NCSRA Assignor Training
Module
For USSF North Carolina Arbiter
Site
Section 5 of 5
© Copyright July 2005 by Paul James, all rights reserved
Selecting Groups of Teams Using a
Filter
• Assuming you have kept the naming
conventions listed in this presentation in
editing or adding teams, you can select
groups of them to work with using the filter
function.
• You can access the team filter function
from the team list page.
• Click on filter there to bring up the
following screen.
Using the fields above, either singly or in combination, you can set the
selection conditions to create the team list that you wish to use. By
combining the Site and Bill To fields you can select all of the teams of a
certain type in a single association, such as all GYSA Challenge teams.
Adding a Team
• To add a new team to the system, go to
the team list by clicking the Teams link
from the Start Page.
• At the team list page, click on the + button
to bring up the add teams screen.
• This screen works in the same fashion as
other add screens.
• It is displayed in the next slide.
To add a team, enter the team name and the other
information, just as was done in editing a team. Using the
list on the right side of the page click on the appropriate
Sport/level combination. When all info has been set click
on the save button.
The Default Bill To
• When adding a new team you should set
the default bill to as the team’s home
association.
• This will allow the teams to be searched
and sorted by association.
• All associations will be listed in the bill to
drop down box.
To add a team enter its name, the default home field, if any, the default
invoice entity, set the strength, with 1 being strongest and with ratings
corresponding to the referee rankings. ( U-19 equals around a 4 ) and
then click on the level of the team from the right hand display.
Team Strength List
(default strength setting for a team)
• The default listing for team strengths,
based on the division the team is in, will be
listed under forms in the arbiter.
• These team strength ratings should be
strictly followed except in exceptional
cases to insure consistency of ratings.
Adding Sites
• To add or edit a site, click on the sites link
from the Start page.
• This will bring up the Sites list. To edit a
site, locate the site in the list and click on
the edit pencil icon to bring up the edit site
screen. Make the needed changes and
click save.
• To add a site click on the red + button
which will bring up the add site screen.
• NOTE: if your assignor license is site
limited, you can still add new sites to the
system.
• However, once you complete and save a
new site, you will not be able to see or use
it until it has been added to your license.
• To have additional sites listed, send a list
of the site names to the SYRA.
• To avoid needlessly cluttering an
assignor’s working area in the system
most local assignors licenses will be
limited by restricting access to:
• Selected officials
• Selected play levels
• Selected play sites
• Additional officials, play levels & play sites
can be added and removed as requested.
Clicking on Sites from the Start Page brings up the site list. From this list you can
edit, delete, or add sites. You can also add notes regarding a site, access the
contacts associated with the site, the games being played at the site, and the listed
sub sites (individual fields in a complex). The functions on this page operate just
like those on the teams list page.
Clicking on the edit pencil icon beside a particular field brings up the edit site screen.
From here you can change any of the info listed in the fields below. It is important to
keep field names as short as possible for report printing & display issues. A zip code
is required and an accurate address will insure that mapquest directs people to the
right site. If you have good printed directions, you can type or cut and paste them into
the directions box, which will then be available in addition to mapquest.
To add a new site, click on the + button from the site list. This will bring this screen
up. Fill in the requested info and when finished click save. Remember to keep
field names short. If the field site has more than 1 field you will need to create and
name sub sites for this site from the site list. You do this by clicking on the number
under the sub sites column beside the listed site.
Sport & Levels
• There is only one sport for the USSF North Carolina
Arbiter group and that is soccer. It is labeled simply
USSF.
• There are currently 102 levels defined in this sport.
• Each level has its own settings for each position, default
team strength, number and position of officials, and auto
assigning priorities.
• Self assign is available for some of the lower level
Challenge and Rec levels
• The currently defined levels are shown in the following
slides.
Pro Levels
• Pro Men
• PDL Men
• W League Women
Adult Men Levels
•
•
•
•
•
•
•
•
•
1st Div Men
Other Adult Men
Over 30 Men
Over 35 Men
Over 40 Men
Over 45 Men
Over 50 Men
Over 55 Men
Over 60 Men
Adult Women Levels
•
•
•
•
•
•
•
•
•
1st Div Women
Other Adult Women
Over 30 Women
Over 35 Women
Over 40 Women
Over 45 Women
Over 50 Women
Over 55 Women
Over 60 Women
Youth Levels
•
•
•
•
U19,18,17,16,15,14,13,12,11,10
Boys & Girls
Classic, Challenge, and Rec
I.e. there is a division for U 16 boys
Classic (CL U16 B) and U 16 boys
Challenge (CH U16 B) and U 16 boys Rec
(RC U16B)
State Cup Levels
• There are separate levels designated within the
system, as well as teams, for the NCYSA State
Cup.
• The levels are designated SC U and then the
age and B or G, i.e. SC U19B.
• These levels are only for use in the State Cup.
• Teams are also designated for the State Cup to
hold seeding spots and are labeled beginning
with either SC (State Cup), KC (Kepner Cup),
CC (Challenge Cup) or RC (Rec Cup)
Announcements
• Announcements of general interest to large groups of
referees can be posted by any assignor to the Start
Page.
• Please make sure to remove them when they are no
longer current.
• Also make them brief. Detailed announcements should
be listed on a web page and added as a link under
forms.
• Targeted emails are also effective for announcements
that only affect a limited group.
