Guidance Notes for Completion of Pre-Qualification Questionnaire (PQQ)
This PQQ should be used to determine a shortlist of bidders out of those who expressed an interest in
your procurement exercise. Those bidders who are successful at the pre-qualification stage will then
be invited to tender (in the restricted procedure) or invited to negotiate (negotiated procedure), or to
participate in dialogue (competitive dialogue procedure).
Questionnaire Responses
Only information provided as a direct response to the questionnaire will be evaluated. Potential
bidders should respond to the questionnaire on the basis that the contracting authority has no prior
knowledge of their organisation. Information and detail which forms part of general company
literature or promotional brochures etc. will not form part of the evaluation process. Marketing
material should not be included.
Supplementary documentation may be attached to the questionnaire where bidders have been
directed to do so. Such material must be clearly marked with the name of the organisation and the
question to which it relates. Please note that the Authority may require clarification of the answers
provided or ask for additional information.
The response should be submitted by an individual of the organisation, company or partnership who
has authority to answer on behalf of that organisation, company or partnership.
Bidders should be aware that erroneous or incorrect responses may result in their removal from the
tender list(s). In the event that this is only discovered once invitations to tender have been issued, the
bidder may be required to return the tender documents which will be deemed void. In the case
where the error or misrepresentation is not discovered until after the contract is awarded, the
Authority reserves the right to terminate the contract and all costs incurred by us as a result of the
termination shall be recoverable from the provider under the contract.
Reference: PCD02-D
Release Date: 28/01/2015
Questionnaire
1. Contract title
Application to be included on the tender list for
Dunoon Burgh Hall Refurbishment
2. Timetable
Return of questionnaire
09 March 2015
(Questionnaires received by The Dunoon Burgh Hall Trust after this date may not be considered)
Issue of Tender Documents
26 March 2015
Return of Tender Documents
22 April 2015
3. Explanation of the requirement
PLEASE NOTE THIS PRE-QUALIFICATION QUESTIONNAIRE IS ISSUED BY ARGYLL & BUTE COUNCIL
ON BEHALF OF THE DUNOON BURGH HALL TRUST (DBHT) in connection with their project to
repair and adapt the Category B listed Burgh Hall in Dunoon. The PQQ is specifically related to
the procurement of a Main Contractor to undertake fabric repairs and adaptations to the Burgh
Hall.
The DBHT is a Charity and Social Enterprise promoting heritage, community cohesion and social
equality through access to high quality artistic experience. They aim to bring the unexpected to
Dunoon and the West of Scotland and to work with and for their community to provide a venue
for local events and activities.
The Burgh Hall is a community and arts venue which has been operating for the past 5 years
despite the building being in a very poor condition with minimal facilities. The DBHT have been
developing this project and fundraising to transform the building into an accessible, welcoming
and functional venue where their operation can grow to fulfil its full potential. More detail can be
found at: http://www.dunoonburghhall.org.uk/
4. Contact details
[Include, name, address, telephone, fax number and e-mail address]
Authority name
Address
Argyll & Bute Council
Procurement & Commissioning Team
Customer Services
Argyll & Bute Council
Post code
Reference: PCD02-D
Release Date: 28/01/2015
Telephone number
Fax number
E-mail address
01369 708 594
[email protected]
Responses should be submitted in an electronic format via the ‘post-box’ on the Public Contracts
Scotland website (guidance attached). No other method will be accepted.
In order to overcome file size difficulties we request that submissions are completed in ‘Word.’
Attachments to the response, if any, should be saved as a zip file to reduce file size. Please include a
list of supporting documents in the comments field. At the PQQ stage we will accept typeface
signatures.
Please note that submitted documents must be less than 2Mb in size and if greater it will be rejected
and will not be added to the submission. The post-box will accept a maximum of 40 documents.
Reference: PCD02-D
Release Date: 28/01/2015
Section 1 – Background Information Questions (for information purposes only)
Part A - Bidders Details - seeks background information about the bidder; this section is not normally
evaluated, however the Authority may choose not to take forward bidders that cannot provide basic
company information.
