival by Road
Teams arriving by road are kindly asked to go directly to the LOC office (Cankarjeva cesta 23a,
Kamnik), where LOC will welcome them.
 Arrival from W: Motorway: Italy – Venezia – Trieste – Fernetiti /enter SLO/ – pass
Ljubljana in direction Kranj, use exit Vodice. (approx 90 km in SLO on a motorway)
 Arrival from NW: Motorway: Austria – Salzburg – Villach – Karavankentunel /enter SLO/
– direction Ljubljana, use exit Vodice just after exit Airport. (approx. 60 km in SLO on a
motorway)
 Arival from NE: Motorway: Austria – Graz – Šentilj /enter SLO/ – pass Ljubljana in
direction Kranj/airport – use exit Vodice 10 km after passing Ljubljana (approx. 140 km in
SLO on a motorway)
 Arrival from SE: Motorway: Croatia – Zagreb – pass Ljubljana in direction Kranj/airport –
use exit Vodice 10 km after passing Ljubljana (approx 90 km in SLO on a motorway)
17:00 – Departure from the finish with the cable car, transport the hotels
-----------------------------------------------------------------------------------------------------------------
FRIDAY
th
7 July
SATURDAY
th
8 July
11:30 – Departure from Start Junior Women; transport back to the hotels with
busses  13:00
-----------------------------------------------------------------------------------------------------------------
15:00 – Departures for Technical Meeting
17:00 – Departures for the Opening Ceremony
20:00 – Departures for the VIP Reception (return at approx. 22:00)
7:30 – 8:00 – Pick up for the Junior Women race
7:45 – 8:15 – Pick up for the Junior Men race
8:30 – 9:00 – Pick up for the Senior Women race
9:15 – 9:45 – Pick up for the Senior Men race
-----------------------------------------------------------------------------------------------------------------
11:00 – 15:00 – return transport to hotels
-----------------------------------------------------------------------------------------------------------------
17:00 – Departures for Closing Ceremony
-----------------------------------------------------------------------------------------------------------------
22:00 – Departures after the Farewell party back to the hotels
For the course visits return by cable car will be also possible.
Final detailed transport schedule will be distributed to the teams upon arrival. It will be also
displayed at the LOC Information Desk and on the Information Desks in respective hotels. Few
days before the event it will be also published on the web site as the appendix to this Team
Manual. Busses will be signed to show the destination.
4.2. Return to Airport / Train stations
Transport will be arranged according to the flight/train schedules submitted by the teams.
Further information will be available from the LOC Information Desk in each hotel.
At departure, departures from the hotels to the airport will be provided 3 hours before the
scheduled flight.
11 / 40
5.
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
ACCOMMODATION
5.1. General Information
3 star hotels in Kamnik and surroundings, providing full board accommodation, are reserved for
the teams.
5.2. Information Desk
An Information Desk will be located in the lobby of each team hotel with all relevant information
about all aspects of the European Mountain Running Championships.
Upon arrival, each team will get a dedicated attaché, who will give them all kind of assistance
during their stay in Slovenia.
5.3. Official Hotels
The distances/traveling time from the TIC to the respective starts are:
 Start men: 4 km / 5 min
 Start Women-Junior Men: 8 km / 20 min
 Start Junior Women: 25 km / 55min
The official hotels for the European Mountain Running Championships will be (in brackets:
distance to the TIC and capacity).