• To post announcements, click on the announcement link
from the Start Page
Clicking the announcements link brings up this page. From here announcements can
be added, edited, or deleted. Clicking the boxes under Assigners, Officials, or
Contacts, designates who can see the announcements. If no boxes are checked then
no one will see the announcement but it remains in the system. This is useful if you
periodically need to list the same announcement.
To add a new announcement click on the + button and when the screen below
displays, type in or cut and paste the text of your message. Click on those groups
who are to see it and then click the green save check to post the announcement.
Forms
• Forms is where all information that may need to
be readily accessed by referees, contacts and
assignors should be listed.
• Under the forms link is simply a listing of other
web page links that direct the user to those
pages by clicking on the listed link beside the
form title.
• Any assignor can add new forms links.
• Like the announcements function, the assignor
designates which groups see the forms link
under their forms list.
This is the forms link page as seen by assignors. The listed forms links can
be edited or deleted from this page and new links added, in the same fashion
as announcements. Those groups who will see the forms on under their
forms link are shown by the check mark under their group column.
Clicking on the edit pencil beside a listed form will cause it to open for editing.
The URL box is the place to put the actual web address of the page containing
the form.
Clicking on the + button will cause a new line to open for adding a form link.
Name the form so that readers can tell what it is. The URL box is the place to
put the actual web address of the page containing the form. Do not forget to
designate which groups get to see the form.
Bill Tos
• Bill tos are the entities responsible for
paying officials for any particular game.
• Most will already be listed in the system
for you.
• If a new one is needed, the bill to is added
in the same manner as a team or a site.
• The following slides show these functions.
This screen shows the current bill to list, which functions in the
same fashion as the team list and the contact list.
This screen shows the edit bill to function, which functions in
the same fashion as the team edit and the contact edit
screens.
This screen shows the add bill to function, which functions in
the same fashion as the team add and the contact add
screens.
Ranking Referees
• In Arbiter, in order to be available to be assigned
to a position as an official in the game, the
official must be ranked for that position.
• Officials have separate rankings for the referee,
SAR, AR, 4th Official, Assessor, and Observer
positions.
• These rankings are set by the State Assignment
Staff and cannot be directly changed by an ARA
or a local assignor.
• The rank of a referee for a particular position will
be displayed in the list of officials be used to
assign a position.
Requesting a Referee Ranking
Change
• Local Assignors and ARAs may request
that the ranking of a referee for a particular
position be changed.
• Before doing this the Assignor or ARA
should review the rating guidelines listed
under the forms link.
• If a change is still requested, the Assignor
or ARA should take the following actions.
Steps to Changing a Referee’s
Ratings
• Go to the record of the referee whose rating needs to be adjusted.
• Locate the rank request field on that referee’s misc. fields page (it is
presently towards the bottom).
• Enter X and then the year, followed by the assignor’s initials.
• Then list the requested position ranking changes in this format
• R350;SAR200;AR200;4th200 where the numbers correspond to the
present arbiter ranking numbers and the letters obviously designate
positions.
• Then send an email to the SYRA alerting to the fact there is a
ranking change request.
• When the request has been acted upon the SYRA will delete the
rank request and if the change in ranking was approved it will be
reflected in the referee’s listing.
Ratings Guidelines
• The next three slides display the referee
ratings guidelines which are located under
the forms link. They are only available to
assignors.
• They are a graph chart for Referee ratings
• A graph chart for AR ratings
• And a default referee rankings guide.
The Auto Assign Function
• The auto assign function will automatically assign
officials to a selected list of games, based on criteria set
by the State Assignment Staff.
• The auto assign will use your complete list of officials
when running this function and will select from all of the
officials who show as being available.
• This function works best from a list for a tournament but
can also be used for regular assigning.
• Before running auto assign be sure to either mark as not
ready or set their max games to 0 for any referee you do
not want included in the auto assign process.
Notes on Auto Assign
• Auto assign works best when the assignor first
assigns all centers and any particular AR
positions.
• Auto assign does not distinguish between Ref
and AR positions in counting number of
assignments.
• Auto assign only assigns an official to one game
on each pass so several auto assign procedures
may be needed to complete assignments.
• You can completely remove all assignments
made by the auto assign function using the
unassign function.
• When you run an auto assign the process may
take some time. However, you can sign off the
system and return later to check the progress. It
is the server doing the processing, not your PC.
• While the process is running, from the auto
assign summary page, if you click on refresh you
will receive an updated progress report of the
stage at which the process is at the time.
• The next several slides show how the
process is accessed and run.
• To begin the process select the list of
games you wish to have auto assigned
from the games list by filtering for the ones
you want.
Create the list of games you wish to be auto assigned. Then click on
the auto assign link.
Clicking on the auto assign link brings up this screen. To begin auto
assigning the selected games click on begin Auto Assign.
Once the Auto Assign function has finished, if you do not like what has been
done, you can completely undo it by clicking on the Unassign link from the
games list page (using the same selected list of games). Clicking on that link
brings up this screen. Be sure to click the Auto Assigned circle so only those
games assigned by the Auto function are unassigned. You cannot unassign
auto assigned games only once they have been published.
Conclusion
• You have now completed the basic arbiter
use for assignors.
• If you have specific problems using the
system, as an assignor, you may call the
Arbiter staff directly for technical support.
• You may also call or email the SYRA.
• NCSRA hopes you find this to be a useful
and productive tool.