Part B – Consortia and Subcontracting
Section 2 - Pass/Fail Questions
Part C - Questions relating to Criminal Convictions and Business Probity (mandatory exclusions)
Part D – Questions relating to Criminal Convictions and Business Probity (discretionary exclusions)
Part E – Non UK Businesses
Part F – Information Regarding Economic/Financial Standing
Part G – Insurance
Part H – Conflict of Interest
Part OA – Equal Opportunities (Optional Section)
Part OB - Environmental Management Legislation (Optional Section)
Part OC - Health and Safety Legislation (Optional Section)
Part OD - Contract Termination (Optional Section)
Section 3 – Scored and Weighted Question
Part I - Technical or Professional Capability
Part OE - Business Continuity and Disaster Recovery (Optional Section)
Part OF - Quality Management (Optional Section)
Part OG – Environmental Management Procedures (optional Section)
Part OH – Health and Safety Procedures (Optional Section)
Reference: PCD02-D
Release Date: 28/01/2015
Section 1- Background Information Questions (for information purposes only)
Part A – Bidders Details – (For Information purposes Only)
1.
[BD
Organisation
Name]
All personal information supplied will be treated as confidential and will be
subject to the Data protection Act 1998
Name of Organisation
(Organisation either tendering or acting as
lead contact where a consortium bid is being
submitted)
2.
Address line 1
[BD Address
1]
3.
Address line 2
[BD Address
2]
4.
Town/City
[BD
Town/City]
5.
Region
[BD Region]
6.
Postcode
[BD Postcode]
7.
Contact name for enquiries
[BD Contact]
8.
Telephone number (including dialling code)
[BD Telephone]
9.
[BD Email]
10.
[BD Website]
11.
Email address
Website address
(if applicable)
Registered Office Address Line 1
{BD Reg
Address 1]
12.
Registered Office Address Line 2
[BD Reg
Reference: PCD02-D
Release Date: 28/01/2015
Address 2]
13.
[BD Reg Town]
14.
Registered Office Town/City
Registered Office Region
[BD Reg Region]
15.
[BD Reg
Postcode]
16.
Registered Office Postcode
Organisation Legal Status
[BD Legal
Status]
Sole Trader
Private Limited Company
Public Limited Company
Partnership
Other
17.
[BD Other]
18.
[BD VAT]
19.
[BD DUN]
20.
[BD Comp No]
21.
[BD Parent]
22.
If you have answered ‘other’ to the [BD Legal
Status] question please provide details here.
VAT registration number (or alternative EU
registration number)
Dun and Bradstreet (D.U.N.S) number, if
known, of registered office
Please provide your company or charity
registration number.
Name of parent company (if applicable)
Name of ultimate parent company (if
applicable)
[BD Ultimate
Parent]
Part B – Consortia and Subcontracting – (For information Purposes Only)
23.
Please select how you intend to bid for this
requirement from the following options
[Consub]
a) Your organisation is bidding
to provide the entire requirement
itself
b) Your organisation is bidding
in the role of Prime Contractor and
intends to use subcontractors to
Reference: PCD02-D
Release Date: 28/01/2015
provide some of the requirement
c) The organisation is bidding
as the lead member of a
consortium
24.
[Sup chain]
If your answer to question [Consub] was
either option (b) or (c) please indicate (by
attaching as an annex), the composition
and governance of the supply chain,
indicating which member of the supply chain
will be responsible for the elements of the
requirement.
Reference: PCD02-D
Release Date: 28/01/2015
Section 2 – Pass/Fail Minimum Standard Questions
Part C – Criminal Convictions and Business Probity – Mandatory Exclusions – (Pass/Fail Questions)
Criminal Convictions and Business Probity - Mandatory Exclusions
Your PQQ response will be rejected if you answer "Yes" to any of the following questions.
Failure to disclose information relevant to this section or misrepresentation in relation to the
information disclosed will result in your exclusion from this procurement process or the
termination of any subsequent contract that may be awarded to you.
Please indicate if your organisation or its directors or any other person(s) having powers of
representation, decision or control of your organisation been convicted of any of the following
offences:
25.
