Basic Computer Application
Microsoft Word
Module 3
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Course Objectives
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Understanding Microsoft Word
Know how to Open and Close Ms Word
Understand Different Views
Navigating through Microsoft Word Screen
Understanding different Selecting Text technique and
document editing
Understand how to Insert Objects on the Word
Document
Knowing how to format paragraphs and characters
Knowing how to Work with Tables
Understanding how to create Mail Merge
Preparing a Document for printing
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Microsoft Word
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©University of Dodoma
Microsoft Word
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Getting Started
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Microsoft Word is word processing application
(software)
With Microsoft Word you can prepare a
Report
Memo
Flyers
Calendar
Letters
Email messages
Tables
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Microsoft Word
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MICROSOFT WORD VERSIONS
Microsoft Word come as a package of Microsoft
Office.
 There are several versions of Microsoft Office, like
2002, the version of word rely on it.
Examples:
 Microsoft Word 95
 Microsoft Word 97
 Microsoft Word 2000
 Microsoft Word XP or 2002
 Microsoft Word 2003
 Microsoft Word 2007

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Microsoft Word
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Starting Microsoft Word
There are several ways which you can use to
launch Ms word
1st Option
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Click Start Button
Go to All Programs
Go to Microsoft Office
Click Microsoft Office Word 2003
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Microsoft Word
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Starting Microsoft Word
2nd Option
Using the Icon on the Desktop
OR
OR
Double Click it
Point on the Icon
Right Click it
Click Open
Click the Icon Once
Press the Enter Key
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Microsoft Word
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Starting Microsoft Word
3rd Option
Using the Run Command
 Click Start Button
 Click Run, the Run dialog box will appear

Click OK Button or press the enter key
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Type the
Program file
name e.g.
winword for
MS Word
Microsoft Word
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Microsoft Word
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MICROSOFT WORD SCREEN OR WINDOW
Task pane
Standard toolbar
Title Bar
Menu Bar
Formatting toolbar
Status Bar
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Microsoft Word
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MICROSOFT WORD SCREEN OR WINDOW
Program Name
Document Name
Minimize Button

Maximize Button
close Button
TITLE BAR
This is a bar at the top of Microsoft Word screen that displays the
program Name and the current File Name e.g. – Microsoft Word
Document1
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Microsoft Word
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Cont.
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MENU BAR
This is the bar normally below the Title bar that comprises
of 9 menus.
Menu can be accessed either by Mouse or Keyboard
By using Keyboard
 Press ALT key, and then press the underlined letter and
then use the down arrows to select the desired command
By using Mouse
 Click any menu you wish to activate and use its commands
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Microsoft Word
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Standard tool bar
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Displays the icons for the short cut
commands
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Microsoft Word
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TOOLBAR Cont…
Display Or Hide A Toolbar
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Click "VIEW" menu.
Point into "TOOLBARS“
Click any Toolbar you want to display or hide.
This shows the toolbar is
active toolbar
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This shows the toolbar is
Hidden
Microsoft Word
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Formatting Toolbar

Displays the icons for changing the text
appearance
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Microsoft Word
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Document Views Icon
Layout Views Icon
These are 4 buttons at the bottom left of a document window.
Click any of the document view icon to change the document
view.
OR
 Click View menu
 Select View layout to display
Examples:
Normal View, Web Layout View, Print Layout View and
Outline View.
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Status Bar
This is the bar at the bottom of the document window that
Displays information about a command or toolbar button, an
operation in progress, or the location of the insertion point.
Examples:
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Page1 means cursor or insertion point is within the First page

Sec1 means cursor or insertion point is within the First section

1/1 means the cursor or insertion point is within the First page/Total
number of pages in the document

At1” means the distance of cursor or insertion point from the beginning
of page is one inch
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Microsoft Word
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Hands on Practice (Getting Started)
Hide the following Toolbars:
 Formatting Toolbar
 Drawing Toolbar
 Change the Zoom Factor to 500%
 Display Full Screen
 Change the View to Normal View observe
the changes
 Explain the differences among the views
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Microsoft Word
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SAVING AN EXISTING DOCUMENT
Click “FILE” menu, and then Click “SAVE”
OR
 Press CTRL+S (Save Key)
OR
 Click “SAVE” button on the Standard
Toolbar