VIP Hotel
1 - Gostišče pri planinskem orlu (5 km, 15 persons)
Stahovica 20 B
1242 Stahovica
Phone: +386 1 832 54 10
Mail: [email protected]
Web site: www.priorlu.si/?lang=en
3 - Terme Snovik (10 km, 212 persons)
Snovik 7
1219 Laze v Tuhinju
Phone: +386 1 83 44 100
Mail: [email protected]
Web site: www.terme-snovik.si/en/
4 - GTC 902 (15 km, 24 persons)
Gostišče Črnivec
Podlom 8, Črnivec
1242 Stahovica
Phone: +386 41 689 865
Mail: [email protected]
Web site: www.gtc902.com
5 - Gostišče Češnar (16 km, 23 persons)
Slovenska cesta 39
4207 Cerklje na Gorenjskem
Phone: +386 4 252 91 30
Mail: [email protected]
Web site: www.cesnar.si/?lang=en
6 – Pension Jagodic (13 km, 23 persons)
Vopovlje 10
4207 Cerklje na Gorenjskem
Phone: +386 4 252 91 30
Mail: [email protected]
Web site: www.penzion-jagodic.si
Teams Hotels
2 - Gostilna REPNIK (2 km, 10 persons)
Vrhpolje 186
1241 Kamnik
Phone: +386 51 300 357
Mail: [email protected]
Web site: www.gostilna-repnik.si/en/
12 / 40
13 / 40
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
5.4. Costs and European Athletics Quota
7 - Harmonija (10 km, 30 persons)
Linhartova cesta 23
1234 Mengeš
Phone: +386 1 729 66 50
Mail: [email protected]
Web site: www.harmonija.eu/en
According to the item 1110.4. of the European Mountain Running Championships Regulations
European Athletics shall bear the board and lodging expenses at the venue of the competition for
a maximum period of not more than 3 days for a maximum of 3 athletes in each of the four
categories.
No contribution shall be made in respect of athletes representing the host European Athletics
Member Federation.
The number of team officials is also eligible for fixed price accommodation and other benefits;
however European Athletics will not cover these officials’ accommodation costs.
8 - Domačija Vodnik (17 km, 36 persons)
Adergas 27
4207 Cerklje
Phone: + 386 4 29 27 260
Mail: [email protected]
Web site: www.domacija-vodnik.si
The following rates (per person/night) must be paid for “out of quota” team members and for
additional days:
Team Members
Single room
Twin room
Athletes outside the quota and officials
80 €
70 €
Additional nights (Athletes and Officials)
80 €
70 €
All prices include full board accommodation and VAT.
Each team will be allocated a minimum number of single rooms equivalent to 10 % of the total
number of athletes and ratio officials entered in the final entries. Additional single rooms be
requested and will be given according to availability.
9 - Hotel Dvor JEZERŠEK (15 km; 35 persons)
Zgornji Brnik 63, 4207 Cerklje
Phone: 00 386 4 252 94 00
E-mail: [email protected]
Web site:
http://www.jezersek.si/en/locations/dvor-jezersek
All accommodation bookings for the official hotels must be made through the LOC EMRCh 2017.
Cancellation policy
The final account for accommodation attributable to each Member Federation shall be based on
the numbers declared in the Final Entries and this shall be paid in full, no allowance being made
for any subsequent reduction in the actual numbers of athletes and/or officials.
5.4.1. Payment Procedures
Hotels and distances to the different places – Summary; see also appendix, page 26
beds
km / min
SM
km / min
START
JM/SW
km / min
JW
km / min
TIC
CABLE CAR
km / min
1-Pri planinskem orlu
15
5 / 10
2/5
4 / 15
20 / 45
5 / 10
2-Gostilna Repnik
10
2/5
5 / 10
9 / 25
26 / 60
22 / 25
3-Hotel Snovik - Spa
218
10 / 15
13 / 20
18 / 35
34 / 70
20 / 35
4-Hotel 902, Črnivec
24
15 / 25
12 / 20
13 / 30
10 / 30
16 / 30
5-Gostilna Češnar
19
16 / 35
19 / 40
19 / 60
40 / 90
25 / 55
6-Penzion Jagodic
16
13 / 20
13 / 25
20 / 45
40 / 75
19 / 40
7-Hotel Harmonija
30
10 / 15
13 / 20
17 / 35
34 / 60
19 / 30
8-Domačija Vodnik
36
17 / 40
23 / 45
27 / 60
43 / 95
29 / 60
9-Hotel Jezeršek
35
14 / 20
18 / 25
22 / 44
38 / 60
24 / 30
14 / 40
A proforma invoice will be sent to each Federation detailing the amount they owe based on their
final entries. Federations are kindly asked to make an advance payment. Advance payments
should be made in € by bank transfer to the following account:
Bank account name: SKB banka d. d. Ljubljana
 Bank address: Ajdovščina 4, 1513 Ljubljana, SLOVENIA
 Bank account number: 0310 3100 0902 407
 Swift No.: SKBASI2X
 IBAN: SI56 0310 3100 0902 407
Please note: A copy of the bank transfer will be required on arrival.