[CCBP
Conspiracy]
The common law offence of conspiracy where that conspiracy
relates to participation in a criminal organisation as defined in
Article 2 of Council Framework Decision 2008//841/JHA) or an
offence under sections 28 or 30 of the Criminal Justice and
Licensing (Scotland) Act 2010?
26.
Corruption within the meaning of section 1(2) of the Public
Bodies Corrupt Practices Act 1889 or section 1 of the
[CCBP Corruption] Prevention of Corruption Act 1906, where the offence relates to
active corruption as defined in Article 3 of the Council Act of
26th May 1997 and Article 3 (1) of the Council Joint Action
98/742/JHA;
27.
[CCBP Bribery]
28.
[CCBP Fraud]
No
Yes
No
Bribery or corruption within the meaning of sections 68 and 69
of the Criminal Justice (Scotland) Act 2003 where the offence
relates to active corruption, or bribery within the meaning of
sections 1 or 6 of the Bribery Act 2010;
Yes
The common law offence of incitement to commit a crime;
Yes
[CCBP Incitement]
29.
Yes
No
No
Fraud, where the offence relates to fraud affecting the financial
interests of the European Communities as defined by Article 1
of the Convention relating to the protection of the financial
interests of the European Communities, within the meaning of
–
Yes
No
- the offence of cheating the Revenue;
Reference: PCD02-D
Release Date: 28/01/2015
- the common law offence of fraud;
- the common law offence of theft or fraud;
- fraudulent trading within the meaning of section 458 of the
Companies Act 1985 or section 993 of the Companies Act 2006;
- fraudulent evasion within the meaning of section 170 of the
Customs and Excise Management Act 1979 or section 72 of the
Value Added Tax Act 1994;
- an offence in connection with taxation in the European Union
within the meaning of section 71 of the Criminal Justice Act
1993;
- the common law offence of uttering;
or
- the common law of attempting to pervert the course of justice
30.
[CCBP Mon]
31.
[CCBP Other]
Money laundering within the meaning of section 340(11) of the
Proceeds of Crime Act 2002 or the Money Laundering
Regulations 2007, or an offence in connection with proceeds of
drug trafficking within the meaning of sections 49, 50 or 51 of
the Drug Trafficking Act 1994; or
Yes
Any other offence within the meaning of Article 45(1) of the
Public Sector Directive as defined by the national law of any
relevant state
Yes
No
No
Part D – Criminal Convictions and Business Probity – Discretionary Exclusions – (Pass/Fail
Questions)
Criminal Convictions and Business Probity - Discretionary Exclusions
Your PQQ response may be rejected if you answer "Yes" to any of the following questions.
Failure to disclose information relevant to this section may result in your exclusion from this
competition or the termination of any contract that may be awarded to you.
Please indicate if your organisation or its directors or any other person(s) having powers or
representation, decision or control of your organisation has been convicted of any of the following
offences:
32.
[CCBP Debt]
Yes
Are you an individual in respect of whom a debt relief order has
been made or is bankrupt or has had a receiving order or
administration order or bankruptcy restriction order or a debt
relief restriction order made against them or has made any
composition or arrangement with or for the benefit of creditors
or has made any conveyance or assignment for the benefit of
creditors or appears unable to pay, or to have no reasonable
prospect of being able to pay, a debt within the meaning of
section 268 of the Insolvency Act 1986(d), or article 242 of the
Reference: PCD02-D
No
Release Date: 28/01/2015
Insolvency (Northern Ireland) Order 1989(e), or in Scotland has
granted a trust deed for creditors or become otherwise
apparently insolvent, or is the subject of a petition presented
for sequestration of your estate, or is the subject of any similar
procedure under the law of any other state?
33.
[CCBP Insol]
34.
[CCBP
Order]
35.
Yes
Are you a partnership constituted under Scots law that has
been granted a trust deed or become otherwise apparently
insolvent, or the subject of a petition presented for
sequestration of your estate?
Are you a company or any other entity within the meaning of
section 255 of the Enterprise Act 2002(f) which has passed a
resolution or is the subject of an order by the court for the
company’s winding up otherwise than for the purpose of bona
fide reconstruction or amalgamation, or has had a receiver,
manager or administrator on behalf of a creditor appointed in
respect of the company’s business or any part thereof or is the
subject of the above procedures or is the subject of similar
procedures under the law of any other state?