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Microsoft Word
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SAVING A NEW DOCUMENT
Click File Menu
Click Save from
the drop down
list
A dialog box will
appear as you
can see
1.) Click this down arrow and
select the location you want to
save from the list
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3.) Click this
button to save
2.) Type the document/file
name e.g. Staff Meeting
Report
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CLOSING A DOCUMENT


Switch to a document you want to close.
Click “FILE” menu, and then Click “CLOSE”
OR
 Press CTRL+W (Close Key)
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EXITING MICROSOFT WORD SCREEN OR WINDOW

Click “FILE” menu, and then Click “EXIT”
OR
 Press ALT+F4 (Close window key)
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Hands on Practice Cont….

Type the following text
One Day MONDAY went to
TUESDAY to ask WEDNESDAY
whether THURSADY has gone to
FRIDAY and SATURDAY to tell
them that SUNDAY is a resting day.
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Hands on Practice Cont….
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Save the typed text in the folder named
“Resting Day” which you will create on My
Documents folder.
Name the file as “Days of the Week”
Close the File
Exit MS-Word
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Microsoft Word
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OPENING A DOCUMENT

Click “FILE” menu, and then Click “OPEN”
OR
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Click “OPEN” button on the Standard Toolbar
OR
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Use the Keyboard by Pressing ( CTRL+O)
Open dialog box will appear
In the “LOOK IN” box, Select the location of the
document you want
In the “FILE NAME” box, Type a name of the
document you want to open or select the file name.
Click “OPEN” button when you are done. (See the
figure in slide 26)
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Microsoft Word
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OPENING A DOCUMENT Cont….

Open dialog box
My Documents Folder
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Microsoft Word
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CREATING A NEW BLANK DOCUMENT
Click "FILE" menu, and then Click "NEW"
NOTE: New Document box will appear
 Click into Blank Document
OR
 Click "NEW BLANK DOCUMENT" button on
Standard Toolbar.
OR
 Press CTRL+N (New Blank Document Key)

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Microsoft Word
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SWITCHING BETWEEN ACTIVE DOCUMENTS

Click "WINDOW" menu, and then Click a
Document you want to switch to.
OR
 Click a button representing a Document you
want to switch to on TASKBAR.
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MOVING THE CURSOR AROUND THE DOCUMENT
Press
To move
← LEFT ARROW
One character to the
left
→ RIGHT ARROW
One character to the
right
CTRL+LEFT ARROW
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One word to the left
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Cont.
CTRL+RIGHT ARROW
CTRL+UP ARROW
One word to the right
One paragraph up
CTRL+DOWN ARROW
↑ UP ARROW
One paragraph down
Up one line
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Microsoft Word
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Cont.
↓ DOWN ARROW
END
HOME
ALT+CTRL+PAGE UP
Down one line
To the end of a line
To the beginning of a line
To the top of the window
ALT+CTRL+PAGE
DOWN
PAGE UP
PAGE DOWN
To the end of the window
Up one screen (scrolling)
Down one screen
(scrolling)
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Microsoft Word
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Microsoft Word
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SELECTING TEXT OR HIGHLIGHTING TEXT
SELECTING A WORD
 Double Click the word
SELECTING ANY AMOUNT OF TEXT
 Drag over the text
SELECTING A LINE OF A TEXT
 Move the pointer to the left of the line you want to
select ( your cursor must change to this shape
TO SELECT MULTIPLE LINES OF TEXT
 Move the pointer to the left of the lines until it
changes to a right-pointing arrow, and then Drag up
or down.
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USING GO TO COMMAND
You can use GO TO command to move cursor or insertion point
to the beginning of any page you specify.
USING GO TO COMMAND
Click “EDIT” menu, and then Click “GO TO”
OR
Press CTRL+G (GO TO Key)
OR
Press F5 (GO TO Key)
NOTE: Find and Replace dialog box will appear
In the “ENTER PAGE NUMBER” box, Type a number of the page you
want cursor to go to.
Click “GO TO” button (which was formerly named NEXT)
Close the dialog box.
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Microsoft Word
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Cont.
CTRL+PAGE DOWN
CTRL+PAGE UP
CTRL+END
CTRL+HOME
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To the top of the next page
To the top of the previous
page
To the end of a document
To the beginning of a
document
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Cont.
FINDING AND REPLACING TEXT
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Click "EDIT" menu, and then Click "REPLACE"
OR
Press CTRL+H (Replace Key)
NOTE:
Find and Replace dialog box will appear
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In "FIND WHAT" box, Type the information you want to search for.
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In "REPLACE WITH" box, Type the text that you want to use as
replacement text.
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Do any of the followings:
Click "FIND NEXT" button to find and select the next occurrence of
the text or formatting specified in the Find what box.
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Click "REPLACE" button to Replaces the selected instance of the
search criteria, finds the next occurrence, and then stops.