The balance of the payment must be paid on-site by the Team Leader upon arrival at the
Accreditation Centre. Payment can be made only by cash in €.
The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception
desk before departure. The team leader will be requested to provide a credit card at the time of
checking in at the reception desk to cover any extras. All payments shall be made in €.
15 / 40
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
5.5. Meals
Depending on the location of the allocated team hotel, Team Leaders will be either invited to the TIC to proceed with the accreditation procedure - on the way to the hotel, or will be transported there
separately following the checked-in procedure at the respective team hotel.
All meals (except for the closing banquet) will be served in the hotels restaurants.
The restaurants opening times on pre-competition days are:
 Breakfast
7:00–09:00
 Lunch
12:00–15:00
 Dinner
19:00–21:00
6.3. Access Areas for Teams
On the competition day, Saturday 8 July, meals will be served as follows:
 Breakfast
5:00–09:00
 Lunch
13:00–17:00 (hotels)
 Dinner
20:00–21:00 (will be served at the Closing Banquet)
Only the Team Leaders will have access to the pigeon boxes in the Technical Information Centre
(TIC).
Accreditation cards will allow access to meals in the hotel restaurant.
Fur lunch and dinner, drinking water will be available free of charge. All other drinks have to be
paid for.
5.6. Meeting Room for Teams
Arrangements can be made for a team meeting room through the Information Desk in the Team
hotel. Requests shall be made 12 hours in advance.
Access to the Doping Control: 1 pass will be given to the athlete upon notification and an
additional pass for an accompanying person. Passes will be collected once they enter the Doping
Control Station.
6.4. Loss of Accreditation
Any lost or damaged accreditation cards should be reported to team attaché who will take care
to get a substitute.
7.
5.7. Telephone Calls
Any athletes or delegation officials requiring the use of the room phone for outgoing calls must
make arrangements with the Information Desk at the hotel. The telephone will be made
available upon the presentation of a credit card to cover all charges.
6.
All team accreditation cards will allow access to the team seating area, changing facilities and
physiotherapy rooms. Only athletes who are directly involved in the competition will have access
to the call room and to the course.
ACCREDITATION
6.1. General
Each team member will receive an accreditation card, which must be worn all the time and
should be clearly visible. Security personal will control all areas. The accreditation is not
transferable and does not allow the holder to take another person beyond checkpoints. Photos
are not required for the accreditation card system. Accreditation cards will be different for
runners and team officials.
6.2. Accreditation Procedure
Accreditation cards will be prepared in advance, based on the information provided by the
Member Federation in the final entry submitted trough the Teams On-Line Entry System. No
changes will be accepted after the final entry deadline.
Accreditations card will be distributed in the LOC office upon arrival. The Team Leader will be
responsible for collecting the team’s accreditation cards, settle the payment and take welcome
bags for the team members. Team Leaders are requested to bring the athletes passports to the
Accreditation Centre (TIC) at the Kamnik Athletic Stadium Mekinje (Cankarjeva c. 23 a, Kamnik) in
order to allow verification of participants nationality and age.
16 / 40
TECHNICAL INFORMATION
7.1. The Course
th
The 16 edition of the European Mountain Running Championships will be run on mainly uphill
course.
RACE
Senior Men
Senior Women
Junior Men
Junior Women
START
440 m
Eko Resort
700 m
Prelesje
1240 m
Kisovec
FINISH
Gradišče
1660 m
DISTANCE
12,5 km
ASCENT
1295 m
DESCENT
75 m
8,5 km
1035 m
75 m
4,5 km
430 m
10 m
The detailed map and profile of the courses are available in Appendix of this manual.