Yes
Has the organisation been convicted of a criminal offence
relating to the conduct of its business or profession?
Yes
[CCBP Crim]
36.
[CCBP Sol]
38.
[CCBP Tax]
No
No
Has the organisation committed an act of grave misconduct in
the course of its business or profession?
[CCBP Miscon]
37.
No
Yes
No
Has the organisation failed to fulfil obligations relating to the
payment of social security contributions under the law of any
part of the United Kingdom or of the relevant State in which it is
established?
Yes
Has the organisation failed to fulfil obligations relating to the
payment of taxes under the law of any part of the United
Kingdom or of the relevant State in which it is established?
Yes
Reference: PCD02-D
No
No
Release Date: 28/01/2015
39.
[CCBP Misrep]
40.
Is the organisation guilty of serious misrepresentation in
providing any information referred to in this procurement
exercise or has not provided such information in response to a
request by the contracting authority?
Yes
No
Has your organisation ever compiled, used, sold or supplied a
prohibited list which:
[CCBP BL1]
Yes
(a) Contains details of persons who are or have been members
of trade unions or persons who are taking part in the activities
of trade unions, and
No
(b) Is compiled with a view to being used by employers or
employment agencies for the purposes of discrimination in
relation to the treatment of workers
41.
[CCBP BL2]
Within the meaning of the Employment Relations Act of 1999
(Blacklists) Regulations 2010?
Has your organisation ever refused a person employment:
Yes
(a) Because he is, or is not a member of a trade union, or
No
(b) Because he is unwilling to accept a requirement
(i) to take steps to become or cease to be, or to remain or not
to become, a member of a trade union, or
(ii) to make payments or suffer deductions in the event of
his/her not being a member of a trade union
Within the meaning of Section 137 of the Trade Union and
Labour Relations (Consolidation) Act 1992?
42.
[CCBP BL3]
43.
[CCBP Discret]
Has your organisation breached the Data Protection Act 1998 or
been served with an enforcement notice in relation to
unlawfully processing personal data in connection with any
blacklisting activities.
Yes
No
If you have answered "Yes" to any of the above discretionary
exclusion questions then please provide as an annex, a
statement of any remedial action you have taken.
Guidance
The Authority is entitled to exclude bidder(s) that cannot
demonstrate to its satisfaction that appropriate remedial action
has been taken to prevent future occurrences/breaches
Reference: PCD02-D
Release Date: 28/01/2015
Part E – For Completion by Non-UK Businesses Only – (Pass/Fail Questions)
44.
[Non-UK Reg]
46.
[Non-UK Comp]
Is your business registered with the appropriate trade or
professional register in the EU member state where it is
established (as set out in Schedule 6 of the Public Contracts
(Scotland) Regulations 2012 under the conditions laid down by
that member state.
Yes
No
If you have answered ‘yes’ to question [Non UK Serv], please
provide details of what the requirement is in your member
state and confirm that you comply with the requirement.
Part F – Information Regarding Economic/Financial Standing – (Pass/Fail Questions)
47.
[EFS Accounts
1]
Your financial accounts and supporting information should be in English and in UK
Sterling. If the original documents are not in English, please provide copies of the
originals and a certified translation into English. If the sums in the accounts are not
expressed in UK Sterling then copies of the original accounts, shall be provided
together with a UK Sterling rate equivalent copy utilising the pound buys exchange
rate applicable on the date of issue of the PQQ.
Please provide as an annex one of the
following:
a. A copy of your audited accounts or
equivalent for the most recent two
years, along with details of any
significant changes since the last year
end.
Or
b. A statement of your organisation’s
turnover; profit and cash flow for the
most recent full year of trading or
where a full year of trading has not
been completed the same information
for the period applicable. NOTE if this
information is not available in an
audited format please provide an end of
period balance sheet or make the
response specified in option (c) below.
Or
c. If you are unable to provide the
information requested above, please
provide additional information and
documentation that will give the
Authority the assurance that you are
capable of carrying out any subsequent
Reference: PCD02-D
Release Date: 28/01/2015
48.