Click "REPLACE ALL" button to automatically replace all occurrences
of the search criteria in your document
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CONT.
TO SELECT A SENTENCE
 Hold down CTRL Key, and then Click anywhere in the
sentence.
TO SELECT A PARAGRAPH
 Move the pointer to the left of the paragraph until it
changes to a right-pointing arrow, and then Double Click.
OR
 Triple Click anywhere in the Paragraph.
TO SELECT MULTIPLE PARAGRAPHS
 Move the pointer to the left of the paragraphs until it
changes to a right-pointing arrow, and then Double Click
and Drag up and down.
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Hands on Practice
Short Story
FAILURE is probably the most fatiguing
experience a person ever has. There is
nothing more enervating than not
succeeding ? being blocked, not moving
ahead. Human beings, I believe, must try
to succeed. This necessity is built into our
biological background
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Hands on Practice



Using different methods select the first
paragraph in the story above .
Using the Find command ,find the word
biological
Replace the word biological with
technological
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CONT.
TO SELECT A LARGE BLOCK OF TEXT
 Click at the start of the selection, scroll to the end of the
selection, and then hold down SHIFT key and Click.
TO SELECT AN ENTIRE DOCUMENT OR TO SELECT ALL TEXT
Move the pointer to the left of any document text until it
changes to a right-pointing arrow, and then Triple Click.
OR
 Click "EDIT" menu, and then Click "SELECT ALL"
OR
 Press CTRL+A (Select All Key)

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SELECT TEXT AND GRAPHICS

Select text by holding down SHIFT and pressing the
key that moves the insertion point
Press
To extend a selection
SHIFT+RIGHT ARROW
CTRL+SHIFT+RIGHT ARROW
One character to the
right
One character to the
left
To the end of a word
CTRL+SHIFT+LEFT ARROW
To the beginning of a word
SHIFT+LEFT ARROW
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CONT.
SHIFT+END
To the end of a line
SHIFT+DOWN ARROW
To the beginning of
a line
SHIFT+UP ARROW
One line up
CTRL+SHIFT+DOWN ARROW
One line down
CTRL+SHIFT+UP ARROW
To the end of a
paragraph
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Microsoft Word
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Cont….
SHIFT+PAGE DOWN
One screen down
SHIFT+PAGE UP
To the beginning of a
document
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EDITING YOUR DOCUMENT
INSERTING TEXT


Click where you want to insert text.
Type your text
REPLACING TEXT
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Click where you want to replace text.
Turn On "OVR" (Overtype)
Type your text.
Turn Off "OVR" (Overtype) when you are done.
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Cont.
HOW TO TURN ON OR OFF OVR (OVERTYPE)

Double Click "OVR" on Status Bar.
OR
 Press INSERT key on Keyboard to turn on
or off OVR
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DELETING TEXT
BY USING BACKSPACE KEY
Position Cursor or Insertion Point at the end of the text to be
deleted.

Press BACKSPACE Key.
E.g.:
Letter a should be deleted

BY USING DELETE KEY
Position Cursor or Insertion point at the beginning of the text to
be deleted.