7.2. Technical Information Centre (TIC)
LOC Information Desk will be joined with the TIC and located in the Kamnik Athletic Stadium,
Cankarjeva cesta 23 a.
The Office will be open on:
 Wednesday, 5 June
 Thursday, 6 July
 Friday, 7 July
 Saturday, 8 July
 Sunday, 9 July
12:00 – 20:00
8:00 – 20:00
8:00 – 20:00
6:00 – 20:00
8:00 – 20:00
The main function of the centre is to ensure smooth communication between each Team
Delegates, the LOC, the European Athletics Technical Delegate and the Competition Management
regarding technical matters.
17 / 40
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
A Team Attaché will be allocated to the each team upon arrival. This person will serve as a liaison
between a team and the LOC in the time of their stay in Kamnik.
The TIC will be linked to all Information Desks set up for this event and shall be responsible for
the following:
 Settlement of technical enquiries from delegations
 Competition information
 Urgent notices – collection and delivery of any urgent written notices to the Team
Delegations from Technical Delegates, European Athletics and LOC
 Publication of results
 Receipt of appeals from the teams
All technical information regarding the competition will be distributed to each delegation in a
special mailbox given to each team. This information will also be displayed on information
boards.
Access to information in the mailboxes will be allowed only to the Team Leaders.
Teams that are not able to attend the Technical Meeting, under extreme circumstances, can
collect their information material from the TIC after the technical meeting.
On the day of competitions, special LOC info desk will be located in the Finish area. Besides
normal information also Applications for additional doping control tests will be available.
7.3.1. Technical Meeting Agenda
The preliminary agenda of the Technical Meeting includes:
 Welcome by the President of the Organising Committee
 Welcome by the European Athletics President or his representative
 Presentation of the International Officials
 Presentation of the Competition Officials
 Information briefing by the Technical Delegate on matters not covered by the Team
Manual
 Presentation of the competition and warm-up venues
 Information briefing by the Doping Control Delegate
 Ceremonies and Closing Banquet
 Answering of questions submitted in writing by federations
7.4. Inspection of the Competition Venue – Trainings
Athletes and team members will have free access to the competition venue and race course for
training on Thursday and Friday.
The course will be marked already on Thursday; however the roads will be closed for the public
traffic only on the day of the competition (first km of the men’s course).
General Transportation plan is presented in the item 4.1.
Detailed transportation plan will be presented at the technical meeting and displayed at the
Information Desk in each hotel.
7.3. Technical Meeting
The Technical Meeting will be held on Friday, 7 July 2017 at 16:00, in the Eko Resort (senior men
start) Godič 44 b, Stahovica (access Zgornje Stranje 1a, Stahovica).
7.5. Dressing / Physiotherapy Rooms
Each team may be represented by a maximum of 2 (two) team delegate and, if necessary, an
interpreter. It is very important that all teams are represented at the Technical Meeting.
On the days of competition, dressing tents, luggage bags and toilets will be located near the all
start areas and near the finish area (mixed zone).
All questions related to the Technical Meeting must be presented in writing in English, at the TIC
latest at 13:00 on Friday, 7 July.
8.
Questions could be also sent to the e-mail [email protected], respecting the same time
limit.
8.1. Entries General
The Technical Meeting will be held in English.
It is very important that all teams are represented at the Technical Meeting.
The Technical Meeting will be attended by:
 European Athletics President or his representative
 European Athletics Council Delegate
 European Athletics Technical Delegate
 European Athletics Doping Control Delegate
 Jury of Appeal – to appointed by EA during the Technical Meeting
 Representatives of the Organizing Committee
 National Competition Officials
 TIC Manager
 European Athletics Project Coordinator
COMPETITION REGULATIONS
Every European Athletics Member may enter 1 (one) team for each event. In accordance with
European Athletics Regulation 1102.6, each European Athletics Member Federation may enter a
maximum of 6 (six) athletes of which a maximum of 4 (four) may participate, in the following
conditions:
 No athlete aged less than 16 (sixteen) years on 31 December of the year of the
competition may participate in the European Mountain Running Championships;
 No athlete aged less than 18 (eighteen) years on 31 December of the year of the
competition may participate in the Senior races.