[EFS Accounts
2]
49.
[EFS
Additional]
awarded contract. For example, a
statement of your organisation’s cash
flow forecast for the current year and a
letter from your bank outlining the
current cash and credit position or
other alternative means of
demonstrating financial standing.
If you have a second set of accounts
available please attach them as an
annex.
Please attach as an annex, any
additional information you would like to
provide, regarding the
economic/financial standing of your
organisation. For example provide a
statement explaining why the
organisation was not in net profit after
tax in either of the reported financial
years.
Bidder Guidance
In the event that analysis of your
financial position determines that
additional measures are necessary in
order to provide adequate assurance of
your financial strength, you may or may
not be required to provide either a
parent company guarantee or a bank
guarantee.
50.
[EFS Consort]
Where a consortium is proposed, one of
the responses described in (a) through
to (c) in question [EFS Accounts 1 ] is
also required for each member of the
consortium. Please provide this relevant
information for each consortium
member as an annex to this document.
Guidance
If you are not bidding as part of a
consortium then please skip this
question.
Part G – Insurance – (Pass/Fail Question)
Reference: PCD02-D
Release Date: 28/01/2015
It is a requirement of this contract that bidders hold the levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = £5,000,000
Public Liability Insurance = £5,000,000
Professional Indemnity Insurance = £1,000,000
Product Liability Insurance = £1,000,000
* It is a legal requirement that all companies hold Employer’s (Compulsory) Liability Insurance of £5
million as a minimum, except under certain circumstances - See guidance below.
Please confirm below whether you already have or can commit to obtain, prior to the
commencement of the contract, the levels of insurance cover indicated. Bidders that do not have, or
cannot commit to obtain, the required levels of insurance may be excluded from further participation
in this procurement exercise.
*Bidders Guidance – You need employers’ liability insurance unless you are exempt from Employers
Liability (Compulsory Insurance) Act. The following employers are exempt*
- companies employing only their owner where that employee also owns 50% or more of the issued
share capital in the company;
- family businesses, i.e. if all of your employees are closely related to you (as husband, wife, civil
partner, father, mother, grandfather, stepfather, stepmother, son, daughter, grandson,
granddaughter, stepson, stepdaughter, brother, sister, half-brother or half-sister). However, this
exemption does not apply to family businesses which are incorporated as limited companies;
- most public organisations including government departments and agencies, local authorities, police
authorities and nationalised industries;
- health service bodies, including National Health Service trusts, health authorities, primary care
trusts and Scottish health boards;
- some other organisations which are financed through public funds, such as passenger transport
executives and magistrates’ courts committees.
*Further exemptions from the need to have employers’ liability insurance are listed at section 3(1)(a)
and section 3(1)(b) of the Employers’ Liability (Compulsory Insurance) Act 1969, and schedule 2 to the
1998 Regulations.
Further information on Employers’ Liability Insurance can be obtained from the Health and Safety
Executive’s brief guide for employers found using the following link:
http://www.hse.gov.uk/pubns/hse40.pdf
51.
Employer’s (Compulsory)
Liability Insurance
[Ins Emply – Lia]
Yes, I already have this
No, but I commit to obtain it
No, and I cannot commit to obtain it
Not applicable – my business is exempt
Reference: PCD02-D
Release Date: 28/01/2015
52.
Professional Indemnity
Insurance
[Ins Prof Lia]
Yes, I already have this
No, but I commit to obtain it
No, and I cannot commit to obtain it
53.
Public Liability Insurance
[Ins Pub Lia]
Yes, I already have this
No, but I commit to obtain it
No, and I cannot commit to obtain it
54.
Product Liability Insurance
[Ins Pro Lia]
Yes, I already have this
No, but I commit to obtain it
No, and I cannot commit to obtain it
Part H Conflict of Interest – (Pass/Fail Question)
55.
[COI Conflicts]
56.
[COI Details]
Are you aware of any
actual or potential
conflicts of interest
between the Authority and
the bidder either during
this procurement exercise
or, should your bid be
successful, in the delivery
of the contract?