Press DELETE Key.
E.g.:

Letter a should be deleted

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Cont.
DELETING A RANGE OF TEXT
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
Select the text to be deleted.
Press DELETE Key.
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COPY, CUT/MOVE & PASTE
COPYING TEXT

Select the text to be copied.

Click "EDIT" menu, and then Click "COPY"
OR

Press CTRL+C (Copy Key)
OR

Click "COPY" button on Standard Toolbar.
OR

Right click on selected text, and then Click “COPY”

Position Insertion point or cursor to a new location (destination).

Click "EDIT" menu, and the Click "PASTE"
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Cont.
OR
Press CTRL+V (Paste Key)
OR
Click "PASTE" button on Standard Toolbar
OR
Right Click on new location, and then Click “PASTE”
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Cont….
MOVING TEXT

Select the text to be moved.

Click "EDIT" menu, and then Click "CUT"
OR

Press CTRL+X (Cut Key)
OR

Click "CUT" button on Standard Toolbar.
OR

Right click on selected text, and then Click “CUT”

Position Insertion point or cursor to a new location (destination).

Click "EDIT" menu, and then Click "PASTE"
OR

Press CTRL+V (Paste Key)
OR

Click "PASTE" button on Standard Toolbar
OR

Right Click on new location, and then Click “PASTE”
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Hand on Practice (Copy, Cut/Move and Paste
Mikumi National Park abuts the northern
border of Africa's biggest game reserve the Selous – and is transected by the
surfaced road between Dar es Salaam and
Iringa. It is thus the most accessible part of
a 75,000 square kilometre (47,000 square
mile) tract of wilderness that stretches east
almost as far as the Indian Ocean :
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Hand on Practice (Copy, Cut/Move and Paste


Type the paragraph above and copy the text
and paste it on the NOTEPAD Accessories.
Select the first two lines cut them and paste
it into another word document.
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Cont.
UNDO MISTAKES
 Microsoft Word 2003 displays a list of the most
recent actions you can undo.
HOW TO USE UNDO COMMAND
 Click “UNDO” button on the Standard Toolbar
OR
 Click “EDIT” menu, and then Click “UNDO”
OR
 Press CTRL+Z (Undo Key)5454
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Cont.
RE-DO COMMAND

You can later decide you didn't want to undo an action or You
can reverse UNDO command.
HOW TO USE RE-DO COMMAND

Click “EDIT” menu, and then Click “REDO”
OR

Press CTRL + Y (Redo Key)
OR

Click “RE-DO” button on the Standard Toolbar
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SPELLING AND GRAMMAR CHECKING
TO SPELL CHECK A WORD
 Right Click a word you want to spell check.
 From pop up menu Click the correct suggestion.
E.g.:
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Cont.
TO SPELL CHECK THE ENTIRE DOCUMENT
Click "TOOLS" menu, and then Click "SPELLING AND GRAMMAR"
OR

Press F7 (Spelling and Grammar Key)
NOTE:

Spelling and Grammar dialog box will appear

Make the changes you want.

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TO CHANGE THE DEFAULT SPELLING AND GRAMMAR LANGUAGE


Click "TOOLS" menu.
Click "LANGUAGE", and then Click "SET LANGUAGE"
NOTE:
Language dialog box will appear
 Select any language you want.
e.g. English (U.K)
 Click "DEFAULT" button, and then Click "YES"
 Click "OK" button
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Cont.
TO LOOK UP WORDS IN THESAURUS
 Select or type a word for which you want to find a
synonym, an antonym, or related words.
 Click "TOOLS" menu,
 Click “LANGUAGE”, and then Click “THESAURUS”
NOTE:
Thesaurus dialog box will appear
 Select the options you want
NOTE:
You can also find a common synonym for a word by rightclicking the word, pointing to Synonyms on the shortcut
menu, and then clicking the synonym you want
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Microsoft Word
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INSERTING PICTURE FROM CLIPART
Position cursor or insertion point where
ClipArt will appear.

Click “INSERT” menu.