Each athlete may only be entered in one race of the Championships and he/she can only
compete in the race for which he/she was entered.
Although the European Mountain Running Championships are basically a team competition,
individual entries may be accepted.
Preliminary and Final entries shall be made through the European Athletics Event Management
System which will be accessible at the following link: https://arena.european-athletics.org/.
18 / 40
19 / 40
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
Member Federations entries manager shall use their already known individual and personalised
access
8.1.1. Preliminary Entries (1103.3)
No later than 3 months (14h; CET) before the date of the Championships, each EA Member
Federation shall send to EA a preliminary list of entries, indicating its anticipated numbers of
athletes per event and the number of accompanying persons.
According to the regulations the deadlines for the preliminary entries are:
Deadline:
Preliminary entries
Saturday, 8. April
8.1.2. Final Entries (1103.4)
8.4. Scoring
Each race shall be scored separately. Each team’s score shall be determined by the aggregate of
the places of its 3 (three) best placed athletes for all categories. Teams shall be classified
according to their scores, the team in each race having the lowest score being the winner, and so
on. A tie shall be decided in favour of the team whose last scoring athlete finishes nearest to first
place.
A team with fewer than 3 (three) finishing athletes in any of categories shall not be counted in the
teams’ classification.
2No adjustments to teams’ places shall be made in respect of non scoring team members or
athletes participating as individuals.
Final entries indicating the names & DOB and individual logistical information (detailed travel
arrangements, accommodation request and rooming list) of the competitors and of the officials
must be received not later than 10 (ten) days before the competition day.
8.5. Competition Bibs
According to the regulations the deadlines for the final entries are:
Opening time:
Deadline:
Final entries
Wednesday, 7 June
Wednesday, 28 June 14:00
The teams will be provided with the competition bibs immediately after the Technical Meeting.
8.2. Final Confirmation
Upon arrival Team Leaders or their representatives must confirm the names of those
competitors already entered who will actually take part in the competition.
Forms for the final confirmation will be distributed to each delegation during accreditation. These
forms must be completed and returned immediately.
Any team foreseeing to arrive later than Friday, 7 July 11:00 shall confirm the respective athletes’
participation via email to [email protected] .
Final start lists will be distributed to the teams together with the bibs after the Technical Meeting.
8.2.1. Withdrawal
Withdrawal of any confirmed athlete must be indicated to the TIC in writing on the official
withdrawal form which can also be sent by e-mail to [email protected] .
8.3. Starting Positions
Each competitor receives 3 competition bibs. The bibs shall be worn according to IAAF Rule 143.
The competition bibs may not been cut, bent or covered in any way.
8.6. Competition Clothing
Competitors must wear the Federation’s official team clothing. IAAF Rule 8 & 143 will be strictly
applied. Please make sure to follow the latest version of the IAAF Advertising Regulations in force
at the time of the event. Clothing and items not conforming to this rule and the current IAAF
Advertising Regulations will be removed or taped at the Call Room.
European Athletics has a record of the Team vests of all Member Federations on the European
Athletics website. If the uniform displayed on the website differs from your current official
th
uniform, a full set of photographs must be provided to the European Athletics Office by the 28
June at the latest (preferably in an electronic version):
• JPEG file, maximum resolution and size 300 dpi / 500KB
• Compressed ZIP file, if possible
• Mail to: [email protected]
• Otherwise, the existing records will be used as reference
Team clothing must be uniform. A competitor wearing any other clothing will have no access to
the competition area and will not be allowed to compete. This rule applies both to competition
clothing (vest, shorts and tights) as well as to tracksuits.
The starting positions for each event will be allocated on the respective team standings (scoring
teams only) of the previous edition of the European Mountain Running Championships. Each
team shall be lined up behind each other at the start of the respective race. All other teams will
be positioned behind in alphabetical order.