Yes
No
If the answer to question
[COI Conflicts] is ‘yes’,
please provide details and
explain how you intend to
manage, or where possible
avoid, any such conflicts.
Part OA – Equal Opportunities
For organisations working outside of the UK these questions relate to equivalent legislation in the
country that the organisation is located.
1.
[EO Discrim]
In the last three years, has any finding of unlawful
discrimination been made against your organisation by an
Employment Tribunal, an Employment Appeal Tribunal or
Reference: PCD02-D
Yes
No
Release Date: 28/01/2015
any other court (or in comparable proceedings in
jurisdiction other than the UK)?
2.
[EO Discrim
Rem]
If you have answered “yes” to the question [EO Discrim],
please provide, as an annex, a summary of the findings or
judgement and explain what action you have taken to
prevent similar unlawful discrimination from reoccurring.
Guidance
The Authority will exclude bidder(s) that have been found
to have unlawfully discriminated in the last 3 years unless
the bidder(s) can demonstrate to the Authority’s
satisfaction that appropriate remedial action has been
taken to prevent similar unlawful discrimination
reoccurring.
3.
[EO Complaint]
4.
[EO Complaint
Rem]
In the last three years, has your organisation had a
complaint upheld following a formal
investigation by
the Equality and Human Rights Commission or its
predecessors (or a comparable body in jurisdiction other
than the UK), on grounds or alleged unlawful
discrimination?
Yes
No
If you answered “yes” to the question [EO Complaint],
please provide as an annex, a summary of the nature of
the investigation and an explanation of the outcome (so
far) of the investigation.
If the investigation upheld the complaint against your
organisation, provide as an annex, an explanation of what
action (if any) you have taken to prevent unlawful
discrimination from reoccurring.
Guidance
The Authority will exclude bidder(s) that have had a
complaint upheld following an investigation unless the
bidder(s) can demonstrate to the Authority’s satisfaction
that appropriate remedial action has been taken to
prevent similar unlawful discrimination reoccurring.
Part OC – Health and Safety Legislation
7.
[HSL Breach]
Has your organisation or any of its Directors or Executive
Officers been in receipt of enforcement/remedial orders in
relation to the Health and Safety Executive (or equivalent
body) in the last 3 years?
Reference: PCD02-D
Yes
No
Release Date: 28/01/2015
8.
[HSL Rem]
If your answer to question [HSL Breach] was “Yes” provide
details as an annex of any enforcement/remedial orders
served and give details of any remedial action or changes to
procedures you have made as a result.
Guidance
The Authority will exclude bidder(s) that have been in
receipt of enforcement/remedial action orders unless the
bidder(s) can demonstrate to the Authority’s satisfaction
that appropriate remedial action has been taken to prevent
future occurrences/ breaches.
Part OD – Contract Termination
The Authority will not select bidder(s) that cannot demonstrate to its satisfaction that appropriate
remedial action has been taken to prevent future occurrences.
9.
(CT)
10.
(CT
Consort)
11.
(CT Rem)
Have you, either as a supplier or in the supply chain, been
involved in the provisions of any contract in the last 3 years for
goods and services and 5 years for works, where the contract
has been termination or payment has been withheld because
your performance was not satisfactory.
Yes
If applicable, has any member of your consortium been
involved in the provision of any contract in the last 3 years for
goods and services and 5 years for works, where a contract has
been terminated or payment has been withheld because your
performance was not satisfactory.
Yes
If you have answered “yes” to either question (CT) or (CT
Consort) please provide details regarding the circumstances of
the termination and details of any remedial action that was
carried out as a result of the termination.
Yes
No
No
No
Guidance
The Authority will not
select bidder(s) that cannot demonstrate to its satisfaction that
appropriate remedial action has been taken to prevent future
occurrences.
Where a consortium bid is proposed this information should be
provided for any consortium member(s) to whom it applies.
Reference: PCD02-D
Release Date: 28/01/2015
Section 3 – Scored and Weighted Section
Part I – Technical or Professional Capability
Bidders are required to provide evidence of having the necessary capacity and capability to deliver the
requirement.