Click “PICTURE”, and then Click
“CLIPART”
Insert ClipArt window will appear

Click any category you want to insert its
pictures.
Examples:
Animals, Entertainment, Cartoons,
Academic,
Buildings etc etc
Right Click a picture you want to insert, and
then
Click “INSERT”

Close the Insert ClipArt window

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INSERTING PICTURE
Click Insert Menu
Highlight Picture
Click Clip Art
Type the category of what you want to search
,.e.g Animal ,then Click Go Button
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INSERTING WORDART
Click Insert Menu
Highlight Picture
Click WordArt
A box will appear
Select the wordart
style you want
Click Ok ,another box
appear ,type the text
“University “ then
click Ok
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Cont…
Click Insert menu
Highlight Picture
Click Autoshapes
A box appear with
categories
Click one category
then a cross shape
will appear ,then start
to draw
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INSERTING SYMBOLS







Position cursor or Insertion point where
symbols will appear.
Click “INSERT” menu.
Click “SYMBOL”
Symbol dialog box will appear
Select the symbols or special characters you
want.
Click “INSERT” button.
Close the symbol dialog box when you are
done.
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INSERTING DATE AND TIME
Position cursor or Insertion point where
Date or Time or both will appear.

Click “INSERT” menu.

Click “DATE AND TIME”
Date and Time dialog box will appear

Select any available format you want.

Click “OK” button when you are done.

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Hands on Practice (Insert Pictures)
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Microsoft Word
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Tab Stop









Helps the user position text on column form on the
word document without using tab Settings
Click on place you want tab to start/to be applied
On format menu, click on tabs
Enter the tab position
Select the alignment of the text on tab stop
position
Select leader if necessary( dotted line to appear
before text on tab stop position
Click on set
Follow the above 4 steps to enter other tab stop
positions
After entering all the stops you want, click OK
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Removing Tab Stop



Click where you want to removed the tabs
On format menu, click on tabs, to remove
all tabs, click clear all
Click on Ok
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Adding Borders
Select text if text/paragraph border
OR
 Don’t select anything if page border
 Click format menu
 Select border and shading
 Click on the tabs you want, select the
borders styles you want
 Click ok

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INSERTING PAGE NUMBERS
Click “INSERT” menu,
and then Click “PAGE
NUMBERS”

Page Numbers dialog box
will appear

Select the “POSITION”.
Examples:
Top of Page (Header) or
Bottom of Page (Footer)

Select the “ALIGNMENT”
Examples:

Right, Left, Center, Inside
or Outside

Click “OK” button when
you are done.

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REMOVING PAGE NUMBERS
Click “VIEW” menu

Click “HEADER AND FOOTER”
Header and Footer Toolbar will appear

If you positioned the page numbers at the bottom of
the page, Click “Switch Between Header and
Footer” on the Header and Footer toolbar.

Select a page number.

If you inserted page numbers by using the Page
Numbers command on the Insert menu, make sure to
select the frame around the page number.

Press DELETE key

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FORMATTING DOCUMENT BACKGROUND



Click “FORMAT” menu.
Click “BACKGROUND”
Click any color you want.
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FORMATTING COLUMNS
Click “FORMAT” menu.
 Click “COLUMNS”
 Columns dialog box will appear
 Select the options you want to use.
e.g. Number of columns, Width, Spacing, Line
Between
 Click “OK” button when you are done

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CHANGE CASE
Microsoft Word 2000 has 5 cases you can use on selected
text.
Examples:
Sentence case, Lowercase (small letters), Uppercase,
(Capital Letters), Title case, Toggle case
HOW TO USE CHANGE CASE ON SELECTED TEXT

Select the Text.

Click “FORMAT” menu, and then Click “CHANGE CASE”
Change Case dialog box will appear

Select any case you want

Click “OK” button when you are done.
TIP: Sentence Case will capitalize the first letter of the first
word in the selected sentences. Lowercase (Small
Letters) will change all selected text to lowercase letters.

Uppercase (Capital Letters) will change all selected text
to capital letters. Title Case will capitalize the first letter
of each word in the selection. Toggle Case will change
all uppercase letters to lowercase in the selection and vice
versa.