The Technical Delegate has the power to alter the above starting positions in special
circumstances.
The allocation of the starting positions will be announced at the technical meeting and displayed
at the Information Desk in the team hotels as well as on the start gantry at the course
20 / 40
21 / 40
9.
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
COMPETITION PROCEDURE
9.6. Competition Preparations
9.6.1. Starter Commands
9.1. Timetable
The competition timetable will be as follows:
START TIME
CALL ROOM
CATEGORY
10:00
9:30–9:50
START Junior Women
10:00
9:30–9:50
START Junior Men
10:45
10:15–10:35
START Senior Women
11:15
10:45–11:05
START Senior Men
Expected wining time
24 min
44 min
50 min
56 min
All instructions will be given in English. The command is ”on your marks!” followed by a shot from
the starter’s gun.
9.6.2. False start
In the event of the false start, the starter will fire a second shot and officials will raise a tape
across the course, 100 m from the start line.
9.7. Drinking/Sponging and Refreshment Stations
9.2. Luggage
Together with the bibs teams will receive dedicated bags identified with the respective country
code name (one for each team). All runners of one team shall collect all the personal bags in the
bigger plastic bag and leave this bag no later than 45 minutes before the start at the start area.
Bags will be transported by the LOC staff from the start to the finish area; these bags will be
available at the finish area just after the race or even before.
Details will be explained at the technical meeting.
9.3. Warming up before the Events
Warming up will take place around the start area. At the end of the warming up the athletes shall
prepare for the race and will put the removed clothing in smaller dedicated bags identified with
the respective country code name (one for each Federation; at the start boxes). These bags will
be also transported by the LOC staff from the start to the finish area, and will arrive to the finish
soon after the race.
There will be 5 refreshment stations along the course with water and sponges and will be located
as follows:
REFRESMENT STATION
Location:
1 – 9,0 km to the finish
Farm on the road
2 – 7,0 km to the finish
Primoz - church
3 – 4,0 km to the finish
Lowest point after descent
4 – 2,3 km to the finish
Mountain hut (Jarški dom)
5 – 1,0 km to the finish
Village – small “lake”
Personal refreshments are possible. They must be handed over by team officials in restricted
areas near the refreshment stations only. An athlete who collects refreshment from a place other
than the refreshment stations renders himself liable to disqualification by the Referee.
Water as well as energy drinks, fruits and snacks will be also provided in the post event zone after
the race.
Details will be explained at the technical meeting.
9.8. Timing
9.4. Assembly and Call Room Procedures
The official timing will be provided by Timing Ljubljana, using chip timing system on bibs and the
results will be displayed on the info board near the finish line and also sent to the agreed team
representatives (one per team) to their mobile phones and/or e-mail addresses.
It is the responsibility of the Team leaders to ensure that their athletes are aware of the last
check-in times for entry to the Call Room. Athletes arriving late may be excluded from
participation in the event.
All athletes must report to the Call Room before each event according to the times provided (time
see 9.1).
The following checks will be carried out on equipment that must comply with IAAF Advertising
and Competition Rules:
 Competition clothing
 Bibs & Chips
Leaving the call room, athletes will be directed into the start area to prepare for the race. A
warning signal will be given 5 minutes, 3 minutes and 1 minute before the start of the race.
9.5. Event Presentation Format
The top athletes will be presented at the start line.
Intermediate times will be taken at 8 km and 4 km; details will be explained at the technical
meeting.
9.9. Leaving the Course after the Competition
After the competition, athletes shall leave immediately the course and the finish line area
through the mixed zone where media interviews will be carried out.
Athletes attending the flower ceremony will be accompanied directly to the Victory Ceremony
zone.
Teams will be escorted by the volunteers to the upper cable car station and with the busses back
to the hotels.
9.10. Protests and Appeals
Protests are permitted and will be processed in accordance with IAAF Rule 146.
In the first instance, protests must be made orally to the Referee by the athlete himself/herself or
by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or
22 / 40
23 / 40
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
conduct of an event shall be made within 30 minutes of the official announcement of the result
of that event (posted on the TIC information board).
Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the
athlete and submitted to sub-TIC at the summit within 30 minutes after the official
announcement of the decision made by the Referee.
10. MEDICAL SERVICES
10.1. General
When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the
protest is unsuccessful, the deposit will not be returned. The Jury’s decision will be provided in
writing at the TIC.
The medical service is in charge of any medical assistance to the teams, the competition
organization, the personnel, the honorary guests as well as, during the competition, to the
spectators.
In case of emergency please contact the urgent tel. call 112 (free of charge).
For not urgent cases please contact your team attaché or you can call +386 31 260 958.
9.11. Interviews
10.2. Medical Services in the Hotel(s)
Immediately after the competition, the flash interview group will interview the winning athletes.
For medical or emergency needs Team Leaders shall contact the Information Desk in the Team
hotel (medical information and phone numbers available on site).
9.12. Doping Control
10.3. Medical Services at the Competition Venue
9.12.1. General Information
Doping control shall be conducted in accordance with IAAF Rules and Procedures under the
supervision of the European Athletics Doping Control Delegate.
Both urine and blood samples may be collected during the Championships.
Athletes selected for doping control shall be informed by anti-doping chaperons. Athletes will be
required to sign a confirmation of notification. Athletes who are to be tested may invite a team
official to accompany them to the Doping Control Station (DCS).
The After the competition, doping control will be made at the mountain hut approx. 300 m from
finish area (see appendix)
9.12.2. Selection of Athletes
A medical tent will be located near the Finish line for medical assistance.
First aid teams (mountain rescue service) marked with Red Cross, supervised by the doctors, will
be distributed all along the course during the competition. They will be located at the
refreshment stations.
The local medical service will be responsible for any problem concerning the athletes’ health both
at competition and warming up areas. In case of injuries, only the official physician will be
admitted to the course. The respective physician will decide on the further treatment of the
injured athlete.
Team doctors will have access to the medical service facilities when an athlete of his/her own
team is hurt or is in need of other medical attention.
First aid Helicopter will be available if needed (airport is approx 20 km away)
The selection of athletes for control will be made on a final position and/or random basis under
the supervision of the European Athletics Doping Control Delegate. In addition, the selection of
further athletes may be ordered at the discretion of the European Athletics Doping Control
Delegate.
10.4. Physiotherapy
A selected athlete should report immediately to the DCS unless there are valid reasons for delay.
All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from
the time of notification until arrival at the DCS. Athletes are reminded that refusal to provide a
sample can render them liable to disqualification and may lead to further disciplinary action.
LOC Physiotherapists service will be provided free of charge at the finish in the medical tent.
Athletes who are required to use prescribed medication for the treatment of a medical condition
should ensure that they have registered their medication, where necessary, through the
Therapeutic Use Exemption system prior to attending the Championships.
9.12.3. Additional Controls
Additional athletes may present themselves for testing. These athletes must report to the TIC
where they will have to complete the “Doping Control Request Form”. They will then be escorted
to the Doping Control Station.
The cost of this control will be paid by European Athletics and will be deducted from the member
federation’s European Athletics subvention after the Championships.
24 / 40
The team physiotherapists and doctors may use the equipment in the physiotherapy rooms in
hotels.
10.5. Insurance
According to the Regulation 1110.9 the participating Member Federations are responsible for
taking out their own insurance to cover the risk of illness or injury of any member of their team
when travelling to and from the European Athletics event and during the event itself. Please take
the necessary steps to fulfil these requirements well in advance.
11. SECURITY
Instructions given by the LOC, the security marshals and the police must be followed in all areas,
as well as during transport from one location to another.
Special safety precautions will be provided on the road just before and after the men’s start.
25 / 40
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
The accreditation card must be worn at all times. If an accreditation is lost, this should be
reported immediately to any LOC information desk.
The emergency phone number is 112 (police, ambulance and fire department). If necessary, the
police can be contacted via the TIC or the Information Desk in the Team hotels.
The TIC can also be contacted for lost and found objects.