In order to ensure that newer or start-up companies have a chance to demonstrate any experience
relevant to the current requirement, examples may be provided from:



Within their organisation (bidders may rely on the experience of personnel that they intend to
use to carry out the current requirement, even if that experience was gained whilst working for
a different organisation)
Other consortium members (where a consortium bid is being proposed)
Named sub-contractors (where sub-contractors are being used and their identity is known at
PQQ stage)
Bidders should be aware that they may be asked to confirm at the Invitation to Tender stage that there
has been no material change to the skills, experience and resources available to them since submitting
their PQQ.
Please provide 2 relevant examples.
57.
Please download and complete the
attached template provided here and
attach as an annex.
Question
Weighting
[Tech Exp]
Use the template to provide up to 2
examples that demonstrate to the
Authority experience that is relevant
to this procurement exercise. Your
examples must be from within the last
3 years for goods and services and
within the last 5 years for
works contracts.
Technical Experience
Template V1.0.doc
Please attach your response as an
annex. Your response should be no
more than 2 pages of A4. NOTE: If you
are unable to provide any examples
you MUST still complete part of this
template and attach your response as
an annex, explaining why you cannot
provide examples.
58.
[Tech Confirm]
If available, please provide copies of
completion certificates or customers’
written declaration which validate the
examples you have provided in
response to question [Tech Exp].
Reference: PCD02-D
Question
Weighting
Release Date: 28/01/2015
Guidance
Buyers should not score this question
or mark you down if you cannot
provide certificates or customer
declarations. However, if you cannot
provide either the Authority may
choose to contact customers cited
directly in order to validate the
experience examples you have
provided without any further
reference to you.
59.
[Tech Skills]
Please provide a statement of the
relevant professional and technical
skills available within your
organisation; or where applicable,
consortium members and/or named
sub-contractors in relation to this
procurement exercise.
Question
Weighting
Guidance
The buyer will use the information you
provide to evaluate whether your
organisation; consortium members
and/or named sub-contractors have
the relevant professional and
technical skills required for this
procurement exercise.
60.
[Tech
Resources]
Please provide a statement of the
relevant technical resources such as
the tools, plant, facilities and technical
equipment available to your
organisation, or where applicable,
consortium members and/or named
sub-contractors in relation in relation
to this procurement exercise.
Question
Weighting
Guidance
The buyer will use the information you
provide to evaluate whether your
organisation; consortium members
and/or named sub-contractors have
the relevant technical resources for
this procurement exercise.
Reference: PCD02-D
Release Date: 28/01/2015
Part OF – Quality Management
14.
[QM
Comms]
15.
[QM
Certificate/
Policy]
Explain how you manage communication with
your clients to ensure continued delivery of a
service or product that meets their needs. You
should be able to demonstrate that your
organisation communicates with their clients e.g.
planned reviews, ad hoc meetings, and processes
for communicating actions on a pro-active basis.
This information should be attached as an annex
to this document.
Question
Weighting
Guidance
You have 2 ways of completing the remainder of
the Quality Management Procedures section-
Question
Weighting
EITHER:
Option A) If your organisation holds UKAS (or
equivalent) accredited independent third party
certificate of compliance in accordance with BS
EN ISO 9001 (or equivalent) please attach a copy
of your certificates or other supporting
information here.
Guidance
If you are able to attach a copy of your
organisation’s certification or other supporting
information against this question then YOU ARE
NOT REQUIRED TO ANSWER ANY OF THE
REMAINING QUESTIONS IN THIS SECTION. THE
AUTHORITY SHOULD AWARD YOU 100% OF THE
AVAILABLE MARKS AGAINST THIS QUESTION AND
ALL THE REMAINING QUESTIONS IN THIS
SECTION.
OR
Option B) If your organisation has a documented
policy regarding quality management, please
attach a copy here and continue to answer the
remainder of the questions in this section.
Guidance
The policy should set out your organisation
responsibilities for
Quality Management. Demonstrating that your
organisation has and continues to implement a
quality management policy that is authorised by
the Chief executive or equivalent and is
periodically reviewed at a senior management
Reference: PCD02-D
Release Date: 28/01/2015
level. The policy should be relevant to the nature
and scale of the work to be undertaken and set
out responsibilities for Quality Management
throughout the organisation.