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FORMATTING FONT
Font changes the size and appearance of text. Microsoft
Word 2000 has different font that you can use on text.
HOW TO USE FONT ON EXISTING TEXT
 Select the text.
 Click “FORMAT” menu, and then Click “FONT”
Font dialog box will appear
 Click “FONT” tab
 Select the options you want.
Examples:
Font, Font size, Font Colour, Font Style, Effects, Underline
Style, Underline Colour
 Click “OK” button when you are done.

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FORMATTING TEXT EFFECTS OR ANIMATED TEXT







Microsoft Word 2000 has 6 animations you
can use on text
Blinking Background.
Las Vegas Lights
Marching Black Ants
Marching Red Ants
Shimmer
Sparkle Text
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HOW TO USE TEXT EFFECTS OR ANIMATED TEXT
Select the text.
 Click "FORMAT" menu, and then Click
"FONT"
Font dialog box will appear
 Click "TEXT EFFECTS" tab.
 Click any animation you want to use.
 Click "OK" button when you are done.

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WORKING WITH OFFICE ASSISTANT
TO SHOW THE OFFICE ASSISTANT
 Click "HELP" menu.
 Click "SHOW THE OFFICE ASSISTANT"
TO HIDE THE OFFICE ASSISTANT
 Click "HELP" menu.
 Click "HIDE THE OFFICE ASSISTANT"
TO CHOOSE THE OFFICE ASSISTANT
 Right Click the Office Assistant.
 Click "CHOOSE ASSISTANT"
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Cont.
Office Assistant dialog box will appear

Click "NEXT" and "BACK" buttons to scroll through the different
Assistants.

Click "OK" button when you are done.
HOW TO GET HELP (USING HELP)

Click “HELP” menu.

Click “MICROSOFT WORD HELP”
NOTE:

A yellowish dialog box will appear
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Type any Microsoft Word topic or command you want to get its details.
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Click “SEARCH”
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Click any search results (Note:- The screen will be divided into two
parts)
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Close the Microsoft Word help window when you are done.
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FORMATTING BULLETS AND NUMBERING
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Select the Text.
Click “FORMAT” menu.
Click “BULLETS AND NUMBERING”
Bullets and Numbering dialog box will appear
Click one of the following tabs:- Bulleted or
Numbered or Outline Numbered
Select the bullet or number style you want (You
may customize any bullet or number style by
clicking “CUSTOMIZE”
Click “OK” button when you are done.
©University of Dodoma
Microsoft Word
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FORMATTING PARAGRAPH
Select the Text.
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Click “FORMAT” menu.
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Click “PARAGRAPH”
NOTE:
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Paragraph dialog box will appear
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Select the options you want
Examples:
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Line spacing, Spacing, Indentation, Special,
Alignment
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Click “OK” button when you are done.
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FORMATTING BORDERS AND SHADING
Select the text.
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Click “FORMAT” menu.
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Click “BORDERS AND SHADING”
Borders and Shading dialog box will appear
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Click one of the following tabs:- Borders or Page Border
or Shading
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Select the options you want to use.
Examples:
Setting, Style, Apply To, Colour, Art etc etc etc
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Click “OK” button when you are done
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WORKING WITH TABLES
CREATING TABLE
 Position Insertion point or cursor where a table will
appear.
 Click "TABLE" menu.
 Click "INSERT", and then Click “TABLE”
NOTE:
Insert Table dialog box will appear
 Specify number of columns and number of rows.
 Click "OK" button when you are done.
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Cont…
CHANGING THE TABLE AUTOFORMAT
 Click any cell of the table you want to change its
borders.
 Click "TABLE" menu.
 Click "TABLE AUTOFORMAT"
NOTE:
Table Auto format dialog box will appear
 Specify (Select) the format you want and other
options.
 Click "OK" button when you are done.
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Cont…
INSERT NEW COLUMNS
 Select the columns to be inserted.
 Click "TABLE" menu.
 Click "INSERT"
 Click either "COLUMNS TO THE LEFT" or
"COLUMNS TO THE RIGHT"
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Cont.
INSERT NEW ROWS
 Select the rows to be inserted.
 Click "TABLE" menu.
 Click "INSERT"
 Click either "ROWS ABOVE" or "ROWS
BELOW"
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Microsoft Word
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Cont.
DELETE COLUMNS
 Select the Columns to delete (erased).
 Click "TABLE" menu.
 Click "DELETE"
 Click "COLUMNS
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Cont.
DELETE ROWS
 Select the Rows to be deleted (erased).
 Click "TABLE" menu.
 Click "DELETE"
 Click "ROWS“
MERGING CELLS (JOINING CELLS)
 Select the Cells to be merged (Joined).
 Click "TABLE" menu.
 Click "MERGE CELLS"
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Cont.
SPLIT CELLS (DIVIDING CELLS)
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Click a cell to split (divided into rows or
columns).
Click "TABLE" menu.
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Microsoft Word
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Cont.
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Click "SPLIT CELLS"
NOTE: Split Cells dialog box will appear
Specify (Select) the number of columns or
rows or both to split.
Click "OK" button.
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Microsoft Word
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Cont.
SPLIT TABLE
 Click any cell of the table.
 Click “TABLE” menu.
 Click “SPLIT TABLE”
CONVERTING TABLE TO TEXT
 Click any cell of the table.
 Click “TABLE” menu.
 Click “CONVERT”, and then Click “TABLE TO TEXT”
CONVERTING TEXT TO TABLE
 Select the text you want to appear in table.
 Click “TABLE” menu
 Click “CONVERT”, and then Click “TEXT TO TABLE”
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Microsoft Word
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Cont.
DELETING A TABLE
 Click any cell of the Table to be deleted (erased).
 Click "TABLE" menu.
 Click "DELETE"
 Click "TABLE"
CHANGING THE TEXT DIRECTION IN CELLS
 Select the cells with text you want to change text
direction.
 Click "FORMAT" menu.
 Click "TEXT DIRECTION"
 Text Direction dialog box will appear
 Select any direction you want, and then Click "OK"
©University of Dodoma
Microsoft Word
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Inserting Drop Cap
This is the letter appear at the
beginning of a paragraph in
Capital Case.
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Position the cursor to the letter you
wish to insert drop cap
Click format menu
Select Drop cap
Drop cap window appears
Choose the position for your drop
cap.e.g. Dropped
Change line to drop e.g. 3
Change distance from text e.g. 0.1
Then click on OK button
©University of Dodoma
Microsoft Word
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Mail Merge
What is mail merge?
 Mail merge is the name given to the merging of
information (usually names and addresses).
 It used to send the same message to many people
CREATE MAIL MERGE
 Open a Word document
 Type your document e.g. letter/Message
 Save the document with the filename: Merge.
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Cont…
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Click Tools menu point into letters and mailing
Into second drop menu select mail merge
Mail merge box will display select letters
Click next into step 1 of 6
Into step 2 of 6 select use the current document, click next
Into step 3 of 6 select type a new list, click next
Into new address list box type addresses accordingly, Click
into new entry button to add more addresses
When ready click close
Into save address box save addresses
Mail merge recipients dialog box will displayed
Prove addresses, make edit if necessary
To edit select address, click next
Into step 4 of 6 click into more items
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Microsoft Word
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Cont…
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Insert merge field dialog box will displayed
Insert the Field one to another, click Insert, click next
TIP
Use Field (Title, Fname, LName, Company Name, Address line
1, City, Country)
 Click Next
 Into step 5 of 6 First address name will displayed
 To view address No 2, ….Click < 1 >
 Click next, into step 6 of 6
 Click Merge to New document icon to view No of pages
according to No of addresses you have create.
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©University of Dodoma
Microsoft Word
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Printing Microsoft Word Document
©University of Dodoma
Microsoft Word
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PRINTING MAIL MERGE
Click file menu, select Print
Into Print dialog box specify Name of Printer
Into Print range, select all or range, if it is range specify
Specify No of Copies
Into Print what select Document
Click ok
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OR
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Click Merge to Printer Icon
©University of Dodoma
Microsoft Word
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Thank you for listening
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