13. DEPARTURE
Teams will be asked to provide full travel details on the on line entry system. Teams will also
receive a departure form, which should be completed and returned to the LOC Information Desk
in the hotel, at least 24 hours before departure, especially if there are any changes to the
preliminary confirmed details.
Departure times of the shuttle buses from the hotel will be provided and displayed at the LOC
Information Desk and in the respective hotels.
12. CEREMONIES
At departure, departures from the hotels to the airport will be provided 3 hours before the
scheduled flight.
12.1. Opening Ceremony
The Opening Ceremony will take place on Friday, 7 July at 18:00 in the Kamnik Athletic Stadium,
consisting of a flag parade, official speeches and street show. All team members are invited to
attend the Opening ceremony. Teams should gather in front of the Municipality at 17:30 in order
to assemble for the parade.
All outstanding fees, charges and possible other expenses must be settled with the cashier. On
the day of departure the LOC Hotel Manager checks the rooms together with the team leaders.
14. CONTACT DETAILS
Details will be given upon arrival.
For further details about the European Mountain Running Championships in Kamnik please
contact:
Mrs. Špela PAPEŽ - General Secretary
e-mail: [email protected]
phone: +386 31 421 248
12.2. Flower Ceremony
LOC Office at the venue
Athletes must wear the official team clothing.
Transport from the hotels will be organized.
Just before the parade teams photo shooting will be organized.
Flower ceremonies will take place 15 min after arrival of the third runner in each category.
Medallists in individual races will be invited to the podium in the finish area and presented
flowers.
Athletes who had been selected for doping control shall come to the flower ceremony first and
after go to the doping control. Chaperones will accompany them.
European Mountain Running Championships 2017 - LOC Office
KAMNIK ATHLETIC STADIUM
Cankarjeva cesta 23a
1241 KAMNIK - SLOVENIA
15. APPENDICES
12.3. Victory & Closing Ceremony
The Victory Ceremony will take place on Saturday 8 July at 18:00 in Eko resort (men’s start).
In case bad weather the ceremony will take place in the sport hall in the School Centre in Kamnik.
The information will be given to the teams latest at the technical meeting.




Slovenia – Kamnik – important venues (Hotels…)
Course details
Start areas
Finish area
All medallists (team and individual) must wear the official team clothing for the ceremonies; they
will be invited to sit in the front row and invited the backstage just before their presentations.
A short Closing Ceremony will follow immediately after the award ceremonies and will consist of
European Athletics flag handover to the host of the next year’s edition of the European Mountain
Running Championships.
12.4. Closing Banquet
The Closing Banquet will take place immediately after the closing ceremony in Eko Resort.
Everyone with an accreditation or an invitation is welcome to attend.
Participants will be taken back to the hotels with shuttle buses latest by 22:00.
26 / 40
27 / 40
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
SLOVENIA is located in the centre of EUROPE:
KAMNIK – just:
 15 km from the motorway (exit Vodice)
 15 km from the Ljubljana international airport to Kamnik
28 / 40
29 / 40
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
Course
30 / 40
31 / 40
RACE
Junior Women
Senior Women
Junior Men
Senior Men
CATEGORY
Junior Women
Junior Men
Senior Women
Senior Men
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
START
1240 m
Kisovec
700 m
Prelesje
440 m
Stranje
START TIME
10:00
10:00
10:45
11:15
FINISH
DISTANCE
4,5 km
Gradišče
1660 m
ASCENT
430 m
DESCENT
10 m
8,5 km
1035 m
75 m
12,5 km
1295 m
75 m
CALL ROOM
9:30–9:50
9:30–9:50
10:15–10:35
10:45–11:05
Expected wining time
24 min
44 min
50 min
56 min
TIC, Opening Ceremony:
32 / 40
33 / 40
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
34 / 40
35 / 40
16th European Mountain Running
Championships
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
Kamnik/SLOVENIA – 8th July 2017
36 / 40
37 / 40
16th European Mountain Running
Championships
Kamnik/SLOVENIA – 8th July 2017
38 / 40