How does your organisation deal with
complaints?
20.
[QM
Complaints
]
Question
Weighting
Guidance
You should provide details, as an annex, of how
your organisation maintains records of any
complaints received and how corrective
measures are carried out to prevent
reoccurrence.
IMPORTANT
If you have been able to attach a copy of an
independent third party certificate of compliance
as described in the [QM Certificate/Policy] Option
A above, then YOU ARE NOT REQUIRED TO
ANSWER THIS QUESTION.
Part OG – Environmental Management Procedures
21.
[EMP
Certificate
/Policy]
You have 2 ways of completing the remainder of the
Environmental Procedures Management section -
Question
Weighting
EITHER:
Option A) If your organisation holds a UKAS (or
equivalent) accredited independent third party
certificate of compliance with BS EN ISO 14001 (or
equivalent) or a valid EMAS (or equivalent) certificate,
please attach a copy of your certificates or other
supporting information here.
Guidance
If you are able to attach a copy of your organisation’s
certification or other supporting information against
this question then YOU ARE NOT REQUIRED TO
ANSWER ANY OF THE REMAINING QUESTIONS IN THE
ENVIRONMENTAL MANAGEMENT PROCEDURES
SECTION. THE AUTHORITY SHOULD AWARD YOU 100%
OF THE AVAILABLE MARKS AGAINST THIS QUESTION
AND ALL REMAINING QUESTIONS IN THIS SECTION.
OR,
Reference: PCD02-D
Release Date: 28/01/2015
Option B) If you have a documented policy and
organisation for the management of environmental
issues please attach a copy and continue to answer
the remainder of the questions in this section.
Guidance
You should provide evidence that you or your
organisation has an environmental management
policy authorised by the Chief Executive, or
equivalent, and regularly reviewed. The policy should
be relevant to the nature and scale of the work and
set out the responsibilities for environmental
management throughout the organisation.
Part OH – Health and Safety Procedures
28.
[HSP
Stand/
Policy]
You have 2 ways of completing the
remainder of the Health and Safety
Procedures section:-
Question
Weighting
Either:
Option A) If your organisation holds a
UKAS (or equivalent), accredited
independent third party certificate of
compliance in accordance with BS OHSAS
18001 (or equivalent) or if you have,
within the last 12 months, successfully
met the assessment requirements of a
construction-related scheme in registered
membership of the Safety Schemes in
Procurement (SSIP) forum, then please
attach a copy of your certificate or other
supporting information here.
Guidance
If you are able to attach a copy of your
organisation’s certification or other
supporting information against this
question then YOU ARE NOT REQUIRED
TO ANSWER ANY OF THE REMAINING
QUESTIONS IN THIS SECTION. THE
AUTHORITY SHOULD AWARD YOU 100%
OF THE AVAILABLE MARKS AGAINST THIS
QUESTION AND ALL THE REMAINING
QUESTIONS ON THIS SECTION.
OR,
Option B) If you have a policy for Health
and Safety (H&S) management please
Reference: PCD02-D
Release Date: 28/01/2015
attach a copy and continue to answer the
remainder of the questions in this
section.
Guidance
Organisations with less than five
employees are not required by law to
have a documented policy statement.
The need to reduce documentary
requirements on micro businesses in
particular will be taken into account by
buyers and the evaluation panel. Your
policy should provide evidence that your
organisation has a H&S policy that is
endorsed by the chief executive officer
and that it is regularly reviewed. The
policy should be relevant to the nature
and scale of the work and set out
responsibilities for H&S management at
all levels within the organisation.
Your policy should be relevant to the
nature and scale of your operations and
set out your company’s responsibilities of
health and safety management and
compliance with legislation.
EXPRESSION OF INTEREST
Name of organisation/lead organisation wishing to register interest and apply to be considered for
short listing to receive Invitation to Tender documentation for the Dunoon Burgh Hall
Refurbishment.
I confirm that the answers given on this questionnaire are true, complete, accurate and not
misleading.
Signed:
Print Name:
Title:
Date:
Reference: PCD02-D
Release Date: 28/01/2015